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    Word 2019 Intermediate: Word Essentials 2019, #2
    Word 2019 Intermediate: Word Essentials 2019, #2
    Word 2019 Intermediate: Word Essentials 2019, #2
    Ebook207 pages4 hours

    Word 2019 Intermediate: Word Essentials 2019, #2

    By M.L. Humphrey

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    About this ebook

    Word 2019 Intermediate expands upon the basics taught in Word 2019 Beginner.

     

    Written specifically for users of Word 2019, this book covers more advanced topics such as breaks, styles, tables, track changes, and multilevel lists.

     

    If you've mastered the basics of Word and are looking to move to the next level, this is the book for you.

    LanguageEnglish
    PublisherM.L. Humphrey
    Release dateFeb 8, 2021
    ISBN9781393364580
    Word 2019 Intermediate: Word Essentials 2019, #2
    Author

    M.L. Humphrey

    Hi there Sci Fi fans, my name is Maurice Humphrey.I am a Vermont native, husband, father, grandfather, well over 60, Navy veteran, retired IBM engineer, retired printer repairman, Graduated: Goddard Jr. College, VT Technical College, and Trinity College. Over the years I’ve written technical articles, taught technical classes, and presented at technical conventions.I’ve been reading science fiction for over 50 years now. First books were “Journey to the Centre of the Earth” by Jules Verne and “The Stars Are Ours” by Andre Norton. I’ve read and collected many great stories, and a considerable amount of junk ones as well. I’d say by now that I probably have a good idea of what I consider a good story.

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      Book preview

      Word 2019 Intermediate - M.L. Humphrey

      Word 2019 Intermediate

      ALSO BY M.L. HUMPHREY

      Listing of all books by M.L. Humphrey

      Word Essentials 2019

      Word 2019 Beginner

      Word 2019 Intermediate

      PowerPoint Essentials 2019

      PowerPoint 2019 Beginner

      PowerPoint 2019 Intermediate

      Access Essentials 2019

      Access 2019 Beginner

      Access 2019 Intermediate

      Excel Essentials 2019

      Excel 2019 Beginner

      Excel 2019 Intermediate

      Excel 2019 Formulas & Functions

      WORD 2019 INTERMEDIATE

      WORD ESSENTIALS 2019 - BOOK 2

      M.L. HUMPHREY

      CONTENTS

      Introduction

      Basic Terminology

      Styles

      Breaks

      Headers and Footers (Intermediate Version)

      Footnotes and Endnotes

      Some Simple Tricks

      Specialized Text Formatting

      Images

      Table of Contents

      Tables

      Compare Two Documents

      Track Changes

      Comments

      Multilevel Lists

      Conclusion

      Control Shortcuts

      About the Author

      Copyright

      INTRODUCTION

      In Word 2019 Beginner we walked through the basics of what you need to know in order to use Word 2019 on a day-to-day basis, including how to open a file, how to enter text, how to format that text as well as your paragraphs and your document overall, customizing Word to meet your needs, and printing and saving your document.

      But there’s a lot more you can do in Word.

      If you use Word in a business setting, chances are you’ll also want to know how to create and format a table, insert images into your document, have Word create a table of contents for you, use Styles, track changes, insert comments, and use section and page breaks to allow for different page formatting in the same document.

      We’re going to cover all of that as well as some fairly simple things you can do in Word, like add hyperlinks, watermarks, and numbered lines to your document.

      There are still some aspects of Word I’m not going to cover in this guide, mostly design-based functions like creating SmartArt or using WordArt. But by the time you’re done with this guide you should be comfortable enough in Word to explore those on your own if you need to. In my experience, all of the Office products follow a certain predictable logic that you can apply to any task once you know enough about how the programs are structured.

      Also, this guide is focused on Word 2019. Unlike in Intermediate Word, its predecessor which was written using Word 2013, I am not going to point out potential differences between this version of Word and others, nor am I going to work in Compatibility Mode.

      I’m going to just focus on how things work in Word 2019 and not worry about what you could or could not do in older versions of Word.

      But do know that if you are working with others who use versions of Word prior to 2007 they will only be able to open .doc documents and not the Word 2019 default which is a .docx document.

      (We’re getting to the point where that’s now less of an issue, but it may still come up. If it does, you can always Save As to the older version, but you may lose some bells and whistles and functionality so be aware of this issue. The fancier you make your document, the more likely you are to have a problem.

      Alright then. Let’s get started by reviewing some basic terminology which was covered in detail in Word 2019 Beginner.

      BASIC TERMINOLOGY

      Below are some basic terms that I’ll use throughout this guide. I want to make sure that you’re familiar with them before we start.

      Tab

      I refer to the menu choices at the top of the screen (File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Help) as tabs.

      Click

      If I tell you to click on something, that means to use your mouse (or trackpad) to move the arrow on the screen over to a specific location and left-click or right-click on the option. If I don’t specify which to use, left-click.

      Select or Highlight

      If I tell you to select text, that means to highlight that text either by using your mouse or the arrow and shift keys. Selected text is highlighted in gray.

