Block Disaster Training Manual

Block Disaster Management Training Manual
DISASTER RISK MANAGEMENT (Training Guide)
GoI-UNDP Disaster Risk Management Programme
Mira/TrgManual/Block Disaster...
CONTENTS
Page Chapter - I Introduction Background Chapter - II What is Disaster? Types of Disaster History of Disaster in India Participatory Rural Appraisal [PRA] Things to be indentified in the mapping process Chapter - III Disaster Risk Management Programme Chapter - IV Training Modules for all the Levels A. Orientation of Block Disaster Management Committees B. Training of School Teachers C. Training of PRIs D. Training of Trainers for Disaster Management Teams Chapter - V Block Control Room Chapter - VI Conclusion Evaluation of the Manual Chapter - VII Dos and Donts 7 4
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This training manual is basically a guide for the trainer at the Block level. It mainly focuses on four different trainings that are to be carried out at this level. The four trainings are:
1) Training of the Block Disaster Management Committee [BDMC] 2) Training of the Gram Panchayat Disaster Management Committee [GPDMC] 3) Training of Village Volunteers 4) Training of the Disaster Management Team members
We have tried our utmost to fulfill all the needs of a trainer.
Thanks to OSDMA, CRS, LWS, CARE, OXFAM, CONCERN, EFFICOR, CYSD who have taken special interest and have given their valuable suggestion and inputs while preparing this manual.
CHAPTER I
Introduction:
Background: The Indian sub-continent is highly prone to natural disasters; floods, droughts, cyclones and earthquakes are a recurrent phenomenon in India. Susceptibility to disasters is compounded by frequent occurrences of manmade disasters such as fire, epidemics etc. The changing topography due to enviourmental degradation has also increased the vulnerability of the country. The Indian coastline, spread over by 8041 kilometres is exposed to tropical cyclones arising in the Bay of Bengal and Arabian Sea. The population on the bank of Bay of Bengal, are horribly haunt by regular natural disasters like flood and cyclone round the year, leading to immeasurable loss of lives and properties. Even today, the people of the coastal areas are thunder stricken by remembering the terrible disaster they experienced during the recent past. Even now, the suffering and hardship, which broke down the backbone of socio-economic fabric of the affected people during the super-cyclone, has remained as a scar mark in their mind as well as others who were affected partially by this devastating natural calamity. All their aspirations for family welfare, personal comforts and community security in the future have created a question mark in their mind. They are in a state of panic stricken for the coming days. Insecurity, unwanted and apprehensiveness has captured the mind of people inhabitating in the coastal districts. Besides, natural calamities and man-made devastations have for shaken the mental tranquillity and financial stability of the people. If we analyse the socio-economic impact on these people, we find a state of frustration in personal life, selfish individualistic attitude, a materialistic, cultural atmosphere, increase of criminal habits and migration to urban pockets have taken place as a side effect of these natural calamity
A major segment of Indian populations live in rural areas. The abject poverty, agriculturally and industrially underdeveloped region encompass the rural masses that face the various calamities all through the year. The negligible purchasing power of the people fails to fetch the basic needs of livelihood unlike the urban masses. In spite of providing all the facilities like road, bridge, school etc. the real development will be a distant dream unless and until the people themselves shoulder the management responsibility. Each and every disaster like flood, cyclone, drought, sunstroke etc. mostly affect the rural mass and they become the ultimate looser. So its very essential 6
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to form various disaster management teams at all levels to coordinate during different hazards starting from village to state level and discusses the management and mitigation strategies and processes in details. Last but not the least, a training curriculum mentioning, in detail, about the post training responsibilities of each working committee or disaster management teams at the time of disaster should be prepared.
The success of the village level training depends mostly on the Panchayat level trainees involving the Sarpanch, Government officials at the Gram Panchayat level, Ward member, Youth clubs and Mahila Samiti members who play an active role in preparing the Gram Panchayat Disaster Preparedness and Mitigation Plan. After completion of the training, the block trainee will collect all the details information of the block through Gram panchayat and village level committee. They will analyses the data and discuss with the block in consulation management committee regarding the planning and programming of the disaster mitigation strategies.
The members of block level committee include Chairman Panchayat Samiti, Block Development Officer, Sarpanch of different Panchayats, and local voluntary organizations. The Block Disaster Management Committee will be responsible for preparing the Block Disaster Preparedness and Mitigation Plan.
District Disaster Management Committee [DDMC]
District Disaster Preparedness and Mitigation Plan
Block Disaster Management Committee [BDMC]
Block Disaster Preparedness and Mitigation Plan
Grampanchayat Disaster Management Committee [GPDMC]
Grampanchayat Disaster Preparedness and Mitigation Plan
Village Disaster Management Committee [VDMC]
Village Disaster Preparedness and Mitigation Plan
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Keeping in view these objectives, the curriculum for a training programme has been thought of, which would be important in Block, Gram Panchayat and Village level to equip the people to face and overcome natural disasters easily. This training programme has been contemplated keeping in view of disaster management measures by other organizations so that people can be conscious and cautious before, during and after the calamity. The major thrust of this programme is to prepare the people to face the disaster boldly and effectively. The trainers who take this curriculum as their guideline should think and consider that realistic approach, creative idea, working experience and appropriate place for which the programme is meant must be the prime objective. This is the best method to equip people with full of confidence and hope. We hope and firmly believe that the training programme would impart tangible awareness among the people to combat natural calamities in block level as well as in the organizations, institutions and individual level.
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CHAPTER-II
What is Disaster? Disaster is an impulsive event causing wide spread devastation to life and property. The damage caused by disaster is immeasurable and varies with varieties with the geographical location, climate and the type of the earth surface. This influences the mental, socio-economic, political and cultural state of the affected area. Generally, disaster has the following effects in the concerned area. 1. It completely disturbs the normal day to day life 2. It negatively influences the emergency systems. 3. Normal life process deteriorates 4. Fundamental needs like food, shelter, health etc are affected. Types of disaster Generally, disasters are of two types 1. Natural. 2. Man made Basing on the estimation of devastation, these are further been classified a. Major natural disaster b. Minor natural disaster Like wise 1. Major man-made disaster 2. Minor man-made disaster Major natural disasters Flood Cyclone Drought Earthquake Sunstroke Major man-made disaster: Setting of fires Epidemic Deforestation Pollution due to prawn cultivation Chemical pollution. Minor natural disasters: Cold wave Snow fall Thunder storm
Minor man-made disaster: Road and train accidents Accidents due to festivals Food poisoning or use of poisoned food Death due to excessive drink Industrial disaster/ crisis Rehabilitation Acid rain Riots Environmental pollution War 9
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History of Disasters in India: The unique geo-climate conditions of the Indian sub-continent make this region among the most vulnerable to natural disasters in the world. Disasters occur with amazing and frequency and while the community at large has adapted itself to these regular occurrences, the economic and social costs continue to mount year after year. The Indian sub-continent is highly vulnerable to Drought, Floods, Cyclones and Earthquakes, though Landslides, avalanche and Bush fire too. Frequently occur in the Himalayan region of northern India. Of the 35 States\Union Territories in the country, 22 are disaster prone. Among all the disasters that occur in the country, River Floods are the most frequent and often the most devastating. The cause for flood is chiefly the peculiarities of rainfall in the country, out of the total annual rainfall in the country, 75% is concentrated over short monsoon season of three to four months. As a result there is a heavy discharge from the rivers during this period causing widespread floods. As much as 40 million hectare of land in the country has been identified as flood prone an average of 18.6 million hectare of land is flooded annually. Floods are caused mainly in the Ganga- Bramhaputra Meghna basin that carries 40% of the nations total river flow. Earthquakes are considered to be one of the most dangerous and destructive natural hazards. The impact of this phenomenon is sudden with little or no warning, making it just impossible to predict or make preparations against damages and collapses of buildings and other man-made structures. About 50-60% of total area of the country is vulnerable to seismic activity of varying intensities. Drought is a perennial feature in some states of India. 16% of the countrys total area is drought prone and approximately 50 million people are annually affected by droughts. In fact drought is a significant environmental problem too as it is caused by less than average rainfall over a long period of time. In India about 68% of total sown area of the country is drought prone. Most of the drought prone areas identified by Govt. of India lie in the arid, semi arid and sub-humid areas of the country. India has a very long cost line of 8041 km, which is exposed to tropical cyclone arising in the bay of the Bengal and Arabian Sea. The Indian Ocean is one of the six major cyclones prone regions of the world. In India cyclones occur usually between April and May, and also between October and December. The eastern cost line is more prone on to cyclones as about 80% of the total cyclones generated in the region hit there.
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Some of the major events of natural disasters in recent past:

Major Disasters in India: Disasters FLOOD Year Sept.1982 1993 May-Oct 1994 Aug-00 Jul-02 Jul-01 Jul-02 May-90 Dec. 1993 Dec. 1996 Jun-98 Oct-99 Oct.1991 Sep-93 Mar-95 May-97 Jan-01 May-June 1995 May - June 1998 May - June 1999 Events and impact Severe flood in Orissa- breakdown of Dalei Ghai Punjab flood- 359 lives lost Floods in Kerala Flood in West Bengal Flood in Andhra Pradesh Orissa Flood Flood in Assam, Bihar and West Bengal Andhra Pradesh 962 lives lost Tamilnadu 61 lives lost Andhra Pradesh 971 lives lost Gujarat - 3500 lives lost Super cyclone Orissa 10000 [ appr.] lives lost Utter Kashi, 2000 lives lost Latur 9475 lives lost Chamoli 100 lives lost Jabalpur 39 lives lost Gujarat earthquake- more than 20000 lives lost Utterpredesh - 566 lives lost Orissa- 2000 lives lost Orissa- 20 lives lost Uttaranchal
CYCLONE
EARTHQUAKE
HEAT WAVE
CLOUD BRUST Aug-02
NB: Trainer will prepare the state specific disaster scenario for the training.
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Participatory Rural Appraisal [PRA]

This is a tool used to carry about the Village Disaster Management Plans at the Village Level. This tool would also help the Gram Panchayat Disaster Management Committee in preparing the Multi Hazard Grampanchayat Disaster Preparedness and Mitigation Plans.
ORIGIN OF PRA
PRA was developed in 1970s and 1980s in response to the perceived problems of outsiders missing or miscommunication with local people in context of developmental work
DEFINITION OF PRA
PRA can be defined as an approach and method for learning about rural life and condition for with and by rural people. POINTS TO BE NOTED: v v v This tool enables local people to make their own appraisal, analysis and plans It uses group animation and exercise to facilitate information sharing, analysis and sharing among stakeholders. With the help of the PRA tools the GPDMC will prepare the maps and the plan. THINGS TO BE IDENTIFIED IN THE MAPPING PROCESS The BDMC to identify the on the basis of the experiences of the earlier cyclone, flood, earthquake, the different hazards it faced, for e.g winds, heavy rains, mudslide and so on. It is to identify the most vulnerable areas as regards destruction of life, property, infrastructure and economic activities. These are marked in a separate map. 1 Social and resource mapping: 12 Safe shelters (Pacca Houses, Community Centers) Drinking water sources
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Water Bodies Agricultural land Forest land Dispensary and Primary Health Care Units Road Power Installations Telephone Office Post Office and other structures School and College buildings Godowns (both Government and Private) Dealers of Dry food, kerosene etc Tent house (Generators, tarpaulins, utensils required in case of community cooking) Anganwadi Centers Fire Station Police Station Boats VHF/HAM Stations Industries and factories
2 - Risk and vulnerability mapping: In this map the Gram Panchayat Disaster Management Committee are to identify the following things by asking two Questions What is at Risk: and Who are at Risk based on different hazards Areas that get inundated with water with different water level Weak embankments Livelihood assets such as boats, nets, stores of dry fish Standing crops, horticulture trees and plantation Water Sources Drinking Water Facilities Post Office and other structures School and College buildings Cluster of household that are to be affected by fire
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Identification of cut off areas / difficult areas etc. Road, alternative route, boats, communication centers, Safe Shelter Elevated up lands, High Land (mounds) Alternate route for safe evacuation Safe Primary Health Centers, Fire stations, Police stations Safe place for evacuees Godown, food stock availability, fodder availability etc. Site for storing foodstuff Identification of Disaster Management Teams Temporary camp sites
3- Safe or opportunity mapping:
After the completion of this session, the trainees will be able to get some brief idea about the following topics.
q q q
Aims and objectives of this session. The trainees will aware of the rules of the training. A sociable training atmosphere will be created.
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CHAPTER III
DISASTER RISK MANAGEMENT PROGRAMME
Summary of the Programme:

United Nations Development Programme [UNDP] has been supporting various initiatives of the central and the state governments to strengthen the disaster management capacities for nearly a decade. UNDP proposes to accelerate the capacity building in disaster reduction and recovery activities at the national level and in some of the most vulnerable regions in the country through Community based approaches. The Ministry of Home Affairs in the National government is the new nodal ministry for Disaster Management has launched National Disaster Risk management Programme with support from UNDP and other Aid agencies. UNDP is implementing the programme along with the state nodal agency like OSDMA, GSDMA and identified department. The over all goal of the programme is Sustainable Reduction in Natural Disaster Risk in some of the most hazard prone districts in selected states of India.
The programme essentially aims at the strengthening community, local selfgovernments and district administrations response, preparedness and mitigation measures in some of the most vulnerable districts along with states and national response.
Under the programme twelve most vulnerable states and 38 cities, prone to earthquake and having more than half a million population.
Panchayati Raj and Urban Planning Institutions at all levels would be directly involved in the planning process to ensure sustainability of the programme at the Grampanchayat level. A wide representation of women is envisaged in this project during the planning process. Self-help groups of women in the programme areas would be directly involved in the disaster risk management programme.
The programme components would include the following:
Development of disaster risk management and response plans at Village/ Ward, Gram Panchayat, Block/Urban Local Body levels.
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Constitutions of DMTs and Committees at all levels with adequate representation of women in all committees and team. (Village/ Ward, Gram Panchayat, Block/Urban local body, District and State.) Capacity building of DMTs at all levels. Special training for women in first aid, shelter management, water and sanitation, rescue and evacuation, etc. Capacity building in cyclone and earthquake resistant features for houses in disaster-prone districts, training in retrofitting, and construction of technology demonstration units. Integration of disaster management plans with development plans of local self-governments.
Implementation Process
The disaster management plan would start from the village/ward level and would be consolidated through similar planning at the Panchayat, Block, District and Urban Local Bodies levels in the selected districts. A cadre of village volunteers would be created to carry out the village based natural disaster risk management programmes in the select programme districts. These Village Volunteers will be drawn from the community with the help of civil society organizations such as NCC, NSS, NYKS, Scouts and Guides and Civil Defence etc. The plans would focus on the disaster risk prevention and early recovery through community-based preparedness and response plans, skill development for construction of hazard-resistant housing and enhanced access to information as per the need of the community. The Vulnerable districts will be covered under the massive village based disaster preparedness programme including development of village contingency plan, Gram Panchayat, Block and district disaster management plans and formation of Disaster Management Committees and Disaster Management Teams in the year of 2002 2007 The following activities will carried on in partnership with state nodal agencies and civil society response groups.
Awareness Campaign Strategy:

The state nodal agency with the help of civil society response groups would take up a massive awareness campaign through out the selected districts for preparedness through rallies, mass meeting, different competitions like essay, debate, drawing etc. among school students, posters, leaflets. Similarly wall paintings will be done in each village explaining Dos and Donts of various disasters, showing the safe shelters and safe routes for evacuation etc.
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Formation of Disaster Management Team/Committees:

Disaster Management Teams (DMT) would be formed at different levels to carry out the activities during emergency for sustainable recovery from disaster such as State, District, Municipality, Block, Gram Panchayat, Community and Ward. DMT at village/ward level would comprise of a group of 10-12 people in task-based groups such as Early Warning (EW), Search and Rescue Operation (SRO), First Aid & Water & Sanitation (FAWA), Shelter Management (SM), Trauma Counseling (TC) and Damage Assessment (DA) groups. Similarly, DMT at Gram Panchayat, Municipal and Block level may be formed with the involvement of people representatives, members from local administrative system like local police, Medical Officer, Junior Engineer from Rural Water Supply and Sanitation, Veterinary Assistance Surgeon / Inspectors, Revenue Inspector, Block Development Officers (BDO) etc. BDO would be the convener of the team at the Block level.
Training/ Capacity Building:

Training would be a continuous process on disaster risk management programme. The trained cadre of the Block will facilitate the process of Disaster Preparedness and Response Plan development at different levels. Selected village volunteers will be provided with three modular training programmes to develop the village disaster management plans. One or two volunteers will be selected by the PRIs/ CBOs/NGOs from their own locality, based on their past experiences on relief and rehabilitation activities for facilitating the process at village and GP levels. More emphasis will be given to women volunteers in development of village disaster management activities. Specialized training will be organized at different levels for the disaster management team members for enhancement of skills to effectively carry out their responsibilities such as warning dissemination, search and rescue operation, shelter management, fist aid, trauma counseling and damage assessment etc. The DMT members will be provided a specific type of apron or jacket for easy identification after the training. Adequate training will be provided to the women DMTs to carry out activities during emergency situation.
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CHAPTER IV
Training Modules for all the Levels :
This chapter includes all the trainings that are to be carried out at the Block level. The trainings are:
1) 2) 3) 4)
Orientation of Block Disaster Management Committee Training of Teachers on Disaster Management Training of PRIs Training of Trainers of Disaster Management Team members
A. Orientation of Block Disaster Management Committees

a) Members of the Block Disaster Management Committee: Chairperson Panchayat Samiti, Vice Chairperson of the Panchayat Samiti, MLA (s) their representatives, Block Development Officer (convenor) Tahasildar / Add. Tahasildar, Key Line Dept. Officials at the block level, Asst. Engineer of the block, Two Sarpanches/ PS members each (one women from each category) to be nominated by the committee, Coordinating agency of the NGO cell, One local NGO engaged in Disaster Management in the block who will be nominated by the committee, b) Objective of training: To get brief idea about the types of disaster and its management, the following points will encompass the core objectives. (a) Definition of disaster, its types and causes (b) What is disaster preparedness, response and mitigation (c) Brief idea about the Disaster Risk Management Programme (d) Roles and responsibilities of the BDMC (e) Roles and responsibilities of the BDMTs (f) Disaster preparedness and mitigation Plans (g) Disaster preparedness for emergency period (Relief work, damage and need assessment) (h) Alternative disaster resistant housing technology (i) Protection of the environment to reduce vulnerability
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c) Guidelines for trainers: 1- Every day, welcome the trainees and listen to their problems patiently. If possible, try to solve their problem instantly. 2- Before the commencement of each session in the training programme, deliver a brief idea about the objective of the session. 3- The trainers should have the clear idea and knowledge about the subject i.e the aims and objectives of the training 4- During the group discussion, the trainees should give their opinion and suggestions. 5- Using of posters, training materials and different instruments as much as possible. 6- The trainers should do group analysis and programs as much as possible 7- During the training period, the atmosphere should be cordial and the trainees should be encouraged to participate in the programme. 8- All the trainees should participate in this training programme. 9- The trainer will enquire about the problems of the trainees. 10- Adopt different training methods to minimize the tiredness and irritation of the trainees. 11- Use realistic examples. 12- The trainers should have the capacity of description and analysis. 13- The trainers should listen to the trainees patiently. 14- Before the commencement of training programme, all the equipments/ instruments / training materials should be ready. 15- Local language should be used strictly in the training. 16- The trainer will keep a genuine note of areas of improvement, which the trainees lack. 17- The trainers should know the level of understanding of the trainees. d) Training Material Banner, black board, chalk, Duster, Marker pen, Drawing paper, Village/Grampanchayat and Block Disaster Preparedness and Mitigation plan format, Training curriculum and the Trainer Manual. All the trainees should seat in u-shape or in a circular shape to have greater participation and to have an eye-to-eye contact with each other. e) Methodology To determine any kind of method in imparting training, the pre consideration of educational qualification language and perspective of the trainees is essential in order to make the training attractive, acceptable and understandable. Following methods of training could be adopted: q Lecture method q Game q Group discussion
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q q q
Pictorial presentation Interaction Case study analysis
The trainer should be able to manage the sessions, which would help the trainees in greater understanding of disaster preparedness. As much as possible the sessions should be interactive so that there is a friendly atmosphere and the trainees should feel free to ask their doubts freely.
f) Place: Block Office Conference Hall or any meeting hall g) Time Duration: 2 days h) Course Curriculum: Day 1: Introduction by District level officer in charge of the block/ District Project Officer UNDP Role of Government, NGO, PRIs, in Disaster Management Frame work for Block, Grampanchayat and Village Disaster Preparedness and Mitigation Plans What is disaster, type of disaster, history of disasters Discussion on Community Based Disaster Preparedness Concept and Practices Role of Block Disaster Management Committee normal , pre, during and post disaster Day 2: Importance of Early warning in disaster preparedness and early recovery Areas to be covered under the Block Disaster Preparedness and Mitigation plan Outline Ensuring preparedness of Government and Civil Society through Mock Drills based on Disaster Preparedness and Mitigation Plans Video play on the procedure of community based approach and best practices Roles and Responsibilities of Block Disaster Management Committee [BDMC]: The main roles and responsibilities of the BPDMC are as follows: Normal times: q Prepare the Block Disaster Preparedness and Mitigation Plan q Help the Nodal officer of the Panchayat and the Sarpanch in preparing the Gram Panchayat Disaster Management Plan q Monitoring the training activities of the task force members at the Grampanchayat level q Updating the Block Disaster Management Plans q Integrating normal development work of the Block with vulnerability reduction. q Awareness campaign for different types of hazards like flood, cyclone, earthquake, sunstroke, fire etc. 20
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Carrying out mock drill twice a year preferably during the month of May and September Pre Disaster Situation: [48 hours before disaster] for Cyclone and Flood q The Block Development Officer to immediately have a meeting with all the BDMC members and update the block disaster preparedness and mitigation plan and clearly specifying the roles and responsibility of each group. q Ensure that all the resources needed immediately as per the plan are readily available. q Ensuring function of control room and alert all line dept . and DMTs for disaster. q Early warning dissemination in the villages especially the vulnerable groups like the fishing community, villages vulnerable to that particular hazard. q Stock piling of food grains for human and bovine population, medicines like (ORS, Halogen tablets, bleaching powder) etc. q All the resources available to be kept ready like (polythene, tarpaulins, boat, generator, Diesel/petrol/kerosene, Transportation and communication aids available and other necessary equipments listed in the BDMC. q Human resources like the boatman, specially trained taskforce, swimmers, and civil defence personnel. q Supporting GPDMC members for rescue and evacuation, stock pilling and carry out their activities effectively. q Telephone and address of the local as well as the district and state level functionaries to be kept ready. During Disaster: q Supporting GP for their activities. q Supporting for rescue and evacuation. q Monitoring of the relief distribution. q Coordination among various Disaster Management Teams [DMTs] at the block level q Coordination between block and various line departments and DMTs. q Coordination between the district administration and the grampanchayats q Coordination between the NGOs and the CBOs working in that area q Arrangement for relief distribution. q Weather tracking if possible and sharing of information to GPs. q Sending information to district. Post Disaster: q Monitoring of the relief distribution q Coordination among various Disaster Management Teams [DMTs] q Coordination between block and various line departments and DMTs. q Coordination between the district administration and the grampanchayats q Coordination between the NGOs and the CBOs working in that area q Damage Assessment q Weather tracking and sharing q Coordinating with the government and NGOs with the reconstruction and rehabilitation work carried out in the villages of that panchayat. q Awareness campaign through DMTs for entitlements, damage assessment etc.
q
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B. Training of School Teachers: 1. Trainees: 100 teachers from each block to be trained on Disaster Management by the BDMC and Block level master trainers. 2. Venue: Any school building convenient to all, Block office meeting hall or any convenient place for training. 3. Duration of Training: One Day 4. Trainers: Block Development Officer, Lead NGO involved in Disaster Management 5. Training Content: Day 1: Introductory session Expectation from the training programme Aims and objective of the Disaster Risk Management Programme What is Disaster, Types of Disaster and History of Disaster Steps to carry out disaster preparedness and mitigation plans at all levels Role of teachers in Disaster Preparedness at the village, GP and the block level Trained students on disaster preparedness and response Group work on how to incorporate Disaster Management in the course curriculum Processes in Mock Drill (which can be included in the P.E.T/ S.U.P.W) in the schools C. Training of PRIs: 1. Trainees: All Sarpanch and Samiti Sabhya from each block to be trained on Disaster Management by the BDMC and Block level master trainers. 2. Venue: Any school building convenient to all, Block office meeting hall or any convenient place for training. 3. Duration of Training: One Day 4. Trainers: Block Development Officer, Lead NGO involved in Disaster Management Committee members and Block level master trainers. 5. Training Content: Day 1: Introductory session Expectation from the training programme Aims and objective of the Disaster Risk Management Programme What is disaster, types of disaster and history of disaster? Steps to carry out village and Grampanchayat disaster preparedness and response plans
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Role of PRIs in disaster preparedness and mitigation at the village, GP and the block level Group work on how to incorporate Disaster Management in the course curriculum Processes in Mock Drill at village, GP and block levels
D. Training of Trainers for Disaster Management Teams: 1. Trainees: All DMT members 2. Venue: At Block level. 3. Trainers: Local Resource persons and Block level Master trainers, such as Medical officers for First Aid, Police and ex-service men for rescue and evacuation, Jr. Engineer for Water and Sanitation etc. 4. Topics: Health and first aid, rescue and evacuation, water and sanitation, Operation of early warning equipments, trauma counseling and Damage assessment, etc [Based on the Training Module] 5. Duration: 4 days for each discipline BDMC is responsible to organize the DMT training programmes.
CHAPTER-V Block control room:

