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Convention and Workshop on Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum

Presented to: Ms. MAYBELLE S. CABCABAN Course Adviser College of Hospitality Management Foundation University

Prepared by: DHORVIC CHOI T. PACARDO LLOYD KEITH CALDERA KERR NEIL GARCIA RENZE JAMES P. BATO

March 18, 2013

I. Vision We want to be widely recognized as the best event planner in the locality. We want our clients to be happy by providing an exceptional customer service satisfaction in each events we serve in order to project good reputation and identity of what we do. Providing more opportunities to our team to be excellent in the field of catering services and provide optimum return of investment to our company in order to expand to other areas of interest. II. Mission We aim to satisfy and delight our guest by making a difference in every occasion we serve. We are committed to continue to get better in order to keep us the best of what we do. III. Objectives Company To be competitive in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city. Attain our goal to be productive in this field of catering business and to expand to other areas of interest which caters the service we offer. Further enhance our employees performance through go od work ethics and to boost company morale. Our dedicated team of full service event specialists will identify our clients goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We will take ownership of the program from the initial point of contact to the successful conclusion; with the intent of high client satisfaction and to build continuing professional relationships.

Event Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials. Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum. Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP. Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.

IV. Overview Of The Study

Events Solutions PRO is a company aims to provide competitive service in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city which is known to have a dedicated team of full service event specialists that identify our clients goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We take ownership of the program from the initial point of contact to the successful conclusion. Our intentions to provide high client satisfaction and to build continuing professional relationships which brings out a reputable name of the company over the other planners in the locality. V. Background of the Study Events Solutions PRO will offer a dedicated service that identifies our clients goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We cater conventions as our main event provided we are equipped with talented team of event planners that provides service for food catering, accommodations for the event; Hotel rooms and Function Halls, transportation of guests, Audio Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the participants. We make sure that events catered will be successful and safe for everyone who take part of it.

VI. Services Within the agreement of the event team and the suppliers, we provide the event brief and event directory to everyone involved in the preparation process in order for the suppliers to give an appropriate proposal for a specific event, and for us to provide the necessary budget planning and as well as the contract for each suppliers that take part of the event process. The following are specific services offered by our event team: We cater conventions as our main event provided we are equipped with talented team of event planners that provides service for food catering, accommodations for the event; Hotel rooms and Function Halls, transportation of guests, Audio Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the participants. Budget planning To assist in the conceptualization of the event concept Help in the process of important documents Sets a time table for the clients Prepare program for the event Provide contract for the deal agreed upon the event team and to the suppliers of the event as well as to our clients itself.

VII. Policies

AGREEMENT FOR PERSONAL SERVICES This agreement is entered into this _____ day of ___________________, 20___, between Event Solutions PRO management and _________________ (hereafter Contractor). For and in consideration of the mutual promises set forth below, the parties agree: 1. Contractor shall perform specific duties to _____________________________________________________________________ as part of completion of the event catered. 2. Contractor acknowledges that all services rendered under this agreement are provided as an independent contractor on a work-for-hire basis. Copyright in any work resulting from the performance of the services under this agreement shall vest and be held in the name of Event Solutions PRO terms. 3. Event Solutions PRO shall pay to Contractor the total amount of Php.__________ for [his/her] services as follows: [describe the timing of payments and other relevant payment terms]. 4. Contractor agrees that all work under this Agreement shall be completed on or before _____________. In the event that Contractor fails to complete the work by that date, Event Solutions PRO may, at its option, extend this agreement for a fixed period of time it determines to be appropriate. In the alternative, Event Solutions PRO may obtain the services of another contractor to perform the work described in paragraph 1, in which case the Contractor shall provide Event Solutions PRO with all work produced to the date of Event Solutions PRO discretion under this paragraph. 5. Contractor warrants that all materials furnished and used under this Agreement are his/her own original works or materials for which s/he has obtained ownership of the copyright. Contractor further warrants that the materials do not infringe on any copyright, common law right, or proprietary right of any third party. 6. Event Solutions PRO will acknowledge Contractors contribution to any copyrighted work resulting from the performance of services under this Agreement. 7. To the extent permitted by Wisconsin law, the parties agree to save, hold harmless and defend each other and their respective agents, employees, and officers against any and all liability claims and costs of whatever kind or nature, for injury to or death of any person or persons, and for loss or damage to any property or property interest or loss of personal or financial interests occurring in connection with or in any way incidental to or arising out of the actions or any activities associated with the terms of this Agreement. _______________________ Contractor ___________________________ Event Solutions PRO Management 6

Catering Contract Effective Date: Client: Located at: Contact Number: Email: & The Caterer: Located at: Contact Number: ____/____/______ [Legal Name], AKA (The Client) [Address] [City], [State] [Zip Code] (___)___-____ email@yourwebsite.com Event Solutions PRO Dumaguete City, Negros Oriental, Philippines 6200 +639067120307(Dhorvic Choi T. Pacardo) +639323750804(Lloyd Keith Caldera) +639154774580 (Kerr Neil Garcia) +639351074277(Renze James P. Bato)

Catering Services for the following date(s) and time(s): ____/____/______ - ____/____/______ ____:____ AM / PM - ____:____ AM / PM

The Client hereby agrees that the Caterer will provide the following catering services: Catering Event will take place on: ____/____/______-____/____/______ Location of catered event: Address: ______________________________________________________________________ City: ______________________ State: ____________________ Zip: ______________ Approximate number of people at the catered event: _250_. All prices that are quoted in this Catering Contract and the amount of food that will be prepared are for 250 number of people. The Caterer hereby reserves the right to make small adjustments to the menu if certain ingredients are not available due to reasons that are beyond the Caterers contro l. The Client shall pay the Caterer Php.1,228_ per person in attendance at the event. The contract is inclusive of the following: 7

Menu:

PESO VALUE PER PERSON: MAXIMUM: MINIMUM:

SPECIAL REQUEST (CLIENT): SPECIAL REQUEST (CATERER): TYPE OF SERVICE & SET-UP: BAR SET-UP: BAR STOCK REQUIRED: OTHER REQUIREMENTS: DOWN PAYMENT: FLOWERS & TABLE SETTING: COLOR SCHEME: OTHER SERVICES: TOTAL PESO VALUE: VALIDITY PERIOD OF QUOTATION: The Client also agrees to pay the Caterer any additional services that are not included in this Catering Contract. The Caterer will not be held liable for any loss that results from not fulfilling any terms or conditions of this Catering Contract. If the Caterer is prevented or delayed from fulfilling in part or whole this Catering Contract due to war, riot, strike, and flood or by any other act or condition that is not within the Caterers control and which could not be prevented the Caterer will not be held liable. A deposit of fifty percent (50%) is required fifteen days before the function. The remaining fifty percent (50%) should be paid three (3) days before the said event. Cancellation of the above function two weeks before the said event will subject the client to pay 20% of the total costs of the function and shall pay 80% on the day or one week before the event. The Caterer will maintain a general liability insurance policy during the term of this Catering Contract and the Client agrees to hold the Caterer harmless for any damage, theft or loss of the Caterers equipment, plates and utensils including any motor vehicles that may occur at the catered event by anyone attending the event. If either party brings a suit or other action against the other to enforce this Catering Contract or seek for damages with respect to the default of above listed obligations. The 8

party that is ruled in favor shall be due the recovery of all costs and reasonable attorney fees applicable by Law. This contract shall be governed by the laws of the City of _Dumaguete_ in _Negros Oriental, Philippines_ and any applicable Federal Law.