      Dropdown Menu

      A dropdown menu provides you a list of choices to select from. There are dropdown menus when you right-click in your document workspace as well as for some of the options listed under the tabs at the top of the screen. Each option with a small arrow next to it will have a dropdown menu available.

      Expansion Arrows

      I refer to the little arrows at the bottom right corner of most of the sections in each tab as expansion arrows. For example, click on the expansion arrow in the Clipboard section of the Home tab and it will open the Clipboard task pane.

      Dialogue Box

      Dialogue boxes are pop-up boxes that cover specialized settings. They allow the most granular level of control over an option.

      Scroll Bar

      Scroll bars are on the right-hand side of the workspace and sometimes along the bottom. They allow you to scroll through your document if your text takes up more space than you can see in the workspace.

      Arrow

      If I ever tell you to arrow to the left or right or up or down, that just means use your arrow keys.

      Task Pane

      I refer to the panes that sometimes appear to the left, right, and bottom of the main workspace as task panes. By default you should see the Navigation task pane on the left-hand side when you open a new document in Word.

      Control Shortcut

      I’ll occasionally mention control shortcuts that you can use to perform tasks. When I reference them I’ll do so by writing it as Ctrl + a capital letter. For example, Save is Ctrl + S.

      To use one, hold down the Ctrl key and the letter at the same time.

      STYLES

      Let’s dive right in with one of the most valuable tools in Word. (Maybe right after the Format Painter that was discussed in Word 2019 Beginner.) And that’s Styles.

      Styles let you set the formatting for a paragraph once and then apply that formatting to other paragraphs with a simple click. I wrote and formatted Intermediate Word, the precursor to this book, in Word and I was able to format the entire book using three styles, one for the chapter headings, one for the first paragraph of a section or chapter, and one for every other paragraph.

      Rather than having to remember that I’d indented the paragraph by X amount and had Y line spacing and that it was justified and what the font and font size were, I could just establish that first paragraph or body text style and then forget about all those settings for the rest of the document.

      (For the curious I’m formatting this particular book using a product called Affinity Publisher which also uses styles, but is not Word.)

      Okay, so how do you work with styles?

      Word by default uses a style called Normal. In my version of Word 2019 that style uses the Calibri font in an 11 point size with left-aligned paragraphs, a line spacing of 1.08, and a space of 8 points after each paragraph. It also includes widow and orphan control meaning that there will not be a single line left alone at the top or bottom of a page if that line is part of a paragraph.

      You can see this by looking at the Styles section of the Home tab where the Normal style has a box around it to show that’s the current style in use.

      To see the current settings for a style, you can right-click and choose Modify from the dropdown menu.

      Here you can see that the Normal style is selected and the Modify option is the second in the dropdown menu.

      Modify style dropdown option

      Clicking on Modify will bring up the Modify Style dialogue box which has all of the current settings for that style. We’ll look at one of those in a moment.

      In the meantime, this is what the Normal style looks like in a document:

      Normal style example

      I often will write a document using the default style, but I almost never want that style in my final version. (For most non-fiction and fiction the preferred format is to have the paragraphs touching one another and to signal the beginning of a new paragraph by using an indent.)

      In addition to the Normal style, Word also provides a number of other pre-formatted styles such as headings, title format, subtitle, emphasis, etc. Each one is formatted in the style section like it will be in the document.

      My list of styles displays on two rows. Here is the first row of choices I see with Normal having a gray box that indicates it’s the current style in use.

      Style choices

      (The number of visible styles may differ for you depending on the zoom level of your screen.)

      To see all of the available styles, use the arrows on the right-hand side to move up or down one row of choices at a time.

      You can see what each one will look like in your document by holding your mouse over it. When you do that, the paragraph you’re currently clicked into will briefly change to show the style.

      An obvious example to try this with is the Intense Quote option which colors the text blue, centers it, and puts lines above and below the paragraph.

      Here I’ve gone ahead and applied that style to a paragraph:

      Intense Quote style

      To apply a style, click somewhere on the paragraph you want to format (you don’t even have to highlight the whole thing if it’s just one paragraph), and then click on the style you want to use.

      It’s as easy as that.

      If you want to see all styles at once, clicking on the down-pointing arrow with a line above it on the right-hand side of the visible styles. That will also give you the Create a Style, Clear Formatting, and Apply Styles choices.

      Expanded style choices

      Another point to make about the pre-formatted styles is that using the heading styles (Heading 1, Heading 2, etc.) will also create navigation options that you can use to move throughout your document as well as rearrange your document.

      If you have the Navigation pane open (which you can do using Ctrl + F for Find if it isn’t already open), click on Headings and you’ll see a listing of every text entry that is formatted with one of the heading styles. For example, here I’ve formatted Introduction and Basic Terminology with the Heading 1 style:

      Navigation pane Headings section

      You can click on any of the entries in the Headings section to be taken to that point in the document. You can also click and drag a heading name in that section to a new position in the list and Word will move all of the text for that section to that new location in the document.

      (Although be

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