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    Data Stewardship: An Actionable Guide to Effective Data Management and Data Governance
    Data Stewardship: An Actionable Guide to Effective Data Management and Data Governance
    Data Stewardship: An Actionable Guide to Effective Data Management and Data Governance
    Ebook621 pages5 hours

    Data Stewardship: An Actionable Guide to Effective Data Management and Data Governance

    By David Plotkin

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    About this ebook

    Data stewards in any organization are the backbone of a successful data governance implementation because they do the work to make data trusted, dependable, and high quality. Since the publication of the first edition, there have been critical new developments in the field, such as integrating Data Stewardship into project management, handling Data Stewardship in large international companies, handling "big data" and Data Lakes, and a pivot in the overall thinking around the best way to align data stewardship to the data—moving from business/organizational function to data domain. Furthermore, the role of process in data stewardship is now recognized as key and needed to be covered.

    Data Stewardship, Second Edition provides clear and concise practical advice on implementing and running data stewardship, including guidelines on how to organize based on organizational/company structure, business functions, and data ownership. The book shows data managers how to gain support for a stewardship effort, maintain that support over the long-term, and measure the success of the data stewardship effort. It includes detailed lists of responsibilities for each type of data steward and strategies to help the Data Governance Program Office work effectively with the data stewards.
    • Includes an enhanced section on data governance/stewardship structure for companies that do business internationally, including the structure of business terms to account for country differences
    • Outlines the advantages and disadvantages of "data domains," details on suggested data domains and data domain structures, as well as data governance by data domains
    • Integrates data governance into Project methodology, defining roles on a project, adding Data Governance tasks to the Work Breakdown Structure, as well as advantages of working closely with the Project management Office
    • Covers the data stewardship involved in implementing national and international data privacy regulations
    LanguageEnglish
    PublisherAcademic Press
    Release dateOct 31, 2020
    ISBN9780128221679
    Data Stewardship: An Actionable Guide to Effective Data Management and Data Governance
    Author

    David Plotkin

    David Plotkin has 30 years of experience in data governance, data modeling, metadata, and data quality. He has led efforts at employers and client companies to plan and implement Data Governance both as stand-alone efforts and as part of other initiatives such as Data Quality improvement and Master Data Management. He has previously managed Data Governance at two insurance companies and managed data quality at two large banks. He is a popular speaker at DAMA courses and conferences and serves as a subject matter expert on many topics around metadata, data governance, and data quality.

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      Book preview

      Data Stewardship - David Plotkin

      measured.

      Chapter 1

      Data Stewardship and Data Governance: How They Fit Together

      Abstract

      This chapter discusses the definition and deliverables (including policies, procedures, and processes) for a Data Governance program. The structure of a data governance organization is presented, including the roles and responsibilities of participants in the program as well as a brief list of stewardship tasks. The key role of Data Stewardship in a Data Governance program is discussed as well as how Data Stewardship fits into the overall program.

      Keywords

      Executive Steering Committee; Data Governance Board; Data Governance Program Office; asset; business rule; policy; procedure; process; Data Steward; governed data

      Introduction

      Data has become so vital to the success of almost all organizations (both large and small) that many are attempting to implement a Data Governance program. When done properly, a Data Governance program provides the means to manage the overall collection of data (the data asset), including the structure, processes, people, and organization needed to manage key data elements. A vital component of a Data Governance program is Data Stewardship. But to understand the role that Data Stewardship plays in Data Governance, one would need to understand the overall Data Governance program itself, including the purpose, deliverables, roles and responsibilities, and value that Data Governance adds to the company. One would also need to understand how Data Stewardship interacts with other aspects of the Data Governance program, and what part Data Stewardship plays in the success of the program.

      This chapter defines Data Governance and Data Stewardship, and explains the structure and inner workings of the organization needed to support the effort. It details the responsibilities of each type of participant, including Executives, Data Governors, Data Stewards, members of the Data Governance Program Office (DGPO), and IT support staff. It also provides a target—the end result of what a good Data Stewardship effort can and should achieve.

      What is Data Governance?

      Ask a room full of Data Governance practitioners what Data Governance means, and you’ll probably get as many definitions as there are people. One of the best ones I have ever run across comes from my friend, Gwen Thomas of the Data Governance Institute:

      Data Governance is the exercise of decision-making and authority for data-related matters.

      It’s a system of decision rights and accountabilities for information-related processes, executed according to agreed-upon models which describe who can take what actions with what information, and when, under what circumstances, using what methods.

      The key thing to take away from this definition is that the practice of Data Governance has more to do with establishing the roles and responsibilities about how people manage and make decisions about data than about the data itself. That is, Data Governance—and Data Stewardship—is all about making sure that people are properly organized and do the right things to make their data understood, trusted, of high quality, and ultimately, suitable and usable for the enterprise’s purposes.

      Note

      It is not the purpose of this book to fully define and discuss Data Governance. Instead, this book focuses on the practical details of Data Stewardship, which is a necessary component of Data Governance. For an excellent reference on Data Governance, please see Data Governance: How to Design, Deploy, and Sustain an Effective Data Governance Program by John Ladley, published by Elsevier.

      Some Best Practices to Drive Data Governance

      Some basic principles are inherent for Data Governance in driving Data Stewardship. Without these principles, data cannot be managed properly:

      • Data is a strategic asset and must be managed. If data is not managed, it often ends up duplicated, of poor quality, and doesn’t support the insights that are valuable products of good data.

      • Data requires stewardship and accountability. This principle requires that individuals be assigned as stewards and caretakers of the data. Information about Data Stewardship is valuable metadata and must be maintained.

      • Data Quality preserves and enhances the value of data. The insights provided by data are at serious risk if the data quality is poor or unknown. There is also a risk of making incorrect business decisions, and other issues detailed in Chapter 7, The Important Roles of Data Stewards.

      • Data must be made secure and follow privacy regulations. The horrors of data breaches and the risks and expenses to both an enterprise and the customers of the enterprise are well-known. These include damage to reputation, stolen identities, and monetary punishment. Improper privacy classification can lead to inappropriate sharing of data, violation of regulations with resulting penalties, and failure to protect data.

      • Metadata must be easy to find and of high quality. Data Stewards play a key role in evaluating and improving the quality of metadata. If the metadata is hidden or of poor quality, the data it describes will be misunderstood and potentially misused. Keeping metadata clean and accurate is described in Chapter 7, The Important Roles of Data Stewards.

      What is Data Stewardship?

      Data Stewardship is the operational aspect of Data Governance—where most of the day to day work of Data Governance gets done. According to Danette McGilvray:

      Data Stewardship is an approach to Data Governance that formalizes accountability for managing information resources on behalf of others and for the best interests of the organization.

      As Danette also notes in her book, Executing Data Quality Projects, a steward is someone who manages something on behalf of someone else. In the case of Data Stewardship, the someone else is the business that owns and uses the data, represented by the business function’s representative on the Data Governance Board (Data Governor).

      Put another way, Data Stewardship consists of the people, organization, and processes needed to ensure that the appropriately designated stewards are responsible for the governed

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