____________________ Signature of The Client

_____________________ Signature of The Caterer

Date____________ Date____________ _____________________________________________________________________

VIII. Organizational Chart

Dhorvic Choi T. Pacardo Lloyd Keith Caldera

IX. Job Descriptions

Event Manager
Finance & Administration Anticipation &Atmospher

Renze James P. Bato

Appetite

Activities

Amenities & Documentation

Kerr Neil Garcia

Dhorvic Choi T. Pacardo- performs the duties of the event team manager which is responsible for the overall research, designing, planning, coordinating, and evaluation of the event process. Lloyd Keith Caldera- in charge for budget planning, finance administration, and format of the event, design, and atmosphere of the event that relates to the theme. Kerr Neil Garcia- Prepare the program of the event which includes the guest speakers, performers and the needed materials for the program. Look for reliable food caterers that prepare food and set-up for tables and chairs for the participants. Perform meeting with food caterer and discuss appropriate meal for the participants which includes food tasting to ensure guest satisfaction. Renze James P. Bato- Ensure well treats for the participants which includes gifts and giveaways, token and certificates for the guests speakers and participants. Prepare the supplies of the needed materials for the participants of the event.

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X. Event Stakeholders A. Host Event Team of B. Guest The target participants to this activity are the students, teachers, principals, supervisors, department heads, coordinators from both public and private elementary and secondary schools. C. Financer The Department of Education Budget and Finance Unit, Ma. Fe V. Pinili- OIC Dumaguete Division D. Supplier E. Externals Lalaine New Mandarin Catering Service restaurant Openas Pension House & Restaurant Bethels Guest House Go Hotels Hotel Essencia Jellys Flower Shop Bunch In Dozen Flower Shop La Maison De Fleurs Power Prints Real Print Shop Chada Photo Video Services Dacapo Music And Media Productions

XI. Creating The Event Vision Why? Since K to 12 is a new educational program of the government there is a need of teachers, student, principals and supervisors with a better understanding to the new curriculum in response to the new program, the theme Enhance, Learning, Teaching Of ESP K To 12 Curriculum is formulated. Who? The attendees are students, teachers, principals, supervisors, from both private and public schools in elementary and high school. What? The event will talk about the k to 12 curriculum in order to provide the participants with a better understanding and to enhance their skills in the preparation of assessment tools which will measure the knowledge and skills of student learning in ESP.

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When? The event will be on April 18-19, 2013 and starts at 8:00am until 5:00pm for two days. Where? The event will be held at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental. How? The success will be measured through the response of invitation letters we have sent to our target audience principal, teacher, students and supervisor in both private and public schools in Dumaguete City.

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XII. Event Experience Invitation The invitation will be in form of a memorandum which will be sent to the principals of different schools in Dumaguete City both public and private, where the K to 12 curriculum will be implemented. The memo will be formally signed by Hon. Bro. Armin A Luistro, FSC Secretary, Dept. Of Education, and the event manager of the convention. Registration After the letter has sent and being approved by each principals from every schools in the province. The event team will conduct a pre-registration in different schools, so that the team will have enough time to prepare the materials that will be needed during the event, it can also provide easy access during the scheduled event registration. Atmosphere The venue will be filled with student exhibits from their different school projects in line with the K to 12 programs. These exhibits will provide a clear view for the attendees of the new curriculum. The tables and chairs will be in clustered and in a classroom format with water goblets, pen and notepads are typically placed on the tables. Treats Giveaways is a sort of thanksgiving tokens to the participants of the event to make the event more memorable wherein a coffee mug printed with the theme of the event and its sponsors and the event team icon will be given to all the participants of the event.

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[Date of Event Letter Approval] Ramir B. Uytico

DepEd Dumaguete Division Superintendent, OIC

Recaredo G. Borgonia Director IV DepED Region VII Sudlon, Lahug, Cebu City Sir: The Pambansang Samahan sa Edukasyon sa Pagpapahalaga, PSEP Inc. will hold its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum. On April 18 -19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City. The Convention and Seminar-Workshop aims to: (a) provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials; (b) orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum; (c) equip them with skills in designing and executing instructional learning plans based on the K to 12 teaching guides in EsP; and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning on EsP. In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest. In view of the significance of this undertaking, we would like to request your good office to facilitate a regional letter and/or memorandum informing the Dumaguete City Division to conduct of a convention and seminar-workshop for the new K to 12 curriculum program of DepEd. Enclosed herewith are the necessary documents which you may need in facilitating our request which includes the expected event program, the audience profile, service providers, possible guest speakers, and major local sponsors prepared by the event host, Event Solutions PRO of Dumaguete City. Thank you and we hope to hear from you soon. Truly yours, Ramir B. Uytico_______
DepEd Dumaguete Division Superintendent,OIC Major Sponsors:

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[Date of the Letter Approved]

Dear Filipino Learners and Educators,

Once again the pambansang samahan (PSEP Inc) para sa edukasyon sa pagpapakatao (ESP) , Inc. takes pleasure in inviting you in its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum. On April 18 19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City. The convention and workshop aims to (a) provide the participants with a better understanding of the k to 12 Curriculum: its intended results assessment and the design of the teaching learning materials; (b) orient them on the framework and core elements of the Edukasyon Sa Pagpapakatao as laid out in the k to 12 Curriculum: (c) to equip them with skills in designing and executing instructional learninf plans based on the k to 12 teaching guides in EsP and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP. In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest. Please come early for the registration of participants for the interschool contest in order to be on the list of the first forty students to compete for the two category. Along with this event, breakfast, snacks, and lunch will be provided. Meal coupon will be distributed during the registration of the first day of the convention. We are counting on your attendance and participation as we work hand in- hand in keeping our commitments and continuing effort to share the responsibility for the holistic development of our Filipino learners and educators. Important formation relevant to the conduct of this activity will be facilitated by the authorized event host of the convention which is the Event Solutions PRO of Dumaguete City which could be reached at this no. +639067120307, look for Dhorvic Choi T. Pacardo-Event Team Manager.

