Sap PM End User Manual Breakdown Maintenance

ro[ect: M|ss|on SUkL
(SA Upgrade, ke[uvenaLlon & Lxpanslon)

LnLerprlse lanL MalnLenance (LM)

Document No: 1kI-SUkL-LU 1kG Manua| (TRF/EPM/3.0) - 003 kev. 00

End User Training Manual

for

SAP PM Plant Maintenance

Process Name: Break down Maintenance

Process No: TRF/EPM/3.0

Control Copy No: TRF/EPM/3.0/

Document Change Contro|
Doc Version Description Prepared by Date Reviewed by Approved by
00 Original Palani Dorai 18.12.2009

Project: MISSION SURE

1kI-SUkL-LU 1kG Manua| (TRF/EPM3.0) - 003 kev. 00

Page 2 of 48

Introduction

Enterprise Plant Maintenance process in TRF has the following business processes.

S|. No. 1kI Lnterpr|se rocess No. rocess Name
1 18l/LM/1.0 Preventive Maintenance process

2 18l/LM/2.0 Equipment Calibration processes

3 18l/LM/3.0 Unplanned / Breakdown Maintenance processes

4 18l/LM/4.0 External services processes

3 18l/LM/3.0 Reconditioning / Shutdown processes.

For each of the above processes, there are separate End User Training Manuals are
available

This document covers sl. No. 3. Of the above list, that is Unplanned / Breakdown
Maintenance Process.

This End User Training manual on Unplanned / Breakdown Maintenance Process
consists of the following sequence of sub-processes

1. Creation of Notifications transaction Code IW21
2. Changing the PM Notifications Transaction Code IW22
3. Create Breakdown maintenance Order for Notification Transaction code IW34
4. Changing the maintenance Order Transaction Code IW32
5. PM Order Confirmation Transaction code IW44
6. Change PM Notification Transaction Code IW22
7. Change Order Transaction Code IW32



Page 3 of 48

1. Create Notification - Transaction code IW21

Procedural Steps
Purpose
Creating Notifications
Transaction Code
IW21
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Notification > IW21 Create (General)
Procedure
Enter the Transaction code IW21 in the command field as shown in the screen
below

Or go as per the navigation shown below and click IW21 Create (General)



Page 4 of 48

Press <Enter> or click on the check mark icon in the top left side corner of the

Screen, the following screen will appear



Page 5 of 48

In the above screen, click on the Notification Type field, a drop down icon appears
at the end of the field, and click on this field to get the drop down list (see below screen)

And select and double click on the Notification Type M2, to get it populated on the screen.


Page 6 of 48

The notification is used, for external number assignment. Since system is configured for
Internal Notification Number assignment, Do not enter any data in this field.

The Reference Notification field is used, when we like to create a Notification, by copying
the details of an already created Notification. Do not enter any data in this field.

Click on the check mark icon, the following screen appears.

a) Key-in the description of Notification

b) Click on the Functional Loc field, a drop down icon button will appear at the end
of the field, and click this icon to get the following drop down menu (as shown below)
Key-in the
descriptio
n


Page 7 of 48

Click on the check mark button of the above pop up window, the following screen
appears.

Select (click once) the required location and click on the check mark button, to
populate the value in to the field.

c) Similarly, get the drop down list for the equipment (as shown below) for the Equipment
field

Note: while searching for the Equipment No, select the Equipment by technical ID
number tab in the followings earch
window.



Page 8 of 48

Click on the check mark button of the above pop up window, the following screen
appears.

Select (click once) the required equipment Number and click on the check mark
button, to populate the value in to the field.

d) get the drop down list for the Planner group field, as shown below



Page 9 of 48

In the above screen, select (click once on the line) the required group, and click on the check
mark button to populate the value on the field.

e) Similarly get the drop down list and populate the value on to the Main WorkCtr. field.

f) Similarly get the drop down list and populate the value of the Person respons. Field

g) Similarly get the drop down list and populate the value of the Reported by field

h) Also if required, enter textual matter in the Subject Long Text field

After populating all the above values, the screen will look as shown below.



Page 10 of 48

Click the check mark button to save the record. (Note the change in the Subject
long Text field)

Click the save button to save the record., the system returns back to the following
screen



Page 11 of 48

With the following message at the status line

Note: Note Down the Notification Number for future reference

End of document on T-code IW21



Page 12 of 48

2. Changing the Pm Notification - Transaction code IW22

Procedural Steps
Purpose
Changing the Notifications
Transaction Code
IW22
Processing > Notification > IW22 Change
Procedure
below

Or go as per the navigation shown below and click IW22 - Change



Page 13 of 48



Key-in the Notification number in the Notification field (refer screen below)



Page 14 of 48

Click the check mark button to get the next screen, as shown below



Page 15 of 48

Scroll down (as shown below) to enter the Cause details in the screen.

Click on the cause code field to get the drop down button, and then click on this
drop down button to get the following drop down list



Page 16 of 48

Expand the right side arrow button of the MECH cause; the screen will look as
below

Select (click once on the line) the required line and press the choose push
button. The value will get populated in to the cause Code field.

Key-in the Cause text as required.

The screen will look as below



Page 17 of 48

Click on the put in process button,

And

Click the save button to save the record. The system returns back to the following
screen


End of documentation on T-code IW22



Page 18 of 48

3. Create Breakdown maintenance order for notification
Transaction Code IW34

Procedural Steps
Purpose
Creating Breakdown maintenance order for notification
Transaction Code
IW34
Processing > Order > Create (Special) > IW34 Order the Notification
Procedure
below

Or go as per the navigation shown below and click IW34 Order for Notification



Page 19 of 48



Key-in the Notification number in the Notification field (refer screen below)



Page 20 of 48

Click on the drop down button of the Order type, the following drop down list appears



Page 21 of 48

Select (click once on the line) PM02 Breakdown Maintenance Order (refer above
screen) , and click on the check mark button to get the value populated in the Order
Type field. The screen will look as shown below.