The diagram below shows the flow of early warning information from the district Control room to the block control room and then to the grampanchayat and then to the community. Information on the hazard is also available Police Control Room and the Irrigation Department in case of flood and cyclone. The formats below show the operational timings from April to December, which we refer to as the time for different types of hazards. The activities of the persons in charge of the Control room should be clearly mentioned day wise. Early Warning Dissemination
District Control Room Office Of Superintendent Of Police Office of the Executive Eng. Irrigation
Block Control Room
G.P. Control Room Police Control Room
Village Disaster Management Team (Warning Group)
Irrigation Control Room {SDO}
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Operational Timing: Operational Timing: APRIL to DECEMBER Every Year Normal Warning Post
Personnel Deployment in Control Room:

Days 7AM TO 10AM (Day Office) 1PM TO 5PM (Morning Office)
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
5PM TO 10 PM
10 PM TO 7AM
Records and Equipments of Block Control Room (BCR):

Name of the Record Equipments
Activities of Block Control Room. Normal Time: Activities After Receiving Warning. Activities Post disaster. Check List for Control Room:
Activities
Assessing of duty. Maintain inventory of resources. Provide information who need it. Service division and assign duties. Receive information on a routine basis and record. Receive preparedness report from various relevant dept. Basing on the reports feedback to the district authority and others. Vulnerable area map displayed. Imp. Phone numbers.
Page no. for Yes/no Reference
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CHAPTER-VI
Conclusion: EVALUATION OF THE MANUAL

(A) 1. 2. (B) After the training programme, the trainees will provide their opinion about the following matter: The necessity and outcome of the training. How to make the different trainings more simple and more effective. Besides these, how far the trainees have learned the topics given in the description of the manual could be discussed. For example, what percentage of the trainees understands the definition, causes and types of disaster? It could be provided in terms of percentage i.e. (a) more than 80% understands (b) 60 % to 80 % understands (e) less then 60 % understands and etc.
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CHAPTER: VII
Dos and Donts:

EARTHQUAKES DO NOT KILL ANYONE, IT IS THE WEAK STRUCTURES / BUILDINGS Seismic zonation Land use management to reduce development on geological areas known to amplify ground vibrations e.g. alluvial soils, reclaimed land. Engineering of structures to withstand vibration forces. Seismic building codes, enforcement of compliance and encouragement of higher standards of construction. High standards of design for important buildings. Strengthening of existing buildings retrofitting. Earthquake insurance. Securing dangerous appliances and sources of naked flames.
Do s Dont s Keep away from buildings, especially old, tall or detached buildings, electricity wires slopes and walls, which are liable to collapse. Stop the vehicle away from buildings, walls slopes, electricity wires and cab les. If your home is badly damaged you will have to leave it. Collect water containers, food and ordinary and special medicines (for persons with heart complaints, diabetes, etc.) Do not rush to the doors or exits: never use the lifts: keep well away from windows, mirrors, chimneys and furniture. Avoid places where there are loose electric wires and do not touch any metal object in contact. Do not re-enter badly damaged buildings and do not go near damaged structures.
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FORESTS ARE THE LUNGS OF THE GLOBE. PREVENT FOREST FIRE. Do not throw smouldering bidi, cigarette butt or left the burning wood sticks. Do not enter forest during fire. Do not use slash & burn methods. If there is a fire in the forest, try to put it out by digging or circle around it or by water, if not possible call fire brigade. Try to remove the dry litter (senescent twigs and leaves) during summer season. During fire, listen regularly to the radio for advance information and obey the instructions cum advice. Move farm animals and movable goods to the safest places. Prepare a fire evacuation plan. Teach all members of your family and other about the causes & harms of forest fire and how to prevent it.
Flood: Dos:
Donts:
Listen regularly to the radio for advance information and advice. Follow the instructions provided by the warning, if required shift to safe place with baby food, dry food, water and medicine Have radio with you always to update the emergency news Tie your valuable items or articles and kept in a safe and high place or buried in your backward Shift the livestock and cattle to safe place or high land; keep some feeds and water for them also. Insured household articles, livestock and crop Support the taskforce members for shifting Disinfect the drinking water, before drink Dont move from the safe place Keep the shelter clean and maintain sanitation Always use dry food, dont use cooked food
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Heat Wave HEAT WAVES CAN KILL AVOIDING HEAT STRESS: TIPS FOR SAFETY
Avoid going out in the hot sun, especially between 12.00 noon to 3.00 pm Drink 2 to 3 litres of water per day or sufficient water, as often as possible, even if no thirsty Wear lightweight, light-colored, loose, porous natural fibre clothes Avoid strenuous activities, avoid work outside during 12 noon to 3.00pm While travelling, carry water with you Avoid alcoholic, caffeinated or carbonated [soft] drinks, which dehydrate the body Avoid high-protein foods which increase metabolic heat If you work outside, keep hat and clothing damp Dont leave children or pets in parked vehicles If you suffer chronic illness or feel ill, see a doctor Use ORS, home made indigenous drinks like lassi, torani [rice water], lemon sarbat [lemon water], butter milk etc. which help to dehydrate the body and protect us from sun-stroke Keep animals in the shade with plenty of water Keep your home cool with curtains, shutters or awnings on the sunny sides and open windows at night If you dont have air conditioning, use fans, damp clothing and have frequent cool showers Spend as much time as possible in the air conditioned building Avoid direct sunlight, wear a hat, use umbrella, sunscreen as sunburn limits your ability to cope with heat
TIPS FOR TREATMENT A PERSON AFFECTED BY SUNSTROKE: Lay the person in a cool place, wipe him/her with a wet cloth/wash the body frequently. Pour normal water on the head to bring down the body temperature. Use an ice pack on the head, if possible. Give the person sufficient ORS to drink. Prepare lassi (yoghurt with water, sugar and salt) / lemon water / bel sarbat (wood apple juice) etc and let the person drink as often as possible. Torani [rice water] is very helpful
28
GoI - UNDP
Cyclone: Dos for individuals:

Listen regularly to the radio for advance information and advice. A cyclone may change direction, speed or intensity within a few hours, so stay tuned to the radio for updated information If the storm-force winds or severe gales are forecast for your area Store or secure loose boards, corrugated iron, rubbish tins or anything else that could become dangerous. Tape up large window to prevent from shattering Move to the nearest shelter or vacate the area if this is ordered by the appropriate government agency.
DROUGHT MITIGATION
1. Arrangement for reasonable buffer stock of food grain and fodder 2. Ensure supply of good drinking water in rural areas for human and livestock in drought-affected areas. 3. Assess fodder requirements in drought-affected districts and locate areas where shortages are likely to occur and arrange supplies from outside. 4. Fodder cultivation to be encouraged wherever feasible. 5. Rejuvenation of traditional rainwater systems viz., River, Nadis, Tankas, Khadins, etc. 6. Rainwater harvesting for both the drinking and cropping 7. Management of human livestock population to reduce pressure on fragile arid ecosystem 8. Timely availability of credit, postponement of Revenue collection and repayment of short-term agriculture loans. 9. Appropriate land-use planning (inter-cropping system), discouraging water intensive crops, encouraging sprinkler and drip irrigation systems. 10. Creation of local Task Force in each district to initiate relief measures immediately after the drought take place. 11. Implementation of crop and livestock insurance schemes. 12. Provisions for cattle camp in drought affected areas. 13. Early warning and drought monitoring should be carried out on the basis of long, medium and short term forecast. GoI - UNDP
29
Block Disaster Management Training Manual Annexure: I Gram Panchayat Disaster Preparedness and Mitigation Plan Name of the GP Date of preparation of Plan: .. Resolution by the Members: 1.1. GP Profile 1.2. GP Disaster Management Committee Sl. No Name Designation Address Phone Number Office Res. Block
1.3 Demography Details: Sl. No Name of the Villages Total No. Of HH Adult Population Children (< 5 Yrs.) Total SC Category ST OBC GEN
1.4 Household Details: Sl. No Name of the Villages ST SC No. of APL HH OBC GEN ST No. of BPL HH SC OBC GEN
1.5 Population Sl.No Name of the Village SC M F ST M F OBC M F GEN M F TOTAL M F
B. Topographical Details: 2.1 Total Geographical Area in Hect: Geographical area: (In Hect.) Sl.No Name of the Village Agricultural Land (ha) Grazing Forest Others land Land (ha) Total are a
2.2 Land Holding Pattern: (No. of HH) Sl. No. Name of the villages Big Farmers Marginal Farmers Small Agricultural Farmers Labourers Landless Total
30
GoI - UNDP
Block Disaster Management Training Manual 2.4 Cropping Pattern:

Name of the Villages Type of Crops Area Cultivated (in Hect.) Area under Crop insurance (in Hect.)
2.5 Livelihood Details

Sl. No. Name of the Villages Total HH Agriculture Agricultur al labour Other Labour Fishing Petty Business Service holder Others (specify)
6.2
2.6 Drinking Water Sources

Sl. No. Name of the Village TubeWell Well PHD Stand Post River Canal
2.7 Irrigation Facilities and Sources:

Sl. No. Name of the Villages Ponds Dug Wells LI Points Drift /Shallow TW River Creeks Canal
2.8 Non- Irrigation Rain fed Land: (in Hect.)

Type of Land High Land Medium Land Low Land Land in Hect.
2.9 Infrastructure [Nos. AND/ OR distance inKms.]

Sl. Name Educational Institutions
Police Station/ Outpost
Livestock centers
Cyclone Shelters
Godown/storing
U P
M E
Hig h
Coll ege
GoI - UNDP
Temple (pucca)
Pucca buildings
Cottage Indus.
PDS Outlets
Post Offices
Dispensary
Industries
CHC
PHC
31
Block Disaster Management Training Manual 2.10 Communication Facilities Sl Name of the Telecommu No Villages nication (Y/N)
No. of Boats
No. of bus
No. of trekker
No. Of tractors
No. of jeeps
No. of two wheeler s
2.11 Financial Institutions

Sl No Name of Institution Address Telephone
2.3 Availability of Mounds/ Mountain/ Kuda:

Sl. No Name of the Village Type of High Land Distance from the Village Remarks
2.12 Resource Inventory

Resource Type Details Nos Contacts/Owners name with telephone no.
Transportation/ communication
Tractor Trekker Trolley, rickshaw, Four wheelers Boat Telephone Any other Tankers Overhead tankers Jerry cane Big vessels Kodi Kudala Sabala Rope, Saw. Gen set Pump set Petromax Tent house Gas light Solar light Bio gas Mike set
Containers
Cleaning/ cutting equipments
Other resources
Shelter temporary
Tents Tarpaulins/polythene Bamboo
32
GoI - UNDP
Block Disaster Management Training Manual 2.13

Sl No
Identified Safe shelter Places

Type of shelter Rooms & Plinth Area Capacity & Name of the Villages covered Facilities available Ownership /contact details
2.14 Godown/storing facilities:

Sl. No. Type of godown Location Capacity Owner/authority Address Telephone
2.15 Industries: Sl. Name of No. Industry
Type of Industry
Manpower
Machinery/ equipment
Investment
Output
2.16 NGOs Profile:

Sl. No. Name of the NGO/CBOs Contact Person Tele. No Area of operation Specialization Manpowe r Resource available
2.17 Volunteers Profile:

Sl. No. Name of the Village Name of the NG O /CBO Name of the Volunteer Rescue No of Volunteers Trained First Ham Relief Aid Radio & Coordi nation Damage Assess ment
2.18 Private Professionals:

Expertise Doctor Health practitioner Ex-service man Mechanical/civil engineer VAS Volunteers trained in Rescue operation Volunteers trained in operating special equipments Volunteers trained in first aid Skilled Mechanics Drivers (Road and Water ways) Name Specialty Address Phone nos. Service facilities available
GoI - UNDP
33
Block Disaster Management Training Manual 2.19 Alternative and Safe Route (in Kms.)
Sl.No. Name of the Main Route Alternate Route Remarks
C. VULNERABILITY ANALYSIS 3.1 History of Disasters:

Sl. No. Disaster Type Year Of occurrence Human Crop Type of Losses Animal Liveli hood House damage Infrastructu re
3.2 Seasonality of Hazard:

Type of Hazards Jan-Mar H C A I April-June H C A I July-Sep H C A I Oct-Dec H C A I
H: Human, C: Crop, A: Animals, I: Infrastructure
3.3 Inhabitants:
Sl.No. 1 2 3 Name of the Village Type of Houses Katcha Pucca Asbestors/ Tin roofed Houses Total Houses No. of HH Remarks
3.4 Distance of the Village from the Risk Points (in Kms.)
Sl.No 1 2. 3. Danger and Risk Points Sea River Weak Embankments Name of the Village Distance from the village Remarks
D. RISK ANALYSIS: 4.1 Risk and Vulnerable Groups

Sl.No. Name of the village Name of the Member along with the HH No.
1 2 3 4 5
Pregnant women/ lactating mothers
Children below 5 Uncared aged/ destitute Single Women headed household
34
GoI - UNDP

6 7 Fishermen Disabled Deaf/Dumb Lame Blind Mentally Challenged Physically Handicap 8 9 10 11 Sick and ailing Inhabitants of thatched houses Houses living near sea/ river Any other
4.2 Risk Prone Infrastructure and Assets:

Sl. No Type of assets/ infrastructure Village1 Village2 Village3 Village4 Total
1. Infrastructure
Thatched houses LI Point TW/Well Pump sets Embankments Telecommunication Roads others Boats Nets Looms, Potters wheel Prawn Gheries Agricultural implements Animals farms Blacksmiths instruments Others Tube wells, Wells PHD stand posts, Rivers Ponds Tank, Canals Cattle Poultry Goats/sheep/pigs Others Trees Orchards Food grains/ seeds Others
GoI - UNDP
Others
5.
Livestock
4.
Water Sources
3.
Livelihood Assets
2.
35
Block Disaster Management Training Manual E. Mitigation Strategy 5.1 Short Term:
Sl. No. Name of the Village Required Intervention Agency Responsible Funds Required Time Frame
5.2 Long Term:

Sl. No. Name of the Village Required Intervention Agency Responsible Funds Required Time Frame
F. Gram Panchayat Response Plan 6.1 Flood/ Cyclone

Activities
Early Warning and Dissemination Rescue & Evacuation Shelter Management Health and First Aid Water, Sanitation and Carcass Disposal Relief Management Damage assessment and Counseling Patrolling/ Coordination/ linkages Vigilance rehab/
Preparedness Normal time
Pre (after warning)
During
Post
6.2 Earthquake
Activities Rescue Shelter Management
Preparedness Normal Time
Pre (after warning)
During
Post
36
GoI - UNDP

Health and First Aid Water, Sanitation and Carcass Disposal Relief Management Damage assessment and Counseling Patrolling/ Coordination/ linkages Vigilance rehab/
6.3 Fire Activities
Pre (after warning)
During
Post
Rescue & Evacuation Shelter Management Health and First Aid Water, Sanitation and Carcass Disposal Relief Management Damage assessment and Counseling Patrolling/ Vigilance Coordination/ rehab/ linkages
6.4 Drought:
Activities Early W arning and Dissemination Rescue Shelter Management Health and First Aid W ater, Sanitation and Carcass Disposal Relief Management Damage assessment and Counseling Patrolling/ Vigilance Coordination/ rehab/ linkages
Pre (after warning)
During
Post
GoI - UNDP
37
Block Disaster Management Training Manual 6.5 Chemical / Industrial Accident: Preparedness Activities Normal Time
Pre (after warning)
During
Post
Early Warning and Dissemination Rescue & Evacuation Shelter Management Health and First Aid Water, Sanitation and Carcass Disposal Relief Management Damage assessment and Counseling Patrolling/ Vigilance Coordination/ rehab/ linkages
Check list for GP level Disaster Management Committee 6.6 Sarpanch/Panchayat Secretary/Samiti Sabhya
Type of crisis Flood/cyclone * * * Pre [after receiving warning/information] * * * During * * * Post
Earthquake Fire Drought Chemical and Industrial accident Any other
6.7 Sector MO/ANM