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To be able to attend the program please send us the copy of each participants School ID for students teacher/principal of the school through this email add: Please send us the needed requirements on or before [Date of submission] -2013 . We would like to inform you that we can only accommodate two chaperones either be a school principal or senior teacher and two students that will compete for the interschool competition for poster making and quiz bowl in line with the theme: Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum for the two-day convention.

Thank you and see you there!

Truly yours,

Ramir B. Uytico
Dumaguete Division Superintendent, OIC

Major Sponsors:

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Invitation Letter for the Guest Speakers

[Name of the Speaker] [Profession] [Name of Employer] [Company Address]

Dear [Name of Speaker]:

We are pleased to invite you to the Convention and Workshop On Enhance Learning and Teaching Of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum scheduled from 18-19 April 2013 in Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental. This Convention will be a joint effort of Department of Education Division of Dumaguete and Event Solutions PRO as the event host with our major sponsors Qualfon Dumaguete, Globe Telecommunications, and Jollibee Dumaguete. The Office of the Schools Division Superintendent of Dmgt. OIC, Ramir B. Uytico, will inaugurate the Convention and Hon. Bro. Armin A Luistro, FSC Secretary, Department Of Education is expected to address the Closing Ceremony. The Convention will have the following content: Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education. Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A Hidalgo Speech On Proper Guidance In Teaching The Module Of Esp By: Ms Marevic .R Loreno, Es1 Department Of Education Curriculum Writer Speech For Learning And Good Practices Of The Esp Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University

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Student Activity: Interschool Quiz Bowl and Poster Making Contest In Relation to the Theme Enhance Learning And Teaching Of Edukasyon Sa Pag papakatao (Esp) On K to 12 Curriculum Elementary and High School Category

It is an honor and privilege to invite you to participate in this Conference as Speaker for the Workshop on [Title of Speech]. We believe that your contribution to this field is unparalleled and a workshop on this topic will be of great benefit. We look forward to a positive confirmation, it is an honor for us indeed. Kindly RSVP by [Date of Reservation] to the program director, Kerr Neil Garcia at +639154774580 in your earliest convenience. Thank you and hope to see you soon.

Yours Faithfully,

Dhorvic Choi T. Pacardo

Event Solutions PRO Manager

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Registration form Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. School/address Designation Contact no. Signature

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Registration for Interschool Quiz Ball Contest Elementary Category Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. School Year Level Contact no. Signature

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Registration for Interschool Quiz Bowl Contest Secondary Category Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. School Year Level Contact no. Signature

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Registration for Interschool Poster-making Contest Elementary Category Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. School Year Level Contact no. Signature

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Registration for Interschool Poster-making Contest Secondary Category Name 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. School Year Level Contact no. Signature

Major Sponsors:

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Program

Convention and Workshop on Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Day 1: April 18, 2013 7:00am-8:00am Registration of Participants and Interschool Contest first 40 Students/ Distribution Of Coupons/ Packed Breakfast 8:00am-9:00am - Convention Starts (Program MC: Mrs. Ma. Lina S.Paloma- English Instructional Leadership and Supervision Unit Dep.Ed. Dmgt. ) Doxology- students of St. Paul University Philippine anthem- Music Video provided by Event Solutions PRO Welcome address by Office of the Schools Division Superintendent Dmgt. OIC, Ramir B. Uytico 9:00am-10:00am Start Of Convention, Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin A Luistro Fsc Secretary, Dept Of Education. 10:00am-11:00am Intermission Number By The Students City Central School Of Dumaguete Speach For The Framework Of Edukasyon Sa Pagpapakatao By:Dr Fe .A Hidalgo Distribution Of Snacks 11:00am-1:00pm Lunch Break 1:00pm-2:00pm Student Activity: Interschool Poster Making Contest In Relation To The Theme Enhance Learning And Teaching Of Edukasyon SaPagpapakatao (Esp) On K To 12 Curriculum 2:00pm-3:00pm Intermission Number: Don Bosco Elementary Choir 24

Speech On Proper Guidance In Teaching The Module Of Esp By: Ms Marevic .R Loreno, Es1 Departmen Of Education Curriculum Writer Distribute Of PM Snacks Interschool Quiz Bowl

3:00pm-5:00pm Day 2: April 19, 2013 7:00am-8:00am Fill Up Of Attendance For The Participant And Collection Of Breakfast And Lunch Coupons 8:00am-9:00am Convention Starts Doxology Philippine anthem Welcome address for the second day participants and a brief review on the first day activities 9:00am-10:00am Energizer Video presentation related to the theme of the government and upcoming new plans of the government for the k to 12 curriculum 10:00am-11:00am Speech For Learning And Good Practices Of The Esp Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University Distribution Of Snacks 11:00am-1:00pm Lunch Break 1:00pm-3:00pm 3:00pm-4:00pm Distributions of afternoon snacks Closing Remarks by Hon. Bro. Armin A Luistro, FSC Secretary, Dept Of Education Instrumental Performance By The Catherina Cittadini School Band Introduction Of The Afternoon Activities Giving Of The Certificates And Tokens For The Judges And Participants Of The Event Awarding The Winners Of The Interschool Poster Making And Quiz Bowl Competitions For The Esp Theme

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XIII. Event Logistics

The Event Brief: Convention and Workshop on Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Event objectives: Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials. Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum. Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP. Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.

The target participants to this activity are 200 guests of selected students, teachers, principals, supervisors, department heads, and coordinators from both public and private elementary. Likely program content or activities: Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education. Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A Hidalgo Speech On Proper Guidance In Teaching The Module Of Esp By: Ms Marevic .R Loreno, Es1 Department Of Education Curriculum Writer Speech For Learning And Good Practices Of The Esp Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University Student Activity: Interschool Poster Making Contest In Relation to the Theme Enhance Learning And Teaching Of Edukasyon Sa Pagpapakatao (Esp) On K to 12 Curriculum Elementary and High School Category Student Activity: Interschool Quiz Bowl Contest In Relation to the Theme Enhance Learning And Teaching Of Edukasyon Sa Pagpapakatao (Esp) On K To 12 Curriculum Elementary and High School Category Video presentation related to the theme of the government and upcoming new plans of the government for the k to 12 curriculum Instrumental Performance By The Catherina Cittadini School Band 26

And selected intermission numbers from Students of City Central School Of Dumaguete and Don Bosco Elementary Choir Dumaguete. Giving Of The Certificates And Tokens For The Judges And Participants Of The Event Awarding The Winners Of The Interschool Poster Making And Quiz Bowl Competitions For The Esp Theme

Product specifications or expected roles and responsibilities of the supplier will be based on the request proposal letter from Event Solutions PRO to selected suppliers and service providers of the event. Event Solutions PRO will evaluate the following: Format of the proposals of each suppliers and service providers that fits the event program. Budget guidelines of each suppliers and service providers in accomplishing each tasks needed for the event. Deadline for submission of the proposals :

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Convention and Workshop onEnhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum
April 18 and 19 2013 Lalaine New Mandarin at Spanish Heritage Dumaguete City, Negros Oriental

Event Directory:

Service Provider

Name Of Supplier

Contact Person

Contact Numbers

Specific Roles And Responsibilities

Ingress And Egress

Date

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594 To provide breakfast pm snacks, lunch, pm snack, table setup, conference table set-up

Catering Food Services

Openas Pension House & Restaurant

Mrs. Barbie

035-2252752

10:00am1:00pm

April 1819

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003

Hotel Essencia

Wilcon Consha

+639186783381 Provide room accommodation for April 18, 19, 20

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Hotel Room Accommodation

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003

the six guest speakers from Manila for two nights and three days

1:00pm12:00pm

Go Hotels Dumaguete

Ms. Calum pang

+63(035) 5221100 or 02

Audio Visuals Coordinator

Dacapo Music And Media Productions

Rigel Dela Cruz Suarez

(035)-2253947

To provide sound system to the event

6:00am5:00pm

April 1819

Flowers

Bunch In Dozen La Maison De Fleurs

Carlo Torres

035-22591081

To decorate the event and add style 5:00am7:00pm April 1819

Jellys Flower Shop

Gigi Dguia

+639179625513

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63

To bring the event to life

5:00pm

April 1819

Venue

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594

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Hotel Essencia

Wilcon Consha

+639186783381

Host

Ded-ED

Ramil Uytico

+639067120307

To make sure the event will be successful.

7:00am 5:00pm

April 1819

Decorations

Event Solutions Pro

Kerr B. Neil Garcia

Mrs. Ester C. Tayko Mr. Roger K. Kinilitan

+639154774580

To make the event presentable

5:00am 9:00pm

April 17, 18, 19

City Central School

(035) 421-0300 April 18

Musicians And Entertainers

To entertain the guest with student performances. +63 35 225-0399 225-5582

9:00am 12:00pm 12:00pm3:00pm April 19

Catherina Cittadini School Band

Ma. Isabel Palomar

Chada Photo & Video Services

Photo And Video

Maria Christine Silot Abugan Genesa R. Sendiong

(035)4226217 To provide pictures (035)4225602 and videos of the event. Mug and Coupon Printing. 7:00am 5:00pm

Real Print Shop

April 18, 19

Power Prints

Zanette F. Catan

+639173220800 (035)4210800

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Service Provider

Name Of Supplier

Contact Person

Contact Numbers

Specific Roles And Responsibilities

Ingress And Egress

Date

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594 To provide breakfast pm snacks, lunch, pm snack, table set-up, conference table set-up

Catering Food Services

Openas Pension House & Restaurant

Mrs. Barbie

035-2252752

10:00am1:00pm

April 18-19

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003

Hotel Essencia

Wilcon Consha

+639186783381 Provide room accommodation for 035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003 the six guest speakers from Manila for two nights and three days 1:00pm12:00pm April 18, 19, 20

Hotel Room Accommodation

Bethel Guest House

Wendy Lou D. Marquez

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Go Hotels Dumaguete

Ms. Calum pang

+63(035) 5221100 or 02

Audio Visuals Coordinator

Dacapo Music And Media Productions

Rigel Dela Cruz Suarez

(035)-2253947

To provide sound system to the event

6:00am5:00pm

April 18-19

Flowers

Bunch In Dozen La Maison De Fleurs

Carlo Torres

035-22591081

To decorate the event and add style 5:00am7:00pm April 18-19

Jellys Flower Shop

Gigi Dguia

+639179625513

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63

To bring the event to life

6:00am5:00pm

April 18-19

Venue

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594

Hotel Essencia

Wilcon Consha

+639186783381

32

Host

Ded-ED

Ramil Uytico

+639067120307

To make sure the event will be successful.

7:00am 5:00pm

April 18-19

Decorations

Event Solutions Pro

Kerr B. Neil Garcia

Mrs. Ester C. Tayko Mr. Roger K. Kinilitan

+639154774580

To make the event presentable

5:00am 9:00pm

April 17, 18, 19

City Central School

(035) 421-0300 April 18

Musicians And Entertainers

To entertain the guest with student performances. +63 35 225-0399 225-5582

9:00am 12:00pm 12:00pm3:00pm April 19

Catherina Cittadini School Band

Ma. Isabel Palomar

Photo And Video

Chada Photo & Video Services

Maria Christine Silot Abugan Genesa R. Sendiong

(035)4226217 To provide pictures and videos of the event. (035)4225602 Mug and Coupon Printing. 7:00am 5:00pm

April 18, 19

Real Print Shop

Power Prints

Zanette F. Catan

+639173220800 (035)4210800

33

Service Provider

Name Of Supplier

Contact Person

Contact Numbers

Specific Roles And Responsibilities

Ingress And Egress

No. Of Personnel Of The Event

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594 To provide breakfast pm snacks, lunch, pm snack, table set-up, conference table set-up 8:00am 5:00pm

Catering Food Services

Openas Pension House & Restaurant

Mrs. Barbie

035-2252752

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003

Hotel Essencia
Hotel Room Accommodation

Wilcon Consha

+639186783381 Provide room accommodation for the six guest speakers from Manila for two nights and three days 12:00pm7:00am

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 (35) 4228003

Go Hotels Dumaguete

Ms. Calum pang

+63(035) 5221100 or 02

34

Audio Visuals Coordinator

Dacapo Music And Media Productions

Rigel Dela Cruz Suarez Carlo Torres

(035)-2253947

To provide sound system to the event

8:00am 5:00pm

Flowers

Bunch In Dozen La Maison De Fleurs

035-22591081

To decorate the event and add style

8:00am 5:00pm

Jellys Flower Shop

Gigi Dguia

+639179625513

Bethel Guest House

Wendy Lou D. Marquez

035-4228000 225-2000 loc. 204 Fax.+63 8:00am 5:00pm

Venue

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594

To bring the event to life

Hotel Essencia

Wilcon Consha

+639186783381

Host

Event Solutions Pro

Dhorvic Choi T. Pacardo

+639067120307

To make sure the event will be successful. To make the event presentable

8:00am 5:00pm 8:00am 5:00pm

Decorations

Event Solutions Pro

Kerr Neil Garcia

+639154774580

35

City Central School

Mrs. Ester C. Tayko Mr. Roger K. Kinilitan

(035) 421-0300

Musicians And Entertainers

To entertain the guest with student performances. +63 35 225-0399 225-5582

8:00am 5:00pm

Catherina Cittadini School Band

Ma. Isabel Palomar

Chada Photo & Video Services

Photo And Video

Maria Christine Silot Abugan Genesa R. Sendiong

(035)4226217

To provide pictures and videos of the event. Mug and Coupon Printing.

8:00am 5:00pm

Real Print Shop

(035)4225602

Power Prints

Zanette F. Catan

+639173220800 (035)4210800

36

Sponsorship Letter Date: Name : Address: Dear :

I am writing to see if you and (name of company) would be interested in sponsoring our prizes for the upcoming interschool poster making and quiz bowl competition in relation to the theme; Enhance Learning and Teaching of Edukasyon sa Pagpapakatao (EsP) on K to 12 Curriculum. This will be a convention and workshop on April 18 & 19 2013, 8:00 AM To 5:00 PM at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental. We would like to invite Regina Clark, an expert on Developing Process Excellence Leaders to present a program on_______________. The objectives for the program are: Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials. Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum. Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP. Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.

Your generous sponsorship would be highlighted in announcements to our members, during the introduction at the event itself, and in an article about the workshop to be published in our newsletters afterwards in each elementary and secondary schools in Dumaguete City both public and private schools. You and a representative of (name of company) would be most welcome to attend so that we could thank you personally for your support. The estimated audience of 250 would benefit tremendously from your generosity. The cost to sponsor the prizes for the interschool competition would be Php. 12,000 for the six winners of poster-making and quiz bowl competition.

37

I would be most appreciative if you could phone me to let me know of your interest. My contact number is +639067120307 . I look forward to hearing from you. Thank you for considering this request. Sincerely yours, Dhorvic Choi T. Pacardo
Event Team Manager

38

Request for Proposals For: [Title of RFP Project] [RFP ID #] Issued: [Date] Submission deadline: [Time/Date] Bidders Meeting: [Day/Date] Deadline for final submission of questions: [Day/ Date/ Time] Questions: Questions can be submitted prior to the Bidders Meeting on [Date]; however, no answers will be provided and/or circulated prior to that date. ALL QUESTIONS PERTAINING TO THIS RFP MUST BE SUBMITTED BY [Day/Date/Time] . No interpretation of the meaning of the Bid Documents (drawings, specifications, et. al.) will be made to any bidder. Questions may be submitted, in written form, to: Dhorvic Choi T. Pacardo, Event Solutions PRO Manager , [Company Address] [Contact details] (___)___-____ , or emailed to . Questions will be answered by the appropriate individuals and answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders. Introduction Event Solutions PRO invites proposals for [RFP work description]. Based on previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal to produce the exhibition experiences described herein. Note: BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) - -NO EXCEPTIONS. Bidders Meeting There will be an opportunity for prospective Bidders to meet with Event Solutions PRO manager for a Question and Answer session at [place] on [date].

39

Bidders Meeting details: Date: Time: Location: Participation at the Bidders Meeting is not mandatory, however, it is limited to two (2) people per firm. The purpose of this meeting is to give vendors the opportunity to ask [Institution] questions about the exhibition(s). If you are intending to send representatives to this meeting please send a RSVP to Dhorvic Choi T. Pacardo, who can be reached at +639067120307. Please provide us names and titles of those attending by [date] . Each bidder will be responsible to provide detailed minutes and notes of the meeting within two (2) business days of the conclusion of the conference including detailed description of any changes made to the scope of work. These should be forwarded to Event Solutions PRO[contact info] as Microsoft Word documents. Event Solutions PRO will then create a master meeting record that will be distributed to Bidders within the following two (2) days. The minutes will serve as the (only) official record of the items discussed and resolutions made during the meeting. All modifications noted in these minutes will be shared with all bidders Exhibition(s) included in this RFP: Please refer to the attached [Title of List] for the complete roster of exhibit experiences included in this RFP package. The experiences listed on this roster are part of the following exhibition(s) in development, slated to open [date]: . [List Exhibition(s)] : The scope of work for each of these exhibitions is detailed in the Proposed Scope of Work section of this RFP. To bid on an exhibit, the Contractor must complete all scopes of work listed therein. [Optional:] Bidders must bid on complete exhibitions. Bidders may bid on all of the exhibitions, or only select ones, but the bid(s) must incorporate all of the identified scopes for ALL of the exhibits described within each selected exhibition project. Background [Provide background on Institution and project(s) relevant to the RFP.] Submission Procedure Proposals conforming to the requirements set out below must be received by [Contact info] by US mail, courier or email [Contact info] no later than the deadline given above. All submittals must be received in PC - CD form along with hard copies. [X #] copies of each format are required. Text portions of the 40

submittals are acceptable in Adobe Acrobat form by the deadline (including via email) but must be followed in CD and hard copy form within two (2) business days. All electronic Bid Sheets must be submitted as Excel documents, not PDFs. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Physical proposals must be submitted in sealed opaque containers and marked, [RFP title]. The name and address of the bidder must also appear on the envelope and CD cover. Event Solutions PRO reserves the right to waive irregularities and to reject any or all bids. The Owner also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds. Event Solutions PRO may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof. Modification of Bids Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids. Standards, Documentation and Training The Contractor (Fabricator) is required to review [insert and Institutional design/fabrication standards documents that might be applicable]. Any deviation from these standards must be approved by Event Solutions PRO. [Optional:] These standards and other RFP documents will be made available on the web. Bidders will be notified via email once the RFP website is established.

41

Acceptance of Proposal
Dhorvic Choi T. Pacardo Event Team Manager Event Solutions PRO [Company Address] Dumaguete, City Negros Oriental 6200 [Suppliers Name] [Position Held in the Company] [Company Name] [Company Address] [Date of RFP Acceptance] Dear Sir/Maam: I am writing this letter to you on behalf of the Event Solutions PRO team without much ado, I am pleased to inform you that the proposal sent by your company [Name of the Company/Supplier] has been accepted. This was based on the unanimous decision by members of the deciding committee of Event Solutions PRO after series of evaluation in line with the event requirements. If you will recollect, your company sent in a very detailed and comprehensive business proposal concerning [RFP Project]. Apart from the fact that your proposal was the most comprehensive of all that we received, it was also the most cost-effective and realistic. We are ready to start the project as soon as you have signed our agreement of personal services contract and company policies applied for the event to be catered. Thanking you in anticipation of your positive response. Sincerely,

Dhorvic Choi T. Pacardo Event Team Manager

42

XIV. Contingency Plan Safety: Provide enough security guards during the event to perform bag inspection, I.Ds proper attire upon entering the convention venue. Security personnel will perform crowd control by guarding each and everyone to the registration area of the function hall. Regular team must secure all participants are all in the list of attendees for the said event to ensure that there will be no outsiders will interrupt the event. In selecting our venue we conduct walk through to the event area and make sure they have proper fire exits a fire extinguisher in case of fire. Before the event, we must secure contacts for emergency respondents that will perform first aid procedures in case emergency. Security: We will assign security personnel to look after the belongings of the participants of the event and the event committee. We will conduct space assignments to each service providers materials and equipments and belongings. Problem Analysis: Audio visuals are essentials to the program. We will make sure that they are present in the venue, the equipments are properly working in case of technical problems and they have standby technical trouble shooters to attain the problem. Speakers attendance is a concern to make the event fruitful because they are the one s who will deliver the concept of the event, we make sure our invitations and the event brief has been received by our prospects speakers in order for them to prepare the needed roles and responsibilities in the program. School memorandum for the convention should be forwarded to each public and private high school and elementary participants to ensure they can attend the event and they can prepare the requirements to attend the convention. Gifts and giveaways should be ready before the event date and make sure we have hired the appropriate printing press for the printed mugs to be given to each participants of the convention, we should check if they have printed the design concept of the theme and they can meet the deadline given. Tickets should be booked right after the confirmation better or reply of the prospects speakers of the event in order to secure tickets for the schedule event. Hotel accommodation for the speakers should be booked right after the confirmation letter or reply of the prospects speakers of the event. We should consider hotel location should be near the event venue, and can provide good service to our guest speakers and transportation going to the event site.

43

Event Checklist

6 Months Before The Event Create event concept, event format based on event theme and objectives Determine event committee, assigned specific task to each member Consider meeting with the possible service providers for the event and ask for their business proposal fitted to a specific task & requirements needed for the event to put into life. Send request letter for business proposals to each service provider Business proposal received Select business proposal from each service provider that fit the event concept Select service provider for food catering Select service provider for venue Select service provider for sound system Select service provider for audio visuals equipments Select hotel room accommodation for the 6 guest speakers Select service provider for printed mugs giveaways Seek possible event sponsor locally to provide prices for the competition Finalize event concept and event format for the convention based on the approved business proposals of each service provider Ask approval for the finalized event format to the event manager Send proposed event format and budget to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for the convention Send approval letter to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for initial payments for the services needed to prepare the event Check the needed budgets requested to the financer of the event if ready

44

Budget for initial payments of the event service providers received Divide the budget collected and allocate to each service provider for the initial payments of services acquired from each suppliers Sign organizers / or service provider for service contract Ask memorandum from DepEd to require each schools in Dumaguete to attend the convention Send invitation letters to each participating schools in Dumaguete both private and public secondary and elementary schools Select possible guest speakers for the convention 3 Months Before the Event: Make the event program Send invitation letters to the guest speakers and performers for the event Ask approval for the proposed event program to the event manager Approval of letter of sponsorship from the event manager Send letter of sponsorship to the major sponsors of the event Sponsorship collections completed Check confirmations of the invitations from the guest speakers and performers of the event Ask budget for down payments for the tickets and hotel room accommodations for the guest speakers Booked tickets for the guest speakers Booked hotel room accommodations for the guest speakers Determine total audience and persons involved in the convention Check the requirements sent by the participants attending the event Make advertising posters, tarpaulins, banners ,and program guide for the event Finalize the advertising materials and asked for approval from the event manager 45

Finalize media equipment and food catering needs Insure that permits have been approved if theres a need for the event 1 Month Before the Event: Pay down payment to each service providers Confirm speakers and performers of the updated program regarding part or role in the convention Ask guest speakers and performers materials needs and other requirements for their performance in the program Check video audio visuals from Dep Ed Dumaguete Division regarding the video presentation as part of the program Finalize the audio visual presentation in the program Finalize method of payment from each service provider Set meetings with the event committee regarding logistical details of each suppliers and review schedule for the preparation before the event day Check menu for the meals of the program and ask the food caterer for a food tasting schedule Finalize adjustments for food catering Begin printing for the advertising materials

46

2 Weeks Before The Event: Send printed programs to each schools participants, performers and guest speakers Final printed materials giveaways and advertising materials received Make name tags for all participants Conduct sight inspection of the event venue regarding set up, electrical connections lightings, sound system, microphones, projectors, and audio visual projectors Agree ingress and egress time and specifics to each guest speakers, performers and supporting staffs of the program Schedule rehearsals for the performers and supporting program committee to ensure smooth flow of the program Recheck final venue set up, table and chair arrangements, stage set up, audio visual projectors and sound system properly functioning, and performers final rehearsal completed Recheck giveaways, program materials for the competition, student exhibit for display received and delivered to the event venue Day Of The Convention Arrive at least two hours prior to the convention Set up registration forms Set up tarpaulins in front of the convention hall Banners in the stage of the hall Check pack breakfast ready for distribution Check giveaways are placed in each chairs inside the convention hall Give instructions for registration volunteers for check in procedures for the participants Post signage directing guest to the event location Check documentation team ready to cover the event Check final room set up Provide greeters at key locations 47

Assist guest speakers arrival from the airport going to the event venue Escort all guest speakers throughout the day Assist performers going to the backstage Give final instructions to the performers and supporting staff of the event Check meals ready throughout the event Meet with the venue in charge for other things to highlight during the event

48

Event Time Table

Weeks Tasks Person assigned 1 Planning possible events to cater Meet possible client for an event and gather info about companys upcoming activities Determine and set possible objectives and concept of a company event Develop event concept by evaluating event format based on event objectives Determine possible venue and appropriate team based on the requirements of the event Select possible venue and appropriate team based on the proposals requested to each suppliers Conference concept and format approved Event organizers service contract signed 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

49

Weeks Tasks Person assigned 1 Program sequence approved Budget approved fund raising target set Sources of funds confirmed Cash on hand accounted for 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Souvenir program design approved Sponsorship packages approved Sponsorship letters released

Draft approved

Printed

50

Weeks Tasks Person assigned 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Signed by president

Sponsors materials received

Sponsorship collections completed

Letters of invitation sent

Audience attendance

Souvenir program printing started

Artwork for posters done

Posters printed

51

Weeks Tasks Person assigned 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Posters posted

Attendees registered

Final number of attendees confirmed

Venue

Date and time booked

Contract signed

Menu selected

Room set up and venue provided equipment confirmed

52

Weeks Tasks Person assigned 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Program approved

Program sequence

Program sequence finalize

Letters of invitation for speakers sent

Speaker attendance confirmed

Onstage talents ready

Pre event briefing done

53

Contracts signed

Weeks Tasks Person assigned 1 Scripts and materials ready 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Call slips served

AVP ready

Script approved Shooting done Final editing approved Master recieved Technical requirements completed

54

Stage backdrop and set design Approved

Technical briefing done sounds and light CCTV projector

Ingress and egress scheduled

55

Conference Evaluation Form

Please help us make this conference better next year by filling out this short questionnaire. You may turn in your questionnaire at the registration desk when you leave.
very satisfied satisfied very dissatisfied

1. Please rate your overall satisfaction with the conference: 2. Please rate your overall satisfaction with the exhibits area: 3. Please rate your overall satisfaction with the format of the conference (i.e.- morning sessions, breaks, lunch, afternoon sessions/breakouts): 4. Please rate your overall satisfaction with the reception and breaks: 5. Please rate your overall satisfaction with the facilities: 6. Please rate your overall satisfaction with the location of the conference (Philadelphia, PA):

7. Overall, based on your total experience at the conference, will you attend or recommend someone else attend next years conference?

8. Please provide any comments you have on future conference locations, topics, speakers or general suggestions regarding the conference:

Thank you and God bless

56

XV. Understanding Event Budget A. Sources of Revenue Ticket sales- this will be in the form of packages paid per head inclusive of food catering, hotel accommodation, venue rental, certificates, giveaways and materials for the event marked up with the specific target profit percentage set by the caterer (Event Solutions PRO). Sponsorship- this are funds asked by the caterer (Event Solutions PRO) to selected companies which are known to give good economic contributions to the locality which has an exchange interest to the event and the participants of the event for advertising, sales and charity work. Supplier discounts- these are privileges given by the supplier to the caterer in selecting their company to provide service to a specific event which will be a set percentage of the supplier to deduct the whole bill in generous amount in order to gain good business relationship to the caterer for a future business repeat.

B. Revenue Forecast Amount/Pax REVENUES Registration Sales Sponsorships Supplier Discounts Total Revenues
Php 4,125 X 250 pax

Estimate 1,031,250 12,000.00 7,350.00 1,050,600.00

Actual

Comments

12,000.00 7,350.00

The event revenue will be coming from the ticket sales of food coupon Php.1,341.988544 per head rounded off to Php.1,228.00 per head for convenience of payment in terms of billing denominations. Ticket sales will be added by sponsorships from Qualfon Dumaguete, Globe Telecommunication and Jollibee Dumaguete in the amount of 12,000 cash plus 5,550 cash accumulated discount from mug printing and hotel bookings which totals our expected revenue of Php. 353,050.00 with regards to complete attendance of 250 participants in the event

57

Amount/Pax REVENUES Registration Sales Buffer 10%

Catering Food cost percentage 50%=2 Food Selling Price

Estimate 81,250x 2 days

162,500

Actual

Comments

325x250

178,750.00 x 2
357,500.00

Sponsorships Supplier Discounts Total Revenues

12,000.00 7,350.00

12,000.00 7,350.00

EXPENSES Hotel Room

1,200.00 x 2 Days =7,200.00 x 6 Guests =14,400.00 13.50 x 47 Schools

Package/head @ 325

14,400.00

Invitations Venue Rental (Package/head) Treats: Food:

634.50

232.00 x 250 Day 1 Breakfast= 68.00 Chicken Sausage AM Snack= 82.00 Yum w/Cheese PM Snack= 82.00 Palabok Total 232.00 Day 2 Breakfast= 72.00 Burger Stake Meal AM Snack=

58,000.00

229.00 x 250

57,250.00

58

82.00 Jolly Hotdog PM Snack= 75.00Chicken Mushroom Total 229.00

115,250.00 115,250.00 x 2 Days _________________ 230,500.00

Total Food Treats Printed Mugs Dinner out of guest speakers

100.0 3,000.00

25,000.00 3,000.00 __________ 28,000.00

258,500.00 Total Treats Sound system Projector Activities: Certificates Special Paper Envelops Paper Bags Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short Total Activity Cost Transportation: Plane Ticket Round Trip Bus/Taxi Total Transportation Cost
Package/head @ 325 Package/head @ 325

2 x18 25.00 6 x18 15 x250 5.00 x20 6.00 x250 56.00 x20 40.00 x20 179.00

36.00 25.00 108.00 3,750.00 100.00 1500.00 1,120.00 800.00 179.00 _________________

7618.00 24,722.64 1,000.00 24,722.64 6,000.00 30,722.64

59

Total Expenses
Food Selling Price Total Event cost

311,875.14 +357,500.00 669,375.14

Labor (35%) Overhead expenses(10%)= Personal services Materials & Equipment used charge Delivery Total

500.00 500.00 500.00

Projected profit 30% 12% VAT 10% Service Charge Total Gross Sales /250 pax Per Head Price C for 2 days

60

XVI. Developing a Catering Business Event Solutions PRO Offer services for a total event planning. Allow our professional team to assist you in providing solutions for all your planning needs for the entire event. Whether you need specialty linens, decor, centerpieces, lighting or photographers, we can help you create special memories. No request is too large for Event Solutions PRO. Thats why we offer personal attention to detail like innovative dcor themes and customized food and beverage menus. Event Solutions PRO is owned and managed by young entrepreneurs, their enthusiasm and strive for perfection has indeed paved way for vibrant and fresh ideas which makes Event Solutions PRO one of the sought-after caterers soon in Dumaguete City. Its primary goal is to provide Quality Food and Personalize Service at a Reasonable Price through worry-free Party, Wedding, Debut and Cocktail Packages, Events Solutions PRO will render its services to various satisfied corporate and individual clients. As part of the company's continues pursuit for growth, the company will open its first office at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Event Solutions PRO accepts Off-Premise Catering Service at any of the client's desired venue. Event Solutions PRO catering makes sure that every occasion is seasoned with perfect cooking and garnished with service in style. Simply select from our packages that would fit your kind of celebration and budget. Then let us take care of everything for you.

XVII. Market Survey Information A. Customer Event Solutions PRO Catering services is located Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. in the urban downtown setting frequented by most potential tourist, in this way the people travel eat out. Also the areas itself are known for of what we are targeting for.

61

B. Competition Dumaguete City alone has many several catering company that sell food at similar prices. Although this presents an obvious challenge in terms of market share, it also indicates the presence of a large, strong potential market. The following are the current catering competitor of the company in Dumaguete City: Direct Competitors -Lalaine New Mandarin Catering Services -Bethel Guest House - Lindai's Catering Services & Restaurant Indirect Competitors - Weddings Exquisitely Designed - Palm & Pines Countryside Restaurant & Catering Services - Ta Mary's Resto Bar & Catering Services The newest competitors have made their successful entry based on an innovative concept. Event Solutions PRO will offer an innovative product familiar style at a competitive price. Our plans for takeout and delivery will also give us the opportunity to good market share before the competition can adjust. C. Community The proposed catering business will be located at the heart of the city of Dumaguete, the business establishment will be structured at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Where it is noticeable and accessible to the public as it is along the highway going to Robinsons Place Mall and Ceres bus terminal. D. Labor The Event Solutions PRO will be managed by young entrepreneurs and will also hire service staffs to assist preparation and service of food. The Labor is allocated at 35% in the total bill of the event.

62

XVIII. Catering Menu Program A. Menu Formats

63

B. Style of Service Event Solutions PRO will be offering an American, Russian and French Style service which depends on the guest preference and type of event catered.

C. Menu- Item Selection The menu of the food will be choices of three kinds of dishes from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices.

XIX. Menu and Sale Presentation The Menu will be a choices of food from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices. The prizes are structured competitively on a suppliers prize rate.

64

XX. Catering Menu Pricing and Controls Appetizers

65

66

67

Soup

68

69

70

Salad

71

72

73

Main Dish

74

75

76

Dessert

77

78

79

80

XXI. Packages Package A Amount/Pax REVENUES Registration Sales Buffer 10%

Catering Food cost percentage 50%=2 Selling Price Labor (35%) Overhead expenses(10%)= Personal services Materials & Equipment used charge Delivery

Estimate 81,250x 2 days

162,500

Actual Comments

325x250 16,250

178750
357,500x2 357,500 482,625 518,375

125,125 35,750 500.00 500.00 500.00 Total cost

519,875

EXPENSES Hotel Room Invitations Venue Rental (Package/head) Treats: Food: Breakfast /AM/PM Printed Mugs Dinner out of guest speakers Sound system Projector Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short Transportation: Plane Ticket Round Trip Bus/Taxi

Package/head @ 325

13.50
Package/head @ 325

635.00

Package 115250.00

115,250.00

100.00 3,000.00
Package/head Package/head

25,000.00 3,000.00

5.00x20 6.00x250 56.00x20 40.00x20 179.00 24,722.64 1,000.00 Total Expenses

Total Cost

100.00 1500.00 1,120.00 800.00 179.00 24,722.64 6,000.00

178,306.64 519,875

81

Total Event cost Projected profit 30% 12% VAT 10% Service Charge Total Gross Sales Per Head Price /250 pax

698,181.64 +209,454.492 907,636.132 +108,916.34 +90,763.6132 1,107,316.10 1,107,316.10 Php 4,429.26 Php 4,430

Per Head Price A for 2 days

82

Package B Amount/Pax REVENUES Registration Sales Buffer 10%

Catering Food cost percentage 50%=2 Selling Price Labor (35%) Overhead expenses(10%)= Personal services Materials & Equipment used charge Delivery

Estimate 81,250x2
162,500

Actual Comments

1340x250 16,250

178,750 178,750x2
325,000 438,750

113,750 500.00 500.00 500.00 Total cost

440,250

EXPENSES Hotel Room Invitations Venue Rental (Package/head) Treats: Food: Breakfast /AM/PM Printed Mugs Dinner out of guest speakers Sound system Projector Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short Transportation: Plane Ticket Round Trip Bus/Taxi

Package/head @ 325

13.50
Package/head @ 325

635.00

Package 115250.00

115,250.00

100.00 3,000.00
Package/head @ 325 Package/head @ 325

25,000.00 3,000.00

5.00x20 6.00x250 56.00x20 40.00x20 179.00 24,722.64 1,000.00 Total Expenses

100.00 1500.00 1,120.00 800.00 179.00 24,722.64 6,000.00

178,306.64

83

Total Cost Total Event cost Projected profit 30% 12% VAT 10% Service Charge Total Gross Sales Per Head Price /250 pax

+440,250 618,556.64 +185,566.99 804,123.63 +96,494.84 +80,412.36 981,030.83 981,030.83 Php 3,924.12 Php 3,925

Per Head Price B for 2 days

84

Package C Food:
Name of Dish Sizzling Gambas Creamy Macaroni Chicken Soup Beef Caldereta Steamed Rice Leche Flan Total Raw Food Cost Buffer Margin 10% Catering Food Cost Percentage 50% Food Selling Price Shirley Temple Total Raw Food Cost Buffer Margin 10% Catering Beverage Cost Percentage 35% Drink Selling Price Food Drink Total Selling Price Food & Drink Labor (35%) Overhead expenses(10%)= Personal services Materials & Equipment used charge Delivery Total Cost Raw Food Cost 8,849.14 9,598.73 10,506.78 1,937.50 6,723.19 37,615.34 +3,761.534 41,376.874 (x2) 82,753.748 1,230.00 1,230.00 +123.00 1,353.00 (x2.8) 3,788.40 82,753.748 3,788.40 86,542.148 30,289.7518 1,654.2148 500.00 500.00 500.00 157,601.45

85

EXPENSES Hotel Room Invitations Venue Rental (Package/head) Treats: Food: Lunch Breakfast /AM/PM Printed Mugs Dinner out of guest speakers Sound system Projector Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short Transportation: Plane Ticket Round Trip Bus/Taxi

1,500.00 13.50
Hotel Essentia

18,000.00 635.00 18,000.00

Package 115250.00

115,250.00

100.00 3,000.00
Inclusive to Venue rate Inclusive to Venue rate

25,000.00 3,000.00

5.00x20 6.00x250 56.00x20 40.00x20 179.00 24,722.64 1,000.00 Total Expenses

100.00 1500.00 1,120.00 800.00 179.00 24,722.64 6,000.00

214,306.64 157,601.45 371,908.09 +111,572.427 483,480.52 +58,017.6624 +48,348.052 589,846.23 589,846.23 Php 2,359.38 Php 2,360

Total Cost Total Event cost Projected profit 30% 12% VAT 10% Service Charge Total Gross Sales /250 pax Per Head Price C for 2 days

86

XXII. Catering Equipment and Tools

87

88

89

90

91

92

93

XXIII. Documentations

94

95

96

97

98

Appendices:

99