COD Technical Reference

Volume III – Direct Loan & Pell Grant

Combination System Supplement
Table of Contents

Volume III, Section 1 – Implementation Guide................................................................III-1-1

Table of Contents..........................................................................................................III-1-1
Overview.......................................................................................................................III-1-3
What it Means to be a Combination User......................................................III-1-3
Organization of this Guide.............................................................................III-1-4
Enhancements and Changes to EDExpress for 2005-2006..........................................III-1-5
EDExpress — Global.....................................................................................III-1-5
COD Setup.....................................................................................................III-1-9
COD Prior Year Import..................................................................................III-1-9
COD Processing (Pell and DL)....................................................................III-1-10
Pell Only Processing....................................................................................III-1-10
Direct Loan Only Processing.......................................................................III-1-12
Business Rules............................................................................................................III-1-16
2005-2006 COD Message Class Options....................................................III-1-16
2005-2006 Updates to Valid Date Ranges...................................................III-1-17
New COD Reports.......................................................................................III-1-18
Direct Loan Ancillary Services....................................................................III-1-19
Direct Loan MPN, PLUS Credit Decision, and Disclosure Statement........III-1-20
System Options...........................................................................................................III-1-28
EDExpress for Windows..............................................................................III-1-28
Combination EDExpress/Custom System...................................................III-1-29
Interface with Other Software Systems on Campus....................................III-1-29
Benefits to Using EDExpress......................................................................III-1-29
PC Requirements for EDExpress.................................................................III-1-30
The Basic Process for Combination Systems.............................................................III-1-31
Combination System Message Classes.......................................................................III-1-33
Documents...................................................................................................III-1-33
Combination System Record Layouts........................................................................III-1-35
Imports.........................................................................................................III-1-35
Pell External Imports...................................................................................III-1-39
Direct Loan External Imports......................................................................III-1-41
External Exports (Pell and Direct Loan)......................................................III-1-49
File Formats.................................................................................................III-1-50
The Query Function.....................................................................................III-1-53

August 2005 (2005-2006) COD Technical Reference Page III - i

Volume III – Direct Loan & Pell Grant Combination System Supplement
 Combination System Edits.........................................................................................III-1-56
Example End-of-Entry Edits and Resolution Steps.....................................III-1-56

Volume III, Section 2 - Combination System Message Classes.......................................III-2-1

Table of Contents..........................................................................................................III-2-1
Overview.......................................................................................................................III-2-2
Pell Grant Message Classes..........................................................................................III-2-3
Direct Loan Message Classes.......................................................................................III-2-4
COD Message Classes Used by EDExpress.................................................................III-2-5
COD Pell and Direct Loan Data Types..........................................................III-2-5
COD Pell Reports..........................................................................................III-2-6
COD Direct Loan Reports.............................................................................III-2-7

Volume III, Section 3 - Combination System Record Layouts.......................................III-3-1

Table of Contents..........................................................................................................III-3-1
Pell Grant Combination Layouts..................................................................................III-3-2
Pell Grant External Origination Add/Change Record....................................III-3-2
Pell Grant External Disbursement Add/Change Record..............................III-3-14
Direct Loan Combination Layouts.............................................................................III-3-18
Direct Loan External Import Loan Origination Add File............................III-3-18
Direct Loan External Import Change Record..............................................III-3-32
Direct Loan, Loan Origination External Import Change Field
Numbers Sorted by Field Name Alphabetically....................................III-3-37
Direct Loan, Loan Origination External Import Change Field
Numbers Sorted by DL Change Number...............................................III-3-51
Direct Loan External Export........................................................................III-3-64
Entrance Counseling Results.......................................................................III-3-87
Exit Counseling Results...............................................................................III-3-88

Volume III, Section 4 - Combination System Edits..........................................................III-4-1

Table of Contents..........................................................................................................III-4-1
Pell Grant EDExpress Edits..........................................................................................III-4-2
Direct Loan EDExpress Edits.....................................................................................III-4-15

August 2005 (2005-2006) COD Technical Reference Page III - ii

Volume III – Direct Loan & Pell Grant Combination System Supplement