38
GoI - UNDP
Block Disaster Management Training Manual 6.8 ICDS Supervisor/AWW

6.9 AGRI- VAW

6.10 Extension Officer/VLW:

6.11 CBO/ NGO

GoI - UNDP
39
Block Disaster Management Training Manual 6.12 Senior Citizen

6.13 Revenue Inspector

6.14 Sub-Inspector, Out-post of Police station

6.15 Center School Head Master

40
GoI - UNDP

G. Standard Operating Procedure for the GP Control Room
H. DEVELOPMENT INITIATIVES/ LINKAGES 8.1 Training

Needs First Aid Sanitation Rescue Conservation of ecosystem Resources available Requirement
8.2 Village Contingency Fund

Time Process Responsible person
8.3 Mock Drill Plans

Time Process (utilization, maintenance, record keeping, etc) Responsible person
8.4 Inter G.P Linkages:

Need areas Process Contact person
8.5 Gram Panchayat Update:

Time Process Responsible person
Annexure I.I: Important Name and Phone Numbers useful in disaster management:
Name of Personnel Designation & Department Address Office Phone No. Residence Phone No. Fax No. Contact Person
Annexure I.II: Offices in the Gram Panchayat:

Name Office of the Address Contact person Telephone Office Res. Alternative Communication
GoI - UNDP
41
Block Disaster Management Training Manual Annexure I.III Capability Assessment of the G.P level offices:
Name of the Department Number of Staff sanctioned In- Position Designation with Vacancy
Annexure I.IV
Name of the Bus Owner Name of the Village Address and Phone No.
Annexure I.V
Name of the Truck Owner Name of the Village Address and Phone No.
Annexure VI
Name of the Trekker Owner Name of the Village Address and Phone No.
Annexure I.VII
Name of the Tractor Owner Name of the Village Address and Phone No.
Annexure I. VIII
Name of the Boat Owner Name of the Village Address and Phone No.
Annexure I. IX
Name of the Jeeps Owner Name of the Village Address and Phone No.
Annexure I.X: Maps 1. Location Map with Village Boundary 2. Social/Resource Map 3. Hazards Specific Map 4. Risk & vulnerable Map 5. Opportunity/Safe Map 6. Seasonality Hazard calendar
Approved by Gram Sabha dated:
42
GoI - UNDP
Block Disaster Management Training Manual Annexure : II OFFICE OF THE PANCHAYAT SAMITI
NAME OF THE BLOCK; TELEPHONE NUMBER E-MAIL- ID
Forward
The Block Disaster Preparedness and Response Plan, includes the facts and figures that have been collected from various and informal sources with a view to meeting the challenges during any Natural Disaster. Collection and classification of data are to be updated twice in May and November every year. The plan has been prepared with the following viewpoints. 1. 2. 3. 4. Contingency Plan in a continuous process All are not equal in a crisis situation During relief measures social auditing ensures transparency Involvement of women and PRIs is a must in the entire process.
All are cordially invited for their kind suggestion to be incorporated in the plan.
Block Development Officer Panchayat Samiti,
Chairman Panchayat Samiti,
GoI - UNDP
43
Chapter I
Date of Preparation of the Plan: 1.1 Overview of the Block
Location
* Area and administrative division
1.2 Block Disaster Management Committee:

Sl. No Designation Address Phone Number
1.3 Demographic Details:

Sl. No Name GP of the Total Number HH of Ad ult Population Children <5 yrs Total SC ST Category OBC GEN
1.4 Household Details:

Sl. No Name of the G.P No. of APL HH ST SC OBC GEN No. of BPL HH ST SC OBC GEN
1.5 Population:
Sl. No Name of the GP SC M F M ST F M OBC F M GEN F TOTAL M F
1.6
Sl. No Main Workers M F Type of Workers Marginal Workers Non Workers M F M F Total Workers M F
1.7 Literacy Rate in Percentage:

Category SC M F ST M F OBC M F GEN M F
B. Topographical Details: 2.1 Climate and Rainfall Sl. Month No
Average Rainfall (in mm)
Actual mm)
Rainfall
(in
2.2 Rain Recording Stations:
44
GoI - UNDP
Block Disaster Management Training Manual 2.3 Month wise Highest and Lowest Temperature recorded in the Block
Sl. No Month Maximum Temperature Centigrade) (in Minimum Temperature Centigrade) (in
2.4 Geographical Area (in Hect.):

Sl. No Name of the GP Agricultural Land (ha) High Medium Low Grazing land Forest Land (ha) Others Total area
2.5 Land Holding Pattern: (No. of HH)

Sl. Name of the GP Big Farme rs Marginal farmers Small Farmers Agricultural laborers Landless Total
2.6 Crop Pattern:

Sl.No Name of the GP Type of Crops Area Cultivated (in Hect.) Area under Crop insurance (in Hect.)
2.7 Livelihood Details:

Name of the GP Total house holds Agricult ure Agricult ural labour Other Labour Fishing Sweet water Saline Petty Busin ess Service holder Others (specify)
2.8 Drinking Water Sources

Name of the GP Tube well Functional Defunct Well PHD Stand
2.9 River & Creeks:

Sl. No Name of the river/creek Name of the Place Danger Level
2.10 List of Embankments:

Sl. No Name of the Embankments Type of Embankments Length of Embankments
2.11 River Carrying Capacity;

Name of the River . Gauge Station Zero Level (in Mts.) Danger Level (in Mts.)
GoI - UNDP
45
Block Disaster Management Training Manual 2.12 Availability of Irrigation Facility:

Sl.No Name of the Project Ayacut in Hect.
2.13 Minor Irrigation Projects: Sl. No Particulars 2.14 Irrigation Facilities and Sources:
Name GP of the Ponds Dug Wells LI points
Numbers
Drift /Shallow TW
River
Creeks
Canal
2.15 Infrastructure (Nos. AND/OR distance in Kms.)

Station/ Cottage Industries Livestock centers Name of the GP Post Offices PDS Outlets Cyclone Shelters
Pucca buildings
Educational Institutions
Dispensary
Industries
U P
M E
Hig h
Col leg e
2.16 Industries:
Infrastructur e available Investment Production Manpower employed Name of the GP of or
No. Of Two Wheelers
Name of the Industries
Type industry
Godown
Police Outpost
CHC
PHC
2.17 Financial Institutions:

Sl. No Name of the Institution Address Telephone Number
2.18 Communication Facilities:

Sl.N o Name of the GP Telecommunication (Y/N) No. Of Boats No. Of Bus No. Of Trekker No. Of Tractor No. Of Jee ps
2.19 Power station and electric installation
46
GoI - UNDP
Insured not
Block Disaster Management Training Manual 2.20 Transport and communication network VHF station/ Telecommunication links/IMD system/ other Road network Waterways Railways Internet facilities HAM amateur radio stations
C.
Chapter III
3.1 Resource Inventory/ Capacity Analysis: Resource Type Details

Transportation and Communicatio n
Tractor
Number
Contacts/ Owners name with Telephone No.
Containers
Cleaning and Cutting Equipments
Trekker Trolley, Rickshaw Four wheeler Boats Telephone Any other Tankers Overhead tanks Jerry canes Big vessels Kodi Kudala Sabala Rope Saw Gen set Pump set Petromax Tent house Gas light Solar Light Biogas Tents Tarpaulins/ Polythenes Bamboo
Other Resources
Temporary Shelter
GoI - UNDP
47
3.4 Industries:
3.5 Financial Institutions:
3.3 Infrastructure (Nos. AND/OR distance in Kms.)
3.2 Emergency Contingency Plan Block
48
Name of the GP
Name of the G.P.
Name of the GP
Sl. No
3 No. of population as per 2001 Census
PDS Outlets
4
Post Offices Police Outpost Pucca buildings CHC

Gur (@ 50 gms /Head) Chuda (@ 200 gms. /Head)
Present Population Col. 3+ 20%)
Station/
Name of the Industries
Name of the Institution