Do not key-in any value in any of the other fields.

Click the check mark button, the following screen appears



Page 22 of 48

Click on the Operation tab, to key-in the operation details that are to be
done for this notification, the following screen appears



Page 23 of 48

Add the operation Check power supply (refer screen below)

Selecting Component - Stock items

Click on the Components tab to assign the components that are required
for the operations, the following screen appears

Click on the drop down button of the components field, the following screen appears

Click on the drop down button of the material Type field, the following drop
down list appears,



Page 24 of 48

Select the material type ERSA and click on the check mark button to get the value
populated on the Material type field, as shown in screen below



Page 25 of 48

Click on the check mark button of the above window, to get the components drop
down list, as shown in screen below

Scroll the list up and down and locate the required component, and select this component
and click on the check mark button of the above window, to get the value populated
on the components field. (the screen will look as shown below)

Similarly locate and get the component required for the next operation.

The screen will look as shown below, after populating the value in the field.

Also key-in the values for the following fields (refer screen below)
a) Quantity
b) Unit
c) Plant
d) Operation No



Page 26 of 48

Click on the check mark button , the following screen appears, showing the
description and procurement type for the components.

Select the above two line items of the components and Click on the material availability
(overall) button to check the availability of the material. The following message
appears at the status line

Since the material is available, it is reserved for this notification, and no PR need to be
raised to get the material.

For procurement of external Services

Go to the Operations tab, change the control key to PM03 (Plant
maintenance - external services), and key in the operation description as External
services. (Refer screen below)



Page 27 of 48

And press the External push button at the bottom of the screen

The following screen appears

In the above screen, key-in the following details
a) Short text
b) Quantity
c) UOM
d) Gross Price

and then click on the check mark button, the system will populate the cost element
value automatically (refer screen below)



Page 28 of 48

Click the save button to save the record. The system returns back to the following
screen


Note down this Order number to, which will be used while drawing the materials from the
stores.

End of documentation on T-code IW34



Page 29 of 48

4. Change the Breakdown maintenance Order of a Notification
Transaction Code IW32

Procedural Steps
Purpose
Change the Breakdown maintenance Order of a Notification
Transaction Code
IW32
Processing > Order > IW32 Change
Procedure
below

Or go as per the navigation shown below and click IW32 - Change



Page 30 of 48



Key-in the Order Number in the Order field (refer screen below)



Page 31 of 48

click on the check mark button, the following screen appearsr



Page 32 of 48

Click on the release button, to release the order. The following screen appears.

In the above screen, key-in the Requisition Number and Tracking No.

Once the values are keyed-in, the screen will look as shown below

Click on the check mark button, the following screen will appear



Page 33 of 48

With the following message at the status line.

Click the save button, the system will return back to the following screen


Page 34 of 48


End of document on T=code IW32



Page 35 of 48

5. Order Confirmation Transaction Code IW44

Procedural Steps
Purpose
Order Confirmation
Transaction Code
IW44
Processing > Completion confirmation > Entry > Collective time confirmation.
IW44 Without Selection
Procedure
below

Or go as per the navigation shown below and click IW44 without Selection


Page 36 of 48





Page 37 of 48

Key-in the values for the following fields
a) Order No
b) Operation No
c) Check mark in the check boxes of F and N fields

Note: F stands for Final confirmation and
N stands for No remain Work

Once all the values are keyed in fro all the three operations of the order, the screen
will look as below

Click the check mark button, the screen automatically populating values in other
required fields as shown below



Page 38 of 48

Click the save button, the system will return back to the following screen


Return back to the SAP Easy Access Screen or Home Screen.

End of document of T-code IW44



Page 39 of 48

6. Completion of Notification Transaction Code IW22
Procedural Steps
Purpose
Notification Completion
Transaction Code
IW22
Processing > Notification > IW22 Change
Procedure
below

Or go as per the navigation shown below and click IW22 without Selection



Page 40 of 48



Key-in the Notification Number in the Notification field (refer screen below)



Page 41 of 48

click on the check mark button, the following screen appears



Page 42 of 48

Update the Malfunction data.

b) Key-in the malfunction end date and time

and click the check mark button, the screen will look as below

Click on the completion flag button, and then click on the save button, the
following screen appears.



Page 43 of 48





Page 44 of 48

7. Change Order Transaction Code IW32
Procedural Steps
Purpose
Change Order
Transaction Code
IW32
Processing > Order > IW32 Change
Procedure
below

Or go as per the navigation shown below and click IW32 Change



Page 45 of 48






Page 46 of 48

Click on the check mark button, the following screen appears



Page 47 of 48

Click on the technical completion flag button, the following pop up window
appears

Click on the check mark button of the above screen, the system will return back to the
following screen



End of Training Manual on Breakdown Maintenance process,
Document No: 1kI-SUkL-LU 1kG Manua| (TRF/EPM/3.0) - 003 kev. 00



Page 48 of 48

Sap PM End User Manual Breakdown Maintenance

Transféré par

Informations du document

Titre original

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

Sap PM End User Manual Breakdown Maintenance

Transféré par

Droits d'auteur :

Formats disponibles

ro[ect: M|ss|on SUkL

(SA Upgrade, ke[uvenaLlon & Lxpanslon)

Vous aimerez peut-être aussi