6
of
PHC Dispensary Cyclone Shelters U P
Type industry
Rice (@ 250 gms / Head) Dal (@ 25 gms/ Head) Salt (10 gms/ Head)
8 9
Amount of food Materials (in KG) per Day
Address
Manpower employed
M E Hig h
Educational Institutions
10
Infrastructur e available
Col leg e
K.Oil (50ml /head)
11
ORS in Packet/ Head
Livestock centers
Investment
Cottage Industries Industries Godown
12
Medicines per Week Halogen Tabs. ( 7 tabs /Head)
Telephone Number
Production
13
Bleaching Powder in KG (50 Gms /Head)
GoI - UNDP
Insured not or
Block Disaster Management Training Manual 3.6 Storage facilities with capacity Sl.No Type of storage Location structure 3.7 Public Distribution System Name No. of Name of of the PDS the GP retailer retailer counters 3.8 PHC/ PHC New PHC/ PHC New
Capacity
Contact Person
(Address and Phone no.)
Remarks
Contact person and address
Telephone Office/ Res.
Location
Area Coverage/ No. of Cards
Remarks
Name of the G.P (Location)
Staff Available
PHC
3.9 Police Stations Police Station
Name of the G.P (Location)
Staff Available
3.10 Sub Post Offices:Name of the G.P Location No. of Staff Available
3.11 Identification of Cyclone/flood shelters (single/Double storied) with capacity:

Sl.No. Type of shelter Capacity (Room and Plinth Area) Location Contact Person (Address Phone no.) and Facilities Available Remarks (Single or Double)
3.12 Earth moving and Road cleaning equipments:

Type Equipment of Contact person and address Telephone Office/ Res. Remarks
GoI - UNDP
Insured or not
Type of industry
Infrastructu re available
Investment
Production
Manpower employed
3.13 Industries: Name of the Industries Name of the GP
49
Block Disaster Management Training Manual 3.14 Traders:

Type of Traders House building materials Groceries Medicine shop Tents and Tarpaulins Hardware shops Rice mill Fuel wood Electrical Equipments Restaurants Farm inputs Contact person and address Telephone Office/ Res. Remarks
3.15 Transportation (Road and water)

Type of Vehicles Tractors Bus Truck/ Mini truck Trekker Country boats Motor boats Contact person and address Telephone Office/ Res. Remarks
3.16 Alternative energy sources (Bio gas and Solar Energy Cells)
Type of sources Bio Gas Generator Pump sets Solar Energy Cell Contact person and Address Phone No. Remarks
3.17 Private Professionals:

Expertise Name Specialty Address Phone nos. Service facilities available
Doctor Health practitioner Ex-service man Mechanical/civil engineer VAS Volunteers trained in Rescue operation Volunteers trained in operating special equipments Volunteers trained in first aid Skilled Mechanics Drivers (Road and Water ways)
3.18 List of NGOs

Name of NGOs and CBOs Area of Operation Sector No. of Volunteer s Other Resourc es Contact Address
50
GoI - UNDP
Block Disaster Management Training Manual 3.19 Volunteers Profile:

Sl. Name of t h e V i l l a g e Name of the NGO /CB O Name of the Volu ntee rs Rescue First No. Of Volunteers Trained Ham Relief and Coordi nati on Damage Asse ssm ent
Chapter IV Risk / Hazard Analysis 4.1 History Of Disaster

Type of Hazard Year of Occurrence Area affected Impact Life on Livelihood Live stock Remark
4.2 Seasonality of Hazard

Type of Hazards Jan-Mar H C A I April-June H C A I July-Sep H C A I Oct-Dec H C A I
H: Human, C: Crop, A: Animals, I: Infrastructure CHAPTER - V
Risk Assessment
Type of Hazards Cyclone Flood Drought Earthquake Sunstroke Fire Chemical Accidents Boat capsize Epidemic Accident Lightening Time of Occurrence Potential Impact Vulnerable areas
CHAPTER - VI 6. Vulnerability Analysis 6.1 Infrastructure Vulnerability against Hazards

Vulnerability Cyclone Popu Area lation name Road network W ater ways W ater supply Sewage Hospital Food stocks & supplies Communication (System) Embankments Bridges Vulnerability against each hazard Flood Chemical industry Populatio Area Population Area n name name Fire Popul ation
Area name
GoI - UNDP
51
Block Disaster Management Training Manual CHAPTER VII 7. MITIGATION PLAN 7.1 Sector wise Vulnerability Reduction Measures (considering G.P plans):
Type of Sector Sub sector IEC activities Road Embankment Bridges Safe Shelters Communication Drinking water and sanitation Power Technology dissemination IEC activities Vaccination Training Awareness Agriculture Fishing Fishery Allied activities Horticulture IEC activities Infrastructure Livelihood Life Mitigation measures Responsible Dept. Time Frame
Infrastructure Development
Health/ Animal Husbandry
Livelihood Sector
Insurance
52
GoI - UNDP
Block Disaster Management Training Manual CHAPTER VIII
8.1 Crises Response Structure of the Block. A. Early Warning Dissemination and Response Plan
Department Preparedness Pre (after Warning) Response System During Disaster
Post Disaster
Block/ Panchayat Samiti
Police Revenue Irrigation NGO
Early Warning Dissemination
District Control Room
Block Control Room
Village Task Force (Warning Group)
Irrigation Control Room {SDO}
Operational Timing:
Operational Timing: JUNE to DECEMBER Every Year Normal Warning Post
Personnel Deployment in Control Room:

Days 7AM TO 10AM (Day Office) 1PM TO 5PM (Morning Office) 5PM TO 10 PM 10 PM TO 7AM
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
GoI - UNDP
53
Records and Equipments of Block Control Room (BCR

Name of the Record Equipments
Activities of Block Control Room. Normal Time:

Activities After Receiving Warning. Activities Post disaster.
Check List for Control Room:

Activities 1) 2) 3) 4) 5) 6) 7) 8) 9) Assessing of duty. Maintain inventory of resources. Provide information who need it. Service division and assign duties. Receive information on a routine basis and record. Receive preparedness report from various relevant dept. Basing on the reports feedback to the district authority and others. Vulnerable area map displayed. Imp. Phone numbers. Page no. for Reference Yes/no
Evacuation, Search and Rescue:
Department
Evacuation, Search and Rescue Response Structure Response System Preparedness Pre (after Warning) During Disaster
Post Disaster
Block/ Panchayat Samiti MVI Police Revenue/ RI Medical Saline and Embankment/ PWD/ RD NGO/ Volunteer
Medical and First Aid:
Departments
Medical Aid - Response System Preparedness Pre (after warning) During Post
MO/ ICDS VAS Block NGO
54
GoI - UNDP
D. Carcass/Dead bodies disposal

Departments Health/ VAS Gram Panchayat and NGO Preparedness Pre (after warning) During Post
Shelter Management:
Sl. No Departments Preparedness 1. 2. 3. 4. 5. 6. Block Police Electricity NGO/ Volunteers RWS&S Medical Shelter Management - Response System Pre (after Warning) During Post
Relief: Sl.No.
Departments Preparedness
Relief Operation - Response Pre (after Warning) During Post
1. 2. 3. 4. 5.
Block VAS RWS&S NGO/ Volunteer CDPO
Health and Sanitation

Sl. No. 1. 2. 3. Departments Health and Sanitation Response System Preparedness Pre (after During Warning) Post
MO/CDPO/BEE JE RWS&S RD/NGO/VOLUNTEERS
CHAPTER IX 8.1 Crises Response Structure of the Block A. Early Warning Dissemination and Response Plan
Department Preparedness
Block Police Revenue Health
Pre (after Warning)
Response System During Disaster
Post Disaster
GoI - UNDP
55

Irrigation RD & R&B RWS&S AH Dep. Electric Agril. NGOs
Early Warning Dissemination
District Control Room
Block Control Room
Irrigation Control Room
Village Taskforce
Departments BDO Revenue Preparedness Pre (after warning) During Post
Police
Irrigation
Post office
NGO/Volunteers
Control Room Operation

Operational Timing Normal Warning Post Personnel Deployment Designation Department Time Name of the record Equipments
56
GoI - UNDP
Block Disaster Management Training Manual Evacuation Response
Block Disaster Management Committee
Police
R.I.
PWD/RD
NGO
Other Dept.
Extention Officers GPDMC
Village Taskforce
Evacuation:
Departments Police RI Preparedness Pre (after warning) During Post PWD/RD Block NGO/Volunteers Other Dept.
Search and Rescue Operation
G.P. Committee Police/ Firebrigade Village Taskforce GoI - UNDP Irrigation / RI/NGO
57
Search and Rescue Operation:

Departments Police Fire Brigade Preparedness Pre (after warning) During Post
Block
RI
Others
NGO/Volunteers
First aid & Health Services
MO, PHC
CDPO
GP Disaster Management Committee ANM/MPHW AWW
Village Taskforce
First aid & Health Services:

MO Preparedness Pre (after warning) During Post Departments ICDS Block NGO/Volunteers
Carcass/dead bodies disposal
58
GoI - UNDP

Departments Block Health Preparedness Pre (after warning) During Post
VAS
Police
RI
NGO/Volunteers
Shelter Management
Shelter Management
Block Disaster Managemnent Committee
M.I & EO
Police
PWD/RD
Electricity
NGO
RWSS/ PHC
GP Disaster Management Committee
Village Taskforce Committee

Shelter Management:
MI & EO Preparedness Pre (after warning) During Post Police PWD/RD Departments Electricity NGO/Volunteers RWSS/PHC
GoI - UNDP
59
Block Disaster Management Training Manual Relief:

Departments BDO VAS Preparedness Pre (after warning) During Post RWSS MO CDPO NGO/Volunteers
Relief operation
BDO
CDPO
VAS
RWSS
MO, PHC
Village Taskforce
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GoI - UNDP
Water and Sanitation Response
JE, RWSS
MO,PHC/ CHC
CDPO
NGOs/CBO
BEE/LHV/ ANM/MPHW
ICDS Supervisor
Village taskforce/volunteers/ AWW/SEM
Water and Sanitation:

MO Preparedness Pre (after warning) During Post Departments BEE/ANM/MPHW CDPO Supervisor RWSS-JE Volunteers
GoI - UNDP
61
Block Disaster Management Training Manual Infrastructure Restoration
Block Disaster Managemnent Committee
Block / PWD / RD / Irrigation / Electrical / RWSS
Village Taskforce Committee
Departments RD R&B Preparedness Pre (after warning) During Post
Irrigation
Electrical
RWS&S
Block
Cattle camps
Departments VAS Preparedness Pre (after warning) During Post BDO NGO/Volunteer
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GoI - UNDP
Block Disaster Management Training Manual Coordination and Linkage with G.P and village
Block Disaster Management Committee GP Disaster Management Committee Village Taskforce

Block Preparedness Pre (after warning) During Post
Check List for Control Room
Activities 1) 2) 3) 4) 5) 6) 7) 8) 9) Assignment of Duty Maintain inventory of resources Provide information who need it Service division and assign duties Receive information on a routine basis and record Receive preparedness report from various relevant dept. Basing on the reports feedback to the district authority and others Vulnerable area map displayed Imp. Phone numbers Page no. reference for Yes/ No
VII. CHECKLIST FOR VARIOUS DEPARTMENTS a)

Activities 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) Vulnerable and risk assessment map Cut off areas with safe route map Storing facilities List of dealers for food List of volunteers Control room set up Boat and transportation for rescue Transportation for food supply Pre-positioning of staff Site operation centers/staff 0Evacuation and rescue of people Coordination and linkage Damage assessment Address and telephone list Alternative communication system Pulling resources from out side if required 17) Having network with neighboring blocks
BDO
Page no. reference for Yes/No
GoI - UNDP
63
Block Disaster Management Training Manual b)
Panchayat Samiti Chairperson

Page no. reference Ensuring the function of BDMC Approval of DM Plan in the Panchayat Samiti Awareness generation for Yes/no
Activities 1) 2) 3) 4)
c)
MO, CHC
Page no. for reference Stock position of live saving drugs, ORS, IV fluids and other equipment Distribution of ORS, Halogen to field areas List of contact address of field staff List of volunteers List of DDC/ AWW List of epidemic/risk prone areas List of site operation areas Mobile heath unit List of Dist./ health control rooms List of private and local doctor Awareness through propagation of healthy practices during the disaster time Trained the village taskforces on use of medicine and first aid Daily disease report collection and analysis Preventive measures Taking help of others/dist Yes/No
Activities 1)
2) 3) 4) 5) 6) 7) 8) 9) 10) 11)
12) 13) 14) 15)
d)
JE Irrigation/SDO
Page No. for reference Stock piling of repair materials like sand, bags, bamboo at vulnerable points[Place name]etc. Provision of guarding of weak points List of volunteers Taking help of community for maintenance of the embankments Taking proper measures for protecting the weak points Co-ordinating with others
Activities
1)
2) 3) 4)
5) 6)
64
GoI - UNDP
e)
JAO
Yes/No
Activities 1) List of different areas to be affected by different hazards 2) Crop pattern with land holding 3) List of irrigation points with status 4) Alternative crop 5) Trained for food preservation and protection 6) Assessment of damage 7) Provision of seeds and others 8) Helping in raising of community nursery for seedling/sapling 9) Crop insurance 10) Generate seed bank/grain bank at village level 11) Coordinating with others
f) VAS
Activities 1) Animal population with categories 2) Possible problems related to different hazards 3) Dealer of feeds/fodder 4) List of cow sheds 5) Site camps with volunteers 6) Programme for mass vaccination 7) Trained the taskforce to use of medicine 8) coordinating with others Yes/No
f)
SDO/JE (RD/PWD)
Yes/No
Activities 1) Identification o weak points 2) Repair the weak points before hazards season 3) Stockpiling of building materials 4) List of dealers for building materials 5) Promotion/training of people on retrofitting/ resistance building 6) Arrangement of equipment for road clearance 7) Plan for vulnerable reduction 8) Coordinating with others
DEVELOPMENT INITIATIVES/ LINKAGES Short Term Plan:

Sl. No. Name of the G.P Name of the Village Required Intervention Agency Responsible Fund Required Time Frame
Long Term Plan:

Sl. No. Name of the G.P Name of the Village Required Intervention Agency Responsible Fund Required Time Frame
GoI - UNDP
65
Block Disaster Management Training Manual Mock Drills Plans:

Time Process Maintenance Keeping) (Utilization, and Record Responsible Person
Inter Block Linkages:

Need Areas Process Contact Person
Block Plan update:

Time Process Responsible Person
Important Name and Telephone Numbers:

Name of the Personnel Designation and Department Address Phone No. Fax Contact Person
Office
Residence
Annexure: Maps Social Map Resource Map Vulnerability Map Places showing the weak Embankments/ River System Road Map Alternate Route
66
GoI - UNDP

Block Disaster Training Manual

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Block Disaster Management Training Manual

DISASTER RISK MANAGEMENT (Training Guide)

GoI-UNDP Disaster Risk Management Programme

We have tried our utmost to fulfill all the needs of a trainer.

Block Disaster Management Training Manual

Block Disaster Management Training Manual

District Disaster Management Committee [DDMC]

District Disaster Preparedness and Mitigation Plan

Block Disaster Management Committee [BDMC]

Block Disaster Preparedness and Mitigation Plan

Grampanchayat Disaster Management Committee [GPDMC]

Grampanchayat Disaster Preparedness and Mitigation Plan

Village Disaster Management Committee [VDMC]

Village Disaster Preparedness and Mitigation Plan

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Some of the major events of natural disasters in recent past:

CLOUD BRUST Aug-02

Block Disaster Management Training Manual

Participatory Rural Appraisal [PRA]

Block Disaster Management Training Manual

Block Disaster Management Training Manual

3- Safe or opportunity mapping:

Block Disaster Management Training Manual

DISASTER RISK MANAGEMENT PROGRAMME

Summary of the Programme:

Block Disaster Management Training Manual

Awareness Campaign Strategy:

Block Disaster Management Training Manual

Formation of Disaster Management Team/Committees:

Training/ Capacity Building:

Block Disaster Management Training Manual

A. Orientation of Block Disaster Management Committees

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Pictorial presentation Interaction Case study analysis

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Block Disaster Management Training Manual

CHAPTER-V Block control room:

Block Control Room

G.P. Control Room Police Control Room

Village Disaster Management Team (Warning Group)

Irrigation Control Room {SDO}

Block Disaster Management Training Manual

Personnel Deployment in Control Room:

Records and Equipments of Block Control Room (BCR):

Page no. for Yes/no Reference

Block Disaster Management Training Manual

Conclusion: EVALUATION OF THE MANUAL

Block Disaster Management Training Manual

Dos and Donts:

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Block Disaster Management Training Manual

Cyclone: Dos for individuals:

1.5 Population Sl.No Name of the Village SC M F ST M F OBC M F GEN M F TOTAL M F

Block Disaster Management Training Manual 2.4 Cropping Pattern:

2.5 Livelihood Details

2.6 Drinking Water Sources

2.7 Irrigation Facilities and Sources: