PH Dept Gos

GOVERNMENT OF TAMIL NADU
Abstract
Establishment – Public Health Provincialised Health Supervisors Counting of service

rendered in Panchayat Union for advancement to Selection Grade/Special Grade I
absorbed category of Multi-purpose Health Supervisor – Orders Issued.-
_______________________________________________________________________
HEALTH AND FAMILY WELFARE DEPARTMENT
G.O.Ms.No.44 Dated: 13.01.1993
i) G.O.Ms.No.1936 Health dated : 29.09.82

ii) G.O.Ms.No.1372 Health dated : 16.07.87
iii) G.O.Ms.No.1537 Health dated : 20.08.87
iv) G.O.Ms.No.2152 Health dated : 04.11.88
Read also:-
i) From the Tamilnadu Provincialised Health Supervisors
Association letter dt:14.07.92.
ii) From the Director of Public Health and Preventive Medicine
Lr.No.83296/MPI/84-S2-90 dt:08.09.92.
Order :-
In the Government Order 1st read above, It has been ordered for the
implementation of the Multipurpose Health Workers Scheme as recommended by the
Government of India in this State. The concept of the scheme of Multipurpose Health
Workers is that one pair of Male and Female Health Workers will carry out all the health
activities including Family Welfare in the Health Sub Centres of rural area covering a
population of 3000 in hill areas and 5000 in plain area as against the unipurpose health
workers not attending to certain health functions only for a larger population of 10,000 to
20,000 under various vertical health programmes.
2. The entire Multipurpose Health Workers Scheme consists of the following

Staff.
I. The entire Multipurpose Health Workers (Male) absorbing the following categories
a) Basic Health Workers

b) Vaccinators
c) Cholera Workers
II. The Multipurpose Health Workers (Female) absorbing the following Staff:
a) Auxiliary Nurse Midwives and Maternity Assistants working under Government

Public Health Side.
b) Auxiliary Nurse Midwives and Maternity Assistants working under the
Panchayat Union
1
III. Multipurpose Health Supervisors (Male)
“A” Group
i) Health Inspectors )(
ii) Basic Health Inspectors )( Ordinary and Selection Grade
(qualified)
“B” Group
i) Health Assistants in Kanniya kumari District and )( Ordinary and
Senkottai Taluk (Government Side) selection Grade
ii) Cholera Supervisors (Government Side) )( Ordinary and
iii) Health Assistants in Panchayat Unions selection Grade
“C” Group
Basic Health Inspectors (Unqualified)
IV. Multipurpose Health Supervisors (Female )
Drawn from the Lady Health Visitors working under the Government in
Public Health Side.
3. The Tamil Nadu Provincialised Health Supervisors Association has represented that
the past service put in the Panchayat Union in the category of Health Assistants may
be counted for advancement to Selection/Special Grade in the absorbed category of
Multipurpose Health Supervisor. The request of the said Association was considered
in consultation with the Director of Public Health and Preventive Medicine. The
Government after careful examination accept the request of the Association. They
accordingly direct that the regular services put in by the Health Assistants in
Panchayat Union, who were absorbed as Multipurpose Health Supervisors be counted
for advancement to selection grade/special grade in the absorbed category of
Multipurpose Health Supervisor.
4.This order issues with the concurrence of finance department vide its.
U.Cno.110170/PC/92 dt:22.12.92.
(By Order of the Governor)
K. INBASAGARAN
SECRETARY TO GOVERNOR
To
The Director of Public Health and Preventive Medicine, Chennai-6.
The Accountant General, Chennai-18.
The Accountant General (Audit, Chennai-35) (By name)
Copy to:-
The Finance Department, Chennai-9.
SF/SCs/
/Forwarded By Order/
Section Officer
Note: Based on the G.O.44, G.O.123 Received. The G.O. has not been published so far is
published now because of the opinion of the members.
2
Abstract
Establishment – Tamil Nadu Public Health Subordinate Services- Awarding of selection

grade /Special grade to Health Supervisors absorbed from the category of Panchayat
Union Health Assistants through Tamil Nadu Public Service Commission on par with
the absorbed Panchayat Union Health Assistants – Orders Issued
_______________________________________________________________________
G.O.Ms.No.123 Dated: 20.03.1998
1. G.O.Ms.No.44 Health dated 13.01.1993

2. Government letter No.28742/N2/95-3 Health dt:20.2.96.
3. From the Director of Public Health and Preventive Medicine,
Letter No.123951 MP1/96-97 dt:2.12.96.
4. From the DPH & PM Letter No.123951/MP1/96-S1 dt:13.10.97.
&&&&&
Order:
The Government have directed in the G.O first read above that the regular
services put in by the Health Assistants in Panchayat Union who were subsequently
absorbed as Multi-purpose Health Supervisor be counted for advancement of selection
grade/special grade in the absorbed category Multi-pupose Heath Supervisors. The
Director of Public Health and Preventive Medicine has been directed in Government
Letter Second read above, that the pay of the Panchayat Union Health Assistants
including Health Assistants in Government side whether ordinary grade or in selection
grade on absorption as Multi-purpose Health Supervisor be fixed at appropriate stage on
ordinary grade/selection grade scale of pay for the post of Multi-purpose Health
Supervisors as instructed in para 4 (1) and (vii) of the G.O. Ms.No.1936 Health
dated:29.09.1982.
The Director of Public Health and Preventive Medicine in his letter third read
above has reported that the Tamil Nadu Health Inspector Association has represented that
their past services rendered in Panchayat Union in the category of Health Assistants prior
to their appointment through Tamil Nadu Public Service Commission be counted for
awarding selection grade/special grade in the category of Multi-purpose Health
Supervisors (Health Inspector), recruited through Tamil Nadu Public Health Service
Commission. He has therefore recommended the issue.
The Government after careful examination accept the proposal of the Director of
Public Health and Preventive Medicine and direct that the regular services rendered by
the Health Assistants in Panchayat Union who were recruited through Tamilnadu Public
Service Commission as Health Inspectors be counted for awarding selection grade/special
grade to avoid pay anamoly as had been done in respect of Panchayat Union Health
Assistants absorbed as Multi-purpose Health Supervisors into Multi-purpose Health
worker Scheme.
3
The order issues with the concurrence of Finance Department vide its
U.O.No.13404/98-1 dt:3.3.98.
N. SUNDARADEVAN,
SECRETARY TO GOVERNMENT.
To

The Accountant General (Audit, Chennai-35) (By name)
Copy to:-
The Finance Department, Chennai-9.
The Personnel and Administrative forms Department, Chennai-9.
The General Secretary, Tamil Nadu Health Inspectors Association,
No.5, Thiruveethian Street, Chennai-86.
Section Officer
4
Abstract
Official Committee – Fixation of Pay – Fixation of pay on promotion to a higher post

carrying lower scale of pay than that of the special Grade scale of pay of the lower post –
Mode of fixation of pay – Recommendation of the Committee – Orders Issued
_______________________________________________________________________
FINANCE (PAY CELL) DEPARTMENT
G.O.Ms.No.590 Dated 1st August 1992

Aadi 17,
Thiruvalluvar Andu, 2023
READ
1. G.O.Ms.No.666, Finance (PC) Department dated 27.6.89

2. G.O.Ms.No.451 P & AR dated :31.10.90.
3. G.O.Ms.No.293 P & AR dated :12.8.91.
&&&&&
Order:
Representation have been received from certain employees holding the special
Grade of a post, promoted to a higher post happen to have their pay fixed in the lower
scale (of the promotion post) and also to draw lesser rate of increment in the promotion
post. They have, therefore requested rectification of this anomaly by issuing suitable
remedial orders. These representations were referred to the official committee
constituted in the Government orders second and third read above.
2.The Committee has examined these representations in detail and considered that
an employee on promotion should not be allowed to suffer loss by way of getting lesser
rate of increment or to have his pay fixed in the lower pay scales than what he drew in the
special grade of the lower post. The committee has therefore, recommended that an
employee holding the Special Grade of a post on promotion to a higher post carrying
lower scale of pay than that of the Special Grade scale of pay of the lower post may
either be allowed to have his pay fixed under Fundamental Rules taking into account the
presumptive pay admissible in the Selection Grade scale on the date of promotion OR he
may be allowed to continue to draw his pay in the Special Grade scale of pay of the lower
post with due increment benefits on promotion at the option of the individual employee.
3. The Government have examined the above recommendation of the Committee

and decided to accept it. They accordingly direct that an employee holding the Special
Grade of a lower post, when promoted to a higher post, which carries a lower scale of pay
than that of the Special Grade Scale of pay of the lower post , be allowed to have his pay
fixed in the scale of pay of the promotion post as per Fundamental Rules taking into
account the presumptive post admissible in the Selection Grade scale of pay of the lower
post on the date of promotion OR shall be allowed to continue to draw his pay in the
Special Grade Scale of pay of the lower post as personal to him and one increment
benefit in the fixation of pay in Special Grade Scale of pay of the lower post be granted to
5
him on the date of his promotion. Employees shall exercise their option within a period
of one month from the date of promotion.
4. An illustration is given in the Annexure to those orders.
5. Those orders shall take national effect from the 1st June 1988 for the purpose
of fixation of pay with monetary benefit from 1st April 1992.
6. Necessary amendments to Fundamental Rules will be issued separately.
(By order of the Governor)
N. Narayanan,
Secretary to Government.
//True copy//
Annexure
ILLUSTRATION
An Assistant Professor of Radiological Physics holding the Special Grade post on

the scale of pay of Rs.3000-4500 has been promoted to the post of Professor of
Radiological Physics, the scale of pay of which is Rs.2500-4200 which is lower than the
scale of pay of the Special Grade Assistant Professor of Radiological Physics. His pay on
promotion shall therefore be fixed in the scale of pay of the post of Professor (Rs.2500-
4200) as per Fundamental Rules taking into account his presumptive pay admissible to
him in the Selection Grade scale of pay of Assistant Professor on the date of promotion
OR one increment may be granted him in the scale of pay of Rs.3000-4500 (Special
Grade Assistant Professor) and allowed to continue in the same scale of pay of Rs.3000-
4500 as personal to him at the option of the individual.
6
Abstract
Establishment – Tamil Nadu Pubic Health Subordinate Service – Awarding of Selection

Grade /Special Grade to Health Supervisors absorbed from the category of Health
Assistants worked under Municipalities/Town Panchayat and Government side through
Tamil Nadu Public Service Commission on par with absorbed Panchayat union Health
Assistants – Orders Issued.
_______________________________________________________________________
HEALTH AND FAMIL WELFARE DEPARTMENT
G.O.Ms.No.213 Dated the 30th June 2000
Read:
1. G.O.Ms.No.123, Health and Family Welfare Dept., dt:20.3.1998
2. Government Letter No.31678/N-2/99-4 dt:29.2.00.
Read also.
Lr.No.123951/MP.1/96/S1 dated: 12.4.99.
Lr.No.123951/MP.1/96/S1 dated: 19.5.99.
&&&&
ORDER:
The Government in the Government Order first read above directed that the
regular services rendered by the Health Assistants in Panchayat Union, who were
subsequently recruited as Health Inspectors through Tamil Nadu Public Service
Commission be counted for awarding Selection Grade / Special Grade in the post of
Health Inspectors. To avoid pay anomaly the Government in the letter second read above
clarified that fixation of pay shall take effect notionally from 4.11.88 and monetary
benefit with effect from 1.4.92.
2. The Director of Public Health and Preventive Medicine in hi letter third and
fourth read above has recommended to consider the regular services rendered by Health
Assistants worked under Municipalities/Town Panchayats and Governments side and
who were subsequently recruited as Health Inspectors through Tamil Nadu Public
Service Commission be counted for awarding selection Grade/special Grade in the post
of Health Inspector.
3. The Government after careful examination accept the proposal of the Director
of Public Health and Preventive Medicine and direct that the regular services rendered by
the Health Assistants worked under Municipalities/Town Panchayats and Government
side and who were subsequently recruited as Health Inspectors through Tamil Nadu
Public Service Commission be counted for awarding Selection Grade/Special Grade in
the post of Health Inspector. The fixation of pay to the above categories shall be done be
clarified in the Government letter second second read above.
7
The order issues with the concurrence of Finance Department vide its
U.O.No.48726/PC/2000dt:25.6.2000.
L.K. TRIPATHY
To
The Accountant General (Audit, Chennai-35)
Copy to:-
The Finance Department, Secretariat, Chennai-9.
The Personnel and Administrative forms Department, Chennai-9.
The General Secretary, Tamil Nadu Health Inspectors Association,
No.5, Thiruveethian Street, Chennai-86.
Section Officer
8
Letter No.26846/PC/94-1 Finance (Pay Cell) Department
Fort St. George,
Madras 600 009.
Dated: 20.06.1994.
From
Thiru.S.K. Sampath Kumar B.A., B.L.,

Additional Secretary to Government.
To
The Director of Public Health and Preventive
Medicine,
259, Anna Salai, Chennai-6.
Sir,
Sub: Fixation of pay – Special Grade Multipurpose Health Assistant on

promotion as Multipurpose Health Supervisor – Fixation – Reg.
Ref: 1. Finance (Pay Cell) Department letter No. 81524/PC/93-1

Dt:21.9.93.
2. From the Director of Public Health and Preventive Medicine D.O.
Letter No.21095/MP2/S2/94 dated:25.3.94.
3. Tamil Nadu Sanitary Inspectors Trained Multipurpose Health
Assistant Association representation dated 10.02.94 and 5.5.94.
4. Tamil Nadu Government Officials Union representation dt:15.3.94.
&&&&&
I am to invite your attention to the references cited.
2. The Hon’ble Tribunal in O.A No.3166 of 1992 while rejecting the applicants’
plea to fix the pay in the Selection Grade of the post of Multipurpose Health Supervisor,
has observed as follows:-
Prima facie, if the several categories were merged and there was no upgrading or
promotion as such it would be reasonable that the service in the category as they were
before merged should be taken as equipment to the service in the merged category and
the Selection and Special Grades as for the merged categories should be available to
them. That the categories, Basic Health Worker/Vaccinator/Special cholera workers
were on different scales of pay for which no special grade was provided would not be
relevant, because the merger and the scales of pay of the Multipurpose Health worker
have taken effect from 4.11.1988 and the relating to fixation states that in respect of
appointments or promotions made before 28.6.1989, the pay in the pre-revised scales will
be fixed and thereafter pay fixed in the revised scales. On this point specific orders of the
Government are necessary. The second respondent should therefore address the
Government and obtain clear orders.
9
3. The Government have examined the proposal contained in your D.O. letter
second cited in the light of the observations of the Tamil Nadu Administrative Tribunal.
As you have already issued necessary instructions to award Special Grade to the
Multipurpose Health Assistants who have completed 20 years of service including the
service rendered in the unipurpose categories of Basic Health worker/Vaccinator/Special
Cholera worker from 4.11.1998, the date from which the scheme come into effect (vide
your office letter No.R.No.135288/ MP-II/87-S2 dt:2.3.88 ) no further instruction is
necessary in this regard.
4.In respect of fixation of pay of Special Grade Multipurpose Health Assistants

promoted to the post of Multipurpose Health Supervisor prior to 27.6.89 and already
submitted their option in time, to come over the revised pay scales of pay rules 1989 on
their date of promotion, their pay shall be fixed as the orders issued in Government letter
No.104282/PC-1/86-3 dated:18.12.86 in the old selection grade scale of Multipurpose
Health Supervisor first/and then they will be allowed fixation of the revised scale of
Selection Grade of Multipurpose Health Supervisor as per Tamil Nadu Revised Scales of
Pay Rules 1989 with reference to pre-revised Selection Grade Scale of Multipurpose
Health Supervisor. Accordingly, the case referred to in your D.O letter second cited shall
be regulated as above.
5. In respect of all other Multipurpose Health Assistants promoted after 27.6.89

to the post of Multipurpose Health Supervisor, their pay shall be fixed under FR 22B as
the Special Grade of Multipurpose Health Assistants (Rs.1320-2040) is lower than that
of the ordinary grade scale of pay of Multipurpose Health Supervisor Rs.1350-2200.
6. Therefore, I am to request you to issue suitable instruction to your subordinate

officers to regulate the pay in such cases and also to inform the audit accordingly.
Yours faithfully,
(P.GANAPATHIAPPAN)
for Additional Secretary to Government
10
FINANCE (PAY CELL-I ) DEPARTMENT
Letter No.104282/PC-1/86-3 dated :18th December ’86.
From
Tmt. MALATHI I.A.S

Officer on Special Duty
To
All Head of Departments.

All Departments of Secretariat
All District Collectors
The Accountant General-I , Madras-18
The Accountant General-II , Mad Madras-35
The Accountant General-(C.A.B) Madras -9
The Pay and Accounts Officer (North) Madras-79.
The Pay and Accounts Officer (South) Madras-35.
The Pay and Accounts Officer (East) Madras-5.
The Sub-Pay and Accounts Officer, Madras-9.
All Treasury Officers.
Sir,
Sub: Selection Grade/Special Grade –Government servants promoted to higher

post on lesser pay scale – Recommendation of Third Pay Commission –
Orders –Further Clarification –Issued.
Ref: 1.G.O.Ms.No.559/Finance dated :13.8.81

2. From the Tamil Nadu Rural Development Extension Officers’
Association representation dated:26.8.86.
3.From the Tamil Nadu Assistant Agricultural Officers Union Vellore,
representation dated: 23.8.86.
4.From the Tamil Nadu Radiological Assistants Association on Madras-3
representation dated 12.9.86.
In the G.O first cited, orders have been issued regarding the fixation of pay of an
employee in Selection Grade who is promoted to a higher post, the ordinary Grade scale
of which is lower than the Selection Grade of lower category. According to these orders,
such Government servant may straightaway be taken to the Selection Grade of the higher
post and the pay of such Government servant shall first be fixed in the ordinary grade of
the higher post, based on the pay he would have drawn in the Ordinary Grade of the
lower post on the date of promotion and his pay again fixed in the Selection Grade scale
of pay of the higher post under ruling 35 under FR-2.
2. A doubt has been raised as to whether the above order is applicable to the
persons promoted after the implementation of Fourth Pay Commission scales and as to
the application to the promotees from Special Grade. I am directed to clarify that the
orders issued in the G.O. first cited shall apply in the Fourth Pay Commission scales also.
11
Further, when an employee in a special grade of a post is promoted to a higher post, the
ordinary grade pay scale of which is lesser than the pay scale of the Special Grade of the
lower post, but its Selection Grade scale of pay is identical with that of the Special Grade
of the lower post, the employee may be straightaway placed in the Selection Grade of
such higher post, his pay fixed in the Selection Grade of the higher post at the stage after
adding one notional increment to the pay drawn in the Special Grade of the lower post.
The next increment shall be allowed on completion of require qualifying service of one
year with effect from the date of fixation of pay.
3. I am directed to clarify further, that if a senior happens to remain in the

ordinary grade of the higher post which his junior happens to be placed in the Selection
Grade of the higher post by virtue of his promotion after moving to the special grade of
the lower post, such senior shall also be moved to Selection Grade of the higher post
from the date on which has junior is placed in the Selection Grade provided on senior and
junior belonged to the same feeder Category in the lower post. An illustration is given
in the Annexure.
Yours faithfully,
Sd\-
For Officer on Special Duty
Copy to
Personnel and Administrative Reforms (FR-I) Department., Madras-9.
12
ANNEXURE
ILLUSTRATION
‘R’ a special Grade Radiographer drawing a pay of Rs.1670/-in the pay scale of
Rs.1160-50-1460-70-1950 is promoted as Chief X-Ray Technician on the pay scale of
Rs.1045-45-1445-65-1775. He shall be appointed as Selection Grade Chief X-Ray
Technician in the scale of pay of Rs.1160-50-1460-70-1950 and his pay shall be fixed in
the higher post as below
Radiographer Promotion post Chief X-Ray Technician

Rs. Rs.
780-1385 1045-1775
(Ordinary Grade) (Ordinary Grade)
1045-1775 1160-1950
(Selection Grade) (Selection Grade)
1160—1950
(Special Grade)
Pay as Special Grade Radiographer at the time of

promotion as Chief X-Ray Technician … Rs.1670
ADD one Notional Increment Rs. 70

------------
Pay to be fixed in the selection Grade scale of
Chief X-Ray Technician Rs.1740
The next increment in the higher post will be on completion of the required
qualifying service of one year with effect from the data of fixation of the above pay.
//True Copy//
Section Officer
13
GOVERNMENT OF TAMILNADU
PERSONNEL AND ADMINISTRATIVE

REFORMS (S) DEPARTMENT
Letter No.168/98 Secretariat, Chennai-9.
Dated: 28.09.1999.
From
Tmt. Sheela Balakrishnan I.A.S.,

Chennai-9.
To
All Secretaries to Government

All Departments of secretariat
All Heads of Departments.
Sir,
Sub: Public Services – Advancement to Selection Grade/ Special Grade

Counting the services rendered in lower post to award Selection Grade
in the next higher post – Clarifications-Issued.
Ref: 1. G.O.Ms.No.68 P &AR (M) Department. Dated 23.1.86.

2.G.O.Ms.No.210 P &AR (S) Department. Dated 11.3.876.
3. G.O.Ms.No.375 P &AR (M) Department. Dated 23.1.86.
4. Govt. Lr.No.32/S/96-1 P & AR (S) Department., dated:26.9.97
&&&&&
In the Government Order second cited, orders have been issued to the effect that
the services rendered in the Selection Grade of the lower post shall be counted for
awarding Selection Grade in the promoted post provided that the Selection Grade scale of
the lower post is identical to that of the ordinary grade of the higher post and that the
concession will be allowed only at the first level promotion.
2) In the Government Order third cited, orders have been issued that the services
rendered in the special Temporary post shall be counted for the award of Selection
Grade in the next higher post and this concession shall be allowed only at the first level
promotion (as in the case of Selection Grade)
3) In the Government letter 4th cited, orders were issued that the services rendered
in the Selection Grade/Special Grade including erstwhile Special Temporary post in the
pre-revised scale of pay of the lower post shall be counted for awarding selection grade in
the higher post provided that the scale of pay of Selection Grade /Special Grade/Special
Temporary post of the lower post are identical or higher than the ordinary grade of the
higher post. The request to extend these orders to second level promotion posts also was
referred to the One Man Commission (1998).
14
4.The One Man Commission has observed that at the time of issue of orders many
employees could no avail the benefit as it was confined to first level promotion only. The
Commission has therefore, recommended that the benefit of orders in references(2) (3)
and (4) cited, counting the services rendered in the Selection Grade of the lower post for
awarding the Selection Grade in the promotion post be extended to all employees
irrespective of whether they are in the first level promotion or not but limited to only
once in service period.
5. The Government have carefully examined the matter in the light of the
recommendation of the One Man Commission and have decided to accept it.
Accordingly, I am directed to state that orders issued in references(2) to(4) cited above in
regard to the concession of counting the services rendered by employee in the Selection
Grade/Special Grade/ Special Temporary post of the loser post having identical or higher
scales for the purpose of awarding Selection Grade in the promotion post be extended to
all employees irrespective of whether it is first level promotion or not, but limited to only
once in the service period
6. These Orders will take effect from 1st Septembr,1998.
Yours faithfully,
Sd\-
For Secretary to Government.
15
Urgent/For Personal Attention:
R.No.72375/MP2/2002/S1/ O/o of the Director of Public Health
and Preventive Medicine, Chennai-6.
Dated :27.11.2003
Sub: Establishment-Awarding of selection grade in the post of Block Health

Supervisor – certain instructions – Issued
*******
It is observed by this Directorate that in certain districts, the selection grade has
been awarded in the post of Block Health Supervisor taking into account the services
rendered by the individual concerned in the lower post.
In this regard, all the Deputy Directors of Health Services are informed that
Government has been addressed for certain clarification in this regard and the same is
awaited. On receipt of clarification from Government, instructions will be issued from
this office to proceed further.
The Deputy Director of Health Services are therefore requested to issue

cancellation orders if selection grade in the post of Block Health Supervisor has already
been awarded to any of the individual working under their control.
This instruction should be strictly followed. Any deviation will be viewed

seriously.
D.N. Mohan
For Director of Public Health and
Preventive Medicine, Chennai-6.
To
All the Deputy Director of Health Services

Audit Party V (10 copies)
Spare-5
//True Copy Forwarded By Order //
Superintendent
16
FINANCE (PAY CELL ) DEPARTMENT
Letter No.6926/PC/99-1 dated :5-3-1999
From
Thiru.L.S. Ranjan, B.Sc.,

Joint Secretary to Government
To
The Director of Public Health and

Preventive Medicine,
259, Anna Salai, Chennai-6.
Sir,
Sub: Sector Health Nurse – Special Grade scale of pay – Clarification –Reg.
Ref: 1.G.O.Ms.No.91, Finance Department dated :26.2.97.

2. Your Lr.no. R.No.30707/MP-3/96/S1 dated: 27.6.97 and 18.1.99.
******
In the G.O.cited, orders were issued to cancel the orders issued in G.O
Ms.No.1057 , Finance Department, dated 25.9.89 i.e. the scale of pay for the post of
Sector Health Nurse was retained as Rs.1400-2600. In the reference second cited, it is
stated that the post of Public Health Nurse with the scale of pay of Rs.1820-3200 is not
considered as second level promotion post of Sector Health Nurse and hence the
restrictive provision for awarding Special Grade does not arise in this case and requested
the Government to issue suitable instruction in this regard.
2. I am to clarify that consequent on the orders issued in the reference first cited,
Sector Health Nurses are eligible for Selection Grade and Special Grade scales of pay as
per Annexure-I to G.O.Ms.No.304, Finance (PC) Department, dated 28.3.90 and also
schedule –II to G.O.Ms.No.162 Finance (PC) Department, dated 13.4.98 subject to the
conditions laid down in this said G.Os. Hence no separate instructions need be issued in
this.
Yours faithfully,
(P. DHANASEKARAN)
For Joint Secretary to Government
17
R.No.219190/VC.I/97/C3 O/o of the Director of Public Health
Dated :16.07.1998
Sub: Public Health – National Malaria Eradication Programme – Mazdoors and

laboratory boys etc. bringing into time scale of pay – retrospective effect
from 1.7.66 – Modification orders –Issued.
Ref: 1. G.O.Ms.No.406, Health and Family Welfare Department dated:09.10.97.

2. This office R.D is No.125649/VC.I/90/C3 dated: 29.11.97
3. This office letter R.No.219190/VC.I/97/C3/dated :13.05.98.
&&&&
In modification of this office reference second cited, the following instructions are
issued for strict adherence.
In para 3 of the G.O.Ms.No.496 Health and Family Welfare Department,

date.9.10.97 Government have issued orders for retrospective regularization with effect
from 1.7.66 to the 258 Mazdoors and 15 Laboratory-boys who were brought into time
scale of pay as per G.O.Ms.No.2656, Health dated.23.10.73. Also Government have
ordered that the individuals (273) may be accorded monetory benefit only from 29.7.87
and they should not be paid any pay for the period from 1.7.66 to 28.7.87.
Accordingly the officers noted in the address entry are directed to take necessary
action to regularize the services of 258 Mazdoors and 15 Laboratory boys(list enclosed)
who were brought into time scale of pay, as per G.O.Ms.No.2656, Health dated:23.10.73
communicated in this office Proceedings R.Dis.No.45204/Mal.III/73-C1 dated.23.11.73,
retrospectively with effect from the date of their appointment (i.e)on or before 1.7.66 as
the case may be . Their pay should be regulated as follows:-
Period Scale of Pay
1. From 1.7.66 - Rs.50-1-60

2. From 2.10.70 - Rs.130-3-160-4-180-5-195
3. From 1.4.78 - Rs.250-5-330-10-400
4. From 1.10.84 - Rs.475-10-555-15-6-15-20-775
After regulation of pay as above, the individuals should be given monetary benefit
only from 29.7.87 and any pay arrears should not be paid to them for the period from
1.7.66 to 28.7.87 at any cost. An undertaking may be obtained from the individuals that
“the excess payment that may be found to have been made as a result of incorrect fixation
of pay or any excess payment detected at a later date will be refunded by them to the
Government.”.
If any lapses found in this regard necessary action shall be taken against the
officials concerned.
18
The retrospective regularization of services of the individuals should be done only
after careful verification of the relevant records and service register of the individuals.
Necessary entries should be made in the Service Register of the individuals,

regarding their retrospective regularization.
In addition to the above the officers are informed that there should not be any
retrospective regularization of contingent establishment was abolished on that date.
Receipt of this reference should be acknowledged by return of post.
N.C. APPAVOO
Director of Public Health and Preventive
Medicine, Chennai-6. (Malaria and Filaria)
To
All Deputy Directors of Health Services
All Filaria Officers, National Filaria Control Units
All the Senior Entomologists, Zonal Entomological Teams
The Chief Water Analyst, Water Analysis Laboratory, Guindy, Chennai-32.
The Government Analyst, Food Analysis Laboratory, Guindy, Chennai-32.
The Public Analyst, Food Analysis Laboratory, Coimbatore, Madurai, Tirunelveli
Salem and Thanjavur.
Joint Director of Public Health and Preventive Medicine, IVCS, Hosur.
Copy to E3,E4 sections.
// True Copy Forwarded By Order//
Superintendent.
19
Abstract
Public Health and Preventive Medicine – Multipurpose Health Worker Scheme – Re-
organization of male component - Orders
_______________________________________________________________________
G.O.Ms.No.593 Dated: 11.9.95
1. G.O.Ms.No.1936 Health & Family Welfare dated 29.9.82.

Letter No.128985/MP.II/S2/94 dt:2.9.94, 24.12.94, 30.1.95 and 24.2.95.
&&&&&
Order:
In the G.O first read above, various categories of unipurpose Health Workers
were ordered to be absorbed as Multi-purpose Health Assistants and Multi-purpose
Health Supervisors for implementation of the Multi-purpose Health Workers Scheme.
But due to Writ Petitions/Writ Appeals filed by various service associations the above
order could not be implemented. The actual implementation of the G.O. came into effect
on 4.11.88 on the crucial date of 4.11.88, the cadre strength of the Multi-purpose Health
Supervisors and Multi-purpose Health Assistants were 2486 and 4561 respectively. As
per the Government of India norm, a Multi-purpose Health Supervisors will supervise
the work of six Multipurpose Health Assistants. When the cadre strength of Multi-
purpose Health Supervisor is taken into account with reference to the above Government
of India norm, it exceeds the required strength. With a view to stabilizing the cadre
strength of Multi-purpose Health Supervisor with reference to the Government of India
norm, it was decided not to fill up the attrition vacancies. As a result, persons in the
category of Multi-purpose Health Assistants could not get promotion even after crossing
50 years of age/rendering 20 years of service. Hence the Tamil Nadu Basic Health
Workers Association has represented that they may be promoted as Multipurpose Health
Supervisor on completion of 50 years of age. The Tamil Nadu Health Inspectors’
Association has represented that the post of Multi-purpose Health Supervisor may be re-
designated as Health Inspector as the designation of Multi-purpose Health Supervisors
does not enable easy identity in the field. Some other Association have also represented
to look into their grievances. They have also given an undertaking to the effect that they
would do any work that would be assigned to them by the Government. All the
Association of male health worker have signed the new job chart prescribed by the
Director of Public Health and Preventive Medicine.
2. The Government have examined the matter in consultation with the Director of
Public Health and Preventive Medicine. Considering the present work load of male line
as inadequate compared to the female line under the Multi-purpose Health Worker
Scheme, a thorough overhaul of the male line was considered necessary. It has been
decided to have one Multi-purpose Health Supervisor per Primary Health Centre and one
Multi-purpose Health Assistants per 10,000 population (only in problem areas, one
20
Multi-purpose Health Assistant for 5,000 population) with revised job chart besides re-
designation of these posts of Multi-purpose Health Supervisors and Multi-purpose
Health Assistant as Health Inspector Grade-I and Health Inspector II respectively. It was
also decided to prescribe 20 years of service as criterion for promotion instead of age
criterion. Further at the time of absorption of the persons in the categories of Basic
Health Workers, Vaccinators and Cholera Workers as Multi-purpose Health Assistants
under the Multi-purpose Health Worker Scheme no pre-condition regarding the
possession of Sanitary Inspectors course Certificate was prescribed. Prior to their
absorption, they were fully qualified to hold the posts they were holding. In order to
protect the service rights of the absorbed Multi-purpose Health Assistants it has also
been decided to introduce necessary saving clause in the adhoc rules for the post of
Multi-purpose Health Assistant.
4. Accordingly the Government pass the following orders:-
i) One Multi-purpose Health Assistant be posted to every 10,000 population and in

problem areas, to every 5000 population (to be identified by Director of Public
Health and Preventive Medicine) and one Multi-purpose Health Supervisor be
posted in each Primary Health Centre.
ii) As per the above norms, the requirement in the categories of Multi-purpose Health
Supervisor and Multi-purpose Health Assistant will be 1417 and 4342 respectively.
The excess staff in the category of Multi-purpose Health Supervisor (i.e. 963) shall
be allowed to continue till they retire from service. No further recruitment in the
male line shall be made till the actual requirement of Multipurpose Health
Assistants is arrived at by the DPH & PM.
iii) The revised job chart appended to this order as agreed to by all Associations be
adopted. In the case of members of the Tamil Nadu Panchayat Union Health
Supervisor Association who have refused to accept the revised job chart because of
non-finalisation of their seniority, the Multi-purpose Health Supervisor attached to
the Primary Health Centre will not supervise them till the seniority in the category
of Multi-purpose Health Supervisor is finalized by the DPH & PM.
iv) The post of Multipurpose Health Supervisor and Multi-purpose Health Assistant be
redesignated as Health Inspector Grade I and Grade II respectively. Amendment to
the adhoc rules will be issued separately.
v) All Multipurpose Health Assistants be promoted as Multipurpose Health Supervisors

as and when they complete 20 years of service by upgrading the post they hold
automatically.
vi) Saving clause be introduced to the adhoc rules for the post of Multi-purpose Health
Assistant to protect the service rights of the absorbed Multi-purpose Health
Assistants. Amendment to adhoc rules will be issued separately.
4. Since long standing grievances of the staff have been resolved in the
Government Order at a considerable cost to the Government and all the concerned
Associations have agreed to the above, the Government expect all the employees evolved
21
by this Government Order to implement the tasks entrusted to them sincerely and whole
heartedly, thereby benefiting the rural population.
5. This order issues with the concurrence of Finance Department vide its
U.O.No.799/JS (IF)95-1 H & FW (SO2) dated 6.9.95.
// By Order of the Governor)
R. Poornalingam
Secretary to Government
True Copy
For DPH & PM
22
R.No.3914/A1/98 Office of the Deputy Director
Health Services, Erode
Dated: 08.12.98
Sub: One Man Commission – recommendations of the One Man Commission

-Grant of one Bonus increment to employees stagnation in a post beyond 30
years – Orders issued.
Ref: G.O.Ms.No.562 Fin. (Pay Cell) Department dt:28.9.1998 communicated in

R.No.64293/E4/S1/98-04 dt:23.10.98 of the Director of PH & PM,
Chennai-6.
A Copy of the Government Order cited is communicated for information and

necessary action.
(Sd.) M. GOPALAKRISHNAN
DEPUTY DIRECTOR OF HEALTH SERVICES
ERODE
Copy of the G.O
Sub: As above
Read : 1. G.O.Ms.No.162 Fin (PC) Department. dt:13.4.1998.

2. G.O.Ms.No.170 Fin (PC) Department dt : 21.4.98
ORDER
Representations have been made by several employees associations before the
One Man Commission constituted in the Government order second read above for
opening an avenue viz., super grade or senior grade for these employees, who have
completed 30 years of service in the same post above the existing special grade. The One
Man Commission among other things has recommended that employees stagnating in a
post beyond 30 years ie. Employees stagnating in special grade beyond 10 years be
granted with one bonus increment with a view to keep the employees vibrant and active
during the fag end of their service.
2.The Government after careful examination the recommendations of the One

Man Commission has decided to accept it. Accordingly, Government directs that
employees stagnating a post beyond 30 years i.e employees stagnating in the special
grade beyond 10 years be granted with one bonus increment as an incentive.
3.These orders shall take effect from 1st September 1998.
Special Secretary to Government
23
:
R.No.88041/MP1/2001/S1 O/o of the Director of Public Health
Dated :10.09.2001
Sub: Public Health – Grant of one Bonus Increment to employees stagnating in a

post beyond 30 year – Certain instructions –Issued –Reg.
Ref: 1.G.O.Ms.No.44 Health dated: 13.1.93.

2.G.O.Ms.No.123 H & FW Department., dated:20.3.98.
3.G.O.Ms.No.213 H&FW dated: 30.6.2000.
4.G.O.Ms.No.562 Fin. (PC) Department dated:28.09.98.
&&&&
In the G.O 4th cited, Government have directed that employees stagnating in post
beyond 30 years i.e. employees stagnating in the Special grade beyond 10 years be
granted with one bonus increment as incentive.
In the G Os 1st , 2nd and 3rd cited, the Government have directed that the regular
services rendered by Health Assistants mentioned in the G.Os cited may be counted
for awarding Selection Grade /Special Grade in the post of Health Inspector. As per
the G.O. the Selection Grade / Special grade have been advanced consequent on the
inclusion of previous services.
The Deputy Director of Health Services , Vellore has requested clarification as to

whether the bonus increment can be sanctioned to the Health Assistant in Panchayat
Union who have completed 30 years of services in the same post.
In this connection, all the officers noted in the dispatch entry are informed at
bonus increment may be granted to the Health Inspectors stagnating in the same post
beyond 30 years without any promotion opportunity.
However, the Government have been addressed to clarify as to whether the Health
Inspectors covered under the G.Os cited are eligible for bonus increment after putting
10 years from the Special Grade. On receipt of the orders from the Government, it
will communicated to them.
Until then, the are requested to grant bonus increment as to those employees
stagnating in the same post beyond 30 years. Any deviation in this regard will be
viewed seriously.
The receipt of the circular should be acknowledged by return of post.
P. Krishnamoorthy
DPH & PM
24
Copy of R.No.56599/PHCs V/A2/97 dt:6.7.99 of the DPH & PM
Sub: Tamil Nadu Medical Services-Sanction of increment – Advance

Increment to the Medical Officers of PHCs – certain instructions and
guidelines issued.
The following instructions and guidelines are issued in regard to sanction of

increments and advance increments to the Assistant Surgeons working in the PHCs.
According to TNMS Rules, the Assistant Surgeons of PHCs whose services were
regularized retrospectively may be sanctioned periodical normal increments upto a
maximum of three (except in the case of 2nd class Language Test) subsequently fourth
and fifth (Annual) increments can be sanctioned only if they pass the Account Test for
Executive Officers and the Tamil nadu Medical Code respectively.
The Assistant Surgeons has to pass the Account Test Executive Officers within a
period of 5 years from the date of orders regularizing his appointment failing which the
increment in the time scale applicable to him shall be stopped without cumulative effect
till he pass the test.
Two advance increment for P.G. Degree qualification in any of the Medical
Subjects.
One advance increment for PG Diploma qualification is DA/DPH.
The Advance Increment can be sanctioned to the Assistant Surgeons who have
already required the PG Degree /PG Diploma is before entering into service on the
minimum of the scale of pay applicable to and those who acquire PG Degree Diploma
after entering into service can be sanctioned above increments in the scale of pay drawn
by them on the date on which they acquire the PG Degree/Diploma.
The advance increments can be sanctioned to the Assistant Surgeons whose

services are temporary (i.e. not selected by the TNPSC and services not regularized.)
The Deputy Director of Health Services are also hereby informed that the above
said advance increments can be sanctioned only after obtaining the written undertaking
from the concerned Assistant Surgeons to the effect “that the amount sanctioned as
advance increments can be recovered in six monthly installments from them, if the stay is
vacated by the High court Chennai.
The receipt of the circular should be acknowledged at once without fail.
K. Ramachandran
For DPH & PM
25
PUBLIC (TELEPHONES-I) DEPARTMENT
Circular No.3833 S/96-1 dated :30.1.96
Sub: Telephone –ceiling on free calls prescribed to the residential telephones of

Government officers – certain clarification –issued –Reg.
Ref: 1. G.O.Ms.No.1578 Public (Tele.I) dated :10.08.86

2. G.O.Ms.No.336 Public (Tele.I) dated :19.04.84
3. Govt. circular No.54661 A/94-1 Public (Tels).I dt:19.01.85.
4. Govt. Circular No.24973/A/85-2 Public (Tels.I) dated:14.6.95.
&&&&
In the G.O.first cited, orders were issued Prescribing ceiling on free calls to the
residential telephones of various categories of officers of State Government.
2. In the G.O.second cited the ceiling on free calls to the office and residential
telephones of the officers have been enhanced as detailed below:
OFFICE TELEPHONES
(i) Direct line Telephones : 5000 free calls

attached to Secretaries/ : Bi-monthly
Additional Secretaries : excluding rental
To Government/Head of : Charges
Departments.
(ii) All other office telephones : 3500 free calls

: Bi-monthly excluding rental charges
RENTAL
RESIDENTIAL TELEPHONES
Category Category
Officer entitled for the facility
Total Exemption High Dignitaries/Officials mentioned
Category I ( No ceiling on free calls) In Annexure I of G.O.Ms.No.1578 Public
(Tele.I) dt:18.8.86
2000(two thousand Secretaries to Government including
Category II Bi-monthly including the Additional Secretaries to Government and
free calls allowed by the other officials given in Annexure II of
telephones Department., G.O.Ms.No.1578 Public (Tele.I) dt:18.8.86.
1000 (one thousand) free Certain Heads of Departments/ Gazatted
Category III calls bi-monthly including Personal Assistants/Senior Pas to Ministers
the free calls allowed by the and other official given in Annexure III of
Telephones Department. G.O. Ms.No.1578 Public (Tel.I)dt:18.8.86.
Category IV 600 (six hundred free calls All other offices who are not covered in
bimonthly including the free Annexure I II and III of G.O.Ms.No.1578
calls allowed by the Public (Tels.I) dt:18.8.86.
Telephones Department
3. The amount of free calls allowed to the office and residential telephones of the
officers as per the existing tariff rates of Madras Telephones is as follows:
26
OFFICE TELEPHONES
i) Rs.360/- (for 5000 free calls bimonthly excluding rental charges.
ii) Rs.4250/- ( for 3500 free calls bimonthly excluding rental charges.
RESIDENTIAL TELEPHONES
Category I Total exemption
Category II Rs.2150/-bimonthly including the 150 free calls allowed by telephone
Department.
Category III Rs.900/- bimonthly including the 150 free calls allowed by telephones
Department
Category IV Rs.500/- bimonthly including the 150 free calls allowed by telephones
Department
4. In the Government Circular third cited, the Department of Secretariat/Health of
Department /Special/Senior Personal Assistants to Ministers were informed that the ceiling
of 5000free calls (amounting6350/- and 3500 free calls(amounting Rs.4250/-)bimonthly
fixed to the office telephone excludes rental charges only and that all other charges claimed
in the telephone bill viz., call charges, Trunk call charges, phonograms charges etc., should
not exceed the above ceiling limit at any cost.
5. In the Government circular fourth cited the Department /Head of Department

/Special/Senior Personal Assistants to Ministers were informed that the ceiling of
Rs.2150/-(for 2000 free calls )Rs.800/-(for 1000 calls) and Rs.500/-(for 600 free calls)
fixed to the residential telephones category II,III and IV officers mentioned in the G.O
first cited includes the charges for the trunk calls, phonograms, service charges etc., also,
They were therefore advised to restrict the expenditure on residential telephones
including the charges for trunk calls, phonograms, service charges etc., within the ceiling
limit. They were also informed that it view of the enhanced ceiling limit ordered in G.O.
second cited, no waiver would be given for any excess call on residential telephones and
the entire excess call charges would be recovered from the officers concerned.
6. In spite of the above instructions, it is noticed that by mistake some

Departments of Secretariat and Heads f Departments intend to include the rental charges
(i.e Rs.380/-) also in the ceiling limit fixed to the residential telephones of the officers
coming under Categories II and IV while calculating the excess call charges due to be
recovered from them instead of the charges for the free calls allowed by Madras
Telephones. By this wrong calculation the officers of the above categories are deprived
of utilizing the entire free calls allowed to them in the G.O. 2nd cited. It has therefore
been decided to issue instructions in this regard.
7. The Department of Secretariat and Heads of Departments are therefore

informed that the ceiling on free calls allowed by the Government to the residential
telephones of the Government officers including the charges for free calls allowed by the
Telephone Department to charges for the calls trunk, calls, phonograms and the
proportionate service charges for these items. It does not include the bi monthly rental
charges shift charges, accessories rent and the proportionate service charges for these
items. An illustration as how to calculate the excess call charges to be recovered from
the officers is annexed to this circular for information and guidance.
R.Balakrishnan
27
ANNEXURE
Specimen bill of the residential telephone of an officer coming under category IV

(i.e. 600 free calls bimonthly)
Motored Credit calls Debit calls Free call Net calls Total
calls allowed by (Rs.)
Ms Tels.
800 150 650 580.00
i) Phonograms 50.00
Ii) Trunk calls 75.00
iii) Accessories Rent 500.00
iv) Shift Charges 600.00
v) Rental Charges 380.00
Total 2185.00
Service Tax at 5% 109.25
I Total (rounded off to 2294.25
Rs.2294.00) (or)
2294.00
Charges to be borne by the Government
i) Accessories Rent 500.00
ii) Shift charges 600.00
iii) Bimonthly Rent 380.00
iv) Charges for the free calls allowed
(for the officer (ie.) 450 calls (350 x 100x x1.00) 380.00
1860.00
Service in X at 5% 93.00
II. Total 1953.00
Charges to be borne by the Officer
i) Excess call charges (800-600=200x1.00) 200.00
(Meter calls ceiling)
ii) Phonogram 50.00
iii) Trunk cells charges 75.00
Total 325.00
Revised Tax at 5% 16.25
III. Total (rounded off to Rs.341/-) 341.25
Total ( II + III) (1953 + 341) 2294.00
Note :
To work out the excess call charges to be recovered from the officer the amount should
be calculated at the following rates.
From 601 to 1000 calls Rs.1.00 per call

From 1001 to 2000 calls Rs.1.25 per call
From 2001 calls Rs.1.40 per call
R.Balakrishnan
28
Copy of Letter No.65830/Salaries/99-15 dated :17.7.2001 Government of Tamilnadu,
Finance (Salaries) Department
Sub: Amendment to Tamil nadu Financial Code, Valume –II – Revised ceiling of
free calls charges to officers of State Government – Issued.
Ref: 1. G.O.Ms.No.1017, Public (Tele.I) dated: 3.11.95

2. From the CTA Rc.No.72352/99/E1 dt:28.2.00
3. Government Letter No.65830/Salaries/99-7 dt:6.4.00
5. From the Accountant General (A &E) Letter No.DCM/VI12-14/
2001-02/63 dt:5.7.01.
&&&&
The following amendment is issued to Tamil Nadu Financial Code, Volume II
(corrected upto 15th July 1993 )
AMENDMENT NO.4/2001
Appendix-5 Page No.183-184
Sl.No.49(5A)
The existing table in item No.49 (5A) and the text below it upto the paragraph
ending with the words “pending to be recovered from the officers for more than 60 days”
may be deleted and substituted by the following amendment.
Ceiling on expenditure on office telephones:-
(i) Direct line telephones attached to 5000 Free calls bimonthly

secretaries/Additional Secretaries to Government excluding rental charges
/Head of Department
(ii) All other office telephones 3500 free calls bimonthly
excluding rental charges.
It is also directed that the ratification for excess call charges for office telephones
should be obtained on time and if the ratification proposals are not sent before 3 (three)
subsequent bimonthly bills, the pay and Accounts officers Treasury Officers will stop
payment of further telephone bills which may lead to disconnection of office telephones.
The officer concerned will have to pay for reconnection as well as the excess call charges
which were not ratified.
29
Ceiling on Residential Telephones
Categories Ceiling Officer entitled for the facility

(1) (2) (3)
High Diginitaries/officials
Total exemption (No ceiling
i) Catogory-I mentioned in Annexure –III to this
on free calls)
Appendix
Secretaries to Government
2000 (Two Thousand) free
including Addl. Secretaries to
calls bimonthly including the
ii) Catogory-II Government and other officials
free calls allowed by
given in Annexure –III to this
Telephone Department
Appendix.
Certain Head of Departments /
1000(One Thousand) free calls
Gazetted Personal Assistants/Senior
bimonthly including free calls
iii) Catogory-III personal Assistants to Ministers and
allowed by Telephones
other officials given in Annexure –
Department
III to this Appendix.
600(Six hundred) free calls
bimonthly including the free All other officers who are not
iv)Category –IV
calls allowed by Telephone covered in categories –I,II and III
Department
The excess call charges and private trunk calls in respect of residential telephones
of officers should be recovered within 2 months from the date of settlement of relevant
bill. The Department which settles the relevant telephone bill of an officer is also
responsible for the recovery of the excess call charges from that officer, even if that
officer is transferred in the meantime. The pay and Accounts Officers/Treasury Officers
are empowered to watch the period of two subsequent bimonthly bills and if it is not done
by the officers voluntarily the Pay and Accounts Officers / Treasury Officers are
permitted to stop payment of current telephone bill and the officer concerned would have
to pay for the reconnection. In view of the enhanced ceiling limits. No waiver will be
given for any excess calls or residential telephones and the entire excess call charges will
be recovered from the officer concerned. Excess call charges will be straightaway
recovered from the officer concerned and remitted to Government account. If the chalan
for the same is not produced along with the next bimonthly bill the Pay and Accounts
Officers, Treasury Officers are authorized to stop payment of subsequent telephone bills.
30
Amendment No.5/2001
The following item shall be introduced instead of the existing item.
Annexure-III Page No.208

Appendix-5
Category –I
XXXXX XXXXX XXXXX
Category –II
XXXXX XXXXX XXXXX
Category –III
Officers entitled 1000 free calls bimonthly including the free calls allowed by the
Telephone Department
1. to 9. XX XX XX XX XX
10. DPH & PM
11. to 61 . XX XX XX XX XX
Category –IV
Officers entitled for 600 free calls bimonthly (including the free calls allowed by the
Posts and Telegraphs Department
All other officers who are not covered by category –I ,II and III above.
For Deputy Secretary to Government.
31
Copy Government. Lr.No.39488/Salaries.II/88-15 dt:30.5.1991 from the Joint
Secretary toGovernment, addressed to all Heads of Departments
Sub: Temporary Advance – Drawal of advance under Article 99 of Tamil Nadu

Financial Code, Volume I by the drawing officers – Not adjusted – certain
effective measures to arrest the long pending cases – Reg.
Ref: 1. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3,

Dt:18.3.1988
2. Government Lr.No.39458/Sal.II/88-5 dt:13.2.1989.
3. From the Accountant General (A&E) Lr.No.DCM/II/12-12/88-89/TNFC,
Vol.I/121 dt:7.3.1989.
4. From the Director of Treasuries and Accounts, Lr.No.Pdl.254/88/L3
dt:3.8.1990.
5.From the Accountant General, Lr.No.DCM/11/File No.8/TNFC,
Vol.I /90-91/68, dt:11.1.91.
&&&&
The following amendment is issued to the Tamilnadu Financial Code

VolumeI (Corrected upto 30.6.1980)
AMENDMENT NO.12/91
Page 71 – Article 99 (1)

Introduce the words “in two months” deleting the words “as soon as possible”
wherever it occurs in the Arcticle.
AMENDMENT NO.12/91
Page 72 – Article 99
The following may be added as a separate sub-para just below the main para
of Article 99.
“The drawing officers should remit the unspent balance of the advance,
drawn by them, into Government account immediately after the completion of the
purpose for which it was drawn. The Director of Treasuries and Accounts, Madras is
empowered to issue “Stop Payment Order” on non salary bills of the drawing officer
concerned under the head of account in which the advance was drawn if the drawing
officers fail to present the adjustment bills duly, refunding the unspent balance, if any
within the specified period of two months from the date of drawal of advance. The stop
order can be revoked by him soon on adjustment of the detailed bills at the Pay and
Accounts Officer/ Treasuries / Sub Treasuries”.
Sd/
For Joint Secretary to Government.
32
STORES:
In G.O.Ms.No.999 Health, Indian Medicine, Homeopathy and Family
Welfare Department, dated 25.9.89, the Deputy Director of Health Services were
empowered to purchase locally Rs.5000/-per PHCs. With ceiling of Rs.10,000/- per
annum.
As per G.O.Ms.No.29 H Department dt:5-1-84 and G.O.Ms.No.19 Health
Department dt:25.4.91, the Deputy Directors was empowered to purchase locally upto
Rs.5000/- per PHC at a time with ceiling of Rs.10,000/- per annum per PHC.
As per article 125 of Tamilnadu Financial code volume I the purchasing officer
should adopt “Open Tender System” by publishing the advertisement in news paper for
getting competitive rates for purchases to be effected in excess of Rs.25,000/-
In the Directors letter No.10709/PHCs. IV/A1/91 dated 3.6.91 was instructed to

purchase locally depending upon the need in order to run the O.P. treatment smoothly and
to avoid Public criticism and complaints only from the approved 27 firms.
The following are the powers delegated to the DDs to local purchase.
G.O.Ms.No. & Date Powers of Deputy Directors Nature of Items

1. G.O.Ms.No.486 H & FW
dt:25.3.80
Rs.2000/- per year Drugs and Linen
Rs.5000/-per PHC with

2 G.O.Ms.No.19 Him &H
ceiling of Rs.10000/- of Drugs and
&FW Department, dt:25.4.91
Rs.10,000/- per annum per Medicines.
PHC
Linen and Drugs
Apparatus
3.G.O.Ms.No.19 Him &H Rs.2000/- per year
Instruments,
&FW Department, dt:25.4.91 Rs.10,000/- per year
Chemicals
Machineries etc.,
Temporary Advance :- As per existing rule of TNTC any temporary advance drawn
from Treasury should be adjusted within a period of 3 months.
Security Deposit: As per article 276 of Tamilnadu Financial Code Vol.I Government
Servants who are entrusted with Government cash or stores whether permanently or
temporary are required to furnish security.
33
No.26031/H4/74 Office of the District Health Officer
Trichirapalli, dt:12.12.74.
Copy communicated for information and necessary action . The receipt of the
same should be acknowledged at once.
Sd/-K.Veeraraghavan
DHO, Trichy.
To
All Medical Officers of PHCs.
Copy to the Account Section.
Copy to R.Dis.No.84699/P&D IV /71-A2-27 of the Director of Health Services and
Family Welfare (P.H Wing) Madras 600 006 26th October 1974.
Sub: Establishment – Public Health – PHCs – ANMs- HRA

Applicability – Clarification issued.
Ref 1. G.O.Ms.No.2609 H dt:14.11.1963.

2. G.O.Ms.No.259 H dt:8/2/1967
3. Government Memo No.67090/N.II/72-48 H dt:11.10.74.
****
A copy in each of the reference cited is communicated for information and
guidance. The officers noted in the dispatch entry are requested to acknowledge the
receipt of the same urgently.
Sd/- M. Thangaraj
For Director of Health Services and Family Planning
Chennai-6.
COPY OF G.O.Ms.No.259 Health dt:08/02/1967
ORDER;
According to the orders issued in G.O. Ms.No.45 H dt:9.1.64 ANM in the
Medical Department are eligible for rent free quarters as in the cases of Maty. Assts.
The ANM who are provided with rent free quarters are not eligible for house rent
allowance. The Director of Medical Services has now recommended that heads of
Medical Institutions may be authorized to take private buildings of leave to service a
quarters for ANMs subject to a monetary limit of Rs.20/- per member per mensem.
The Government accept the recommendations of the Director and permit the
Heads of medical institutions to take private buildings on lease to services as quarters
to ANM subject to a monetary limit of Rs.20/- (Rupees twenty Only) per member per
mensem.
The Government also direct that the ANMs belonging to the Madras Medical
Subordinate services who are provided with rent free quarters be allowed to draw
HRA at ten percent of their pay (with the scale of Rs.80-3-110-2-120) or at the rates
prescribed in G.O No.956 Fin dt:1.8.1961 as subsequently amended which ever is
advantageous provided however that the ANMs working in any place in Group-III of
(including) the annexure to the G.O. aforesaid or in a place in Group III of (included)
in any of the Group mentioned in the s aid annexure shall draw a monthly allowances
at a flat rate of Rs.8/- per mensem.
34
This order issued with the concurrence of the Finance Department., vide its G.O
151717/A/S/III/66-1 dt:5.1.1967.
/true copy/
Copy of G.O.Ms.No.2609, Education and Public Health Department
dt:14.11.1963.
Sub: Establishment –Medical Department – Maternity Assistants-Not

Provided with rent free quarters payment of house rent allowance-
Orders issued.
Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62.
From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63.
&&&&&&&
The Government direct that the Maternity Assistants belonging to the Madras
Medical Subordinate Service who are not provided with rent-free quarters be allowed
to draw HRA at ten percent of their pay (In the scale of pay of Rs.80-3-110-2-120) or
at the rates prescribed in G.O.Ms.No.965, Finance dated 1.8.1961 which ever is
advantageous, provided however, that the Maternity Assistant working in the places,
included in group III of the Annexure to G.O.Ms.No.965 Finance dt:1.8.1971 should
be allowed HRA at a flat rate of Rs.8/- (Rupees eight only) per mensem
The Director of Medical Services is requested to submit to Government necessary

draft amendments to the Special Rules for the Madras Medical Subordinate Services
with reference to the orders in paragraph one above.
This order issued with the concurrence of the Finance Department vide its.
U.O.No.111446/Aii/63-1 dt:2.22.63.
/true copy/
Copy of Government Memo No.67090/NII/72-48, Health dt:11.10.1974.
Sub: Establishment –Medical Department – Maternity Assistants-Not

Provided with rent free quarters payment of house rent allowance-
Orders issued.
Read: From the Director of Medical Services, Lr.No.99049/N/E1 dt:23.5.62.
From the Director of Medical Services, lr.No.98049/N/61 dt:22.7.63.
&&&&&
The Director of Health Services and Family Planning is informed that the orders
issued in G.O.Ms.No.2609, Health dated 14.11.63 and in G.O. Ms.No.219 Health
Dated: 3.2.67 apply to the ANMs/Maternity Assistants working in PHCs irrespective
of the fact whether they are in the Tamil Nadu Public Health Subordinate Services.
The Memorandum issued with the concurrence of the Finance Department vide its
U.O.No.128356/All-II/74-1 dt:5.10.1974.
/True Copy/
35
Copy of D.Dis.No.150483/P&DIV/A2/72 dt:29.8.72 of the Director of Health
Services & Family Planning, Madras.
Sub: Establishment –Primary Health Centre-ANM-and Maternity

Assistants-working in PHCs – Free Electricity Supply and rent free
quarters – Eligibility – Reg.
Read: From the District Health Officer, Ramnad Lr.R.No.A5/13489/72
dt:4.8.72.
&&&&&
With reference to his letter cited, the DHO, Ramnad is informed that according to
rule 8 Branch III Nursing of Section 21 of the Madras Medical Subordinate Services,
the Maternity Assistants are eligible for rent free quarters.
Further, according to G.O.Ms.No.1629 H dt:21.6.63, the Maternity Assistant in

the PHCs are eligible for the free supply of electric energy upto 7 units per month.
Regarding ANM in the PHCs, a copy of G.O.Ms.No.45, H dt:9.1.64 is enclosed

for his information and further action.
V.Kapali.
For Director of Health Services and
Family Planning, Madras-6.
Copy of G.O.Ms.No.45 dt:9.1.64.
ANM –Sanction of allowances-appointment in the place of Maternity Assistants-certain

proposals of the Director of Medical Services- Orders issued.
- - - - - - - - - - -- - - - - - - - -- - - --- - - -- - - - - - - - - - -- - - - - -- - -- - -- - - --- - - -
From the Director of Medical Services Lr.No.16959/N/60 dt:27.1.62.

From the Accountant General Lr. DA 16Ms. 2-7/62-63 1569 dt:12.12.62.
From the Director of Medical Services Lr.No.16959/N/60 dt:19.7.63
Order:
The Government approve of the proposal of the Director of Medical Services
that the ANM in the state who are now borne on a scale of pay of Rs.80-3-110-2-120
may be paid Ration Allowance, Dhoby Allowance and Uniform Allowances at the rates
mentioned below:-
i. Ration allowance Rs.30/- (Rupees Thirty Only)

ii. Dhoby allowance Rs.3/- (Rupees Three Only)
iii. Uniform Allowance Rs.75/-(Rupees Seventy Five Only per annum)
36
They also approve of the proposal of the Director that the following concessions
with which are now available to Maternity Assistants in the Medical Department may
be made applicable to Auxiliary Nurse Midwives also.
i. Free Quarters
ii. Free electric installation and free supply of electric energy.
iii. Free water supply
The Auxiliary Nurse Midwives who are provided with rent free quarters will not
be eligible for HRA.
2. The Government also generally approve of the following proposals of the

Director of Medical Services.
i. All new PHCs should have posts of ANMs instead of posts of Maternity
Assistants.
ii. As and when posts of Maternity Assistants fall vacant in the existing
PHCs , the posts may be converted into these of ANMs.
iii. The Maternity Assistants now employed in the existing PHCs may be
allowed to continue in their posts if they wish, provided their work
continues to be satisfactory.
iv. For the present, the posts of Maternity Assistants in Medical institutional
(other than PHCs) may continue as such; and
v. The posts of ANMs may be retained as a separate date gory.
With reference to orders under item(i) and (ii) above the DPH is requested to
submit specific proposals to the Government as and when necessary. With reference to
item(v) above, the Director of Medical Services is requested to submit immediately
proposals for the framing of adhoc rules for the temporary posts of ANMs specifying the
qualifications, the method of recruitment the appointing authority, the period of probation
etc., for the posts.
3. In G.O.Ms.No.2542 H dt:21.11.62 the Government have permitted as a
temporary measure the appointment of ANM in the vacant posts of Nurses till such time
as the shortage of qualified Nurses is relieved. The Director of Medical Services has
reported the with reference to these orders 108 ANM have been posted to various
institutions in lieu of nurses and that another 82 ANMs are proposed to be appointed
against additional vacancies in the posts of Nurses. She has the sought sanction for the
creation of 190 posts of ANM in the place of Nurses. Sanction is accorded to the creation
from the date of appointment till 28.2.62. 190 posts of ANM in the institutions specified
in the annexure to this order on the scale of pay of Rs.80-3-110-2-120 with the following
allowances.
Dearness Allowances Rs.15/-p.m.

Ration Allowance Rs.30/-p.m.
Dhoby Allowance Rs.3/-p.m Effective from the date of this order
Uniform Allowance Rs.75/- per
Annum
37
The Director of Medical Services is informed that when ANM are appointed
against the posts mentioned in the annexure a corresponding number of posts of Nurses
in the respective institutions should be kept vacant. As and when sufficient number of
nurses become available for filling up the vacant posts of Nurses, the ANM should be
withdrawn from the posts now sanctioned.
4.This order issued with concurrence of the Finance Department vide its
G.O.Ms.No.13647/A.II/63-1 dt:6.1.64.
/true copy/
Copy of G.O.Ms.1629 Health dt:21.06.62 Education and Public Health
Primary Health Centres – Maternity Assistants in Primary Health Centres – Free

supply of electric energy – orders passed.
- -- - - - - - - ------------------------------------------------------------- -- - - - - -----------------
Reference: From the Director of Medical Services No.103967/62/N.

From the Director of Public Health L.Dis.No.116555/P & D/62.dt:27.9.62.
From the Chief Engineer, PWD(General) No.105087/Wks.II/62,
Dt:19.2.63.
ORDER;
The Government approve of the proposal of the Director of Medical Services

and direct that the concession in regard to the free supply of electrical energy upto 7
units per month admissible to Maternity Assistants employed in Government hospitals
may be extended to the Maternity Assistants employed in the PHCs also.
2. The Director of Medical Services is requested to submit necessary draft

amendments to the Madras Manual of Special Pay and Allowances Volume I directly to
the Finance Department.
3. This order issues with the concurrence of the Finance Department vide its
U.O.No.55149/All.11/62 dated :21.5.63.
/true copy/
38
D.Dis.No.54756/PHC8/A1/97 O/o the DPH & PM Dt:3.6.97.
Sub: Fundamental Rules – Eligibility of ration allowance during leave period to

Nursing Personal working in Government medical Institutions –
Amendment to FR-issued.
Ref: G.O.Ms.No.70/P &AR (FR.IV) Department dt:10.3.97, Chennai.
&&&
A copy of the reference cited is communicated for information and guidance.
M. Harshavardhan
DPH & PM
To
The Deputy Director of Health Services. And All Sections.

Abstract
Fundamental Rules – Eligibility of ration allowance during leave period to Nursing

Personnel working in Government Medical Institutions – Amendment to Fundamental
Rules – Issued
PERSONNEL AND ADMINISTRATIVE REFORMS(F.R.IV) DEPARTMENT
G.O.Ms.No.70 dt:10.3.97.
1. G.O.Ms.No.590 H & FW Department dt:5.5.1995

2. From the Amendment General (Audit) I Madras letter No.AG(AU)/U/CC
II/1/1/96-97/130 dt:26.2.97.
-----
ORDER:
The following amendment is issued to the Fundamental Rules.
2. The amendment hereby made shall be deemed to have come into force on the
5th May 1995.
AMENDMENT
In the said Fundamental Rules, in rule 44 after Ruling (4) the following ruling
ruling shall be added, namely-
5) The nursing personnel working in Government Medical Institutions are

eligible for ration allowance for a period of 180 days of all kinds of leave except extra-
ordinary leave on loss of pay.
Sd/C.K. Sundravardhan
Addl. Secretary to Government.
39
R.No.37920/VC2/S4/95 Office of the Director of Public Health
and Preventive Medicine,Che-6.
Dt:21.7.95.
Sub: Public Health and Preventive Medicine – Condemnation of unserviceable

Article – Proposals – Disposed in Public auction – Instructions – Issued.
*****
It is understood that proposals for the condemnation of unserviceable articles and

to write off the value in respect of condemned articles are not being received in complete
shape from the subordinate officers of this Directorate . Hence necessary guidelines i.e.
procedure for the condemnation of unserviceable stores and writing off their value are
issued in Annexure.I to this circular.
The Subordinate Officers are therefore requested to review all the proposals for
condemnation of unserviceable articles including writing off their value with reference to
the guidelines issued now and to send necessary proposals as and when the stores
become unserviceable without allowing to accumulate in large quantities such articles, so
that the head of the Department can condemn them within the financial limit of
Rs.5000/- at a time.
The above instruction should be followed strictly.
K.V. SHANTHA,
DPH & PM
40
ANNEXURE
Procedure for Condemning Unserviceable Stores and writing off their Value
1. Verification of Stores should be done by the Head of Office periodically and

at least once in a year preferably in April vide Article 14 3 of Tamil Nadu
Financial Code Volume I. All unserviceable items of stores shall be identified
and listed out. Condemnation of stores will arise only when they cannot be
made serviceable by repairs at a reasonable cost.
2. Stores shall be classified into consumable and non-consumable. Consumable

items include stationary, rubber goods, glassware, raw materials etc. which
will be used fully while carrying out the day to day activities. Non
consumable items include furniture and fixtures, equipments, machineries etc.,
3. Generally consumable articles need not be condemned since the stock of these
articles will be reduced s and when issued to the staff. However if such items
which have been kept idle for a long period and consequently due to efflux of
time they have become unserviceable then they will have to be got condemned
and the value written off.
4. Non-consumable articles like spray pumps, cycles, Buckets, MLO barrels etc.
may either become unserviceable due to normal wear and tear or due to the
negligence on the part of the persons handling these stores. Similarly some
articles may be lost due to fraud or negligence or other causes. The articles
which have become unserviceable due to normal wear and tear shall be listed
separately and action shall be taken to condemn them straightaway.
5. As regards articles which have become unserviceable due to fraud negligence

or theft shall be listed separately. Action will have to be taken against the
persons responsible for recovery of the loss and then poposal for
condemnation shall be initiated.
6. Glass tumbler, flasks, towels, table cloths, cups and saucers, pen stand with
pens, waste paper baskets, curtain cloths, laboratory articles and such other
items which are necessary for daily use and which will be replaced at
specified intervals shall be treated as consumable articles and as soon as they
are issued to any officer or staff corresponding reduction shall be made in the
stock account. Such items do not require condemnation or writing off of
value. A list of articles which may generally be treated as consumable
keeping in view their use for a short period is furnished in Annexure-II.
These items shall be shown as issue once for all in the stock account and will
not therefore require condemnation
7. As per item A8 under Appendix 21 of TNFC Vol.II the Head of the

Department is competent to write off the value of stores rendered
unserviceable by fair wear and tear upto the Rs.5000/- at a time and upto
Rs.1.00 lakh in a year. So which sending the proposals to the Head of the
Department for condemnation and writing off of the value of unserviceable
articles the subordinate officers shall list out separately items the total value of
which do not exceed Rs.5000/- and single items whose to issue orders of
41
condemnation atonce for the items the total value of which do not exceed
Rs.5000/- and to send proposal to Government for the items valued more than
Rs.5000/-
8. The subordinate officer shall send condemnation proposals as and when the
stores become unserviceable without waiting to accumulate a large quantity
of such articles so that the held of the Department can condemn them within
the financial limits empowered without the need to approach Government
frequently.
9. As per note under article 140 of TNFC Vol.II both the acts of condemnation
of unserviceable articles and writing off their value are intended to be
applied together in the same proceedings of the competent authority. So
which sending proposals for condemnation the value of the articles shall also
be indicated against each.
10. The value of the articles to be condemned shall either be the value arrived at
every year after allowing depreciation at a prescribed percentage every year
or the original book value where no depreciation is taken into account.
11. When the value of the article to be condemned is shown as “NIL” due to the
operation of the process of depreciation, there is no need to write off the ‘nil’
value of the article. However if such items are still in use and have some
more years of useful life left in them but are lost due to theft, neglect or other
calamities such as fire or floods orders of competent authority writing off
such losses would be necessary under article 298 of TNFC Vol.II.
12. Articles which have become unserviceable otherwise than in the ordinary
course e.g. due to avoidable carelessness, neglect or misuse condemnation
shall be ordered only after the value of such articles is written off by the
competent authority (vide article 141 (a) of TNFC Vol.II
13. Condemnation of articles which have become unserviceable in the ordinary

course due to fair wear and tear and those which have come unserviceable
otherwise than in the ordinary course shall be done separately. That is to say
separate orders will have to be issued for condemnation of articles made
unserviceable due to natural courses or otherwise vide article 142 of TNFC
Vol. II.
14. Condemned stores which are worthless will have to be destroyed. The rest of
the articles shall be sold under the orders of the competent authority.
15. Condemned articles other than those which are destroyed shall be sold in
public auction and the head of the office or any other Gazetted Officer
should invariably attend the auction and record the final bids. The sale
proceeds shall be collected from highest bidder after confirming the auction
and before the articles are removed.
16. Articles which are received as containers (but not purchased as such) with
medicines, chemicals, disinfectants etc. e.g. deal wood boxes, card board
42
boxes, bowels and drums, bottles, plastic containers etc. shall be taken to
stock account by entering them in a separate register. The question of
condemnation of these article will not arise. However when a reasonable
quantity of these items have accumulated they shall be sold in public action
and the sale proceeds remitted to Government.
17. While sending proposals for condemnation the head of office shall furnish
shall furnish the following certificate in the list of articles.
Certified that I have personally satisfied myself that each item listed out has
become unserviceable in the ordinary course through proper usage or by fair
wear and tear.”
K. V. SHANTHA
DPH & PM
ANNEXURE-II
Articles which shall be treated as consumable for proposals of condemnation
1. Torch Light 13. Rain Coat

2. Slide Box 14. Plastic container
3. Enamal tray 15. staining jar
4. Knife 16. Plastic can
5. Jery Cane Plastic 17. Screw driver
6. Enamal Cup/ Bowl 18. Kerosene oil tin
7. Spirit Lamp 19. Scappers
8. Well net 20. Diamond pencil, Glass
9. Measuring Can cutter – No value
10. Funel 21. Meni can lamp
11. Lock and key 22. Jerry cane
12. Enamal cup 23. Therma meter
All glass articles.
K. V. SHANTHA
DPH & PM
43
Abstract
Stores – Primary Health Centres – Disposal of Un-serviceable and condemned articles

accomulated in Primary Health Centres Delegation of powers to Deputy Director of
Health Servics – Orders Issued.
_______________________________________________________________________
HEALTH AND FAMIL WELFARE DEPARTMENT
G.O.Ms.No.291 Dated the 13th June 1997
Read again:
G.O.Ms.No.473, Health and Family Welfare Detp., dt:20.9
Read also:
From the DPH & PM , Chennai-6 letter R.No.29522/PHCIV/A2/96 dt:26.11.96

and 8.6.97.
ORDER:
In the Government order first read above, orders have been issued delegating
powers to Joint Director of Health Services to dispose of the empty Saline bottles (G.P),
Waste hygosolution, used X-ray films and all other unserviceable and condemned articles
accumulating in the Government Hospitals quickly by adopting the following procedure:
i) Limited Tender System shall be adopted if the earning revenue value is

less than Rs.1 lakh and more than Rs.25,000/ and the Joint Director of
Health Services shall themselves finalise the Limited Tender
ii) Public Auction shall be conducted if the earning revenue value is less than
Rs.25,000/- in each Hospital and Medical Officer can conduct the public
Auction. The Joint Director of Health Services shall post approve the
auction sale.
The Government have also directed the Director of Medical and Rural Health
Services to fix same upset price for each and every article to arrive at the approximate
amount of earning so that all the officers following for Procedure.
2.In the letter second read above, the DPH & PM has sent proposal to
Government requesting to delegate the powers for the disposal of unserviceable and
condemned articles in PHCs, to the Deputy Director of Health Services of the Health
Unit District in respect of the PHCs and Sub-centres under their that they can dispose the
same quickly by adopting Limited Tender System and Public Auction on the some
procedure ordered in the Government Order first read above.
3. The Government after careful examination accept the proposal of DPH & PM.
Accordingly the Government delegate the powers for the disposal of unserviceable and
44
condemned articles in PHCs, and HSCs, whose list is given in annexure, the purchase
value of each of which does not exceed Rs.5,000/- to the Deputy Director of Health
Services of the HUD in respect of the PHCs and HSCs under their control so that they
can dispose of the same quickly, by adopting Limited Tender System and Public Auction
on the same procedure as ordered in G.O.Ms.No.473 Health dt:20.09.1996.
U.O.No.23495/H1/97-1 dt:25.3.1997.
Sd/-S. Ramakrishnan,
Annexure
I. List of Articles which can be condemned
1. Empty Saline Bottles

2. Waste Hypo Solution
3. Used X-ray films
4. Glass wares
5. Plastic cans
6. Plastic containers
7. Deel wood boxes
8. Card board boxes
9. Empty drums and other unserviceable and condemned articles excepting
wooden furniture accumulated in PHCs and HSCs.
Sd/-M. Neelakantan
Section officer
45
Copy of G.O.Ms.No.748, Fin (Allowances) Department d:22.9.92
Abstract
Travelling Allowance – Daily Allowance – Admissibility of Daily Allowance

during Tour /Training – Revised orders – Issued.
Read : 1. G.O.Ms.No.1255 Fin dt : 4.8.79.

2. G.O.Ms.No.813 Fin dt:18.12.81.
Order :
At present Daily allowance is paid in the following manner while on

tour/training.
(i) Tour Period Rate Allowed
Upto 30 days Full D.A

Next 60 days Half D.A
Beyond 90 days No. D.A
(ii) Training Period
First 30 days Full D.A

Next 60 days Three fourth D.A
Next 90 days Half DA
2 .Whenever free board and lodging facilities are provided employees can
draw only one fourth of DA admissible at the station concerned. If only board or
lodging is provided free, the employee can draw DA at one half of the admissible
rate.
3. The consultants appointed by the Government for comprehensive revision

of Tamilnadu Manual of Special Pay and Allowances, among other things have
suggested that;
i) Full DA may be allowed for continuous halt upto 60 days at one place
while on tour ;
ii) Full DA may be allowed for 90 days while on training.
iii) A) If free board and lodging facilities are provided one fourth of DA
may be allowed.
B) If free lodging is provided three fourth of DA may be allowed.
The Government have examined the above suggestions made by the

consultants and have decided to accept them. These orders will take effect from
1.10.92.
The following Notification will be published in the TN Government

Gazetted:
46
Notification
In exercise of the powers conferred by the proviso to Article 309 read with
Article 313 of the Constitution of India and of all other powers here unto
enabling the Government of Tamilnadu hereby makes the following
amendments to the Tamil Nadu Travelling Allowance Rules (Part.II of the
Tamil Nadu Manual of Special Pay and Allowances 1976 Edition.
Amendment No.1
In the said rules, in rule 43 ( b) for the existing paragraph the the following
paragraph shall be substituted namely;
“If a Government servant on tour/training is allowed free board and lodging he

may draw DA as below:
Free Board and Lodging - ¼ th rate of DA

Free Board - ½ th rate of DA
Free Lodging - ¾ the rate of DA
Amendment No.2
In the said rules in rule 44 for existing paragraph (1) and (2) the following paras
shall be substituted.
1. “A DA shall be shall be drawn for continues halts upto 60 days at any one
place.
2 “If the absence from headquarters exceeds 60 days at any one place, the
Government Servant is deemed to have been transferred to that place and
Transfer TA shall only be admissible.
After para 2 the following shall be added as para 3
3. the drawal of DA for periods in excess of 90 days requires the prior sanction
of Government.
Amendment No.3
In the said rules in sub rule (a) under rule 106 of the first paragraph the
following shall be substituted:
“ A Government Servant deputed to undergo a course of training, shall

draw TA as on tour for the journeys to and fro from the training center. DA at
full rates will be admissible only upto a period of 90 (ninety) days . If the
period of training exceeds 90 days the Government servant shall be entitled to
draw only Transfer TA. The Gvernment servants shall also be allowed HRA
and CCA at the rates admissible to the training center.
/By order of the Governor/
Sd/B. Santhanakrishnan
J.S. to Governement.
47
Copy of Lr.No.44312/All/93-1 dt:19.5.1993 from the Additional Secretary
to Government, Finance (Allowances) Department, Fort St. George,
Madras.9 addressed to all secretaries to Government, All Heads of
Departments.
Sub: LTC- Availing of LTC at the verge of retirement – Reg.
Ref: 1. G.O.Ms.No.407/Fin (Allowances.I)Department dt:15.6.1981

2. G.O.Ms.No.561/Fin (Pay Commission) Department dt:10.06.85
3. Government lr.no.92746/PC/-I/85-1 Fin Department dt:18.5.87.
&&&
In the letter 3rd cited among other points, it has been clarified that as LTC
can be availed of during any period in a block year either single way or two
ways, employees with service of less than a block year ( 2 or 4 years as the case
may be ) are also eligible to avail the LTC.
2. It is clear from the above clarification that, retiring employees with less
than two years of service in a block of four years are entitled to avail LTC
single way and employees with more than two years of service in a block of
four years are entitled to avail LTC both ways.
3. Instances have come to the notice of Government that there is no

uniformity in allowing LTC to the retiring employees. In some Government
departments employees with a service of less than two years are allowed LTC
one way and in certain departments they are allowed both ways.
4. The Government consider it necessary to make the position clear. I am

to clarify that employees with less than two years of service in a block year of 4
years should be allowed only one way LTC. Employees with service more than
2 years in a block of 4 years may be allowed two way LTC. For example:- the
current block of four years is from 1993 and 1994 will be entitled to avail LTC
one way only (i.e) either for onward or for return journey. Those retiring after
1994 will be entitled to avail LTC both ways (i.e) for onward and return
journey.
I am to request you to communicate these instructions to all subordinate

offices under your control.
Sd/-
For Addl. Secretary to Government.
48
Fort St. George

Madras-9.
Finance (Allowances-I) Department
Letter No.64258/All.I /82-1 dt:3.5.1984.
From
Thiru.Sukavaneshvar, IAS.,
Secretary to Government (Ex-Officio)
To
All the Hos.
Sir,
Sub: TA- Sanction of TA to Government servants to attend work

relating to Bank and Treasury Orders – Issued.
Ref: G.O.Ms.No.471 Fin (All.I) Dt:22.7.1982.

****
In partial modification of the orders in para 3 (1) in G.O.Ms.No.471 Fin

(All-I) dated 22.7.1982 Government direct that the staff who travel in
connection with official work in offices including Treasury/Sub treasury or
bank situated within 8 kms. from the office from where a Government servant is
deputed in places other than Madras, coimbatore and Madurai will be eligible
for conveyance charges as contemplated under Sl.No. II-B of Appendix 5 in the
TNFC Vol-II . This will also apply to go to the offices situated with the city
limit in Madras, coimbatore and Madurai cities. Payment of conveyance
charges will be made by the Head of Offices concerned as per the delegation in
item No11-B of appendix 5 of the TNFC Volume II-B of Appendix-5 of TNFC
Vol.II the following guidelines are issued.
The mode of conveyance to be used should be decided with reference to

cash to be handled. Auto-rickshaw fare/Taxi fare should be paid only in cases
where cash has to be carried. Auto-rickshaw fare may be paid where value of
cash to be carried is Rs.2,000/- and more and taxi fare may be allowed where
value of cash to be carried in Rs.10,000/- and more. Actual bus fare/train fare
may be allowed where the value of cash to be carried is less than Rs.2000/- For
journeys under taken in connection with the presentation of bills, reconciliation
work and other items of official work only actually bus fare/ train fare should be
allowed.
Yours faithfully,
For Secretary to Government.(Ex . officio)
49
R.No.65571/IMM-I/92-S2 O/o the DPH & PM
Dt:21.2.94.
Sub: PH & PM- BCG Team leaders & Technicians – Brought under the
category of Health Supervisor payment of Spl. Pay & FTA certain
clarifications –Reg.
Ref: 1.G.O.Ms.No.1583/H –Indian Medicine and Homeopathy & FW

Department dt:23.8.89.
2.G.O.Ms.No.1293 Fin (pay cell) Department 11.12.90
communicated in R.No.131437/MPII/S2/89 dt:19.12.90
3.R.No.30194/MPII/92-S2 DT:7.3.91.
4.Government Lr.No.43351/PCII/91-1 dt:27.5.91 communicated
in R.No.131437/MPII/S2/89-19 dt:5.6.91.
&&&&
Attention of all the Deputy Director of Health Services is invited to the

reference cited. As per the orders issued in the reference 1st cited, the BCG
Team leaders and Technicians have been brought under the control of DPH &
PM under the category of Health Supervisor and distributed to work in
Municipalities and in the erstwhile Revenue Deputy Director of Health Services
office for the implementation of the Immunisation programme.
Now some of the Deputy Director of Health Services have requested

clarifications regarding the payment of MTA/FTA to the BCG Health
Supervisors. In this connection it is to be stated that as per the amendments
issued in the reference 2nd cited the FTA has been fixed a t Rs.100/- per
mensem to 4028 Multipurpose Health Supervisors among others including the
Health Supervisors of BCG Team.
Instruction have also been issued in the reference 3rd cited to allow FTA
to the Multipurpose Health Supervisors including those working in Municipal
areas under UIP as sanctioned in the G.O.Ms.No.1957 Health dt:5.10.88 which
takes effect from 1.7.89 as per the reference 4th cited.
As such the Multipurpose Health Supervisor (BCG Team) are not eligible
for the drawal of MTA & they are eligible only for FTA with effect from 1.7.89.
The BCG Team Multipurpose Health Supervisor are not also eligible for
the drawal of Spl. Pay from the date of bringing them under the control of DPH
& PM under the category of Health Supervisors. Copies of the references 2nd to
4th cited are enclosed for ready reference.
The receipt of this reference should be acknowledged.
Syed Fiaz Peeran

DPH & PM
50
Copy of G.O.Ms.No.1293 Fin (Pay Cell) Department dt:11.12.90
1. G.O.Ms.No.666 Fin (Pay Commission) Department dt:27.6.89.

2. G.O.Ms.No.1957 H-Indian Medicine and Homeopathy & FW
Department dt:5.10.88
3. From the DPH & PM, Madras Lr.R.No.131437/MP-II/89-S2
Dt: 14.12.89 & 31.7.90.
&&&&
ORDER:
The following amendment is issued to Appendix XI to the government

order first read above. The amendment hereby made shall be deemed to have come
into force with effect from the date of issue of orders.
Amendment
In the said Appendix under the sub heading “Public Health and Preventive
Medicine “ under the heading Rates of FTA “ the following shall be added as serial
Nos.(x), (xi), (xii) and (xiii).
Public Health and Preventive Medicine
Column (i) Column (ii) Column (iii) Column (iv) Column (v)
Rs. Rs.
(x) Multipurpose
Health 4561 40/-p.m. 50/- p.m.
Assistant
(xi) VHN 8681 40/-p.m. 50/-p.m.
(xii) Multipurpose
Health 4038 80/-p.m. 100/- p.m.
Supervisor
(xiii) SHN 1861 80/-p.m. 100/- p.m.
N. NARAYANAN
51
Copy of R.No.30194/MPII/S2/89 dt:7.3.91 addressed to all Deputy Director of
Health Services.
Sub: Allowances-FTA-Multipurpose Health Supervisors working under Universal

Immunisation programme in Municipal areas – Reg.
Ref : Government.Lr.No.92560/N2/88-8 Health dt:16.5.89 copy of which has been

communicated in this office R.No.44203/MPII/88-S2 dt:26.5.1989.
&&&&
Attention of the officers noted in the dispatch entry is invited to the reference
cited.
In the Government letter cited, it has been stated that the Multipurpose Health
Worker( Male and Female) i.e. Multipurpose Health Assistant and VHN and MHS
(Male and Female) i.e. MHS and SHN be allowed to draw the FTA as sanctioned in
G.O.Ms.No.1957 H dt:5.10.88 irrespective of the distance they tour in regard to the
minimum distance prescribed under Rule 13 read with Rule of TN Travelling
Allowance Rules or not.
The officer are, therefore requested to allow FTA admissible as per Government
orders to all MHS including those working in Municipal areas under Universal
Immunisation Programme.
Sd/- A. Ramalingeiswara Rao

DPH & PM.
52
PH & PM- water Analysis Laboratory, Guindy and Coimbatore – Purchase of scientific
Stores, Chemicals and Equipments – Enhancement of financial powers of chief water
Analyst – Orders – Issued.
HEALTH AND FAMILY WELARE (AB2) DEPARTMENT
G.O.Ms.No.398 Dated :20.8.1997

Read
1. G.O.Ms.No.1641 /H/dt:13.9.90
2. From the DPH & PM Lr.No.104358/Hyg/H2/96 dt:3.5.97.
*****
Order :
In the circumstances stated by the DPH & PM in his letter read above, the
Government enhance the financial powers of the Chief water Analyst; King Institute,
Guindy and Coimbatore to purchase Scientific stores chemicals, Laboratory equipments
etc., from Rs.5,000/- to Rs.10,000/- at a time by adopting the system of calling for
limited quotations from a minimum of 5 reputed and accredited firms list will be
approved by the DPH & PM.
This order issues with the concurrence of Fin. Department vide its
U.O.No.58624/Health and Family Welfare Department/97-1 dt:1.8.97.

S. Ramakrishnan
53
Copy of G.O.ms.No.29 Health and Family Welfare Department dated :25.11984.
Abstract : Stores Equipment, Medicines, etc. Purchase of Delegation of powers of

Head of Departments – Orders issued.
Read : 1.G.O.Ms.No.1140 Health dt:6.5.30

2.G.O.Ms.No.1545 Health dt:7.6.60
7.G.O.Ms.No.1498 Health dt:20.07.1982.
Read also: From the DME reference No.118280/IC/78 dt:4.7.79 and 26.9.79.
From the DME and FW Reference.No.138433/A2/3/79 dt:11.12.79
From the DME Reference.No.118280/IC/78 dt.4.12.80 and dt:20/12/00
&&&&&&&&&
Order:
The Government consider that for effective implementation of the various

development schemes introduced by the Government powers should delegated to the
HOD, Heads of Medical Institution etc. To draw up details a discussion was held with
heads of Departments have submitted proposals, on the basis of the recommendations
made in the above discussions. The Government have examined these
recommendations and pas the following orders.
2. The Government direct that enhanced monitory powers for purchase of drugs,
linen, instruments, spare parts, furniture, bandage cloth, soap etc. and also incurring of
expenditure on items like tinning of brass vessels, etc., shall be exercised by the
authorities viz. DME the Director of Medical and Rural Health Services and FW and
DPH &PM and Director of Primary Health Centre and the respective officers under
them as mentioned in Annexure I II and III respectively. All these sanctions will be
subject to availability of funds as per budget provision.
3. Orders amending the TNFC Vol.II for incorporating the delegation of powers
issued in this G.O. will issue separately.
4.This order issues with the concurrence of the Fin. Department vide its
U.O.Ns.117138/Health and Family Welfare Department/83 dt:1712.83
R.Shanmugam
Commissioner and Secretrar to Govt,
54
ANNEXURE III
DPH & PM AND DIRECTOR OF PRIMARY HEALTH CENTRES
EXISTING ENHANCED
1.Purchase of Medicine Rs.250/- at time subject to a ceiling of
i) Medical Officers of PHCs Rs.200/- Rs.2000/- PA. Subject to budget provision
ii) Disc. Health Officers Rs.2000/- Rs.500/- PA to per PHC. At a time subject to a
maximum of Rs.2000/- per PHC per annum
subject to budget provision.
iii) Assistant Directors Regional Assistant Rs.5000/- per PHC at a time subject to a
Directors maximum of Rs.10,000/- per PHC per annum
subject to budget provision.
iv) DPH & PM/ Rs.20000 Director of Rs.30,000/- at a time subject to budget
PHCs provision.
2. Purchase of line, crockery and furniture
i) Medical Officers of PHCs Rs.200/- PA
ii) Dist. Health Officer Rs.500/- per PHC per annum
3. Purchase of Gause, Bandage cloth, wash
well soap, cotton and other Hospital
accessories
i) Medical Officers of PHCs Rs.250/-
ii) DPH & PM/ Director of PHCs Rs.20000/-p.a.
4. Write off of irrecoverable value of According to item (10) under Appendix 21 of
furniture etc. damaged or lost rough TNFC. Vol. II all heads of departments are
negligence or other causes. empowered to write off of irrecoverable value
of furniture etc. damaged or lost through
fraud, negligence or other cause up to
Rs.5000/- in each case and up to Rs.1/- lakh in
a year.
The above delegation was ordered in 1976.
Hence the status quo may continue.
5. Purchase of Apparatus instruments and Rs.200/- at a time subject to budget provision.
machinery (equipment)
i) Medical officers of PHCs.
ii) DHO Rs.5000/- at a time subject to budget
provision.
iii) A.D / Regional AD Rs.5000/-at a time subject to budget Provision.
iv) DPH & PM/Dir. Of PHCs Full powers subject to budget provision.
Servicing as well as repairing of apparatus
lifts cold storage appliances, refrigerators, Air
Conditioners and other equipments acquiring
regular servicing and in regard to passing
orders to enter into service contract.
i) Mos of PHCs Rs.500/- p.a. subject to budget provision.
ii) DHOs Rs.2000/-p.a. subject to B.P
iii) A.D / Regl. Asst. Dir. 10% of the cost of machinery subject to a
maximum of Rs.5000/- at a time subject to
budget provision.
55
iv) DPH & PM/Dir. Of PHCs Full powers subject to budget provision
6. Supply of washing materials to Dhobis.
i) Medical officers of PHCs Rs.20/-
ii) Dist. H. Os Rs.200/-
iii) Ads/Regl. Ads Rs.500/-
iv) DPH & PM/Dir. Of PHCs Full Powers
7. Advance Payments for supplies and services Sanction advance payment in respect of
DPH & PM / Dir. PHCs Purchase from public sector undertaking only.
8. Write off of irrecoverable value of stores According to item(S) under Appendix 21 of
rendered unserviceable by fair wear and tear TNFC Code Vol.II all head of dept., are
dead stock of stores empowered to write off of due to irrecoverable
value of rendered unserviceable by fair wear
and tear up to Rs.5000/- a year. As this is an
general delegation applicable to all of
department, this cannot be revised of Medical
Department This. Status quo may continue.
9. Demurrage charges in cases in which such According to item (5) under Appendix 14 of
charges cannot be recoverable from the TNFC Vol.I all heads of departments may
persons responsible. sanction the payment of demurrage charges up
to Rs.300/- at a time in case in which such
charges be recovered from the person/persons
responsible. This has been red legated to their
sub-ordinate at present. Hence the Status quo
may continue.
Sd/R. SHANMUGAM
Commissioner & Secretary to Government
56
II. Purchase of Linen Crockery and furniture G.O.Ms.No.29/H& FW Department
dated :5.1.84.
1. Medical Officer (Rural Health Care) Rs.200/- annum

2. Deputy Director of Health Services Rs.2000/- annum
3. Joint Director of Health Services Rs ---
III.Purpose of Gauze, Bind ago cloth wash well soap cloth and other hospital
accessories G.O.Ms.No.29/H & FW Department dt:5.1.84.
1. Medical Officer (Rural Health Care) Rs.250/- annum

2. Deputy Director of Health Services Rs.10,000/-annum
3. Joint Director of Health Services Rs 20,000/-
IV. Write of irrecoverable value of furniture damaged or lost through negligence or

other causes G.O.Ms.No.29/H& FW Department dated :5.1.84.
According to item 10 under appendix 2106 TNFC Vol.II Rs.5000/- in case and
upt 1 lakh in a year by DM &RHS / DPH &PM
V. Purchase of Apparatus instruments Machinery (equipment)
1 Medical Officer (Rural Health Care) Rs.200/-at a time subject to budget provision
2 Deputy Director of Health Services Rs.10,000/- per annum/ PHC
3. Joint Director of Health Services Full powers subject to Budget Provision
VI. Servicing as well as repairing of apparatus lifts cold storage appliances

refrigerators, air conditioners and other equipments requiring regular servicing and
in regard to passing orders to enter into service contracts G.O.Ms.No.20/Health and
Family Welfare Department Department dt:5.1.84.
1 Medical Officer (Rural Health Care) Rs.500/ annum subject to budget provision
2. Deputy Director of Health Services Rs.10,000/- annum
3. Joint Director of Health Services Full powers subject to Budget Provision
VII. Dhobi charges G.O.Ms.No.29/H & FW Department dt:5.1.84
1. Medical Officer (Rural Health Care) Rs.20/- at a time

2. Deputy Director of Health Services ----
3. Joint Director of Health Services Full powers
VIII. Write of irrecoverable value of stores condemned unserviceable by far wear

and tear dead stock of stores G.O.Ms.No.29/H & FW Department dt:5.1.84
According to item (8) appendix 21 of TNFC Vol.II Rs.5000/- for each case and
upto 1 lakh in a year for the Deputy Director of Health Services /DPH & PM .
57
IX. XI. Demurrage charges in cases in which such charges cannot be recover from
the persons responsible G.O.Ms.No.29/H & FW Department dt:5.1.84
According to item (5) under appendix 24 of TNFC Vo.II Rs.300 at a time in a case.
X. Renting of Buildings:
1. Medical Officer (Rural Health Care) ---

2. Deputy Director of Health Services Rs.200/- per sum
3. Joint Director of Health Services Rs.2000/-
XI. Original work and maintenance of Buildings including repairs:
Medical Officers : ---

Deputy Director of Health Services : Rs.1500/ annum
Copy of G.O.Ms.No.640 H & FW Department dt:24.03.1988.
Sub: Equipment – Cold Chain – servicing and repairs Delegation of powers to

DD Of Public Health – Regional Assistant Director of PH and PM and
DHOs – Orders Issued.
Ref: G.O.Ms.No.29 H dt:5.1.84.
Read also: From the DPH & PM Reference.No.3100/Imm.I/86-S2 dt:2.9.87.

***
In the circumstances stated by the DPH & PM in his letter read above, the
Government delegate to powers to the DD of PH (Immunisation) Regl. Asst. DPH and
PM and DHOs to incur expenditure on servicing and repair of cold chain equipment
like refrigerators Deep freezers etc. up to 59 percent of the cost of the equipment
machinery which requires to be serviced or repaired, subject to a maximum of
Rs.5000/- (Rupees five thousand only) at a time and subject also is the availability of
budget provision.
2. This order issued with the concurrence of Finance Department vide its U.O.
No.239/FS/P/88 dt:11.3.88.
// True Copy//
58
Copy of Government letter No.60665/TR.III/95-1 dt:2.11.95 P& AR (FR-III)
Department, Secretariat, Madras-9. Communicated in R.No.175968/E4/95/S1
dt:23.11.95 of the DPH & PM, Chennai-6.
Sub: TN Leave Rules – EL – counting of EL on Government of India’s

pattern Advance crediting of EL twice a year orders issued – Clarification –issued.
Ref: 1. G.O.Ms.No.157 P & AR (FR-III)Department dt:24.6.94.

2.The DME Lr.No.91395/E2/1/94 dt:14.3.95.
-------
I am directed to stated that, consequent on the issued of orders in the G.O. first
cited for the advance crediting of EL on Government of India’s pattern, the DME has
raised certain points for clarification in his reference second cited. After carefully
going through the points raised, I am directed to issue the following clarifications.
Points raised Clarification issued

2(1)
The quantum of Leave to be deducted from There is no need to proportionately reduce
the leave account for the period of EL/UEL from leave account of EL advance
on PA availed during the Half year may be credited at the beginning of a half-year for
mentioned. the periods of EL/UEA on PA availed
during that half year.
2(2)
When a Government servant is not eligible The individual may be permitted to
for any EL at his credit as on 1.7.94 if he surrender 15 days of EL/even he is only
applies for surrender of EL for 15 days as on having advance credit of 15 days.
10.7.94 whether he may be permitted to
surrender 15 days of EL even he is only
having advance credit of 15 days.
2(3)
EL has to be deducted as 1/10 for the availed EL at 1/10 can be deducted only for the
portion of leave of any kind as per the G.O. period of extra ordinary leave without
at the end of half years, if the period of leave (Pay and Allowances(with or without)
availed is 36 days to be deducted whether Medical certificate) and not for other
remaining six days has to be rounded as one kinds of eligible leave, kind attention is
day omit should be left off. invited to para-6(iv) of Government Order
Ms.No.157 P&AR (FR.III) dt:24.6.94.
2(4)
As per para-6(v) of G.O.Ms.No.157 P&AR The credit of EL at the rate of 2 ½ days
(FRIII) Department dt:24.6.94 credit of EL shall be allowed upto 30.9.94.
shall be allowed it the rate of 2 ½ days per
completed calendar month upto the end of
the the calendar month proceedings the
calendar month in which a Government
servant is removed or dismissed from
services or dies in service. For example if, a
Government servant is removed or dismissed
from service, or dies on 30.9.94 AN whether
the credit of EL at the rate of 2 ½ days shall
be allowed upto 31.8.94 upto 30.9.94.
59
2(5)
In para6(1) of the Government order cited, it Attention is invited to para-6(ix) of
has been ordered to credit the EL in advance G.O.Ms.No.157 P& AR Department
on first day of January/July of every calendar dt:24.6.94.
year, But there is no mention regarding the
advance credit of leave account of Basic
servants who have put in less than five years
of regular service, which has been governed
by rule-6(viii)
2(6)
The temporary Government servants and By virtue of para-6(ix) of the
Basic servants who have put in less than five G.O.Ms.No.157 P &AR dept dt:24.6.94
years of service can be given only 2 ½ days temporary Government servants and Basic
for every two completed months as per para- servants who have put in less than 5 years
6(Viii) in such cases, they are deprived of the of service are not entitled for the benefit
concessions given to permanents of advance credit.
Government servants who are given the
privilege of advancement of EL of 15 days.
For J.S to Government.
60
R.No.161414-E4/92-S1 DPH & PM , Chennai-6.
Dt: 24.5.1994.
Sub: Estt- PH Department – Assistant posted as U.G. Superintendent – Posted in

the Office of the Deputy Director of Health Services – Certain further
instruction issued.
Ref: 1. G.O.Ms.No.662 Health dt:21.5.93.

2. Government. Lr.No.47650/93-2 H dt:2.11.92.
3. This office Proc. R.No.182661 to 182662 /E4/93-S1 dt:18.11.93.
4. This office Memo R.No 161414/E4/92-S1 dt:12.11.93.
5. This office Memo R.No 161414/E4/92-S1 dt:25.11.93.
****
In continuation of this office references cited, the following further instructions

are issued.
The Deputy Director of Health Services are instructed to form new sections as
per the guidelines issued below:-
The individual working as Superintendent against the upgraded post sanctioned in

G.O. 1st cited as the Superintendent of section with one Assistant and JA. The newly
formed section headed by the Supt., posted against the upgraded post will be
responsible for Accounts, Budget, Reconciliation periodical inspection of PHCs, Audit,
Bills, Loans and Advances.
The other Supt., working in the regular Supt, post and the remaining staff other
than allotted newly formed section will form as another section which is responsible for
all other subjects(except those allotted to the other section) viz., establishment matters,
meetings, implementation on of various programmes now attended to in the office of
the Deputy Director of Health Services .
The Deputy Director of Health Services are further informed transfer of any
ministerial staff i.e. Supt., Assistant or JA should be done only with the prior orders of
the Dte., Action will be taken against any lapse in this regard.
After formation of two sections, the Deputy Director of Health Services are
instructed to furnish a copy of order forming the new section with name of the
individual, the subjects allotted to each Assistant and JA to this Dte., in the name cover,
Administrative Personal Assistant(Original Application)
This order takes effect from 1/6/1994.
K.V. Shanta
DPH &PM
61
R.No.39854/MPI/S1/2002 Director of Public Health and Preventive
Medicine, Chennai-6.
Dated :2/5/2003.
Sub: Office Assistants 4576 to 4675 and in 561 other O.As filed by the His to
give retrospective promotion from 20.1.89/22.3.89 on par with their juniors
(citing cholera workers) – instructions-issued – violation – action taken –
regarding.
Ref: Judgment dt;10.8.01 in above original Applications.
2.This office R.No.39854/MPI/S1/02 dt:19.3.02.
3. Judgment dt;11.9.02 of Hon’ble High Court. Chennai in W.P.No.3159/99
and W.M.P.No.4496/99
4. This office proceedings R.No.168543/MPI/93/S1-2/ dt:13.1.03.
*****
Attention of the officers noted in the address entry is invited to the reference
second cited. Clear and strict instructions have already been issued to the effect that
action on the judgment dated 10.8.01 in above O.As should be taken only on receipt of
the instructions from this Dte., since the related W.P 3159/99 is pending at the
Honourable High Court. Chennai.
As per the reference third cited, the Hon’ble High Court has pronounced
Judgment in W.P. No.3159/99 and W.M.P No.4496/99. The Hon’ble high court has
dismissed the above M.P filed by the cholera workers. The stay granted also has been
vacated. Consequent on the Judgment the five cholera supervisors and Health
Inspectors who have been promoted as His citing these cholera workers have been
reverted as per this office reference 4th cited. Due to their reversion, they have been
placed in the appropriate place in the seniority list.
Consequent of the Judgment in W.P. 3159/99 the prayer of the applicant of O.As
4576 to 4675 and 561 O.As could not be considered.
Now it has been brought to the notice of this Dte., that inspite of instructions, in
many districts a huge amount of arrears has been claimed based on the Judgment dated
10.8.2001 which is highly irregular. In case if any such claim has been made,
necessary action is to be taken immediately for the recovery.
Further the Deputy Director of Health Services are requested not to claim any
arrears based on judgment of Tribunal dated 10.8.2001. If any such claims have been
made without the knowledge of Deputy Director of Health Services , the same may be
intimated to this Dte., along with names of M.Os are requested to watch the previous
D.O.R statement whether any huge amount has been drawn cited the judgment
dt:10.8.01. They are also requested to watch the D.OR statement of the Medical
Officers every month and find out the exact reasons for the exorbitant claim.
In case, if any such irregular claim has been brought to the notice of this Dte., in
further it will be viewed seriously and necessary Disciplinary action will be taken on all
staff responsible for such lapses.
The receipt of the reference may kindly be acknowledged.
For DPH & PM

62
O.O. No.5 /E4/2005/S4 Office of the DPH &PM
Chennai-6.
Dt:4.2.2005.
Sub: Stores-Transfer from Deputy Director of Health Services Office to PHCs

and PHCs to HSCs - Procedure followed – Instruction – Issued.
&&&&
Various instances of improper, accounting and non-accounting of the drugs,

medicines, equipments etc. transferred from Deputy Director of Health Services office
to PHCs and from PHCs to HSCs have been noticed during the time of audit. To
eliminate this sort of irregularity, the following instructions are now issued.
All the stores, equipments, medicines etc. purchased in the Deputy Director of
Health Services office should be entered in a stock book serially. Separate stock book
for each scheme should not be mentioned. All the items purchased under the different
schemes should be entered in a single stock Register. Whenever transfer is made to
PHCs/HSCs the stock should be properly deducted. To regularize the transaction, a
store transfer or internal transfer bill book should be maintained and it has to be a
serially numbered one. Whenever transfer is made the details should be entered in the
Register. The bill number should be entered against prepared is to be sent to the
concerned Medical Officer, PHC who in turn will acknowledge the and send the
acknowledged copy to the Deputy Director of Health Services. The acknowledged
copy has to be kept with the original copy and produced to audit. Similar procedure is
to be followed at PHC level whenever stores are transferred to HSCs.
The instructions issued above should be followed scrupulously and if any

deviation is noticed, it will be viewed seriously.
S. Murugan
DPH & PM
63
R.No.045210/APV/2005/S5 Office of the DPH &PM
Chennai-6.
Dt:12.4.2005
Sub: Funds received from the Dte.,/Government being kept unspent by Deputy
Director of Health Services and other unit officers – Instructions for refund
either to the Dte, or Government – Regarding.
****
During the review of Audit taken by Financial Advisor and Chief Accounts
Officer / Assistant Director ( Internal Audit) / Accounts Officer (G) incharge, all the
records, registers service registers, Pay bills and Bank accounts which are subject to
audit are being verified and defects wherever found are suitably commented in the
inspection report. The Audit parties of this Dte., who take up audit of the Deputy
Director of Health Services, ZET, NFCU, Trg. Schools and other unit offices also
verify all records, registers and other schemes taken up by the offices concerned.
While taking up review of audit of the Deputy Director of Health Services ,

Kancheepuram, Cheyyar, MHW(F) Trg. School, Triplicane it was noticed that huge
amount to the tune of Rs.1,51,776/- was kept unspent in the bank account for years
together by the Deputy Director of Health Services, Kancheepuram without knowing
the purpose of receipt of the funds. After pointing out the same to Deputy Director of
Health Services, the unspent amount of Rs.1,51,776/- was remitted in to Government
account.
Similarly, while taking up of review of audit of MPHW(F) Trg,School, Triplicane
it was found that there was huge amount to the tune of Rs.4.26 lakhs kept in the SB
Account of IOB, MMDA Nagar Branch, Suitable instructions have been issued to
remit the unspent amount in to Government account.
In the Special Audit of the office of the Deputy Director of Health Services,
Cheyyar, the audit party have pointed out that huge amount to the tune of Rs.1,13, 493
and the interest of Rs.13,978/- were kept unutilized in the SB account of SBI and IB
cheyyar branh and therefore, the Deputy Director of Health Services also remitted the
unspent amount in t Government account.
From the above instructions, it is clear that huge amounts received from the Dte., /
Government for special scheme after utilization for specific purposes are kept in the
bank accounts without refunding to the Dte.,/Government. As a result, the Government
funds are unnecessarily locked up and government is constrained to take up other
schemes due to financial stringway.
The following instructions are issued to all unit officers for strict observations ad
compliance.
All Unit Officers are requested to utilize the funds as and when received from the
Dte.,/Government for specific purpose and refund the unspent amount immediately to
Direction/ Government so as to avoid locking up of funds. Moreover, the unit officers
are also requested to verify al the Bank accounts being operated by them and refund
the unspent amount along with the interest available in the bank accounts immediately
so that the idle funds can be utilized for other purposes by Government. The
compliance report should reach the office of the DPH & PM before 28.4.2005.
S. Murugan
DPH & PM
64
R.No.17809/APV/S2/2005 O/o the DPH & PM
Chennai-6
Dated : 21.4.2005.
Sub: Audit – Audit on the accounts of the PPI Scheme- Instruction

Issued – Reg.
Ref: This office R.No.17309/APV/S2/05 dt:4.2.05.
&&&
In continuation of this office reference cited, the detailed instructions on the

expenditure relating to PPI Funds are enclosed herewith.
The Deputy Director of Health Services are requested to adhere to the

instructions scrupulously.
In this connection it is requested that all the vouchers and the expenditure details
pertaining to the PPI Scheme have to be kept ready and to be produced to the audit for
verification without omission.
The date of audit will be communicated to the Deputy Director of Health Services
in due course.
For DPH & PM.
Instruction on Expenditure on PPI Funds 2005.
- The fund allotted to one particular activity should not be taken in to account for
another activities, for the reasons that the amount available excessively. The excess
amount if available, should be surrendered in favour of DPH & PM, Chennai-6.
- All the vouchers should be signed by the respective PHC level HS/BHS/ and should
be passed for payment countersigned by the Mos of PHCs / Municipal
Commissioners/ MHOs and Deputy Director of Health Services
- A expenditure statement for the amount allotted should be prepared and sent by the
Mos / Mhs/ MCs on each activity. And thereby a consolidated statement of
expenditure on each activities and MOs wise for the whole amount spent by the
Deputy Director of Health Services should be sent to DPH & PM, so that the audit
Party can check the vouchers on each activity in proper manner.
(a) Transport
i) The funds allotted for transport activity should be utilized for POC charges only
for transportation of vaccines IEC and related activities. The allotted amount
should not be incurred for MVM charges and other repair charges to the
Government vehicles in particular for the Private vehicles engaged for this purpose.
ii) Most of the vouchers an fuel charges do not contain the Registration No. of the
vehicle to which Fuel was filled up Date of the filling in some cases, the
quantity of the Fuel, except the total amount.
65
The vouchers an fuel charges should contain the quantity of the fuel, and total
amount of the fuel. The vouchers should not have any mark of tampering of
vehicle No. etc.,
The Log book extract duly attested by M.O of PHCs should be attached on each
and every bill for verifying the filling up of fuel to the particular vehicle.
In some cases, the vehicle was stationed at HQ for nearly a month. But the
officer, are in the habit of filling the fuel to the vehicle which was stationed in
the workshop. Fuel should not be filled up for idle vehicle.
Book Mobilisation and Supervision:

A Consolidated receipt for the Total amount for 3 days denoting the day of
work separately should be obtained from the staff/ volunteers engaged.
Ist day IInd day IIIrd day Total Amount

25.00 25.00 25.00 75.00
Contingency an stationery / G.V Paint
The purchase of any item incl. Chalk pieces, G.V. Paint etc. should be brought into
stock register with proper attestation of the Deputy Director of Health Services.
The receipt of above items should be distributed to all the MOs as per requirements
under proper acknowledgement on the day of issue. The issue vouchers are also
should be maintained properly. Detailed instructions regarding the maintenance of
Stock Registers already issued from this office is to be followed scrupulously.
Miking
Public Address System at Rs.250/- per day for 3 days per Round is alone allowed. At
any cost the total expenditure should not exceed the amount of Rs.750/- per Round, if
the booths are 13 or 14 Nos. If the Number of booths are higher than 14 numbers the
expenditure may be incurred as per eligibility. The vouchers should contain the date
and No. of days and name of villages in which the propaganda was made. In addition
to this, the expenditure on “Battery” hire should not be entertained.
Vaccinators and Supervisor Training
The Training amount should be disbursed to the volunteers under proper

acknowledgement from them. A consolidated receipt for the entire amount will not be
accepted. In some cases, the expenditure was incurred for the refreshment charges
exclusively. This is wrong.
66
R.No.14646/E4/S2/01 O/o the DPH & PM. Chennai-6
Dt: 9.12.2001.
Sub: Establishment – Tamilnadu Ministerial Service – duties and

Responsibilities of the Ministerial Staff working in PHCs
Orders Issued.
&&&&
The duties and responsibilities assigned to the superintendent, Assistant and

Junior Assistant working in Block PHCs are communicated herewith.
All the Deputy Director of Health Services are requested to communicate the
same to the MOs of Block PHCs and ensure that the duties and responsibilities
assigned to them are attended to by them.
R. Rajasekaran
For DPH & PM
Sanctioned Strength of Ministerial Staff
Superintendent Assistant Junior Assistant

In UG. PHCs 1 1 1
In Main PHCs 2 2 1
Addl. PHCs No No No
Duties and Responsibilities Assigned to the staff of Block PHCs

(This work will be attended by the senior of the Assistants in PHCs where the post of
Superintendent is not in existence)
-Maintenance of Distribution Register and important tapal registers

-Maintenance of Pay aquittance register
-Maintenance of UDPR and Cash book, Subsidiary cash book and TNTC -70
-Maintenance of Permanent Advance Register (G) and (fuel)
-Maintenance of Miscellaneous advance register (vehicle/IBA)
-Maintenance of Attendance, Late Attendance and and Movement Register
-Control of Budget expenditure
-Maintenance of registers for amounts received other than Treasury.
Treasury work wherever necessary
-Supervision of the work of Assistants and Jas ( only in U.G PHCs where the post of
Superintendents exists)
-Any other official work assigned to him by the MOs, PHC.
67
Duties and Responsibilities Assistants (Assistant II in the PHCs where the post of
Superintendent is not existence)
-Maintenance of Service Register
-Maintenance of Increment Register
-Sanction of leave increment
-Maintenance of PHC/HSC building
-Treasury work / Purchase of stationery items.
-Preparation of pay bill and other contingent bill and Maintenance of relevant register
-Telephone register and incoming telephone message register
-Any other official work assigned to him by the MOs PHC.
Duties and Responsibilities Junior Assistants

-Sanction of loans and advances and maintenance of relevant register
-Budget reconciliation
-Preparation of TA bills
-Maintenance of Advance Tour Programme
-Maintenance of Despatch Register and attending dispatch work
-Maintenance of postage account register
-Maintenance of log book
-Correspondence relating to implementation of all programme and their miscellaneous
work.
-Any other official work assigned to him by the Mos PHCs.
P. Krishnamoorthy
DPH & PM
GOVERNMENT. LETTER NO. 47650 /AB/93-2
Health dt: 2nd Nov. 1993.
Job functions and Mode of Filling up of the post consequent on the upgradation of
Ministerial Staff in the Department of PH and PM.
Sanction of leave, increments, drawal and disbursement of salary to the staff working in
the main PHC and in the newly opened PHCs within the same block (main PHC) shall
be attended to by the staff (i.e upgraded post of superintendent and upgraded post of
Assistant) to be attached to the main PHC.
Consequent on the recommendation of the O& M cell of Government Budget, control

of expenditure, reconciliation work, submission of various reports and returns relating
to various programmes and accounts, audit and establishment reports shall be carried
out by the said ministerial staff at the main PHC (i.e. Blcok PHC)
The MO incharge of the PHC at the Block level ( i.e. main PHC) where the ministerial
staff are provided, shall be authorized to act as pay drawing and disbursing officer in
respect of all expenditure items of all PHCs in his area of the block and for all the staff
of all the PHCs in the block besides budget control of expenditure and auditing and
accounting etc. He is also authorized and empowered to sanction all kinds of leave and
increments and other service benefits and Travelling Allowance etc. to all the staff of
all PHCs in the blcok area.
68
D.Dis.No.113024/APV/S5/92 Directorate of Public Health and
Preventive Medicine, Chennai-6.
Dt:10/12/98.
Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the

officers of the Directorate of PH & PM- Orders Issued.
Ref : G.O.Ms.no.619/ H & FW Department., dt:20.11.98.

&&&&
Copy of the Government Order cited is communicated for information and

necessary action.
M. Kuppusamy
For DPH & PM.
Copy of G.O.Ms.No.619 H & FW Department. dt:20.11.98.
Sub: PH & PM – Delegation of powers – Delegation of Financial Powers to the

officers of the Directorate of PH & PM- Orders Issued.
Ref: 1. G.O.Ms.No.1662 H dt:29.8.89.

2.G.O.Ms.No.150 Fin dt: 15.2.94.
3.From the DPH & PM Lr.No.113024/APV/92/JA2 dt:26.10.92.
4.From the DPH & PM Lr.No.113024/APV/92/S5 dt:9.6.97
9.1.98 and 14.6.98.
&&&&&&&
Order :
In the reference first read above the Government have delegated powers to
Assistant Accounts Officer, Accounts Officer, Chief Accounts Officer, DME and the
Director Medical Services and FW to waive the recovery of irregular expenditure,
short collections, over payments etc. in each individual cases of audit objections on one
occasion to the limit mentioned against each officer of DME and DMS and FW.
Sl.No. Limit upto

Category of Officers which waiver
can be ordered
1. Assistant Accounts Officer and Accounts Officer , O/o
Director Medical Education and Director of Medical Rs.50/-
Services and Family Welfare
2. Chief Accounts Officer , O/o Director Medical Education
and Director of Medical Services and Family Welfare Rs.75/-
3. Director Medical Education and Director of Medical
Services and Family Welfare Rs.100/-
69
2. The DPH & PM has reported that in the G.O.second read above the Government
have enhanced the financial powers of the Examiner and Local fund Accounts and
their subordinate officers for admitting excessive or irregular expenditure/ waiver of
recoveries in case of amounts are found irrecoverable.
3. The DPH & PM has suggested that similar delegation of financial powers to the
officers of the Directorate may be given below.
Sl.No. Limit upto which

Category of Officers waiver can be ordered
1. DPH & PM Rs.750/-

2. F A & CAO Rs.600/-
3. A.O.(G) i/c / A.D (IA ) i/c Rs.400/-
4. AAO Rs.200/-
He has also suggested that the officers referred to above may exercise the financial
powers in cases involving no loss to Government in the following instance;
1. Non production of records and registers at the time of audit for a particular period
which are subsequently produced and audited.
2. Non-conduct of verification of stores and stocks by the Head of offices concerned
for certain periods.
3. Non-instance of certain registers which are subsequently set right.
4. Small excess /minor irregularities due to procedural flow which required
ratification in normal course.
4.The Government after careful examination accept the request of the DPH & PM
and enhance the financial powers to the following officers of PH & PM Department in
respect of waiver of recovery of irregular expenditure, short collections ever payments
etc., in each individual case of Audit objection on one occasion to the limit mentioned
against each officer.
Sl.No. Limit upto which

Category of Officers waiver can be ordered
1. DPH & PM Rs.750/-

2. F A & CAO Rs.600/-
3. A.O.(G) i/c / A.D (IA ) i/c Rs.400/-
4. AAO Rs.200/-
70
5.The have also direct that the officers mentioned above may exercise the
financial powers sanctioned in para 4 above in cases involving no loss to Government
in the following instances.
1. Non production of records and registers at the time of audit for a particular period
which are subsequently produced and audited.
2. Non-conduct of verification of stores and stocks by the Head of offices concerned
for certain periods
3. Non-instance of certain registers which are subsequently set right.
4. Small excess /minor irregularities due to procedural flow which required
ratification in normal course.
The powers delegated above is subject to the conditions that subsequent

verifications are done regularly and the records are maintained in order and the records
do not disclose any serious irregularities.
6. This order issues with the concurrence of Finance Department vide issue
U.O.67540/HI/98-1 dt:15.9.98.
for DPH & PM
71
FINANCE (PAY CELL ) DEPARTMENT
Letter No.65830/Salaries /99 -15 dt:17.7.2001
From
Thiru.P. Ganapathiappan BSc

Deputy Secretary to Government
To
The Departments of Secretariat

All Collectors.
All Pay and Accounts Officers
All Treasury Officers
The Accountant General (A& E) Chennai-18
The Accountant General (Audit) Chennai-35
The Accountant General , Chennai-9.
The Commissioner o f Treasuries and Accounts, Chennai-15.
Sir,
Sub: Amendment to Tamil Nadu Financial Code, Volume-II - Revised ceiling of

free calls charges to officers of State Government - Issued.
Ref: 1.G.O.Ms.No.1017, Public (Tele.I) dated :03.11.95.

2.From the CTA Rc.No.72352/99/E1 dt:28.2.2000
3. Government Letter No.65830/Salaries/99-7 dt:6.4.2000.
4. From the Accountant General (A& E) Letter No.DCM/VI/12-14/01-
02/63 dt:5.7.01.
******
The following amendment is issued to Tamil Nadu Financial Code, Volume-II
(Corrected upto 15th July 1993)
AMENDMENT No. 4/2001
Appendix -5 Page No. 183-184

Sl. No. 9(5A)
The existing table in item No.49 (5A) and the text below it up to the
paragraph ending with the words "pending to be recovered from the officers for
more than 60 days" may be deleted and substituted by the following amendment.
72
Ceiling on expenditure on office telephones:-
(i) Direct line telephones attached to secretaries / 5000 free calls bimonthly
Additional secretaries to Government / excluding rental
Head of Departments charges.
.
(ii) All other office telephones … 3500 free calls bimonthly
excluding rental
charges.
It is also directed that the ratification for excess call charges for the office
telephones should be obtained on time and if the ratification proposals are not sent before
3 (three) subsequent bimonthly bills, the Pay and Accounts Officers/Treasury Officers
will stop payment of further telephone bills which may lend to disconnection of office
telephones. The officer concerned will have to pay for reconnected as well as the excess
call charges which were not ratified.
Ceiling on Residential Telephones:-

Categories Ceiling Officer entitled for the facility
(1) (2) (3)
i) Category-I Total exemption (No ceiling High Dignitaries officials
on free calls) mentioned in Annexure-III to this
Appendix
ii) Category -II 2000 (two thousand) free calls Secretaries to Government
bimonthly including the free including Additional Secretaries
calls allowed by Telephones to Government and other officials
Department given in Annexure-III to this
Appendix.
iii) Category -III 1000 (One thousand) free calls Certain Head of
bimonthly including free calls Departments/Gazetted Personal
allowed by Telephones Dept. Assistants/ Senior Personal
Assistants to Ministers and other
officials given in Annexure-III to
this Appendix.
iv) Category-IV 600 (Six Hundred) free calls All other officers who are not
bimonthly including free calls covered in categories-I,II and III
allowed by Telephones Dept.
The excess call charges and private trunk calls in respect of residential telephones of
officers should be recovered within 2 months from the date of settlement of relevant bill.
The Department which settles the relevant telephone bill of an officer is also responsible
for the recovery of the excess call charges from that officer, even if that officer is
transferred in the meantime. The Pay and Accounts Officers/Treasury officers are
empowered to watch the recovery of excess call charges within the stipulated period of
two subsequent bimonthly the pay and accounts Officers/Treasury Officers are permitted
to stop payment of current telephone bill and the officer concerned would to pay for the
reconnection. In view of the enhanced ceiling limits, no waiver will be given for any
excess calls on residential telephones and the entire excess call charges will be recovered
from the officers concerned. Excess call charges will be straightaway recovered from
the officer concerned and remitted to Government account. If the chalan for the same is
not produced along with the next bimonthly bill, the Pay and Accounts Officers/ Treasury
Officers are authorized to stop payment of subsequent telephone bills.
73
AMENDMENT No. 5/2001
The following items shall be introduced instead of the existing item.

Annexure-III Page No. 208
Appendix-5
Category-I
List of High Dignitaries and officials exempted from payment of excess call charges
1. Chief Minister
2. Other Cabinet Ministers
3. The Chairman, Tamilnadu Legislative Council
4. The Speaker, Tamilnadu Legislative Assembly
5. Deputy Chairman, Legislative Council
6. Deputy Speaker, TN Legislative Assembly
7. Leader of the opposition in council and Assembly
8. Chief Secretary to Government
9. Chief Justice and other Judges of the High Court
10. Government whips in council and Assembly
11. Commissioner and Secretary, Public Department
12. Addl. Secretary or Joint Secretary, Public Depart. in charge of Law and Order
13. Deputy Secretary (Protocol) Public Department
14. All Collectors
15 District Revenue Officers
16 Secretary to Governor
17 Secretary to Chief Minister
18 Aide-de-Camp to the Governor
19 Surgeon to the Governor
20 Director of Public Relations
21 Personal Assistant (G) to the Collectors
22 Revenue Divisional Officers
23 Director General of Police in Police Dept. in Madras City
24 Superintendents of Police in District in charge of Law and Order
25 Chairman, State Planning Commission
26 Vice Chairman, State Planning Commission
27 Advocate General, Madras
28 Deputy Inspector General of Police (CID Intelligence)
29 Inspector General of Police ( Law and Order)
30 Inspector General of Police ( Intelligence)
31 Deleted
32 Parliamentary Secretary to Chief Minister
33 Adviser to Chief Minister
34 Joint Secretary to Chief Minister
35 Deputy Secretary to Chief Minister
36 Under Secretary to Chief Minister
37 Vice Chairman, State Advisory Board for National Savings
38 Resident Commissioner, Tamil Nadu House , New Delhi
39 Special Officer, Chief Minister's Special Cell
40 Deputy Inspector General of Police, Special Security Group
41 Superintendents of Police, Special Security Group
74
42 Range Deputy Inspector General of Police
43 State Election Commissioner
44 Special Commissioner/Commissioner of Revenue Administration
45 Chairman and Vice Chairman, Tamil Nadu Administrative Tribunal
46 Commissioners of Police, Madurai and Coimbatore
CATEGORY-II
Officers entitled for 2000 free calls bimonthly (including the free calls allowed by
the Telephones Department)
1 All Commissioners and Secretaries to Government

2 All Secretaries to Government including Additional Secretaries to Government
3 Deleted
4 Commissioner of Land Reforms
5 Commissioner of Land Administration
6 Commissioner of Civil Supplies
7 Special Commissioner and Commissioner of Commercial Taxes
8 Deleted
9 Inspector of General of Police in Police Department
10 Commissioner of Police, Madras City
11 Special Commissioner for Disciplinary Proceedings
12 Deleted
13 Director of Vigilance and Anti Corruption
14 Special Commissioner and Commissioner of Prohibition and Excise
15 Inspector General of Police and Member Secretary TN Police Commission
16 Reception Office and Joint Protocol Officer State Guest House
17 Liaison Officer, State Guest House
18 Joint Commissioner and Reception officer TN House, New Delhi
19 Director General of Police and Chairman, TN Uniform Services Recruitment Board
20 Inspector General of Police TN Special Investigation Team
21 Deleted
22 Chairman, Cauvery Advisory Committee
23 All Super time scale officers of the rank of Secretary to Govt. and posted as
HODs.
24 Chairman, TN Public Service Commission
25 TN Government Advocate on Record, Supreme Court of India, New Delhi
Category -III
Officers entitled 1000 free calls bimonthly including the free calls allowed by the
Telephones Department.
1 Registrar High Court

2 Deleted
3 Transport Commissioner
4 Commissioner of Prohibition and Excise
5 Director of General of Prisons
6 Director of Harijan Welfare
75
7 Director of Industries and Commerce
8 Director of Medical Education
9 Director of Medical Services
10 Director of Public Health and Preventive Medicine
11 Director of School Education
12 Director of Collegiate Education
13 Director of Government Examination
14 Director of Technical Education
15 Chief Conservator of Forests
16 Director of Agriculture
17 Director of Animal Husbandry
18 Director of Fisheries
19 Commissioner of Labour
20 Director of Employment and Training
21 Register of Co-operative Societies
22 Director of Handlooms
23 Inspector General of administration
24 Director of Stationery and Printing
25 Chief Engineer (Buildings)
26 Chief Engineer (General and Irregation)
27 Chief Engineer (Minor Irrigation)
28 Chief Engineer (Investigation)
29 Chief Engineer (Ground Water)
30 Chief Engineer(Highways and Rural Works)
31 Inspector of Municipalities
32 Director of Town Planning
33 Director of Rural Development
34 Director of Small Savings
35 Director of Rehabilitation
36 Deleted
37 Gazetted Personal Assistant to Chief Minister
38 Gazetted Personal Assistant / Senior Personal Assistant to Minister
39 Director of Fire Service
40 All the Deputy Inspectors General of Police
41 Deputy Commissioner of Police
42 Director of Treasuries and Accounts
43 Members of TNPSC
44 Director of Sports and Youth Services
45 Deleted
46 Chief Inspector of Factories
47 Public Prosecuter, High court Madras
48 Superintendent of Police in the Directorate of Vigilance and Anti Corruption
49 Deputy Superintendent of Police (C.I.D Wing)
50 Private Secretary to Speaker, Legislative Assembly
51 P.R.O ( Information) Information and Tourism Dept.,
52 Part Time Members, State Planning Commission
53 Government Pleader High Court, Madras
54 Special Government Pleader, High Court Madras
76
55 Addl. Government Pleader High Court Madras
56 Addl. Public Prosecutor, High Court, Madras
57 Joint Secretary to Government ( Rehabilitation) Public Department
58 Member Secretary, TN Uniformed Services Recruitment Board
59 Member (Non Official) Cauvery Advisory Committee
60 Public Relation Officer (PR) Information and Tourism Department
61 Superintendent of Police CID Wing.
Category -IV
Officers entitled for 600 free calls bimonthly (including the free calls allowed by
the Posts and Telegraphs Department)
Sd. for DS to Govt. on 25/7/01.
77
Copy of
ABSTRACT
Establishment- Department of Public Health and Preventive Medicine- Avoidance

of delay in administration- Delegation of powers to Deputy Director of Health
Services orders issued.
HEALTH AND FAMILY WELFARE (L2) DEPARTMENT
G.O.Ms.No.104 Dated: 21.5.2003

Read:
1. G.O.Ms.No.694, Health and Family Welfare Dt.9.5.91

2. From the Director of Public Health and Preventive Medicine
Lr.No.97545/E1/2001/51(1) dated 4.7.02.
^^^^
ORDER:
After the reorganization of the Department of Public Health

and Preventive Medicine with effect from 28.2.1991 A.N. certain administrative
powers were delegated to the Deputy Director of services in the Government
order first read above. The Government order was however not given effect to.
In supersession of the above G.O. the Director of Public Health has now submitted
a proposal for delegation of certain powers to the Deputy Director of Health Services.
2, After careful consideration, the Government accept the

proposal of the Director of Public Health and Preventive Medicine. They accordingly
direct that certain Administrative powers given in the Annexure to this order be
delegated to the Deputy Director of Health Services.
3. The Director of Public Health and Preventive Medicine is

requested to send necessary proposal to amend the relevant service rules
suitably.
(BY ORDER OF GOVERNOR)

GIRIJA VAIDYANATHAN
SECRETARY TO GOVERNMENT
True copy
Superintendent.
78
ANNEXURE
Powers delegated to Deputy Director of Health Services
a. Appointment, regularisation, declaration of completion of probation
awarding of Selection Grade/ Special Grade / Kissan Vikas Patra
in respect of all the staff working under his control (B,C &D groups)
1. Junior Assistant
2. Typist
3. Junior Assistant with typing qualification
4. Steno-Typists
5. Drivers
6. Record Clerks
7. Basic Servants including watchman
8. Field Assistants
9. Laboratory Assistants
10. Store Keepers
11. Pharmacist
12. Opthalmic Assistants
13. Dark Room Assistants
14. Cook-cum-water man
15. Cook
16. Sweepers
17. Van cleaners
18. Basic Health workers
19. Multipurpose Health workers( Male and Female)
20. Superior Field workers
21. Field workers under Malaria and cholera schemes
22. Staff under Guinea worm eradication programme.
23. House keeper
24. Mason-cum-Maistries
25. Malaria Maistries/ mazdoors
26. Ayah
27. Male Nursing Assistants
28. Female Nursing Assistants
29. Plague overseers
30. Special Cholera workers.
b(i) Sanction of all kinds of leave as per leave rules (except leave out of
India) to such of the above mentioned staff working in the Deputy Directors
office and sanction of leave upto 2 months only.
(ii) Sanction of all kinds of leave as per leave rules exceeding two months
to C&D group staff working in the PHCs of the HUD.
(iii) Sanction of leave upto two months only to the officers coming under
79
Group B officer under his administrative control including Medical Officer
(PHCs) sanction of increments ot the staff working in Deputy Director of
Health Services office and Medical Officers of PHCs.
c. Issue of permission under TamilNadu Government servant conduct
rules to all C&D group officers under his control.
d. Disciplinary powers, shall exercise Disciplinary powers as appointing
authority/ immediate superior officers as per DA rules.
Copy of Government letter NO.26821/L2/2003 Health and Family Welfare Dept.

dated 4.7.2003 addressed to this office.
Sub Establishment- Department of Public Health and

Preventive Medicine- Avoidance of delay in
administration- Delegation of powers to Deputy Director
of Health Services- orders issued Amendment- regarding.
Ref: 1. G.O.Ms.No.104 Health and Family Welfare (L2)

Department dated 21.5.2003.
2. From the Director of Public Health and Preventive Medicine
Letter No.97545/E1/2001/S1(5) dated 6.6.2003.
^^^^
I am directed to state that the following amendment is issued
to the Government order first cited.
AMENDMENT
For the existing expression " all the staff" occurring in (a) of
Annuxure to G.O.Ms.No.104, Health and Family Welfare dated 21.5.2003
the expression " following staff " should be substituted.
//
80
Health and Family Welfare Department , Chennai-9.
Letter No.59475/Ab-I/95-3
Dated : 28/11/95
From
Thiru. R. Balachandran B.A.,
Under Secretary to Government
To
The DPH & PM, Chennai-6.
Madam,
Sub: Establishment - Public Health Ministerial Service-Awarding of Selection
Grade in the post of Assistant on par with their junior clarification issued.
Ref: Your office letter No.174457/E4/92/S2 dt:21.8.95.
&&&&
I am directed to state that for re-fixation of pay on par with junior as per F.R. 27 read
with ruling (2) under F.R. 22 B the senior and junior should belong to same cadre in the
lower post and higher post. In this case, the seniors belong to Junior Assistant Cadre;
whereas the Junior (Thiru.G. Seetharaman) belong to Typist cadre. As such the ruling (2)
under F.R 22 (b) is not satisfied. I am therefore to inform that the seniors promoted from
the cadre of Junior Assistant to assistants are not eligible to have their pay re-fixed on par
with their junior (Thiru. G. Seetharaaman) since he was promoted from the cadre of
Typist as Assistant.
Sd. for US to Govt.
81
Health and Family Welfare Department , Chennai-9.
Letter No.59597/Ab-I/96-8
Dated : 09/12/97
From
Thiru. K. Allaudin I.A.S.,
To
The DPH & PM,
Chennai-6.
Sir,
Sub: Establishment - Public Health Ministerial Service-Awarding of Selection
Grade in the post of Assistant- Clarification..
Ref: 1. Govt. No.59475/ABI/95-3 dt:28.11.95.

2. Your office letter No.1427115/E4/96/S1 dt:29.10.96..
&&&&
In the Government letter first cited, the DPH & PM has been informed that for
refixation of pay on par with Juniors as per FR 27 read with ruling (2) under FR 22B, the
senior and junior should belong to the same cadre in the lower post and higher post.
Since seniors Tvl. S.M. Kannan and other Superintendents belong to Junior Assistant
cadre and Junior Thiru. G. Seetharam belongs to Typist cadre, the rule (2) under FR 22b
is not satisfied. Hence the seniors promoted from the cadre of Junior Assistants to
Assistants are not eligible to have their pay fixed on par with their junior (Thiru. G.
Seetharaman ) since he was promoted from the cadre of Typist as Assistant..
2.In their representation Tvl. S.M. Kannan and other superintendents have been
represented to the Government as follows:-
The following instructions have been issued by the Government in para 3 (VIII)
of G.O.Ms.No.68 P& AR Dept., dt:23.1.86 . "A senior person in the ordinary / Selection
category will also be appointed to the selection/Special Category with effect from the
date on which his junior is appointed to the selection / Special category even though the
services might not have actually put in the required 10/20 years of services. However in
respect of cases where junior moves to selection grade due to retrospective regularisation
from a date earlier than the date of regularisation of their seniors, the seniors should be
82
appointed to selection Grade/Special grade only after they have completed 10 years of
service.
In view of the above instructions issued they has requested favourable orders
stepping up of their pay to Rs.1500/- with effect from 22.11.88 in the scale of pay of
Rs.1400-50-2300-60-1660 (i.e) the date from which the pay of their junior (Thiru.G.
Seetharaman ) was fixed on 22.11..88 in the post of selection Grade Assistant.
3. The request of Tvl. S.M. Kannan and others superintendents have been
examined by the Government in detail and they direct that they is no need to reconsider
the orders already issued in the matter in Government letter first cited.
Sd. for Spl. Secretary to Govt.
83
D.Dis.No.186972/E4/93-S3 Office of the DPH & PM Chennai-6.
Dt: 24.11.93.
Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than
senior due to promotion of junior Assistant moving on to the Special Grade
in the lower post - Rectifiscation of anomaly clarification issued.
Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93.

&&&&
A Copy of the Government letter cited is communicated for information and necessary
action.
Sd/- for DPH & PM
Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993

Finance (Pay Cell) Department,
Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay
than senior due to promotion of Junior after moving on to the special
Grade in the lower post - Rectification of anomaly - Clarification - issued.
Ref: 1. G.O.Ms.No.304 Finance dt:23.3.1990

2. G.O.Ms.No.590 Finance Dated : 1.8.1992
3. G.O.Ms.No.664, Finance dated : 24.8.1992
4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992.
5. Representation received from TN Assistant Agricultural Officers
Association dt: 9.4.1993 and 11.7.1993.
&&&&
I am to invite your attention to the references cited In its representations fifth cited the
TN Assistant Agricultural Officers Association has brought to the notice the Government
that consequent on the grant of special Grade with effect from 27.6.89 to the posts for
which no such special grade was available prior to 1.6.88 some of the juniors holding the
post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and
then get their promotion as Assistant Seed Officers and thereby happened to draw more
pay than their seniors who were promoted as Assistant seed Officers or Deputy
Agricultural officers prior to 1.6.88. It has also been brought to the notice of the
Government the some of the Assistant Agricultural officers who were also granted with
5% PP as per the orders issued in the government Order third cited and got their
promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened
to draw more pay than their seniors in the post of ASO/DAO. The Association has
therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with
that their juniors.
2. Government after careful consideration of the above request direct that

wherever the junior happed to draw more pay than seniors due to the promotion of the
junior to the higher post after having moved to the special grade in the lower post after
27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the
84
orders issued in the Government order second cited and also drawn PP granted in the
Government Order third cited, the seniors also be allowed the same pay as that of their
junior if advantageous pay of the seniors shall be stepped up that of their junior in the
higher post with effect from the date of drawal of higher pay by the junior with reference
to provisions under FR 27 and subject to the satisfaction of the conditions under ruling
(2) under FR 22 (b).
3. The Government also direct that such seniors shall allowed to draw their next
annual increment only on completion of one year qualifying service from the date of such
refixation from the date from which the junior get increment.
4. Illustration are given in Annexure to this letter
Annexure
"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade
Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on
29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as
ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his
pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of
pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B"
who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of
Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO
w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at
Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned
annual increments raising his pay from Rs.1640-2900. He earned annual increments
raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f
1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from
11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher
post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at
Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior
"A" as tabulated below:-
Sl.No. "A" Senior "B" Junior

1. Pay as on 29.12.86 in the post of Rs.1065 Rs.1065
Selection Grade Assistant (Rs.780-1385) (Rs.780-1385)
Agricultural Officer
2. Pay fixed on Promotion in the Rs.1105/- -
post of Assistant Seed Officer (Rs.780-1385)
w.e.f 30.12.86.
3. Pay as 27.6.89 Rs.1520 Rs.1440
(as Assistant seed (S.G.Assistant
Officer Rs.1400- Agricultural Officer
2600) Rs.(1400-2600)
Pay fixed in the post of AAO on ------ Rs.1640/-
4. his movement to S.G. AAO w.e..f (Rs.1640-2900)
27.6.89
85
5 Rs.1600 Rs.1760
Increment as on 1.10.89 & (Rs1520+40+40) (Rs.1640+60+60
1.10.99
6 Pay fixed on promotion as ASO Rs.1600 Rs.1820/-

(1.10.90 (Rs.1400-2600) (Rs.1640-2900)
7 Pay drawn as on 1.10.92 in the Rs.1700/- Rs.1940
post of ASO. (Rs.1400-26000 (Rs.1640-2900)
The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at
Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.
Sd/- Superintendent.
86
Finance (P.C) Department

Letter No. 2299/PC/99-1 dt: 11.2.1999
From
Tmt. Girija Vaidhyanathan I.A.S
Special Secretary to Government.
To
All HODs.
All Depts of Secretariat.
The Accountant General, Chennai-18/9/35. Madurai.
The Pay and Accounts Officer, Chennai-99/5/35/79 Madurai.
The Secretary TNPSC, Ch-2.
The Registrar, High Court ,Ch-104.
Sir,
Sub:TN Revised Scales of pay Rules, 1998- 5% personal pay granted to certain
categories with effect from 1.9.98 - Anomaly of junior getting more pay than
senior - clarification- Reg.
Ref: 1. Govt. letter No. 1539/PC/93-1 Finance dt:13.5.93.

2.G.O,Ms.No. 497 Finance (PC)Dept., dt:15.9.98.
3.From the Chief Engineer PWd WRO Madurai Region, Madurai
Lr.No. A1 /0001/99-1 dt:4.1.99.
&&&&&
I am to invite your attention to the references cited and to state that if junior
employee who was in receipt of the personal pay granted in the G.O second cited with
effect from 1.9.98 happens to draw more pay than his senior ( who was promoted to
higher post prior to 1.9.98) consequent on his promotion to higher post after 1.9.98
such anomalies can be rectified by stepping up the pay of the seniors on par with that
of the junior, subject to the fulfilment of other conditions prescribed under
fundamental Rules on the analogy of the clarifications issued in the reference first
cited.
Sd for Spl. Secretary to Government on 11.2.99
87
R.No.23138/PHC4/A2/2005 Office of the DPH & PM ,
Chennai-6.
Dt: 18.2.2005.
CIRCULAR
Sub: Public Health - Stores - Purchase of Articles - Write Off - Condemnation of

Articles - instructions issued - regarding.
&&&&
Time and again, detailed instructions have been issued regarding the purchase and
condemnation of articles. But during the inspection of the various officers of the
Department at the Offices of the DDHS as well as PHCs/ HSCs, it is found that large
number of condemned and unserviceable articles are lying scattered and occupying more
space, thereby creating a problem of storage for the newly purchased ones. To obviate
this situation, the instructions already issued are once again reiterated below:
PURCHASE OF STORES:
The purchase of stores is governed by article 123, 124 and 125 of TN Code
Volume -I and the procedures to be followed are available in the TN Transparency in
Tender Act, 1999 and the rules made thereunder. The procedures noted therein should
scrupulously be followed to avoid audit objections at a later date. Estimate of
requirements forms a primary part of the purchase. After duly estimating the
requirements taking into consideration various factors, the budget provision available has
to be taken into consideration before deciding the purchase. All purchases should be
within the delegation of powers to various officers and executive orders issued then and
there. Accumulation of stores unnecessarily and duplication of purchases should be
avoided. Mere availability of budget provision does not mean that it is for spending in
full. Purchases should be judicious and limited to the actual requirements.
STOCK ACCOUNTS:
After the purchases are made, it is of paramount importance to maintain a stock

account of the articles. Maintenance of stock account or inventory helps in preventing
loss to Government through theft, fraud or accident and makes it possible to check the
88
actual balance with book balance and the expenditure on the purchases at a given time.
The stock register should be maintained in the prescribed format. In all the Offices,
custodian of the stock should be nominated and he should be made responsible for the
proper accounting of the stores and stocks. While receiving the stock he has to bring it
into account in the stock register and note the value of the item, total quantity and name
of the supplier batch No., expiry date etc. in respect of medicines without fail. Whenever
the stores are issued it has to be only based on the indent of the users and with the proper
approval of the officers concerned.
The Stocks and stores should be verified by the Head of office atlease once in a
year (i.e) physical verification as on 31st March of every year has to be carried out. Also
surprise verification has to be carried out at frequent intervals. In Offices where second
level Gazetted Officers are available the responsibility of verification may be delegated to
them by the Head of office. During such verification if the Verifying Officers feel that
some stores are in excess, he has to report to the competent authority for further action.
Excess if any over and above the book balance should be pointed out and it has to be
taken into account as "Excess brought to stock" . This needs no orders from any Higher
Authorities. Normally, stores and stocks lying unused for more than a year will have to
be considered as being in excess of reasonable requirement unless there is sufficient
reason for this.
The stores available at the Office of the DDHS is to be verified by the DDHS
himself atleast once in a year and also he has to verify the stocks in the main PHCs. The
Block Medical Officers concerned has to verify the stores and stocks available at Addl.
PHCs without fail. Similarly the Medical Officers of the PHCs should verify the stocks
at HSCs level.
Recently Department of PH & PM is providing some High-tech instruments to

various PHCs. As far as upkeeping of instruments at PHC level, the following action
may also be taken without omission.
a. Proposal must be sent for having Annual Maintenance Contract for all the
costly instruments.
89
b. The responsibility to upkeep the instruments with daily supervision must be
fixed with one staff of the PHC.
c. Log book must be maintained for all the instruments.
CONDEMNATION OF ARTICLES:
Article 140 of TNFC-Vol.I deals with the condemnation of articles. Subject to

any special orders issued by the Government in particular cases, stores which become
unserviceable in the ordinary course or by fair wear and tear may be condemned and
value written off by the authority competent to sanction the purchase of new stores to
replace them under Article 125 of TNFC Vol.I. He should record the full reasons for
condemning the stores in his Order and add a Certificate as below:-
" Certified that I have personally satisfied myself that each item written off in the
Proceedings has become unserviceable in the ordinary course through proper usage or
fair wear and tear".
While writing off the value of the articles, the original value of the articles or the
depreciated value wherever applicable has to be written off. If the value of the articles
after allowing depreciation is "NIL" there is no need to write off the Nil value. However
when such of those articles whose value is Nil but they are still in use and have some
more years of life and useful value and if these types of articles are lost due to theft,
negligence or any other calamities, then the orders of the competent authority is
necessary for writing off such losses under Article 298 of TNFC Vol.-I. In cases where
the value of the article is reduced to NIL by the operation of the depreciation, but the
article itself is found to be unserviceable due to fair wear and tear, the authority
competent under Article 140 of TNFC Vol. I has to write off the book value i e. the value
recorded in the stock accounts. A separate register of write off has to be maintained by
each Head of Office and all write off orders to be recorded therein.
90
DISPOSAL OF UNSERVICEABLE ARTICLES:
After the process of condemnation and write off of the value is over, the
unserviceable articles are to be disposed off in the following manner:
1. Condemned stores which are quite worthless should be ordered to be destroyed.
2. Other condemned articles should as far as possible be sold under the orders of the
competent authority. In case the estimated value of the receipts is below Rs.25,000/-
Public Auction may be conducted . When the estimated value of receipts is likely to
exceed Rs.25,000/- but below Rs.1,00,000/- Limited Tender System may be followed.
While going in for Limited Tender System/Public Auction , wide publicity has to be
given by the authority concerned.
When articles are sold by Public Auction, the head of the Office or any other
Gazetted Officer should invariably attend the Auction and record the final bid. After
the amount is collected from the highest bidder, the amount along with the Sales Tax
towards the sale proceeds should be remitted into Government account under the
following Head of account:
" 0210 Medical and Public Health -04 Public Health - 800 Other Receipts of
Public Health - Ad Other Public Health Receipts (DP Code 0210 04 800 AD 0408)
SALES TAX :-
"0040 Sales Tax - General Sales Tax -800 Other Receipts - AC Sale Proceeds of
Condemned Articles".
The Head of the Office or any other Gazetted Officer should also be present
when the articles sold are released, his presence being more essential when the release of
articles takes place after sometime of the auction or when it involves process such as
weighing etc.,
91
The above guidelines are once again issued to refresh the memories of the
Officials concerned. It is but a fact that a large number of unserviceable and condemned
articles are lying in the backyards of Office of the DDHS, PHCs/HSCs and day by day
they are losing their value due to exposure to sun and rain. If timely action is not taken to
condemn and dispose them, there is every possibility of loss to Government due to poor
receipt realisation.
Also this item is being highlighted in almost all the AG's and Internal Audit
reports. Inspite of this, no fruitful action has been taken by the Officers concerned.
Such sort of attitude is to be put an end to immediately. all the DDHS and M.Os are
requested to rise up to the occasion and take prompt action to dispose of the condemned
articles. A positive approach and fruitful action on this score will serve a lot in putting in
proper use the newly purchased stores.
The instructions already issued at various times have once again been reiterated in
this Circular and whenever action is taken, all the relevant rules and procedures should
invariably be followed and audit objections a voided.
Sd/- S. Murugan
DPH & PM
92
HEALTH AND FAMILY WELFARE DEPARTMENT , CHENNAI-9.
Letter No.10058/B2/97-2 H Dated :18/03/97

From
Thiru. M.G. Joseph Raj MSc.,
Deputy Secretary to Government
To
The Deputy Accountant General
Office of the AG (Audit-I)
Chennai-18.
Sir,
Sub: Tamil Nadu Medical Service - Clarification regarding drawal of Rural
Allowance in addition to HRA - Reg.
Ref: 1. Your Lr.No. AG (AU) I /ISC-VIII/11/RA/1232, dt:29.1.97 and 13.2.97.

&&&&&&
I am directed to invite your attention to the reference cited and to furnish the following
clarification with regard to drawal of Rural Allowances-
1. Medical officers working in PHCs situated in Rural areas and residing in places where
the PHCs are situated are eligible for payment of Rural allowance of Rs.400/- per
month in addition to HRA.
2. Medical Officer working in PHCs situated in urban areas are not eligible to draw rural
allowances of Rs.400/- per month.
Sd /- for DS to Government
93
Personnel and Administrative
Reforms (F.R.III) Dept.,
Ssecretariat, Chennai-9.
Letter No. 53963/FR.III /2009-9 dated : 8.5.2003.
Tmt. Lakshmi Pranesh, IAS.,

Chief Secretary to Government
Sir/Madam
Sub: Leave - Fundamental Rules and TN leave Rules - Permission to rejoin duty
after unauthorised absence / on leave exceeding permissible limit- Instruction
- Issued.
Ref: 1. Lr.No.8699/91-5/P&AR (FR.III) Department dt:8.8.91.
2. G.OMs.No.154 P&AR (FR.III) Department dt:8.8.00
&&&&&
As per the existing provisions in Rule 18 (1) of the Fundamental Rules, a

Government Servant (Permanent or Approved Probationer) who has not completed
five years of service can be granted leave of any kind except leave on medical
certificate or study leave under F.R. 84 for a continuous period not exceeding six
months at any one time.
Rule 18(2) of Fundamental Rules lays down that a Government Servant (Permanent
or Approved Probationer) who has completed five years of service is eligible for
sanction of any kind of leave for a continuous period not exceeding one year at any
one time. Similarly, Rule 23 (a) (ii) of the TN Leave Rules, 1933 , permits sanction
of Extraordinary Leave not exceeding six months at any one time subject to certain
conditions stipulated therein in the case of non-permanent Government servants
( Probationers and temporary)
2. Prior to 8.8.2000 Rul;e 18(3) of the Fundamental Rules, codified that punishment of
removal of Rule 18(1) or (2) as the case may be
3. In the Government letter cited instructions were issued among others, that in cases
where the Government Servants express willingness to rejoin duty, pending
finalisation of the disciplinary proceedings they may be permitted to rejoin duty in the
first Instance and subsequently removed from service after reaching a finally on the
disciplinary proceedings as per Rule 18(3) of Fundamental Rules.
4. Subsequently, based on the orders of TN Administrative Tribunal in O.ANo.1120/89

and 44 other O.As dated 21.10.99 Rules 18(3) of the Fundamental Rule, has been
amended, deleting the codified punishment of removal for violation of R.R. 18(1) &
(2) in the G.O cited. The existing FR 18(3) is as follows:-
94
"When a Government servant (permanent or Approved Probation) does not resume
duty after remaining on leave for continuous period of six months or one year, as the
case may be under sub rule (1) or (2) or remains absent from duty after the expiry of
his leave otherwise than on foreign service or on account of suspension or on account
of leave for employment abroad under Section II-A of the TNLR 1933 for any period
which together with the period of leave granted to him exceeds the limit he shall be
liable for disciplinary action under TNCS ( Discipline and Appeal) Rules."
5. In view of the changed circumstances after deletion of the codified punishment of

removal from FR 18 (3) the Government have considered the revision of the
instructions in the Government letter cited.
6. The Government after careful examination direct that
(i) prompt disciplinary action should be initiated against the Government servants
who do not resume duty after long absence or on leave exceeding the permissible
limit under Rule 18(1) and (2) of FR or Rule 23(a) (ii) of the TNLR 1933 as the
case may be by the disciplinary authorities following the procedure laid down in
the TNCS (Discipline and Appeal) Rules and to finalise the disciplinary
proceedings with utmost speed.
(ii) In cases where the Government servants express willingness to rejoin duty
pending finalization of the disciplinary proceedings they may be permitted to
rejoin duty.
(iii) the disciplinary authority should initiate disciplinary action against the
Government servants who have violated FR 18(1) or (2) under rule 17 of the
TNCS (Discipline and Appeal) Rules and consider that good and sufficient reason
exist for imposing any one of the penalties under rule 8 of the TNCS (Discipline
and Appeal) Rules and final orders shall be passed;
(iv) the Administrative departments shall take a periodical review of the absence of
Government servants in all Departments and expedite to initiate suitable
disciplinary action against them for violation of Rules 18(1) or (2) of the FR or
Rule 23(a) of the TNLR 1933.
(v) the Administrative Departments of Secretariat shall also take a periodical review
of the Officers responsible for not taking disciplinary action promptly against the
Government Servants for violation of Rule 18 (1) or (2)_ of FR and Rule 23 (a)
(ii) of the TNLR 1933 and instruct the appropriate authority to take disciplinary
action against the erring officials without fail;
(vi) all the Departments of Secretariat shall send a half yearly periodical report, on the
reviews conducted in their Departments, to the Personal and Administrative
Reforms (FRIII) Department.
Sd/- for Chief Secretary to Govt.
95
D.Dis.No.186972/E4/93-S3 Office of the DPH & PM Chennai-6.
Dt: 24.11.93.
Sub: Tamilnadu Revised Scales of Pay Rules 1989 Junior getting more pay than
senior due to promotion of junior Assistant moving on to the Special Grade
in
the lower post - Rectifiscation of anomaly clarification issued.
Ref: Govt. lr.no. 248667a/PC/93 dt:8.11.93.

&&&&
A Copy of the Government letter cited is communicated for information and necessary
action.
Sd/- for DPH & PM
Copy of Govt.Letter No.24867A/PC/93 dt:8.11.1993

Finance (Pay Cell) Department,
Sub: Tamil Nadu Revised Scales of Pay Rules 1939 - Junior getting more pay
than senior due to promotion of Junior after moving on to the special
Grade in the lower post - Rectification of anomaly - Clarification - issued.
Ref: 1. G.O.Ms.No.304 Finance dt:23.3.1990

2. G.O.Ms.No.590 Finance Dated : 1.8.1992
3. G.O.Ms.No.664, Finance dated : 24.8.1992
4. Government letter No. 1066622/PC/92 -1 Finance dated :11.12.1992.
5. Representation reaceived from TN Assistant Agricultural Officers
Association dt: 9.4.1993 and 11.7.1993.
&&&&
I am to invite your attention to the references cited In its representations fifth cited the
TN Assistant Agricultural Officers Association has brought to the notice the Government
that consequent on the grant of special Grade with effect from 27.6.89 to the posts for
which no such special grade was available prior to 1.6.88 some of the juniors holding the
post of Assistant Agricultural officer moved to Special Grade with effect from 27.6.9 and
then get their promotion as Assistant Seed Officers and thereby happened to draw more
pay than their seniors who were promoted as Assistant seed Officers or Deputy
Agricultural officers prior to 1.6.88. It has also been brought to the notice of the
Government the some of the Assistant Agricultural officers who were also granted with
5% PP as per the orders issued in the government Order third cited and got their
promotion as Assistant Seed Officer or Deputy Agricultural Officer after 1.8.92 happened
to draw more pay than their seniors in the post of ASO/DAO. The Association has
therefore, requested to rectify the anomaly by stepping up the pay of seniors on par with
that their juniors.
96
2. Government after careful consideration of the above request direct that
wherever the junior happed to draw more pay than seniors due to the promotion of the
junior to the higher post after having moved to the special grade in the lower post after
27.6.89 and who is allowed to retain the Special Grade of pay in the higher post as per the
orders issued in the Government order second cited and also drawn PP granted in the
Government Order third cited, the seniors also be allowed the same pay as that of their
junior if advantageous pay of the seniors shall be stepped up that of their junior in the
higher post with effect from the date of drawal of higher pay by the junior with reference
to provisions under FR 27 and subject to the satisfaction of the conditions under ruling
(2) under FR 22 (b).
3. The Government also direct that such seniors shall allowed to draw their next
annual increment only on completion of one year qualifying service from the date of such
refixation from the date from which the junior get increment.
4. Illustration are given in Annexure to this letter
Annexure
"A" a Selection Grade Assistant Agricultural Officer and "B" another Selection Grade
Assistant Agricultural Officer who is junior to "A" were drawing a pay of Rs.1065 as on
29.12.86 in the post of S.G AAO (Rs.789-1885) . The Senior "A" has been promoted as
ASO in the scale of pay ( Pre-revised) of Rs.780-1385 with effect from 30.12.86 and his
pay has fixed at Rs.1,105/- and he was drawing a pay of Rs.1520/- in the revised scale of
pay of Rs.1400-2600 in the post of ASO as on 27.6.89. On the other hand the junior "B"
who continues to act as S.G.Assistant Agricultural Officer drawing the same pay of
Rs.1,065/- on 31.5.88 has been allowed to move on to Special Grade in the post of AAO
w.e.f 27.6.89 (vide G.O.Ms.No.304 Finance dated :28.3.90) and his pay was fixed at
Rs.1640/- w/e//f 27.6.89 in the Speical Grade scale of pay of Rs.1640-2900. He earned
annual increments raising his pay from Rs.1640-2900. He earned annual increments
raising his pay from Rs.1640 to Rs.1700/- w.e.f 1.10.89 and 1700/- to 1760/- w.e.f
1.10.99. Subsequently the junior "B" got his promotion as ASO with effect from
11.10.99. He opts to continue in the scale of pay of the post of S.G AAO in the higher
post as per G.O.Ms.No.590 Finance, dt:1.8.92. As such his pay has been fixed at
Rs.1820/- in the post of ASO, and he therefore happens to draw more pay than his senior
"A" as tabulated below:-
Sl.No. "A" Senior "B" Junior

1. Pay as on 29.12.86 in the post of Rs.1065 Rs.1065
Selection Grade Assistant (Rs.780-1385) (Rs.780-1385)
Agricultural Officer
2. Pay fixed on Promotion in the Rs.1105/- -
post of Assistant Seed Officer (Rs.780-1385)
w.e.f 30.12.86.
3. Pay as 27.6.89 Rs.1520 Rs.1440
(as Assistant seed (S.G.Assistant
97
Officer Rs.1400- Agricultural Officer
2600) Rs.(1400-2600)
Pay fixed in the post of AAO on ------ Rs.1640/-
4. his movement to S.G. AAO w.e..f (Rs.1640-2900)
27.6.89
5 Rs.1600 Rs.1760
Increment as on 1.10.89 & (Rs1520+40+40) (Rs.1640+60+60
1.10.99
6 Pay fixed on promotion as ASO Rs.1600 Rs.1820/-

(1.10.90 (Rs.1400-2600) (Rs.1640-2900)
7 Pay drawn as on 1.10.92 in the Rs.1700/- Rs.1940
post of ASO. (Rs.1400-26000 (Rs.1640-2900)
The pay of the senior "A" shall be stepped up to Rs.1640/- w.e.f 27.6.89 and again at
Rs.1820 w.e.f 1.10.90 with the scale of pay of Rs.1640-2900.
Sd/- Superintendent.
Copy of Govt. Order Ms.No.900 Finance (Pension) Department dt:4.12.95.
Read : 1. G.O.Ms.No.751 (BG.III) Dated :8.10.91

2.From the Ssecretary , TNPSC, D.O.Letter No.3403/S3/92 dt:1.7.94.
****
Order :
The following Notifiscation will be published in the TN Government Gazettee:
NOTIFICATION
In exercise of the powers conferred by the provision to Article 309 of the
Constitution of India and in supersession of the Finance Dept., Notifiscation No. S.R.O.
B. 72 /92 [page 64 of Part III - Section 1 (b) of the TN Government Gazettee ated
:25.3.1992 the Governor of TN hereby makes the following amendments to the TN
Pension Rules 1978.
3. The amendments hereby made shll be deemed to have come into force on the 25th
march 1992.
Amendment
In the said Rules -

in rule 72 after sub-rule (11) the following sub-rules shall be added, namely:-
"12 If a Government Servant against whom disceplinary action is pending or is

contemplated in respect of audit objections involving financial losses or other
98
irregularities dies before final orders are passed in the matter, the audit objections
pending against the deceased servant shall be deemed to have been settled on the date
of his death and disciplinary proceeding or contemplated shall on the date of his death,
be deemed to have been draped. In such cases, DCRG and other retirement benefits
due to the family of the deceased Government servant shall not be withheld " and
(2) in rule 74 after su-rule (11) the sub rule shall to be added namely
"(12) If a Government servant against whom disciplinary action is pending or is

contemplated in respect of audit objections involving financial losses or other
irregularities dies before final orders are passed in the matter, the audit objections
pending against the deceased servant shall be deemed to have been settled on the date
of his death and disciplinary proceedings pending or contemplated shall on the date of
his death, be deemed to have been dropped. In such cases, DCRG and other retirement
benefits due to the family of the deceased Government servant shall not be withheld.
for DPH and PM
99
FINANCE (P.C) DEPARTMENT

Letter No.53575 /Pc/2004-1 dt:8.9.04.
Sub : Pay revision arrears Mode of Payment of 60% arrears of pay and allowances
w.e.f 1.1.96 in respect of those who retired from 1.1.96 to 31..3.98 Instructions
issued.
Ref: 1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04.

2. G.O.Ms.No.412 Finance (PC) Dept., dt:31.7.04.
3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04.
&&&&
In the Government order third cited, orders have been issued regarding payment of
60% arrears of pay and other allowances already credited into the GPF accounts of those
who retired from 1.1.96 to 31..3.04 . Certain doubts have been raised about the
regulation of 60% arrears consequent on revision of pay and allowances with effect from
1.1.96 . The following clarifications are issued.
Sl.No Points raised Clarification Issued.

.
In respect of employees retired In such cases 20% of arrears was paid during
1. between 1.1.96 and 31.3.98 there 1993 -99 and another 20% was paid in the year
will be no recovery towards 1999-2000. The balance 60% has not been
GPF. In such how to regulate claimed earlier and credited to the GPF account
the 60% arrears of pay and other since their accounts were already closed in such
allowances. cases 60% of pay and other allowances a long
with interest shall be worked out up to 31.3.03
and orders shall be issued in the form of
proceedings for payment of amount arrived in
there equal annual instalments (i.e 2004-05,
2005-06 and 2006-07). The payment of the
first of the three annual instalments shall be
made in 2004-05 by presenting the bill in Pay
and Accounts Officer/treasury Officer/Sub-
Treasury Officer and the same shall be paid to
the individual in the form of small savings
scripts either as Post Office Time Deposit for 3
years or as NSC -VIII issue based o n the option
of the individual. The same procedure shall be
followed for the payment of second and third
instalments in the years 2005-06 and 2006-07 .
The Heads of Departments / Head of office will
also maintain suitable register with necessary
entries particulars to make payment in the
subsequent years.
2. How the interest shall be Interest shall be calculated on the arrears
calculated on the arrears amount. amount at the rates as applicable to the General
Provident Fund account for the respective years
100
with compound interest annually
3. In whose name the cheque has to The Cheque has to be issued in favour of the
be issued for the purpose of post Master of the concerned post office in
drawal of small savings scrips. which the pensioner has opted for obtaining the
small Savings scrips along with a covering
letter from Drawing and Disbursing Officer.
Post Office Time Deposits is in
4. the multiples of Rs.200/- and After purchasing the Post Office Time Deposit
NSC-VIII issue is in the or National Savings Certificate-VIII issue
multiples of Rs.100/- only Then fraction amount, if any shall be paid to the
now the fraction of the amount pensioner in cash
arrived at has to be paid.
In respect of employees who had If the employees who had served in foreign
5. served under foreign service service and in whose cases the balance 60%
during the period between 1.1.96 arrears has not been claimed and credited in
and 31.3.98 there will be no GPF account. The foreign employer should
recovery towards GPF. In such work out and claim the 60% of pay and other
cases how to regulate the 60% allowances along with interest upto 31.3.03.
arrears of pay and allowances. For this purpose, an order in the form of
proceedings may be issued indicating the
arrears amount arrived at for making payment
in three annual instalments (i.e) first instalment
in the year 2004-05 second instalment in the
year 2005-06 and third and final instalment in
the 2006-07 in the form of Small Savings Crips
as ordered in the Government Order third cited.
Sd/- for Development Commissioner and Principal

101
FINANCE (P.C) DEPARTMENT
Letter No.53575/PC/2004-2 dated :8.9.04.
Sir,
Sub: Pension and other retirement benefits -Arrears of encashment of leave at the
time of retirement - Instructions -issued.
Ref: G.O.Ms.No. 412, Finance (PC) Department dated :31/7/04.

&&&&
In paragraph 3 of the Government Order cited, orders have been issued regarding
the payment of arrears of gratuity in three annual equal instalments in respect of those
who retired between 1.1.96 and 31.3.98. It has also been ordered that other retirement
benefits if any shall also be claimed in a similar manner. A doubt has been raised as to
whether the other retirement benefits includes encashment of leave salary at the time of
retirement.
2. I am directed to clarity that the other retirement benefits mentioned in the said
Government order includes encashment of leave salary at the time of retirement . The
Heads of Departments/ Head of Office are requested to work out the difference in leave
salary for encashment of leave at credit at the time of retirement in respect of those who
retired between 1.1.96 and 31.3.98 by allowing interest as in the case of gratuity and
payment will be made in three equal annual instalments (i.e first instalment in 2004-05
second instalment in 2005-06 and third and final instalment in 2006-07). The Head of
Department /Head of Office will claim the first instalment of difference in leave salary in
2004-05 presenting the bill in Pay and Accounts Office/Treasury Office /Sub Treasury
Office concerned and make payment to the pensioner.
3. The arrears amount of encashment of leave salary shall be debited to the

following had of account.:-
"2071. Pension and other retirement benefits -01 Civil-115 Leave encashment
benefits - I Non-Plan - AA Encashment of leave salary of Government servants at the
time of retirement/death or termination of service (D.P code No.2071
.01.115.AA.0007)"
4. The Heads of Department/Head of Office will also maintain a suitable register

with complete details for making payments for the second and third instalments
in the subsequent financial years 2005-06 and 2006-07.
Sd/- for Developmemt Commissioner and Principal

102
Copy of Government letter No.56827/Pension/2003-8 dated :24.8.04 Finance
(Pension) Department Chennai-9.
Sub:: Pension - Commutation of Pension Table - Revised Orders Amendment -

Issued.
Ref: 1. G.O.Ms.No.408 Finance (Pension) Department dated : 31.7.2004

2. From the Deputy A.G (Pension_)
D.O.Letter No. PM I /III/04-05 /93 dt:12.8.04.
&&&&
The following amendment is issued to the Government Order 1st cited.
Amendment
In para 3 of G.O.Ms.No.408 Finance (Pension ) Department dt:31.7.04 the following

sentence shall stand deleted:-
"All the Pension Pay Officers, Viz Pension Pay Officer / Treasury Officers / Sub
Treasury Officers shall address the Accountant General for the revised commutation
calculation in respect of the employees retired on or after 1.4.2003.
Sd/-Addl. Secretary to Government.
103
Copy of Govt. Letter No.57540/PC/2004-1 Finance (Pay Cell) Department
dt:24.9.04.
Sub : Pension and other Retirement Benefits - Mode of Payment of 60% arrears of
pay and allowances w.e.f 1.1.96 in respect of those who retired from 1.1.96 to
31..3.2004 Instructions issued.
Ref: 1. G.O.Ms.No.411 Finace (PC) Dept., dt:31.7.04.

3 G.O.Ms.no.413 Finance (PC) Dept., dt:31.7.04.
4. Govt. Finance Department Letter No.53575/PC/04-1 and 2 dt:8.9.04.
5. From the Spl. Commissioner & Commissioner of Revenue Adminstration
Chennai. Letter No. Rc.No.RA3(1) 67152/04 dt:24.8.04.
6.From the Special Commissioner & Commissioner of Treasuries & Accounts
Chennai, Letter No. Rc.No.45151/04/E2 dated: 17.8.04.
7. From the pay and Accounts Officer (East ) Chennai Letter No. PAO (East)
/BAS 1?U3/2004 dt:10.9..04.
&&&&
In the Government order third cited, orders have been issued regarding payment of
60% arrears of retirement benefits and pay allowances already credited into the GPF
accounts of those who retired from 1.1.96 to 31..3.04 . In the reference 4th cited the
Government have issued certain clarification regarding the drawal of 60% arrears.
Further it has now been brought to the notice of the Government that certain other points
have to be clarified in connection with the regulation of 60% arrears consequent on
revision of pay and allowances with effect from 1.1.96 . The following clarifications are
issued.
Sl. Points raised Clarification Issued.

In certain cases Gratuity and The delay in payment of gratuity / leave salary is
1. leave salary were settled at a mainly due to the administrative reasons. In the
later date. Therefore in these case of pay and allowances credited into the GPF
cases whether the interest on account of the employees, the interest is allowed
60% arrears in respect of from 1.4.98 even though the amount is credited into
Gratuity and leave salary shall GPF account at a later date. On the same analogy
be worked out from 1.4.98 or the interest on gratuity and leave salary maybe
from the date of payment of allowed from 1.4.98 even though the employees
earlier claim.. happened to draw gratuity / leave salary at a leter
date. Hence, the interest on 60% of gratuity and
60% leaave salary may be allowed w.e.f 1.4.98
(Illusration on calculation of interest is enclosed in
the Annexure)
2. In respect of certain cases of In the case of employees who have retired between
retirement between 1.1.96 to 1.1.96 and 31.3.98 and the commutation amount is
31.3.98 commutation of settled at a later date, the interest on 60%
pension have been settled in commutation arrears shall be calculated
subsequent year i.e. in 2001 for commencing from the month of poayment of first
some reason. In this case how instalment of 20% commutation arrears, since the
the interest has to be commuted portion of pension has been reduced
calculated. only from that month onwards i.e if the 20% of
104
commutation arrear was paid in December 1998
then the interest on 60% of the "Commutation
arrear shall be calculated from January 1999
onwards and not from 1.4.1998.
3. Whether the order/clarification In respect of Self Drawing Officers also
issued regarding the drawal of concerned Drawing and Disbursing Officer shall
surrender leave salary will get the pay slip for surrender leave from PAO/AG
apply to the retired self concerned along with the interest arrived and to
drawing officer also. claim of 1/3rd of the amount arrived with interest
after issue of necessary proceedings by the Head of
Office. The Drawing and Disbursing Officer shall
present the bill in PAO/TO/STO and make payment
of the amount to the retired employees by means of
account payee cheque.
The concerned PA/AO shall send the pay slip for

the encashment of leave to the concerned
HOD/Head of Office in order to claim the arrears
and pay it to the retired employees. For payment of
subsequent instalment necessary entries shall be
made in the register maintained in that office.
In respect of pay revision Authorisation given by AG after calculating
4. arrears whether authorization interest up 31.3.2003 is final and it is valid for 3
given by the AG is final and is years. Concerned Head of Departments/Drawing
valid for three consecutive and Disbursing Officer shall claim 1/3 rd of the
years i.e upto 2006-07 and amount during 2004-05 after issuing proceedings
DDO can continue to issue and to make payment by means of Small Savings
certificate in the second and Scrips. It need not again be sent to AG's Office for
subsequent instalment of further payment.
arrears based on AG's
authority. For payment of subsequent instalments, necessary
entries shall be made in the register maintained in
Head of Department /Head of Office.
How to calculate the interest In the even of death of an employee/pensioner
5. in the event of death of the after 1.4.2004 or after the receipt of 1/3rd of arrears
pensioner after receipt of the amount, the entire balance amount of arrears in
first instalment of 60% of respect of commutation, Gratuity and encashment
arrears. of Leave Salary with interest up the date of death of
death of the deceased employee shall be paid in
cash to the spouse/legal heirs of the employees in
one lumpsum.
6. In respect of employees retired Necessary clarification have already been issued in
between 1.1.96 and 31.3.98 the reference 4th cited. Further in the case of self
and also in the case of drawing officers also, 60% of pay and other
employees retired even after allowances along with int. shall be worked out up
1.4.98 and in whose cases the to 31.3.2003 by the Audit Officers (AG/PAOs)
GPF had already been closed concerned who in turn shall issue authorization to
and 60% arrears relating to pay concerned Heads of Dept. / Heads of Office for
and allowances are withheld issue of sanction order for payment of amount
and kept in the Books in the arrived in t\3 equal annual instalments in Small
105
case of non-self drawing Savings Scrips (i.e 2004-05, 2005-06 and 2006-07)
officers and Audit officers in
the case of self drawing
officers. In such cases how to
regulate arrears of pay and
other allowances.
7. Whether the Head of
Department and Heads of
Offices shall issue proceedings --
in the case of employees
retired after 1.4.1998 to
31.3.2004 based on the AG's
authorzation . Is it applicable
to self drawing officer also.
8. Whether the orders issued in The orders issued in G.O.Ms.No.413 Fin (PC)
G.O. Ms.No.413 Fin (PC) Dept., dated 31.7.04 is applicable to the employees
Dept., dt:31.7.04 is applicable who have been appointed on 10(a) (I) during the
to employees on 10(a) (I) and period fro--m 1.1.96 to 31.3.98 and subsequently
also terminated from service terminated from service between 1.1.96 to 31.3.04.
between 1.1.96 and 31.3.04.
ANNEXURE
ILLUSTRATION
Method of Calculation of Interest on 60% Arrears of DCRG Leave Salary

/Commutation
60% Balance amount of DCRG entitled to
an Officer 70,340
Interest for 1998-99 at 12% 8,441
Balance as on 1.4.99 78,781
Interest for 1999-00 at 12% 9,454
Balance as on 1.4.2000 88,235
Interest for 2000-01 at 11% 9,706
Balance as on 1.4.2001 97,941
Interest for 2001-02 at 9.5% 9,304
Balance as on 1.4.2002 1,07,245
Interest for 2002-03 at 9% 9,652
Balance as on 1.4.2003 1,16,897
Interest for 2003-04 at 8% 9,352
Balance as on 1.4.2004 1,26,249
Total amount to be paid to the retired officer Rs.1,26,249/-
The above said amount with interest shall be released in three annual instalments and
the first instalment amount of Rs.42,083/- will be released in 2004-05.
The interest on 60% commutation arrears shall be calculated commencing from the
month of payment of first instalment of 20% commutation arrears i.e. if the 20% of
commutation arrear was paid in December 1998, then the interest on 60% of
106
commutation arrear shall be calculated from January 1999 onwards and not from
1.4.1998.
ABSTRACT
Public Health - Primary Health Centre -58 Primary Health Centres upgraded as 30
bedded Primary Health Centres - Additional Staff Sanctioned -Orders - Issued.
__________________________________________________________________
G.O.Ms.No.126 Dt: 12.06.2003.
1) G.O.(D) No.1395 Health dt:27.9.2001.

2) G.O.Ms.No.293, Health dt:12.10.2001.
3) G.O.Ms.No.106. Health dt:7.6.2002.
4) G.O.Ms.No.210 Health dt:24.10.2002.
5) From the DPH & PM Lr.Ref. No.12227/PHC6/A4/2002

dt:21.8.02. & 18.12.2002.
&&&&&&&&
ORDER:-
The Government have decided to provide atleast one 30 bedded Health Institution
in each Block where such Institution is currently not available. Accordingly the
Government in the Government Orders 1st to 4th read above ordered for the
upgradtation of 58 Primary Health Centres as 30 bedded PpHCs with Operation
Theatres. Xray Machine, Ultra Sonogram etc. in the 58 PHCs at the rate of one per
Panchayat Union.
2. Now DPH & PM has sent proposal for the sanction of additional staff to these
58 upgraded PHCs.
3. The Government have examined the proposal of the DPH & PM and decided to
accept it. Accordingly issue the following orders:-
i) Government sanction the creation of 116 posts o f Staff Nurses to these 58 Upgraded
PHCs at the rate of 2 posts per centre. These posts should be filled up on contract
basis at a consolidated pay of Rs.2500/- per month. After completion of 2 years of
service they will be released to DMRHS for absorption to regular time scale
vacancies if their seniority is matured for such regular appointment.
ii) The services of the Lab Assistants and the Hospital Workers working in these 58
Upgraded PHCs shall be utilised in Operating the X-ray Unit and Operation Theatre
respectively. by giving them proper training which should be arraged by the
DPH&PM in consultation. with DME. They shall be paid an allowance of Rs.500/-
and Rs.300/- respectively for their extra work in addition to their normal duties.
107
iii) Medical Officers to these 58 Upgrade pHCs shall be managed temporarily by
making inter arragement.
iv)The expenditure in para 3 above constitutes an items of "New Servie" and the
approval of the Legislature with be obtained in due course, Pending approval of the
Legislature the expenditure will be initially by an advance from the contingency
fund. Order regarding which will be issued from Finance (BGI) Department
separately. The DPH &PM is directed to send necessary application in the
prescribed form alongwith a copy of this order to finance (BGI) Department for
sanctioning the advance from Contingency Fund.
5. The expenditure involved for implementing the orders in para 3 above shall be
debited to the following head of account.
"2210-Medical and Public Health-03 Rural Health Services - Allopathy -103-Primary

Health Centre-JM Primary Health Centres -01 Salaries (DPC-2210-03-103-JM-0106)
6. This order issues with the concurrence of Fiance Department vide its U.O.No.
32664/H-I/03-1 dated :09/06/2003.
Sd/--Secretary to Government.
108
ABSTRACT
Tamil Nadu Medical Service - Rural Allowance sanctioned to Medical Officers

workinng in Primary Health Centres/ Additional Primary Health Centres - Change of
name as "Primary Health Centre Allowance"-Orders -Issued.
-------------------------------------------------------------------------------------------------------
G.O.Ms.No.108 Dt: 12.06.2002
1. From the Director of FW Lr.No.17611/FW/Aud/F4/94 dt:6.12.00

2. From the DPH &PM Lr.No.23789/PHCs.2/S1 dt:4.8.01 and 7.11.01.
3. From the DPH&PM Lr.No.68583/pHCs2/S1/02 dt:21.5.02.
&&&&&&&&
ORDER:-
The DPH &PM has reported that the Meidcal Officers working in PHCs are
sanctioned Rs.400/-per month as Rural Allowance in lieu of Rs.150/- per month as
Special pay in G.O.Ms.No.1144, Health dated 25.06.90. In G.O.Ms.No.484 H&FW
Dept., dated 02.4.91 the Government have enhanced the Rural Allwance Rs.400/- to
Rs.500/- per month to the Medical Officers in PHcs where Government Quarters are not
provided subject to the condition that Medical Officers should reside in the place where
the PHCs are situated. He has also stated that in the G.O.Ms.No.499 Finance (pC)
Department dated 15.9.95 , Government have enhanced the Rural Allowance from
Rs.500/- per month to Rs.525/- per month where Government Quarters are not available
in PHCs and the Rural Allowance has been reduced from Rs.400/- to Rs.375/- per month
where Government quarters are provided to Medical Officers working in PHCs w.e.f
1.9.1998 and reported that as per the above Government Order, the Medical Officers
working in PHCs situated in rural areas may be allowed to claim Rural Allowance and
HRA in addition to Special Pay as sanctioned by the Government.
2. The DPH & PM has further reported that the Medical Officers are not interested
to work in Rural areas and in villages. He has also reported that objection is raised on the
basis of nomenclature only for the Medical Officers working in urban areas and belt areas
in and around the city. He has therefor, recommended that in order to encourage the
Medical Officers to working in rural areas and in villages he has requested early orders
of the Government to change the nomenclature of "Rural Allowance" as "Primary Health
Centre Allowance"
3. The Government have examined the proposal and decided to change the
nomenclature of "Rural Allowance" drawn by the Medical Officers in the PHCs as
"Primary Health Centre Allowance".
4. Accordingly the Government direct that the nomenclature of the "Rural

Allowance" drawn by the Medical Officers in the Primary Health Centres be changed as
"Primary Health Centre Allowance".
109
5. The order issue with the conccurrence of the Finance Department vide its
U.No.1831/FS/2002 dt:28.5.02.
Sd/- Secretary to Governme----nt.
Letter No. 85023/PC/01-2 dt: 10.12.2001
From
Dr. K. Arulmozhi IAS.,
Special Secretary to Government.
To
All HODs.
All Depts of Secretariat
All Secretaries to Government.
The Pay and Accounts Officers.
The Director of Treasuries and Accounts, Ch-15.
Sir,
Sub:TN Revised Scales of pay Rules, 1998- Pay fixation statement in the revised
scales of pay in the Government departments and offices in the State Auditing
of - Instructions.
Ref: From the Principal Acountant General (Audit-I) Chennai

D.O.Lr.No.AG(AU) I ISC-I/Genl./28-39/2001/265 dt:7.11.01.
&&&&&
In G.O.Ms.No.162 Finance *(PC) Department dated 13.4.98 orders have been

issued revising the pay scales of state Government employees and Teachers with
retrospective effect from 1.1.96 . In G.O. Ms.No.497 Finance (PC) Department dated
15.9.98 orders have been issued sanctioning 5 per cent of personal pay to the selected
categories of employees.
2. The Principal AG in his D.O. letter dated 7.11.01 has pointed out that during
the audit check of pay fixation statements in selected departments/offices in a few
districts revealed large number of cases of defective/erroneous fixation of pay on
different counts and resulted in over payments amounting to Rs.71.47 lakhs as reported in
316 paras of the relevant inspection reports issued to the concerned departmental offices.
The AG therefore advised that internal audit wings of the departments may be instructed
to undertake cent per cent audit of pay fixation due to revision o f pay scales from 1.1.96.
3. The Government have examined the points raised by the Principal AG and
decided to take cent per cent audit check of pay fixation statements, sanction of 5%
personal pay, etc., in Government departments and offices. Accordingly Government
issued the following circulars:-
110
(i) Chief Internal Auditor is requested to undertake cent per cent audit check
of pay fixation statements, sanction of 5% personal pay etc., in the
Government departments/officers; and
(ii) Departments of secretariat /Heads of Departments/offices are requested to
arrange to furnish the relevant records to the audit officials.
Sd/ for Special Secretary to Government.
ABSTRACT
Public Health - Awarding Selection Grade in the post of Health Inspector Grade-I by
counting the period of service rendered in the post of Selection Grade Basic Health
Workers -Orders isued.
-------------------------------------------------------------------------------------------------------
G.O.Ms.No.306 Dt: 16.09.2003
1. G.O.Ms.No.1936 Health dated :29.9.82.

2. G.O.Ms.No.593 Health dated :11.9.95..
3. From the DPH&PM Lr.No.156696/MP1/01/S1/
dt:04.09.01 and 16.4.02..
&&&&&&&&
ORDER:-
The TN Health Inspectors Association has stated that they are entitled to get
SG in the post of Health Inspector Grade I w.e.f 11.09.95. as they have rendered services
in the post of SG Basic Health Worker from 1.10.76 to 3.11.88. The DPH & PM has
stated that the post of Basic Health Inspector is a supervisory post for the Basic Health
Workers but the Basic Health Workers who are claiming the rights for counting their
service in the higher grade scale of pay have not actually served in the higher post. Since
the post of BHI is a supervisory post having identical scale of pay of the post of SG BHW
they are claiming to count the services for awarding selection grade in the higher post i.e.
in the post of HI w.e..f the date from which they were deemed to have been promoted
vide G.O.Ms.No.593 H dated 11.9.95. A BHW appointed as SG BHW on 1.10.78
consequent on his promotion as HI Gr.I w.e.f 11.9.95 is eligible for advacement to SG in
the post of HI Gr.I only on 8.8.01 subject to other conditions for awarding SG being
satisfied.
2. The DPH &PM has pointed out that the scale of pay of the post of BHI is lesser
than that of the scale of pay of HI Gr.I during the period from 1.10.78 to 30.9.64. The
scale of pay for the post of HI is higher (Rs.350-600) when compared to the s cale of pay
of the post of SG BHW and Ordinary Grade Basic Health Inspector (Rs.325-550)
3.The Government have carefully examined the proposal and direct that the
services rendered in the post of Selection Grade/ Special Grade Basic Health Worker for
the period from 1.10.84 to 3.11.88 alone canbe taken into account for awarding Selection
Grade in the post of Health Inspector Gr.I who have completed 20 years of service in the
111
post of Health Inspector Gr.II promoted as Health Inspector Gr.I by way of upgradation
as personal to them.
Sd/- Secretary to Government.
G.O.Ms.No.562 dated 28/09/1998.
One Man Commission - Recommendations of the One man Commission - Grant of one
Bonus increment to employees stagnating in a post beyond 30 years-Orders - Issued.
-----------------------------------------------------------------------------------------------------------

2. G.O.Ms.No.170 Finance (PC) Dept., dt:21.4.1998
&&&&
ORDER:-
Representation have been made by several employees association before the One
Man Commission constituted in the Government Order second read above for opening an
avenue viz., Super Grade or Senior Grade for those employees who have completed 30
years of service in the same post above the existing Special Grade. The One Man
Commission among other things has recommended that employees stagnating in a post
beyond 30 years (i.e.) employees stagnating in Special Grade beyond 10 years be granted
with one bonus increment with a view to keep the employees vibrant and active during
the fag end of their service.
2. The Government after careful examination of the recommendations of the One

Man Commission has decided to accept it. Accordingly, Government directs that
employees stagnating in a post beyond 30 years i.e. employees stagnating in the Special
Grade beyond 10 years be granted with one bonus increment as an incentive.
3. These orders shall take effect from 1st September 1998.
Sd/- Spl. Secrectary to Government.
112
ABSTRACT
Public Services - Advancement to Selection Grade /Special Grade in various services -

Recommendation f the One Man Committee Accepted - Orders - Issued.
-------------------------------------------------------------------------------------------------------
PERSONNEL AND ADMINISTRATIVE REFORMS (PER.S) DEPARTMENT
G.O.Ms.No.210 Dt: 11-3-1987
G.O.Ms.No.68 Personnel and Adminstrative Reforms (Per.M) Department

dt::23.1.1986.
ORDER :
The Government in their orders read above have issued guidelines for
advaacement to Selection Grade /Special Grade in various categories, based on the
recommendations of the Fourth Tamil Nadu Pay Commission. The One Man Committee
has now recommended as follows:-
"Services in the Selection Grade of the lower post may also be counted for the Selection
Grade in the promoted post provided that the Selection Grade scale of the lower post is
identical to the ordinary grade of the higher post, and that this concession may be allowed
only at the first promotion level. This will mainly result in some pensionary benefits to
these categories.
In the case of posts with different grades, persons with 10 years or more of
service may be advanced to Grade-I and those with 20 years or more may be advanced to
Selection Grade of Grade-I.
2. The Government after careful examination accept the recommendation of the

one Man Committee and direct that the service in the Selection Grade of the lower post
shall be counted for the Selection Grade in the promoted post provided that the Selection
Grade scale of the lower post is identical to the ordinary grade of the higher post, and that
the concession be allowed only at the first promotion level. Government also direct that
in the case of posts with different grades one who has put in 10 years or more of service
in the lower post (e.g. Grade-II) shall be advanced to the next higher post (i.e Grade-I)
under the scheme of flexible complementing and one with a service of 20 years or more
be advanced to Selection Grade of the higher post (i.e Grade-I) wherever it has already
been provided.
3. These orders shall take notional effect from 1.10.1984 for the purpose of
fixation of pay with monetary benefit from 1.4.1986.
SD-/- Special Commissioner and Secretary to Government.
113
ABSTRACT
Establishment - Public Health - Re-organisation of Public Health Department at District

Level - Financial powers to the Deputy Directors of Public Health and Preventive
Medicine (Health Services) Orders Issued.
----------------------------------------------------------------------------------------------------------
Copy of G.O.(D) No.19 Health , IM & H & FW Dept., dt:25.04.1991.
Read Again : 1. G.O..Ms.No.486 H dt:25..3.1980

2. G.O.Ms.No.25 H dt:3.1.91.
3. G.O.Ms.No.277 Health dt:26.2.91.
&&&&
Order :
Consequent on the re-organisation of Public Health Department at District level,
the offices of the 7 Regional Deputy Directors of Public Health and Preventive Medicine
and 29 District Health Officers of Health Unit Districts have been abolished on
assumption of the charge by 40 Deputy Directors of Public Health and Preventive
Medicine (Health Services). The Director of Public Health and Preventive Medicine has
therefore, requested that necessary financial powers hitherto exercised by the Regional
Deputy Directors of Public Health and Preventive Medicine as ordered in the G.O. first
read above may hereafter be delegated to the Deputy Directors of Public Health and
Preventive Medicine (Health Services) in the new set up.
2. After careful consideration , the Government accept the proposal of the

Director of Public Health and Preventive Medicine and direct that the financial powers
hitherto exercised by the Regional Deputy Directors of Public Health and Preventive
Medicine be exercised by the Deputy Directors o f Public Health and Preventive
Medicine in the new set up as in the Annexure to this order.
U.O.No.2157/S5/91 dt:25.4.91.
Sd/- Secretary to Government.
114
ANNEXURE
Financial Powers for Deputy Directors of Public Health and Preventive Medicine
(Health Services)
Sl.No. Item Amount

Rs.
1 Apparatus, Instruments, Chemicals
Machinery and the like including spare 10,000/- per annum
parts and accessories and repairs thereto
2 Renting of private buildings 200 /per mensum
3 Original works and maintenance of
buildings including repairs. 5000 /per annum
4 Repairs to vehicle over 8 years 1500 /per annum
5 Local purchase of Linen and drugs 2000/per annum
6 Temporary advances for sped fix purposes
for all items such as freight transportation, 2000/per annum
Incidental charges, Registration, cost of
Petrol and Diesel etc.,
SD/-Superintendent
115
COPY OF GOVERNMENT LETTER 24270-SALARIES 11/82 -13 DT:20.8.83
FINANCE DEPARTMENT,
Ref: 1.G.O.ms.No.1248 Transport dt:26.10.79

2.From AG-I Madras 18.
reference No.DCM/II/12-14/83-84.63 dt:10.8.83.
-------
The following amendment issued to the Tamil Nadu Financial Code Volume II
(corrected upto 31st December 1976)
AMENDMENT No.22/83
Page No.126,127 - Rule 7 (a) of Appendix 8
Substitute the following for the existing clause (a) under this Rile
a) Stationery required for use in the Offices of the Heads of Department and their
subordinate offices:-
In regard to stationery items which are stocked and supplied by the Stationery and
Printing Department, the Heads of Departments including District Collectors and
District Judges are permitted to purchase such of the items, which the Director of
Stationery and Printing is not able to supply for want of stock or other reasons, upto a
limit of Rs.5000/- per year for each unit officer after obtaining a certificate for non-
availability of stock from the Stationery and Printing Department and the period for
which such purchase can be made. As regards stationery items not supplied by the
stationery and Printing Department the Heads of Department are empowered to
purchase their requirements departmentally without any monetary lime.
Sd/-
116
Financial Powers delegated by the Government to the Medical officers (Rural
Health Care) Deputy Director of Health Services and Joint Director of Health
Services in Various ..
Copy of Enclosed R.No.10709/PHC.IV/A1/91 dt:3.6.91 office of the Director of

Medical and Rural Health Services. Chennai-6.
Sub: DM& RHS (PHCs & Wing) Budget for 1991-92 -Purchase of drugs and
Medicines for the use of PHCs - Funds allotted - Instructions Issued.
Ref: 1.G.O. Ms.No.999 H Indian Medicine and Homeopathy and FW Dept.,

2. G.O.Ms.No.29 H & FW Dept., dt:5.1.1984.
3. G.O(D) No.19 Health Indian Medicine & Homeopathy and FW Dept.,
dt: 25..4.91.
4. G.O.Rt.No.607 Health dt:25.4.91.
5. This office Circular R.No.9939/PHC,II/91/S1 dt:15.4.91.
&&&
To provide uninterrupted supply of medicines to the poor people rural areas

though the PHCs/CHCs Government have enhanced the Budget provision towards the
purchase of medicine to Rs.30,000/- per PHC and Rs.75,000/- per Community Health
Centre per annum vide G.O. first cited. Hitherto the centralised pattern of purchase of
medicine was adopted by the Directorate. In the process of purchase, distribution and
settlement of bill the following difficulties are experienced.
1 The companies take their own time for supply of medicines to the districts.
There is no adequate space at District level offices for storage of these
medicines till they are distributed to the PHCs, thereby resulting in exposure
2 to sun and light.
The Delivery chalans are not returned in time from the districts. This
3. results in delay in performing claims by the companies.
Further there are complaints from public and VIPs., stating adequate
medicines are not available in PHCs. The Medical Officers of PHCs, felt
4 that the drugs do not confirm the local morbidity conditions.
II. Therefore the system of purchase of medicine for PHCs/CHCs is decentralised under
re-organised set up as detailed below: The powers that are now vested with Medical
Officers/ Deputy Directors / Joint Directors are as follows:-
Sl. Cadre of Vested Powers

No. Officers
MedicalOfficer Rs.500/- at a time with ceiling of Rs.2,000/- per annum per
1 PHC/CHC PHC subject to Budget provision vide G.O. 1st and 2nd cited.
Dy. Director of Rs.5000/- per PHC with ceiling of Rs.10,000/- per annum per
2 Health Services PHC subject to budget provision vide G.o 1st and 2nd cited.
Joint Director of Rs.5000/- per item with ceiling of Rs.18,000/- per annum per
Health Services. PHC subject to budget provision. Regarding upgraded PHC
with a ceiling of Rs.63,000/- per PHC per annum vide
3 G.O.No.1810 H & FW Department dt:13.10.1984.
117
III. Therefore, the Medical Officers /Depurty Director/Joint Director of Health Services
are informed that they may utilise the amount all fully for purchase of medicines locally
depending upon the requirement to run the O.P treatment smoothly and to avoid public
criticism and complaints. The required drugs should be purchased from the following
C.P.C approved firm.
1 Tvl. Indian Drugs & Pharmaceuticals Limited Madras-2

2 Tvl. Tamil Nadu Dadha Prmaceuticals Limited Madras-14
3 Tvl. Hindustan Antibiotics Limited Madras-4
4 Tvl. Bengal Immunity Limited Madras-108
5 Tvl. Malladi Drugs & Pharmaceuticals Limited Madras -83
6 Tvl. Arvind Remedies, Madras-7
7 Tvl. Roussel Pharmaceuticals Limited , Medo Well House 1st Floor No.3
Second line Beach, Madras -1
8 Tvl. Sandoz (India) Limited Madras-8
9 Tvl. Micro Lab(P) Limited Madras
10 Tvl. Pharm Products, Thanjavur
11 Tvl. Tablets India Limited Madras
12 Tvl. Arunodaya Chemical Madras
13 Tvl. Medo Pharma Madras
14 Tvl. Serum Institute of India Limited, Bombay-21. Madras
15 Tvl. Fair Del Corporation , Madras-1
16 Tvl. Brown and Burka Pharmaceuticals Bangalaore
17 Tvl. American Remedies (pvt) Limited Madras-20
18 Tvl. Core Parenterais Limited , Ahamadabad
19 Tvl. Hoochest India Limted , Madras-1
20 Tvl. Sharle India Limited Madras-4
21 Tvl. U.S. Vitamin India Limited, Bombay
22 Tvl. T.T.K Pharma Limited Madras-4
23 Tvl. I.C.I. India Lited. Madras-8
24 Tvl. Asstha I.D. Limited, Bangalore
25 Tvl. Rhone Polene India Limited Madras-8
26 Tvl. Raptakar Prett and Company Limited Madras-32
27 Tvl. Bombay Drug House , Bombay
IV.Therefore the Joint Director of Health Services are requested to communicate the
C.P.C list to the Medical Officers of Primary Health Centres and Deputy Directors
of Health Services for information and action at their level.
The Budget provision for supply of medicines have been communicated to all JDHS
in this office R.No.9939/PHCs II/91/S1 dt:15.4.1991. They can appation the money to
the Medical Officers of PHCs and DDHS according to the norms indicated in para II
above and ensure that orders are placed for the supply of medicines on or before 30.06. .
They are also requested to watch the progress of expenditure and send monthly statement
of expenditure regularly.
Sd/- DMR & HS.
118
PROFOMA
Report should be sent to Directorate of Medical and Rural Health Services by the end of
every succeeding months commencing from 5the of July '91.
Expenditure details on drugs and medicines purchased by Medical Officer/Deputy

Director(Health Services) Joint Director(Health Services) for the year 1991-92 in respect
of each PHC/CHC against the provision of Rs.2000/10,000/18,000/-
Sl.No Name of PHC Amt. Amount Balance Remarks (Here enter the
. Alloted Spent to be spent details of invoices No. and
for PHC date and amount name of
Public /Joint/Private sector
company through which drugs
were purchased.
ABSTRACT
Drugs and Medicines - Purchase preference for the products of Public Sector
Undertakings - Orders Issued.
-------------------------------------------------------------------------------------------------------------
Health and Family Welfare Department
G.O.Ms.No.(2D) No.51 Dated :12.7.1999
1. From the Zonal Manager, Rajasthan Drugs and Pharmaceuticals Ltd., Chennai letter
No.RDP/MS/98-99/S (H&FW) Dt: 1.9.98.
2. From the Minaging Director, TNMSC Lr.No.16762/TNMSC/Pur/98 dt:4..6.99.
&&&&&
Order :
At Present , the Government Medical Institutions are provided with funds, for purchase
of drugs and medicines through the TNMSC to the tune of 90% of total amount provided for in
the Budget Estimate for medicines to a particular institution, and for making local purchase out
of the balance 10% of total medicines Budget for the Institution separately. The Deans/JDHS
and other Heads of Institutions are permitted to utilise the 10% budget allocation for local
purchase of medicines and surgical items during the following contingencies by following the
Codal procedures;
(i) For purchase of drugs and medicines which find place in the list of Essential
Drugs and Surgical items, but not purchased and supplied to the institutions by
the TNMSC.
(ii) For purchase of drugs and medicines though purchased and supplied by the
Corporation, during the periods when the corporation does not have stock of a
particular medicine for considerably long time.
119
(iii) For emergency purchase of medicines required by the Heads of Department of
various departments of the Hospital during emergent condition of patients, either
from the list of essential drugs and surgical items of the TNMSC or any other
medicines essentially required:
2. The Deans/ JDHS and Heads of Medical Institutions make local purchase of medicines
by calling for sealed quotations from three or four suppliers of medicines and purchase
medicines from the supplier who quotes the lowest rate (L1) . By doing so, the Heads of
Medical Institutions do not normally, obtain quotations from Public Sector Undertakings,
Tvl. Rajasthan Drugs and Pharmaceuticals Ltd. have therefore requested the Government to
issue suitable directions to the Heads o f Department for procurement of those drugs which are
not listed in the TNMSC Catalogue from the Public Sector Undertakings instead of local
Purchase.
3.The request of Tvl. Rajasthan Drugs and Pharmaceuticals ltd., was considered during
the Drug committee meeting held on 23..4.99 and it was decided, among others , that prices
being similar, purchase preference may be made to the Public Sector Undertakings. The
Government have decided to accept the recommendation of the Drug Committee. Accordingly
the Government direct that purchase preference may be made to the products of Public Sector
Undertakings while making local purchase of medicines and surgical items to the rune of 10%
of the total medicine budget of Government Medical Institutions during the contingencies
mentioned in para 1 above , provided that prices of the products of Public Sector Undertakings
are similar to the products of other companies.
S/-- Secretary to Government
Copy of Ms.No.477 dated :18.10.2000 Finance (Salaries) Department.
Stationery -Local Purchase of stationery articles -Heads of departments enhancement of

monetary Limit -orders Issued.
1. G.O.Ms.No.10040 /Trasnport/ dt:30..3.1983.

2. Govt.Lr.No.21336/E3/85 Transport dt:27.3.96.
3. From the Commercial tax department U.O. Note No.20574
D2/99.1 dt:29.11.1999.
&&&&
Order:-
The Government in their reference first and second read above had issued orders fixing
the monetary limit for the local purchase of stationery articles by the special commissioner of
Revenue administration commissioner of commercial taxes Heads of departments collectors
and other regional and taluk level officers as follows:
120
Sl.No. Name of the Officer Monetary Limt
1. Special commissioner of revenue administration
and commissioner of Commercial taxes Rs.15,000/-
2. Other Heads of departments and collectors Rs.10,000/-
3. Deputy Commissioner (Commercial tax Assistant
Commissioner (Commercial tax Regional and
District level officers of Department other than revenue Rs.3,000/-
4. Heads of assessment circles of commercial tax department
commercial tax officer (Enforcement) and taluk level officers
of Department other than revenue RS.1,000/-
2. The Commercial Tax department in the reference third cited has requested to enhance
the monetary limits fixed for local purchase of stationery articles by Heads of departments and
other subordinate officers.
3. The Government after careful examination has accepted the suggestion of commercial
taxes department and decided to enhance the monetary limits of special commissioner of
Revenue administration, Commissioner of commercial taxes Head of department and collectors
as follows:-
Name of the Office Monetary limit per annum

1. Special commissioner Revenue
administration and Commercial taxes. Rs.30,000/-
2. Other heads of departments and collectors.Rs.20,000/-
The Government also direct that the local purchase of stationery articles shall be
purchased only other obtaining the non availability certificate from the Director of Stationery
and Printing. The Director of Stationery and printing is also requested to indicate in the non
availability certificates issued by him the duration of period for which the certificate is valid so
that the local purchase of articles shall be made only for the above period of non availability.
4. Necessary amendments to Tamil Nadu financial Vol.II will be issued separately.
5. The Director of Stationery and printing is requested to amend the Tamil Nadu
Stationery manuel volume I separately.
Sd/- Spl. Secreatary to Government
121
FINANCE (PENSION) DEPARTMENT
G.O.MS.NO.504 DATED 02/11/2000
Tamil Nadu Government Employees'Special Provident Fund - cum - Gratuity Scheme, 2000 -
Introduction of new Retirement Benefit Scheme - Orders Issued.
------------------------------------------------------------------------------------------------------------------
Read
1. G.O.Ms.No.136 Finance (Pension) Department 29.02.1984.

2. Government letter No.155780/Pension/86-1 Finance Department, dt:2.1.1987.
3. G.O.Ms.No.609 Finance (Pension) Department dt: 30.8.1993.
4.. G.O.Ms.No.6351Finance (Pension) Department dt: 25.4.1994.
5. G.O.Ms.No.429/Finance (Pension) Department dt: 15.09.2000.
&&&&
order :-
In the Government order first read above, orders have been issued introducing the Tamil
Nadu Goverrnment Employees' Sppecial Provident Fund-cum-Gratuity Scheme with effect
from 1.4.1984. According to this scheme, all regular employees under Tamil Nadu
Government including persons on foreign service and on deputation and the All India Service
Officers belonging to the Tanmil Nadu cadre are required to pay uniform rate of Rs.20/- per
month till one month prior to the date of superannation or till the subscription together with
interest thereon adds upto Rs.5,000/- whichever is earlier. In the case o f an employee retiring
on superannuation he will be paid the actual amount of subscription recovered from his
together with interest thereon and in addition, the Government will be contributing a fixed
amount of Rs.5,000/-. In all other cases o f retirement i.e compulsory retirement, voluntary
retirement and retirement on medical invalidation etc., including death which in service the
actual subscription made by him together with interest thereon along will be paid. In the
Government Order third and fourth read above, orders have been issued allowing the
Government contribution of RTs.5,000/- in the case of voluntary retirement and retirement on
medical invalidation respectively. In the Government Order fifth read above, orders have
been issued enhancing the Government contribution from Rs.5,000 to 10,000
2. The Tamil Nadu Government Officials"Union has placed a demand before Chief
Minister at the 55th conference of the Union held on 5.8.2000 for introduction of a "Retirement
Benefit Scheme" by collecting Rs.50/- per month from the Government employees and
payment of Rs. lakh at the time of their retirement.
3. The Government after careful consideration have decided to formulate a new

"TamilNadu Government Employees"Special Provident Fund-cum-Gratuity Scheme, 2000"
with effect from 1st October 2000 and accordignly they pass the following orders:-
i) All regular employees under TN Government including persons on foreign service and
on deputation and the All India Serrvice Officers belonging to the TN cadre are eligible for
admittance into this scheme. This scheme is compulsory in respect of future recruits and
optional in respect of the existing employees who have already subscribed 148 monthly
instalments to the existing TN Government Employees " Special Provident Fund-cum-Gratuity
Scheme and who are currently subscribing to the existing TN Government Employee's
Special Provident Fumd-cum-Gratuity Schme. A monthly subscsription of Rs.50/- per month
122
shall be recovered from the existing employees's with effect from 1.10.2000 and it shall
continue till one month prior to the date of their retirement on superannuantion . In respect of
newly recruited employees on or after 1.10.2000 recovery of montly subscription of Rs.70/-
will commence from the beginning of the calender month following the date of regularising
their services and it shall continue till one month prior to the date of their retirement on
superannuation. The deduction shall be made from the pay bills. The Subscription shall carry
interest at 11% per annum. The Government may modify the rate of interest prevailing from
time to time. No temporary advances or withdrawals from the amount will be permitted.
ii) In the even of superannuatioon, etc, of employees, the final payment will be made as
follows:-
a) In respect of future recruits;-
In the case of an employee retiring on superannuation, voluntary retirement and medical

invalidation, he will be paid the actual amount of subscription as per the table of
repayment which will be communicated separately plus government contribution of
Rs.10,000/- In all other cases including death while in service, the amount of
subscription made by him till then together with interest thereon alone will be paid.
b) In respect of employees who have already subscribed 148 monthly instalments to

the existing TN Government Employees' Special Provident Fund cum Gratuity
Scheme and who are currently subscribing to the existing TN Government
Employees Special Provident Fund-cum-Gratuity Scheme:-
In the case of an employee retiring on superannuation, etc., including death while in

service, he will be paid the actual amount of subscription recovered under this scheme
together with interest thereon as per the table of repayment which will be communicated
separately. They will not be eligible for Government contribution under this scheme.
4. The Director of Pension shall administer the scheme. The Chief Inerrnal
Auditor and Chief Auditor for Statutory Boards will function as the Auditor of the schme
and test audit the recovery of subscription and payments.
5. The recovery of monthly subscription and the payments of subscription and

interest shall be booked under a new sub-head "8001-00 Savings Deposits -102. State
Savings Bank Deposits - AH. Tamil Nadu Government Employees Special Provident
Fund-cum-Gratuity Scheme, 2000.
01. Subscription
D.P.C 8001 00 102 AH 0101 ( Out go )

D.P.C 8001 00 102 AH 010J (Receipts)
02. Interest
D.P.C 8001 00 102 AH 0209 ( Out go )

D.P.C 8001 00 102 AH 020B (Receipts)
123
6. The Payment of Government contribution of Rs.10,000/- under the new scheme
shall be debited under a new sub-head "2235 Social Security and Welfare -60. Other
Social Security and Welfare Programmes-200. Other schemes -I Non - Plan _ CV Tamil
Nadu Government Employees Special Provident Fund -cum-Gratuity Scheme, 2000-10
Contributions-1. Contribution to Specific Fund ( D.P.C 2235 60 200 CV 1011)"
i) The classification shall take effect from the Revised Estimate, 2000-01.
ii) The Director of Pension is the estimating, reconciling and controlling authority
the above head of account with the Data Processing code ordered above.
iii) The Pay and Accounts Officers, Treasury Officers and Sub-Treasury Officers are
requested to open new sub-head of account.
iv) Director of Pension and Treasury Officers shall communicate the Data
Processing Code to the concerned and ensure noting of correct head code in the
bills.
7. The rules framed for administering the scheme are appended to this order.
Sd/-Special Secretary to Government
ANNEXURE
TAMIL ANDU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT

FUND CUM GRATUITY SSCHEME RULES 2000
1. These rules shall be called "Tamil Nadu Government Employees Special

Provident Fund cum Gratuity Scheme Rules, 2000"
2. These rules shall come into force on 1st October 2000
3. These rules shall apply to all regular Tamil Nadu Government employees including
persons on foreign service and on deputation and the All India Service Officers
belonging to Tamil Nadu cadres. This Scheme shall not apply to Government
servants appointed under emergency provision.
4. This Scheme is compulsory in respect of future recruits and optional in respect of

the existing employees who have already subscribed 148 monthly instalments to the
existing Tamil Nadu Government Employees' Special Provident Fund Gratuity
Scheme and who are currently subscribing to the existing TN Government
Employees Special Provident Fund cum Gratuity Scheme.
124
5. A monthly subscription of Rs.50/- shall be paid by the existing Government
employees commencing from the month of October, 2000 and it shall continue till
one month prior to the date of superannuation. In respect of newly recruited
employees on or after 1.10.2000 the monthly subscription of Rs.70/- will
commence from the beginning of the calender month following the date of
regularising the service and it shall continue till one month prior to the date of
superannuation. The deduction shall be made from the monthly pay bills.
6. The subscription shall carry interest at 11% per annum. The Government may
modify the rate of interest based on interest rates prevailing from time to time.
No temporary advances or withdrawals under this amount shall be permitted.
7. No schedules will be attached to the pay bills for the deduction made or any separate
accounts maintained thereafter, the number of instalments in which subscription
have to be recovered shall be indicated in the pay bill. For example if a Government
servant recovered for the period from 8.1.2001 to 30.4.2030 will be 3352, the
recovery of the instalments shall be indicated against the subscription amount in the
pay bills as 1/352, 2/352 and so on. Orders regarding recovery of subscription
during extra-ordinary leave period will be issued separately.
8 Necessary entries shall be made in the Service Registers or Service rolls regarding the
number of instalments in which the subscription has to be receovered during the
service period, the date of commencement of the first recovery and also the total
amount recovered every calender year.
9. The pay drawing officers will be responsible for the prompt recovery of the
subscription. In the case of self drawing officers, the Pay and Accounts Officers, the
Treasury Officers and Sub Treasury Officers should watch the recovery, In respect of
the Government employees on deputation or on foreign service, foreign employer
should effect the recovery and credit the amount to Government's accounts every
month.
10. Final payment in the event of superannuation, etc.,
(a) In respect of future recruits:-
In the case of an employee retiring on superannuation, voluntary retirement and

medical invalidation, he will be paid the amount of subscription recovered from him
together with interest thereon as per the table of repayment which is being
communicated separately plus Government contribution of Rs.10,000/- In all other
cases including death while in service the actual subscription may be by him till
then together with interest thereon along will be paid.
125
(b) In respect of employees who have already subscsribed 148 monthly
instalments to the existing TN Government employees' Special Provident
Fund-cum-Gratuity Scheme and who are currently subscribing to the existing
TN Goverrnment Employees" Special Provident Fund-cum Gratuity Scheme.
In the case of an employee retiring on superannuation etc., including death while

in service, he will be paid the actual amount of subscription recovered from him
under this scheme together with interest thereon as per the table of repayment which
is being communicated separately. They will not be eligible for Government
contribution under this scheme.
11. Persons entitled to receive the money in the event of death of the Government
employee while in service;
The Government employee shall nominate his family members in accordance with
the TN Pension Rules, 1978 (Death-cum-Retirement Gratuity Scheme)
12. Administration and Audit:
The Director of Pension shall administer the scheme. The Chief Internal Auditor
and Chief Auditor for Statutory Boards will function as the auditor of the scheme
and test audit the recovery of subscription and payments.
13. Head of Account :
The following shall be the heads of accounts for the transaction to this fund.
(i) Recovery of Subscription and Re-payments:-
8001 00 Savings Deposits -102 State Savings Bank Deposits -

AH. Tamil Nadu Government Employees Special Provident Fund-cum-
Gratuity Scheme 2000.
01. Subscription.
D.P.C. 8001 00 102 AH 0101 (Out go)
D.P.C. 8001 00 102 AH 010J (Receipts)
02. Interest
D.P.C. 8001 00 102 AH 0209 (Out go)
D.P.C. 8001 00 102 AH 020B (Receipts)
(ii) Government Contribution :-
"2235 Social Security and Welfare-60 Other Social Security and Welfare
Programmes -200 . Other Schemes -I. Non-Plan CV Tamil Nadu
Government Employees" Special Provident Fund cum Gratuity Scheme
2000--01. Contributions -1 . Contribution to specific Fund (D.P.C 2235 200
CV 1011)
126
14. Sanctioning Authority :-
In the case of the C & D group employees, the head of office shall be the
sanctioning authority for final payment under this scheme, while in the case o f A &
B group employees immediate superior officer and in the case of head of department,
the Government will be the sanctioning authority.
15. Sanction order shall be in the format prescribed for the Tamil Nadu Government
Employees 'Special Provident Fund -cum-Gratuity Scheme and copies of sanction
order shall be communicated to the Director of Pension.
Sd/- Special Secretary to Government.
127
FINANCE (PENSION) DEPARTMENT
Letter No.75910/PENSION 00-2 dt:02.11.2000
From
Tmt. Girija Vidyanathan I.A.S

To
All Secretaries to Government
The Departments of Secretariat
The Secretary, Legislative Assembly Secretariat.
The Legislative Assembly Secretariat.
The Governors' Secretariat, Raj Bhavan, Guindy, Ch-25,
The Registrar, High Court, Che-104.
The Secretary, TNPSC, Cch-2.
All District Collectors/ District Judges/Chief Judicial Magistrates.
All Pay and Accounts Officers.
All Treasury Officers/ Sub-Treasury Officers.
Sir,
Sub: Tamil Nadu Government Employees Special Provident Fund cum-Gratuity

Scheme, 2000 - Introduction of new "Retirement Benefit Scheme" -Orders
issued - Payment of amount at the time of superannuation - Table of
Repayment communicated and time for exercising option granted.
Ref: 1.G.O.Ms.No.504 Finance(Pension) Department dated :023.11.2000
******
In the Government Order cited, orders have been issued introducing a new
"Retirement Benefit Schme' viz Tamil Nadu Government Employees" Special Provident
Fund - cum - Gratuity Scheme, 2000 w.e.f 01.10.2000 in respect of the Government
employees.
2. I am now directed to communicate a Table of Repayment in respect of

subscription of Rs.50/- per month to be recovered from the existing Government
employees who have already subscribed 148 instalments to the existing Tamil Nadu
Government Employees"Special Provident Fund -cum - Gratuity Schme as well as those
who are currently subscribing to the existing Tamil Nadu Government Employees"
Special Provident Fund cum Gratuity Scheme.
128
3. I am also directed to state that the Table of Repayment shall be displayed in
the Notice Board and a copy of the same shall be communicated to all the subordinate
offices immediately so as to enable all the Government employees to study the Table of
Repayment. I am also directed to state that the above mentioned Government employees
who are not specifically opting to join this scheme shall give an intimation in writing on
or before 30.11.2000 to the effect that he/she is not opting for the scheme. Others who do
not intimate their option shall be deemed to have opted for the scheme and subscription
of Rs.50/- shall be recovered from 01.10.2000. The intimation letter shall be pasted in
the Service Register of the Government employees. The arrears of subscription for the
month of October 2000 shall be recovered along with December 2000 subscription and
for the month of November 2000 shall be recovered along with January 2001
subscription.
Sd/- for Special Secretary to Government.
Tamil Nadu Government employees Special Provident Fund Cum GratuitySchme 2000 - Table for the existing
Employees who have already subscribed a148 Instaments and who are currently subscsribing to the existing
Tamilnadu Government Employees Special provident Fund Cum Gratuity Schme (1984)
Calculation of future Value of Subscsriptin Made @ Rs.50/- per month
Monthly Deduction Rs.50/-

Rate of Interest :11%
Inerest Calculation :- For Subscription -on Monthly basis and For Opening Balance in a beginning of a year -
On Annual basis.
Deduction and Credit of Subscription : At the end of Every Month.
YEARS
Month 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.
1 50 687 1394 2179 3050 4017 5091 6283 7606 9074 10704 12512 14520 16749 19222 21968
2 100 743 1457 2249 3128 4104 5187 6390 7725 9206 10851 12676 14702 16951 19447 22218
3 151 800 1520 2319 3206 4190 5284 6497 7844 9339 10999 12840 14885 17153 19672 22468
4 203 857 1584 2390 3285 4278 5381 6605 7964 9473 11147 13005 15068 17356 19897 22718
5 255 915 1648 2461 3364 4366 5479 6714 8085 9606 11295 13170 15251 17560 20123 22969
6 307 973 1712 2533 3443 4454 5577 6823 8206 9741 11445 13335 15435 17764 20350 23321
7 360 1031 1777 2605 3524 4543 5675 6932 8327 9876 11594 13501 15619 17969 20577 23472
8 413 1090 1843 2678 3604 4632 5774 7042 8449 10011 11744 13668 15804 18174 20804 23725
9 467 1150 1909 2751 3685 4722 5874 7152 8572 10147 11895 13835 15989 18379 21032 23978
10 521 1210 1975 2825 3767 4812 5974 7263 8694 10283 12046 14002 16175 18585 21261 24231
11 576 1271 2042 2899 3849 4903 6075 7375 8818 10420 12197 14170 16361 18791 21490 24485
12 631 1332 2110 2973 3931 4995 6176 7487 8942 10557 12349 14339 16547 18998 21719 24739
129
TAMIL NADU GOVERNMENT EMPLOYEES SPECIAL PROVIDENT FUND-CUM-
GRATUITY SCHEME-2000
YEARS
Month 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.
1 25016 28399 32154 36322 40950 46085 51786 58113 65137 72934 81589 91195 101858 113693 126831
2 25293 28706 32496 36702 41371 46554 52306 58691 65779 73647 82380 92073 102833 114776 128033
3 25571 29015 32838 37083 41794 47023 52827 59270 66421 74359 83171 92952 103809 115859 129235
4 25849 29324 33181 37464 42217 47492 53349 59848 67064 75073 83963 93831 104785 116943 130438
5 26127 29633 33525 37845 42640 47962 53870 60428 67707 75787 84756 94711 105761 118027 131642
6 26407 29943 33869 38227 43064 48433 54393 61007 68350 76501 85549 95591 106739 119112 132846
7 26686 30253 34213 38609 43488 48904 54915 61588 68994 77216 86342 96472 107716 120197 134050
8 26966 30564 34558 38992 43913 49375 55439 62168 69639 77931 87136 97353 108694 121282 135255
9 27247 30875 34903 39375 44338 49847 55962 62750 70284 78647 87931 98232 109673 122368 136460
10 27528 31187 35249 39759 44764 50320 56487 63331 70929 79363 88726 99117 110652 123455 137666
11 27809 31499 35596 40143 45190 50793 57011 63913 71575 80080 89521 100000 111631 124542 138873
12 28091 31812 35943 40528 45617 51266 57536 64496 72222 80798 90317 100883 112611 125629 140079
Note :
The figures are rounded to the nearest Rupee (midpoint 50)
Oth year is the year in which the scheme starts and the first year is the year following the 0th year.
Payments into the scheme are made at the end of every month and outflow are also assumed to be at the end
of every month.
Interest is calculated for atleast one month even though the outflow may take place any day of a month
(i.e) the interest is paid for full month even if payment is made before the end of month.
Sd/ Superintendent
130
FINANACE (PENSION) DEPARTMENT
G.O.MS.NO.430 DATED :06TH AUGUST 2004.
Pension - Contributory Pension Scheme-Introduced with effect from 1.4.2003 - Further orders - Issued.
-----------------------------------------------------------------------------------------------------------------------------
Read the following paper :-
G.O.Ms.No.259 Finance (Pension) Department, dated 6.8.2003.
ORDER:
In the G.O read above, Government have introduced a new Contributory Pension
Scheme based on defined Contributions for all the employees who are recruited on or after 1.4.2003. In
order to implement the Contributory Pension Scheme, the following further orders are issued.
i) It is mandatory for all the new employees who are recruited on or after 1.4.2003 to become
members of the Scheme. Each employee will pay a monthly contribution of 10% of Basic
pay and DA from his salary to the contributory Pension Scheme.
ii) A matching contribution will be made by the State Government for each employee who
contributes top the scheme.
iii) The Contribution towards contributory Pension Scheme shall be recovered from the salary of
the employees every month as is done now for GPF.
iv) Accountant General will maintain the accounts for the contributory Pension Scheme as in the
case of GPF. Index number sto the employees who join the Contributory Pension Scheme will
be allotted by AG on receipt of applications from the Heads of the Departments/ Heads of
Offices in the prescribed form annexed to this order (Annexure-I) . Index numbers will be in
separate types or serious for (I) Government (ii) Employees of Aided Educational Institutions
and (iii) Other employees.
v) Nomination has to be filed at the time of admission and has to be revised upon marriage of the
subscriber and thereafter once in five years. Necessary entry to the effect of filing the
nomination along with name of nominee(s) should be noted in the Service Register.
vi) Recovery from Pay Bills of the employees should be made only after obtaining Index Number
from the Accountant General for each of the employee.
vii) Schedule of recovery to be attached to the Pay bill showing the Contribution to Pension
Scheme has been prescribed separately for Government employees as in Annexure II and the
employees of the Aided Educational Institutions as in Annexure III. Every Drawing and
Disbursing Officers should prepare this Schedule and enclose along with the pay Bill.
Viii) The amount recovered from the Pay Bill shall be credited to the following new Deposit Head of
Account by the Pay and Accounts Offices / Treasuries / Sub Treasuries in respect of
Government employees.
131
I. Small Savings, Provident Funds etc. © other Accounts-
8011.00 Insurance and Pension Funds -
106 Other Insurance and Pension Funds
AA. Contributory Pension Scheme to TN State Government Employees-
01. Individual Contribution
(D.P.Code 8011.00-106-AA-010 F) (Receipts)
(D.P.Code 8011.00-106-AA-0105) (Outgo)
02.Government Contribution
(D.P.Code 8011.00-106-AA-020 H) (Receipts)
(D.P.Code 8011.00-106-AA-0203) (Outgo)
The amount recovered in respect of employees of Aided Educational Institutions should be

credited to:-
8011.00 Insurance and Pension Funds -

106 Other Insurance and Pension Funds
AB. Contributory Pension Scheme to TN Aided Educational Institutions employees-
01.Individual Contribution
(D.P.Code 8011.00-106-AB-010H) (Receipts)
(D.P.Code 8011.00-106-AB-0103) (Outgo)
02.Government Contribution
(D.P.Code 8011.00-106-AB-020 H) (Receipts)
(D.P.Code 8011.00-106-AB-0201) (Outgo)
(IX) The recovery schedules attached to the pay bills by the drawing and Disbursing Officers shall
be removed and handed over to Accounts Officer, Fund Management, Office of the A.G
(A&E) Chennai-18 in a separate cover by Treasury Officers / Pay and Accounts every month.
(X) The reasons for non recovery from a particular employee in any month should be furnished by
the Drawing and disbursing Officers concerned in the recovery schedule without fail.
(XI) The Government contribution and the employees contribution will be adjusted by the AG every
month and the total o f both contributions has to be transferred to Pension fund Regulatory and
Development Authority for this purpose on monthly basis after obtaining clearance from
Pension fund Regulatory and Development Authority. The Government contribution to the
scheme shall be debited to the following head of account.
2071. Pension and other retirements benefits -

01. Civil -
800. Other Expenditure
AI. Contribution to Contributory Pension Scheme of the TN State Government Employees-
10. Contribution -
01. Contribution to Specific Fund -
132
(DPC -2071-01 800 -AI-1016)
by book adjustment by the Accountant General with reference to the amount contributed by the
employees and initially credited to "(8011.00-106-AA-020H) and (80011.00-106-AB-020J)
(Xii) Heads of the Departments/ Heads of Offices should get the Index numbers from the AG for
all the new employees who have already joined the Government service after 31.3.2003 within
a month from the date of this G.O. As and when new employees join in future, they should be
admitted to this scheme compulsorily by the Heads of the Department/Heads of Offices by
promptly applying for allotment of the Index No. to the AG within a month from the date of
joining of the new employees.
(xiii) Arrears of subscription to the Contributory Pension Scheme from 1.4.2003 will be deducted
from the new employees already joined after 1.4.2003 along with current month subscription
(i.e one Subscription for current month and one additional for subscription arrears).
(xiv) The Index number allotted by the Accountant General for joining the Contributory Pension
Fund Scheme should be entered in the first page of Service Register with necessary
attestation.
Sd/- Development Commissioner &

Principal Secretary toGovernment.
133
ANNEXURE-I
Government Aided Educational

Institution
APPLICATION FOR ADMISSION TO THE TAMILANDU GOVERNMENT

CONTRIBUTORY PENSION SCHEME
(G.O.Ms.no.430 Fin (Pension) Department dt:6.8.2004.
( To be furnished in Duplicate)
CPS
INDEX NUMBER
(to be allotted by A.G.(A&E) TN)
1 Name of the Applicant
2 Sex Male / Female
3 Material Status Married / Un Married
4 Official Designation
5 Office to which attached
6 Service to which the applicant belongs
7 Date of first entry into service
8 Whether appointed in Government / Aided Educational
Institution
9 Scale of Pay
10 Basic Pay
11 Date of Birth
12 Date of Superannuation
13 Whether appointment is regular or under Rule 10 (a) (I) of
the General Rules for the State and Subordinate Service
14 Whether recruited for Pensionable Service * Yes / No
15 Community of the Applicant SC /ST / MBC / O C
(For Statistical Purposes Only)
16 Nomination
(a) Name of the Nominee
(b) Age
Relationship
17 C.P.S. Plan opted **
Plan-I / Plan -II / Plan-III
18 Remarks , if any
Station :
Date : Signature of the Applicant.
CERTIFICATE TO BE FURNISHED BY THE HEAD OF THE OFFICE
Certificate that Thiru/Tmt./Selvi --------------------------------------- is a regular employee

appointed to pensionable service and is eligible to join the Tamilnadu Government Contributory
Pension Scheme.
Station
Date:
134
Signature of the Head of the Office with full address/ Office Seal
135
ANNEXURE-II
CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE)

PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF 200
P.A.O / District Treasury / Sub Treasury : D.D.O :

Treasury / Sub Treasury Code D.D.O Code :
Sub Account No.

Head of Account :
8011 .00 Insurance and Pension Funds -

106. Other Insurance and Pension Funds -
AA Contributory Pension Scheme to Tamil Nadu State
Government Employees-
( D. P. Code 8011.00 -106-AA)
Sl.No. CPS Index Name Plan Basic pay D.A Total Employees Contribution
Number Type * Current Arrears
Rs. Rs. Rs. Rs. Instalment No. Amount
(1) (2) (3) (4) (Rs.)
(5) (6) (7) (8)
* Need not be filled up at present

(Rupees
Certified that the basic pay entered in column 5 of the Statement has been verified with entries in
the Service book and pay Bill.
SIGNATURE OF THE DRAWING OFFICER

WITH DESIGNATION
(Please turn over for instructions)
INSTRUCTIONS:-
1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be
shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail.
2) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two
consecutive months against the employees" name.
3) C.P.S Index Number and name details should be entered in the first page of the Service
Register with necessary attestation.
136
HOW TO FILL UP C.P.S. SCCHEDULE :-
1) Column (2) CPS Index Number should be given correctly

2) Column (3) Initial and Name should be furnished as in the Service Register
3) Column (5) & (6) Basic pay and D.A should be furnished as per the Pay and D.A drawn
in the particular month.
4) Column (8) (i) Employees Contribution has to be deducted from the
Supplementary Bill also (eg) arrears of Pay, Incremental arrears
and D.A Arrears consequent on D.A revision.
(ii) Arrears of subscription when recovered in instalments, the

number should be noted, (eg) 01/14, 02/14 etc.,
ANNEXURE-III
CONTRIBUTORY PENSION SCHEME ( GOVERNMENT SERVICE)

PAY BILL SCHEDULE OF RECOVERY FOR THE MONTH OF 200
P.A.O / District Treasury / Sub Treasury : D.D.O :

Treasury / Sub Treasury Code D.D.O Code :
Sub Account No.

Head of Account :
8011 .00 Insurance and Pension Funds -

106. Other Insurance and Pension Funds -
AB Contributory Pension Scheme to the employees of the
Aided Educational Institutions-
( D. P. Code 8011.00 -106-AB …… )
Sl.No. CPS Index Name Plan Basic pay D.A Total Employees Contribution
Number Type * Current Arrears
Rs. Rs. Rs. Rs. Instalment No. Amount
(1) (2) (3) (4) (Rs.)
(5) (6) (7) (8)
* Need not be filled up at present

(Rupees
137
Certified that the basic pay entered in column 5 of the Statement has been verified with entries in
the Service book and pay Bill.
SIGNATURE OF THE DRAWING OFFICER

WITH DESIGNATION
(Please turn over for instructions)
INSTRUCTIONS:-
1) During Non-drawal of Pay and Allowances for any individual "NIL" particulars should be
shown in Col.5 to Col.8 but Col.1 to Col.3 should be filled up without fail.
4) In case of "Transfer to "or Transfer from "other Office the facts may be mentioned for two
consecutive months against the employees" name.
5) C.P.S Index Number and name details should be entered in the first page of the Service
Register with necessary attestation.
HOW TO FILL UP C.P.S. SCHEDULE :-
1) Column (2) CPS Index Number should be given correctly

2) Column (3) Initial and Name should be furnished as in the Service Register
3) Column (5) & (6) Basic pay and D.A should be furnished as per the Pay and D.A drawn
in the particular month.
4) Column (8) (iii) Employees Contribution has to be deducted from the
Supplementary Bill also (eg) arrears of Pay, Incremental arrears
and D.A Arrears consequent on D.A revision.
(iv) Arrears of subscription when recovered in instalments, the

number should be noted, (eg) 01/14, 02/14 etc.,
138
PERMANENT ADVANCE
3.1. As a general rule money is permitted to be drawn from the Treasury on presenting a proper
voucher proper voucher prepared according to the rules so as to show the precise nature of the
expenditure and no money can be drawn from the Treasury until it is required for immediate
disbursement. But unforeseen expenditure has often to be incurred urgently and it would
sometimes be very inconvenient to postpone such expenditure while fulfilling the formalities
required for drawing money from the Treasury. To enable the Head of the Office to make
disbursement of this kind before drawing the necessary bills, a Government servant is granted a
permanent advance the amount of which should be limited to what is absolutely essential to meet
his ordinary requirements.
Permanent Advance Register-- A permanent Advance Register should be maintained in new

M.T.C 8 form in each office. The register should be checked daily along with the cash Book and
the cash balance as per Permanent Advance Register shall be noted in the Cash Book. The
recoupments made under Permanent Advance shall be noted in red ink in columns (7) (8) (9) and
(10) of the register. The mode o f recoupment and rate of recoupment shall be noted in columns
(5) and (6) of the register against the items of expenditure.
3.2 The Permanent Advance of the Head of the Department is fixed and sanctioned by
Government. The Head of the Department may sanction permanent advance to Government
servants serving under hi. The authorisation of the AG should be obtained for the initial drawal of
the permanent advance, application for initial advance should be accompanied by a statement of
financial forecast of contingent expenditure which has to be met from the permanent advance,
based on the contingent allotment of the office. The AG will scrutinise the first three monthly
statements of expenditure and fix the advance finally having regard to the average monthly
expenditure as reported through the statement. On 15th April every year and whenever there is a
change in the amount of the advance sanctioned or a transfer of charge takes place, the
Government servant who holds the PA should forward an acknowledgment to the AG in the
prescribed form.
4. ECONOMY IN EXPENDITURE
Strict economy has to be observed in expenditure particulary, under non-salary items, namely,
T.A and contingency, etc., The various instructions of the Government issued from the time to
time on observing strict economy have to be scrupulously followed:
All bills drawn on the Treasury should find place in the M.T.C 70 Register. Each entry should
be made then and there side by side, while signing the fair copies of the bills that are sent to the
Treasury. Each item has to be initialled by the Head of the office/Drawing Officers.
5.UNDISBURSED PAY REGISTER
As soon as the amount is encashed, the date o f encashment should be entered and the date of
disbursement and the amount disbursed should also be noted and the date on which such balance is
paid and fully wiped out have also to be duly entered in the Undisbursed Pay Register. There
should be an abstract every day in this register and the total undisbursed amount should be taken to
the main cash book and shown as a balance. This is avery important register to keep a close check
on the progress of disbursement of the bills encashed from the Treasury. This also serves the
purpose of expediting the disbursement of the amounts due to the claimants.
139
Undisbused Pay Register :- If any bill encashed from Treasury/P.A.O has been fully disbursed on
the same day then a NIL entry shall be made in column (5). If it has not been disbursed or
partially disbursed, then the amount remaining undisbursed shallbe noted in column (5). The date
o f its subsequent disbursement shall be entered in column (6) till it is fully disbursed. The Serial
Number of the Undisbursed Pay Register shall be rounded off only after the item has been fully
disbursed. The items encashed and disbursed on the same day need not be entered in columns (9)
(10) and (11) of the Register. The disbursement made in respect of items encashed previously and
pending undisbursed alone need be entered in columns (9) (10) and (11). The Undisbursed Pay
Register shall be closed and checked along with the Cash Book by the Officer checking the cash.
6. CASH BOOK
A cash book should be maintained in every Government office in M.T.C 5 Form to account for all
cash receipts/revene receipts on Government account and their remitteances to the Treasures. The
revenue receipts/sale proceeds and any other amount received in the office on Government
account should be entered in the register. The remittances of the above amount in the Treasuries
should be entered in the disbursement side. The Cash book should be checked by the Head of
office daily and he should ensure the prompt remittances of the amounts collected in the
Treasuries.
The Cash book should be checked by the Head of office daily with the Undisbursed a Pay
Register and Permanent Advance Register.
After closing the cash balance in the Cash book an abstract should be struck beneath it daily in the
following form:-
Cash Balance as per Cash Book :

Cash Balance as per Undisbursed Pay Register :
Cash Balance as per Permanent Advance Register :
*(By cash, by cheques, by demand drafts or by Nank balance etc., to be recorded in words by the
officer who is checking the cash balance, in his own hand.)
M.T.C-5
Cash book of the office of …………………………
Date of Particulars Amount Date of Particulars Amount Remarks

receipt disposal or
remittance
to treasury
(1) (2) (3) (4) (5) (6) (7)
140
7. SUBSIDIARY CASH BOOK
A. Subsidiary cash book should be maintained in every Government office in M.T.C 5 Form to
account for the non-Government transactions (Viz) the recoveries made from the salaries of the
staff members towards Co-operative Society Loans, C.T.D., L.I.C Bank Loan recoveries, etc. The
recovries made from the salaries should be entered as receipts in the subsidiary cash book and their
remittance in respective institutions as disbursement. The officers should see that the remittaances
are made without any undue delay.
8. AUDIT OBJECTIONS.
8.1 Every Government servant who draws bills for the pay and allowances or contingent charges is
primarily responsible for the correctness of the amount for which each bill is drawn. If any
amount is drawn in excess of what is due the drawing officer will be required to make good the
excess amount so drawn. If the excess amount cannot, for any reason be recovered from the
Drawing Officer, the government servant, if any who countersigned the bill will be liable to
make good any loss arising from culpable negligence on his part and the Treasury Officer who
passed it will be similarly liable to make good any loss arising from culpable negligence on his
part.
8.2 The Accountant-General is responsible for the auditing of all expenditure charged against the
Government. If any item of expenditure is found to be irregular or in excess of what is due, he
proceeds to remove the irregularity or recover the excess amount paid through the Treasury
Officer. He also issues a warning slip to the Drawing Officer concerned at the same time.
8.3 Any sum, due to Government from a Government servant may be recovered from the Death
cum Retirement Gratuity due, to such Government servant without obtaining the consent of
either the Government servant concerned or the member of the family of the deceased
Government servant concerned.
8.4 Every Government servant should give proper attention to all objections and orders received
from the Accountant General without any avoidable delay.
8.5 An Administrative Authority should not ordinarily consider any representation or protest
against the recovery ordered by the Accountant General unless the representation or protest is
received within three months from the date when the Government servant making the
representation received the first intimation of the order. (Articles 56 to 60 of TN Financial
code)
141
8.6 A register of Audit Objections shall be maintained in every office in the following form:-
(Prescribed in G.O.Ms.No.773 Finance dated 30/07/1970)
Sl.No. Sub-Para Abstract Date of Date of Para- Item Pages in Date of Initials
-graphs of receipt instimation graph and which issue of of Head
objections of replies of numbers Sub- found reply to of Office
from the admission Items. (C, F A.G or a
Subordin of Page responsi
ate objection. Numbers ble
officers. office
under
him
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
8.7 This register should be checked by the Head of the office every month and the remarks left in
a Running Note file . The Head of the Office should scrutinise the Audit Objection files once
in a month and issue suitable instructions to the office for their final disposal
8.8 There should be an index to every audit objection file in the following form to check at a
glance the pending objections and the reasons why they are pending.
INDEX TO BE KEPT IN EACH AUDIT REPORT FILE
1. Senial number
2. Paragraph number
3. Gist o f the Objections
4. Date of Final Reply
5. Date of admission (Reference to Page number of the file to be given)
6. Remarks
8.9 With a view to improve and enhance the quality of this Short Course, Personnel and
Administrative Reforms (Inspection) Department, recently informed the Accountant General
about running of such courses and requested that a list of defects noticed commonly during
audit of Government Offices and a list of defects noticed in particular departments may be
furnished, together with Code Rules, Articles, tobe referred to, the Accountant General
obliged with this information promptly. It is attached hereto as Annexures B and C.
142
UN-RECONCILED EXPENDITURE STATEMENT
1. All the Subordinate Officers should send the un-reconciled

expenditure statement directly to the Directorate to enable to
submit the report to Government by this office.
2. The un-reconciled expenditure statement should reach this office
either by post or by Fax/E-mail before 2nd of every succeeding
month. This should be adhered is to strictly.
RECONCILED EXPENDITURE STATEMENT
1. All the Subordinate Officers should send the Reconciliation

Expenditure Statement in format already communicated by this
office.
2. While submitting the reconciled expenditure report, the detailed
sub head should be in the form of order as allotted to them in the
budget allocation order.
3. The Reconciliation expenditure statement should reach this office
on or before 25th of every succeeding month.
RECONCILIATION OF REVENUE RECEIPTS
1. All the Officers who are submitting their expenditure report

District Reconciliation Officer should also submit their revenue
receipt report.
2. The District Reconciliation Officer should also reconcile the
revenue receipts and the report should accompany the reconciled
expenditure report.
3. If there are no receipts a 'nil' report should be invariably be
submitted.
REPLIES TO THE DISCREPANCIES
1. All the District Reconciliation Officers should be aware that reply

for all the discrepancies should reach this office within 15 days
from the date of receipt of the discrepancies memo from this
office.
2. If they do not send their replies to the discrepancies within the
time limit, the concerned District Reconciliation Officer will be
143
held responsible for the discrepancies and they will be made
answerable to the Public Accounts Committee later on.
144
SALIENT FEATURES OF BUDGET
Budget of a state is Annual Financial Statement of a particular financial year
i.e.From April to Next year March. The Annual Financial Statement prepared by
Finance Minister wrapped in a glossy leather bag was termed as “Budget” does not
have any textual meaning. Thus the name Budget came into existence in the Govt
account books in colonial period.
There are three stages in the Preparation of Budget.
1. Revised Estimate of the current year and the Budget Estimate of the next year have
to be estimated simultaneously during August-September. These estimates should be
based upon Number Statement in respect of Pay and other Allowances of the
employees under the control of each Drawing and Disbursing Officers and Non Salary
items, they should be estimated and asked for based upon actual requirement.
2. Final Modified Appropriation : This has to be prepared based on the trend of

expenditure, new sanctions and anticipated expenditure during the fourth quarter of the
financial year. The same should be sent to the Directorate in January-
February of the next year.
3. Final Surrender : Final Surrender of balance provision available at the end of the
financial year, have to be prepared and sent to this Directorate on or before 15th of
March of the next year.
NUMBER STATEMENT
The Govt staff under regular pay either permanent or temporary should be
numbered in a classified head of account, depend upon the nature of
scheme,programme,department and the objective for which the pay of a staff booked
under revenue expenditure.
Estimates for retiring persons in the next year and subsequent two years are also
to be assessed by the estimating officers, otherwise the entire revenue expenditure on
pension could not be assessed and it will result chaos and confusion in presenting the
budget by the Govt.
Revenue Budget
Revenue Budget consists of the revenue receipts of Govt (tax revenue and other revenues) and
the expenditure met from these revenues. Tax revenues and non tax revenue comprise proceeds of
taxes and other duties levied by the Union/State. Provision made under Revenue expenditure is for the
normal running of Govt departments.
145
Capital Budget
Capital Budget consists of capital receipts and payments including loan receipts and payments.
The main items of capital receipts are loans raised by the Govt from Public, and financial
institutions within and outside India which are called market loans, borrowings by Govt from the
Reserve Bank of India and others.
Estimates of Budget
Budget Estimate for the next year should be prepared in the current year along
with the preparation of Revised Estimate for the particular year.
REVISED ESTIMATE
As per Budget norms Revised Estimate calculated based on the 4 months reconciled expenditure
(i.e.from First April to 31 st July) and anticipated expenditure for the remaining months calculated
based on the in position staff with the basic pay and increment shown in the year and the current year
percentage of Dearness Allowances and related normal increase other allowances. The estimate includes
Salary and Non Salary items.
BUDGET ESTIMATE
Budget Estimate prepared for the next year should be calculated based upon Number Statement
of a unit for the Detailed/Sub Detailed head of account viz.,Pay, D.A. and other allowances paid to Govt
Servant for the 12 months expenditure. Budget Estimate required for the expenditure should be
tallied with the Number Statement. The estimate includes Salary and Non Salary items also.
REVENUE RECEIPTS
Without revenue no Govt can run, therefore it is very essential to mobilize the
resources to run a Govt and it is also very essential that a Govt Departments with high
voltage of revenue expenditure needs resources to meet the expenditure thro levy of
taxes and for a service department like Medical and Public Health which cannot levy a
tax on the public, it should mobilize resources thro Non Tax revenue. Revenue
Receipts should also be estimated for the next year as well as the revised estimate for
146
the current year in as much as the over and above the current year budget allocation can
be sought for to meet the revenue expenditure.
The monthly accounts of the State are compiled and consolidated from the accounts
submitted by the District Treasuries, Public Works & Forest Divison etc., to the
Accountant General (Accounts & Entitlement)
The Government Accounts are kept in three parts
Part I Consolidated Fund

Part II Contigency Fund
Part III Public Account
Main division of Consolidated Fund:
Revenue Division (Revenue Account) deals with the proceeds of taxation and other
receipt classed as revenue and the expenditure met therefrom, the net result of which
represent the reserve surplus or deficit for the year.
Capital division, the section “Receipt Heads (Capital Account)” deal with the receipt of
Capital nature which cannot be applied as set off to capital expenditure. The section
“Expenditure Heads (Capital Account) deals with expenditure met usually from
borrowed funds with the object of increasing concrete assets of a materials and
permanent character. It also includes receipt of Capital nature intended to be applied
as a set off to capital expenditure
The section “Public Debt, loan and Advances, etc. comprises loan raised and their
repayments by Government such as “ Internal Debt, Loans and Advances made (and
their recoveries) by Government.
Contingency Fund of the State is designed to meet contingencies. The corpus of this
fund is Rs.150/- Crore.
Appropriation Accounts:
Appropriation Accounts brings out the expenditure of the State Government against
amounts voted and charged by the State Legislature.
Reconciliation of Accounts:
Accuracy and reliability of account depend among other things, on timely

reconciliation of the departmental figures with the accounts figures.
147
Before annual accounts are finalized, the Head of Department reconcile the
departmental accounts figures with those booked in accounts compiled by the
Accountant General. The reconciliation of accounts figures is to be done
monthly.
The Budget is an equally useful instrument for the executive for ensuring economy and
orderliness in Public Administration.
Part I Continuance of the existing activities

Part II Introduction of new Schemes.
Accountant General is watches all the payment ordered by or on the authority of the
Government and ensures that the expenditure as voted by the Legislative under each
demand is not exceeded. Treasury Officers working under his guidance sit in all
Government treasuries and compile the accounts of the Government.
Accountant General sends a report analyzing the financial transaction for the year. In
this report, he draws attention to any serious financial irregulaties committed by the
Executive as the report examined by a Committee of the Legislature called Public
Accounts Committee presided over by the Leader of Opposition.
The committee is assisted in its deliberation by Accountant General. It considers the

explanation offered by the Executive for the objection pointed out in the report. The
recommendation of this committee are placed before the legislature every year.
The receipts and disbursements of Government are organized in to different groups of

major heads of accounts such as General Service, Social Services and Economic
Services.
Further classification of head of account where digit number used to denote the nature
of receipt and expenditure.
Four digit number used for an major head for receipt and expenditure to identify the
services. Below a major head we may have sub major head giving a sub-group of
programmes. Minor head beneath each major head or sub major head indicate the
individual programme. The group head below the minor head gives the grouping of
the various schemes under Non Plan and State Plan. The sub-heads under each
group head reflect the individual scheme. The details of expenditure in respect of
each scheme are depicted in the form of standard objects of expenditure like “Salaries”
“Travel Expenses”.
To understand easily the concept of head is like
Major Head Name of the State

Minor Head Name of the town
Group Head Postal Zone
Sub Head Name of the Street
Or Road
Detailed Head House Number
148
For Example: Expenditure
Major Head 2210 Medical & Public Health
2211 Family Welfare
2215 Water Supply and
Sanitation
2235 Social Security and
Welfare
Sub Major Head 01 Urban Health Services
03 Rural Health Services
06 Public Health
Minor Head 109 School Health Scheme

101 Health Sub Centres
103 Primary Health Centres
Sub Heads:
2210-01-109 AA School Medical Inspection
2210-03-103 BI Primary Health Centres
2210-06-101 JZ Malaria Control Programme
2211-00-101 SC Sub Centres
Detailed Head: 01 Salaries

02 Wages
03 Dearness Allowances
04 Travel Expenses
05 Office Expenses
Items of expenditure that are non-developmental in nature viz., Stationery and Printing, Jails, Police,
Treasury and Accounts, etc., are classified under Non Plan Expenditure and other development heads
are classified under Plan Expenditure.
149
Under Article 202 of the Constitution of India, a statement of the estimated receipts of
expenditure of the State for each financial year has to be laid before the legislature. This statement is
known as Annual Financial Statement or Budget.
The “BUDGET” as defined in the Tamil Nadu Budget Manual is a predetermined plan, a
financial and / or quantitative statement prepared prior to a defined period of time of the policy to be
pursued during that period time for the purpose of attaining a given objective. Thus Budget is the
estimation for getting funds in different stages based on the actual need for implementation of the
schemes to run an office and to incur expenditure within allotment received. The difference between
the estimation and actual expenditure is for constant review.
The Budget Estimate referred to above will have to be prepared taking into account the Part –I
estimates and Part –II estimates. Part – I estimates will take cognizse of expenditure by virtue of
existing laws, rules or orders (that is) on going schemes and expenditure continued to be incurred like
the previous years.(Standing Sanctions) Whereas Part-II Estimates are “New Schemes” or “New
Expenditure” otherwise than in accordance of authorized codes, manual, rules or orders.
Schemes without State budget support no expenditure can be met. Whether the schemes run by
State or Sponsored Schemes by Central Govt or with the aid from foreign countries agencies
viz.,WHO,World Bank Aided Programmes. All the funds thro various sources have to
incorporated in the State Budget, no expenditure can be met.
In normal course Budgetory support is given in the Annual State Budget for various
departments,sectors and other offices. Expenditure of the said schemes using the Budget Provision
necessary bill has to presented to Treasury and Account Department where the bills were audited and
passed for the expenditure. “Treasury and Account”Department is said to be the controlling of entire
budgetary system. This is done on pre-audit basis. Post audit done by stuatatory executive
department like Comptroller of Audit General of India
Control of Expenditure through Reconciliation with Treasury Figures
Control of expenditure statement prepared for reconciling the departmental figures with those
prepared by the Treasury consisting the drawals of Govt money by the Drawing Officer.
150
1.Based on the entries in MTC 70 all the bills cashed during the month be posted first chronologically
indicating the nature expenditure.
2.The pay bill register, contingency bill register etc., be verified and each drawal be classified under
relevant sub detailed head.
3.Collect the MTC 100 from the Treasury for all the bills passed during the month.
4.Record voucher Number furnished therein against the drawals already posted in the control of
expenditure.
5.Reconcile the departmental figures so prepared with Accounts prepared by the Treasury for different
Major,Minor, Sub and Sub detailed head for the correctness of amount drawn and the heads classified.
6.The reconciliation work should be done on the prescribed date in consultation within Treasury when
the accounts would ready. Delay in reconciliation would defeat the purpose of reconciliation.
7.If any discrepancy between the departmental figures and Treasury figures is noticed, in regard to
amount as well as head of account, the correctness may be reconciled by referring to the MTC 100
available with the D.O. and list of payments available with the Treasury.
8.If any difference is found in the departmental figures the position may be corrected and on the other
hand if the posting by the Treasury is found to be requiring revision, the same may be enlightened to
the Treasury.
9.If any of the defect could not detected and rectified before completion of compilation process by the
Treasury due to belated reconciliation, an Alteration Memorandum should be proposed in the
prescribed format giving details of voucher number, amount, the correct head of account to which the
expenditure actually relates and the head of account in which the expenditure has been classified by the
Treasury. A copy of such Alteration Memorandum proposal should accompany the control of
expenditure statement submitted to the Directorate in the format given in Annexure V. A certificate in
the control of expenditure register be obtained from the Treasury for each head of account.
10.Where there are more than one drawing Officer in the District, the Controlling Officer nominated as
District Reconciliation Offficer for reconciliation should collect departmental figures in duplicate.
After reconciliation is over a copy of the statement furnishing the voucher number therein has to be
retuned to the D.O. and furnishing a copy of the proposed if any, for his officer record.
151
11.The control of expenditure for each month for all heads of accounts should be sent to the
Directorate before 25th of the succeeding month incorporating a certificate that the departmental figures
have been verified with Treasury figures and found correct. The figures may be furnished through net
of this directorate and e-mailed to:dphbudget@yahoo.com.
12.The control of expenditure statement so received by the Directorate will be compared with the
accounts prepared by the Accountant General based on the accounts received by him from the
Treasuries. There should not be any variation between the figures compiled by the Directorate based
on the statements received from the Controlling Officers to that of accounts prepared by the
Accountant General based on the accounts received from the Treasury, since these two documents once
basically got reconciled at District level. But in practice it is found that there were huge variations.
Such variation would only indicate that reconciliation is not done properly at district level.
13.Where any defects noticed is pointed out to the controlling officer, immediate action be taken at
once to again check up the correctness and send report about the actual position.
14.There may be a occasion, where a particular major,minor, sub, sub-detailed head etc. which are not
normally operated by the controlling officer, may be finding place in the Treasury account due to the
drawal by other Drawing officers due to transfer of personal. Therefore the entire expenditure shown
under the sub account should be reconciled.
152
Revision of norms for Infrastructure Maintenance of National Family Welfare Programme
Source: 1. Annexure to the Office Order No.G.23014/1/97-FWB Dated 21.6.2001.
2. Tamil Nadu G.O. 312 Health & Family Welfare Deptt, dated 21.5.2001.
1.Sub Centres
Expenditure per annum for

Sub Centres (In Rupees)
Item
Existing Revised
Norms Norms
Rent 1000 3000
Contingency 600 2000

Voluntary Worker
600 1200
(Ayah)Remuneration*
• Remuneration should be booked under 33 02 Remuneration under the existing sub head of Sub
Centres, viz.,
• 2211-00-101 SC Sub Centres

• 2211-00-793 SA Sub Centres in Adi-Dravidar Colonies.
• 2211-00-796 SA Sub Centres in Tribal Areas.
Salary for all contract appointments i.e. contract Medical Consultant, Pharmacist, Lab. Technician,
Hospital Worker should be drawn under 3304 Contract Payment under the head of account 2210-03-
103 JM PHCs.
153
INDEX
G.O./Govt.letter Subject Page

Sl.No.
Ref. No. No.
PH-Provincialised Health Supervisors Counting of Servie
1. G.O.Ms.No.44 Health rendered in Panchayat Union for advanement to
dt: 13.01.1993 SG/Spl.G-I absorbed category of MPHS-Orders issued. 1
TNPH-Subordinate Services – awarding of SG/Spl.G to
G.O.Ms.No.123 - HS absorbed from the category of Panchayat Union
Health Health Assistants through TNPSC on par with the
dt:20.03.1998 absorbed Panchayat Union Health Assistants-Orders 3
2.
Issued.
Fixation of Pay- Fixation of pay on promotion to higher
post carrying lower scale of pay than that of the SG scale
3.
G.O.Ms.No.590 Health of pay of the lower post Mode of fixation of pay
dt: 01.08.1992 Recommendation of the Committee – Orders Issued. 5
Estt – TN- PH Subordinate Service – Awarding of SG
/Spl Grade to Health Supervisors absorbed from the
category of Health Assistants worked under
Mnicipalities/Town Panchayat and Government side
G.O.Ms.No.213 Health through TNPSC on par with absorbed Panchayat union 7
4 dt: 30.06.2000 Health Assistants – Orders Issued.
Government,Letter Fixation of pay – Special Grade Multipurpose Health
5 No.26846/PC/94-1 Assistant on promotion as Multipurpose Health
dt: 20.06.1994 Supervisor – Fixation – Reg. 9
154
Selection Grade/Special Grade –Government servants
Government,Letter promoted to higher post on lesser pay scale –
6.
No.104282/PC-1/86-3 Recommendation of Third Pay Commission – Orders –
dt: 18.12.1986 Further Clarification –Issued. 11
Public Services – Advancement to Selection Grade/
Government,Letter Special Grade Counting the services rendered in lower
No.168/98/P&AR post to award S.Grade in the next higher post –
7 dt: 28.09.1999 Clarifications-Issued. 14
R.No.72375/MP2/2002/S1dt: Establishment-Awarding of selection grade in the post of
8
27.11.2003 Block Health Supervisor – certain instructions – Issued 16
Government,Letter
9 No.6926/PC/99-1 Sector Health Nurse- Special Grade Scale of pay –
dt: 05.03.1999 Clarification Issued – Reg. 17
Public Health – National Malaria Eradication Programme
– Mazdoors and laboratory boys etc. bringing into time
10
R.No.219190/VC.I/ scale of pay – retrospective effect from 1.7.66 –
97/C3dt:16.07.98 Modification orders –Issued 18
G.O.Ms.No.593 -H PH & PM-Multipurpose Health Worker Scheme-
11 dt: 11.091.1995 Reorganisation of male component – Orders Issued. 20
One Man Commission – recommendations of the One
R.No.3914/ Health Man Commission-Grant of one Bonus increment to
dt: 08.12.98 employees stagnation in a post beyond 30 years – Orders 23
12
issued.
Public Health – Grant of one Bonus Increment to
13 R.No.88041/MP1/2001/ employees stagnating in a post beyond 30 year – Certain
S1dt: 10.09.2001 instructions –Issued –Reg. 24
Tamil Nadu Medical Services-Sanction of increment –
14 R.No.56599/PHCsV/A2/97 Advance Increment to the Medical Officers of PHCs –
dt:06.07.99 certain instructions and guidelines issued- 25
Circular No.3833 S/96- Telepone-Ceiling on free calls prescribed to the
1Public (Telephones-I) residential telephones of Government officers – certain
15
Department.dt: 30.01.1996 clarification-Issued. 26
Amendment to TN FC Vol.II – Revised ceiling of free
16 Government.lr.65830/ calls charges to offices of State Government – Orders 29
Salaries dt: 17.07.2001 Issued.
Temporary Advance – Drawal of advance under Article
99 of TNFC Vo.I by the drawing officers – Not adjusted –
17
Government.lr.39488/Salarie certain effective measures to arrest the long pending cases
s.II/88-15 dt:30.05.1991 – Reg. 32
G.O.Ms.No.259 Health Estt-Public Health –PHCs-ANMs-HRA Applicability-
18
dt: 08.02.67 Clarification issued- 34
G.O.Ms.No.2609 Edu. & PH Establishment –Medical Department – Maternity
19 Dept Assistants-Not Provided with rent free quarters payment
dt: 14.11.1963 of house rent allowance- Orders issued. 35
Establishment –Medical Department – Maternity
20 Govt.MemoNo.67090/NII/72 Assistants-Not Provided with rent free quarters payment
-48, Health dt:11.10.1974 of house rent allowance- Orders issued. 35
D.Dis.No.150483/P&D Establishment –Primary Health Centre-ANM-and
21 IV/A2/72 dt:29.8.72 Maternit Assistants-working in PHCs – Free Electricity
155
Supply and rent free quarters – Eligibility – Reg 36
G.O.Ms.No.45 ANM –Sanction of allowances-appointment in the place
dt:9.1.64 of Maternity Assistants-certain proposals of the Director
22
of Medical Services- Orders issued. 36
G.O.Ms.No.1629Health PHCs-Maternity Assistants in PHCs- Free supply of
23
dt:21.06.1962 electric energy - orders passed 38
Fundamental Rules – Eligibility of ration allowance
during leave period to Nursing Personal working in
24 D.Dis.No.54756/PHC- Government medical Institutions – Amendment to FR- 39
8/A1/97 dt; 3.6.97 issued.
Fundamental Rules – Eligibility of ration allowance
G.O.Ms.No.70 during leave period to Nursing Personnel working in
25 P&AR(F.R.IV) Dept. Government Medical Institutions – Amendment to
dt:10.03.1997 Fundamental Rules – Issued 39
Public Health and Preventive Medicine – Condemnation
R.No.37920/VC2/S4/95 of unserviceable Article – Proposals – Disposed in Public
26 dt: 21.7.1995 auction – Instructions – Issued 40
Stores – Primary Health Centres – Disposal of Un-

serviceable and condemned articles accomulated in
G.O.Ms.No.291Health Primary Health Centres Delegation of powers to Deputy
27 dt:113.06.1997 Director of Health Servics – Orders Issued. 44
Travelling Allowance - Daily Allowance - Admissibility
G.O.Ms.No.748Finance of Daily Allowance during Tour/Training -Revised
28 dt:22.09.1992 Orders-Issued 46
Govt. Lr.No.44312/All/93-1
29 dt:19.5.1993 LTC-Availing of LTC at the verge of retirement - Reg. 48
Govt. Lr.No.64258/All-1/82- TA- Sanction of TA to Government servants to attend
30 1 dt:03.05.1984 work relating to Bank and Treasury Orders – Issued. 49
R.No.65571/IMM-I/92-S2 PH & PM- BCG Team leaders & Technicians – Brought
dt;21.02.1994 under the category of Health Supervisor payment of Spl.
31 Pay & FTA certain clarifications –Reg. 50
G.O.Ms.No.1293Finance
32 dt:11.12.1990 Amendent Issued to Appendix XI to the FTA Rules. 51
Allowances-FTA-Multipurpose Health Supervisors
R.No.30194/MPII/S2/89 working under Universal Immunisation programme in
33 dt:7.3.91 Municipal areas – Reg. 52
PH & PM- water Analysis Laboratory, Guindy and
Coimbatore – Purchase of scientific Stores, Chemicals
G.O.Ms.No.398 Health and Equipments – Enhancement of financial powers of
34 dt:20.08.1997 chief water Analyst – Orders – Issued. 53
G.O.Ms.No.29 Health Stores Equipment, Medicines, etc. Puchase - Delegation

35
dt:25.1.1984 of powers of Heads of Departments - Orders Issued. 54
Equipment – Cold Chain – servicing and repairs
Delegation of powers to DD Of Public Health –
G.O.Ms.No.640 Health Regional Assistant Director of PH and PM and
156
36 dt:24.3.1988 DHOs – Orders Issued. 58
G..Lr No...60665/TR.III/ TN Leave Rules – EL – counting of EL on Government
95-1 dt:2.11.95 P& AR (FR- of India’s pattern Advance crediting of EL twice a year
III)Communicated orders issued – Clarification –issued.
R.No.175968/E4/95/S1
37 dt:23.11.95 of DPH 59
Estt- PH Department – Assistant posted as U.G.
Superintendent – Posted in the Office of the Deputy
R.No.161414-E4/92-S1 Director of Health Services – Certain further
38 dt:24.5.1994 instruction issued. 61
Office Assistants 4576 to 4675 and in 561 other O.As
filed by the His to give retrospective promotion from
R.No.39854/MPI/S1/2002 20.1.89/22.3.89 on par with their juniors (citing cholera
39 dt:2/5/2003 workers) – instructions-issued – violation – action taken 62
Stores-Transfer from Deputy Director of Health Services
O.O.No.5/E4/2005/S4 Office to PHCs and PHCs to HSCs - Procedure followed
dt:4.2.2005 – Instruction – Issued. 63
40
Funds received from the Dte.,/Government being kept

R.No.045210/APV/2005/S5 unspent by Deputy Director of Health Services and other
dt:12.4.2005 unit officers – Instructions for refund either to the 64
41 Directorate or to Government – Regarding.
R.No.17809/APV/S2/2005 Audit-Audit on the accounts of the PPi Scheme -
42 dt:21.04.2005 Instruction Issued - Reg. 65
R.No.14646/E4/S2/01 Estt-TN Ministerial Service- duties and Responsibilities
43 dt: 9.12.01 of the Ministerial Staff working in PHCS Orders Issued. 67
44. Govt.Lr.No.47650/AB/93-2 Job functions and Mode filling up of the post consequent
Health dt:2.11.1993 on the upgradation of Ministerial Staff in the Dept of PH
& PM 68
45 G.O.Ms.No.619 H& FW Delegation of powers - Delegation of Financial Powers to
Dept., dt: 20.11.98 the officers of the Directorate of PH & PM-Orders Issued 69
46 Govt.Lr.No.65830/Salaries/9 Amendment to TNFC vol.II - Revised ceiling of free calls
9-15 dt:17.7.01 charges to officers of State Government - Issued. 72
47 G.O. Ms.No.104 Health Estt-DPH &PM - Avoidance of delay in administration -
&FW(L2) Dept,dt:21.5.03 Delegatiion of powers to DDHS- Orders Issued. 78
48 Govt.Lr.No.26821/L2/03 Amendment G.O.Ms.No.104 Health dt:21.5.03.
H&FW Dept dt:4.7.03 80
49 Govt.Lr.No.59475/Ab-I/95-3 Esblishment -Public Health Ministerial Service -
dt:28/11/95 Awarding of SG in the post of Asst. on par with their
junior clarification.Issued. 81
50 Govt.Lr.No.59597/Ab-I/96-8 Esblishment -Public Health Ministerial Service -
dt:09/12/97 Awarding of SG in the post of Asst. on par with their
junior clarification.Issued. 82
Govt.Lr.No.24867/A/PC/93 Tamilnadu Revised Scales of Pay Rules 1989 Junior
51 dt: 08.11.1993 getting more pay than senior due to promotion of junior
Assistant moving on to the Special Grade in the lower
post - Rectifiscation of anomaly clarification issued. 84
157
Govt.Lr.No.2299/PC/99-1 TN Revised Scales of pay Rules, 1998- 5% personal pay
Fin /PC/99-1 dt: 11.02.1999 granted to certain categories with effect from 1.9.98 -
52 Anomaly of junior getting more pay than senior -
clarification- Reg. 87
R.No.23138/PHC-4/A2/2005 PH-Stores -Purchase of Articles-Write off -
53 dt; 18.2.2005 Condemnation of Articles - Instructions Issued -Reg. 88
54 Govt.Lr.No.10058/B2/97-2 Tamil Nadu Medical Service- Clarification regarding
Health dt:18.03.1997. drawal of Rural Allowance in addition to HRA-Reg. 93
55 Govt.Lr.No.53963/FR.III/09- Leave - Fundamental Rules and TN leave Rules -
9 dt:08.05.2003 Permission to rejoin duty after unauthorised absence / on
leave exceeding permissible limit- Instruction Issued. 94
56 Govt.Lr.No.24867-A/PC/93 Tamil Nadu Revised Scales of Pay Rules 1939 - Junior
dt:8.11.93 getting more pay than senior due to promotion of Junior
after moving on to the special Grade in the lower post -
Rectification of anomaly - Clarification – issued 96
57 Govt.Order No.900 Fin Audit objections pending against the deceased

(Pension) Dept., dt:4.12.95 Government servant -Clarification Issued -Reg. 98
58 Govt.Lr.No.53575/PC/2004-1 Pay revision arrears Mode of Payment of 60% arrears
dt:8.9.04 of pay and allowances w.e.f 1.1.96 in respect of those
who retired from 1.1.96 to 31..3.98 Instructions issued.
100
Govt.Lr.No.53575/PC/2004-1 Pension and other retirement benefits-Arrears of
59 dt:8.9.04 encashment of leave at the time of retirement -
Instructions Issued -Reg. 102
Govt.Lr.No.56827/Pension/03-8 Pension -Commutation of Pension Table - Revised
60 dt:24.8.04 Orders Amendment Issued. 103
61 Govt.Lr.No.57540/2004-1( Pay Pension and other Retirement Benefits - Mode of
Cell) Dept dt:24.9.04. Payment of 60% arrears of pay and allowances w.e.f
1.1.96 in respect of those who retired from 1.1.96 to
31..3.2004 Instructions issued. 104
G.O. Ms.No.126 Health &FW PH-PHC-58 PHCs upgraded as 30 bedded PHCs -
62 Dept,dt:12.06.2003. Addl. Staff Sanctioned - Orders Issued. 107
G.O. Ms.No108 Health &FW Tamil Nadu Medical Service - Rural Allowance
63 Dept,dt:12.06.2002. sanctioned to Medical Officers workinng in Primary
Health Centres/ Additional Primary Health Centres -
Change of name as "Primary Health Centre
Allowance"-Orders -Issued. 109
Govt.Lr.No.85023/PC/01-2 TN Revised Scales of pay Rules, 1998- Pay fixation
64 dt:10.12.2001 statement in the revised scales of pay in the
Government departments and offices in the State
Auditing of - Instructions. 110
65 G.O. Ms.No.306 Health &FW Public Health - Awarding Selection Grade in the post
Dept,dt:16.09.2003. of Health Inspector Grade-I by counting the period of
158
service rendered in the post of Selection Grade Basic
Health Workers -Orders isued. 111
G.O. Ms.No.562 FinancePC One Man Commission - Recommendations of the One
66 Dept,dt:28.09.1998 man Commission - Grant of one Bonus increment to
employees stagnating in a post beyond 30 years-Orders
- Issued. 112
67 G.O.Ms.No.210/P&AR(Per.S) Public Services - Advancement to Selection Grade
Dept dt:11.03.1987 /Special Grade in various services - Recommendation
of the One Man Committee Accepted - Orders - Issued. 113
68 G.O.Ms.No.19 Health IM&H Establishment - Public Health - Re-organisation of

&FW dt:25.04.1991 Public Health Department at District Level - Financial
powers to the Deputy Directors of Public Health and
Preventive Medicine (Health Services) Orders Issued. 114
69 Govt.Lr.No.24270-Salaries Amendment No.22/83 to TNFC Vol.II-Rule 7 (a) of
11/82-13 dt:20.8.83 Fin.Dept., Appendix 8 116
70 R.No.10709/PHC.IV/A1/91 of Financial Powers delegated by the Government to the
DM & RHS Medical officers (Rural Health Care) Deputy Director
of Health Services and Joint Director of Health
Services in Various ..
117
71 G.O.Ms.No.(2D) No.51 Health Drugs and Medicines - Purchase of preference for the
dt:12.07.1999 products of Public Sector Undertakings - Orders Issued 119
G.O.Ms.No.477 Stationery- Local Purchase of stationery articles -
72 Finance(Salaries)Department Heads of departments enhancement of monetary limit-
Orders Issued. 120
73 G.O.Ms.No.504 Finance Tamil Nadu Government Employees'Special Provident
(Pension) Dept., dt:02.11.2000 Fund - cum - Gratuity Scheme, 2000 -Introduction of
new Retirement Benefit Scheme - Orders Issued.
122
Govt.Lr.No.75910/Pension/00-2 TN Govt.Employees Spl.Provident Fund cum-
74 dt:2.11.2000 Gratuity Scheme 2000-Introduction of new Retirement
Benefit Scheme -Orders issued -Payment of amount at
the time of superannuation -Table of
Repayment communicated and time for exercising
option-granted 128
75 G.O.Ms.No.430 Pension-Contributory Pension Scheme-Introduced w.e.f 1.4.03
Finance(Pension)dt:6/8/04 Further Orders -issued. 131
76 Permanent Advance Register
159
77 Economy in Expenditure
78 Undisbursed pay Register 139
79 Cash Book 140
80 Subsidiary Cash Book
81 Audit Objections 141
82 Un Reconciled Expenditure Statement
Reconciled Expenditure Statement 143
Reconciliation of Revenue Receipts
83 Silent Features of Budget
Number Statement 145
Revenue Budget
84 Capital Budget
Estimates of Budget 146
Revised Estimate
Budget Estimate
Revenue Receipts
Main Division of Consolidated Fund

85 Appropriation of Accounts 147
Reconciliation of Accounts
86 Control of Expenditure through Reconciliation with Treasury Figures 150
87 Revision of Norms for Infrastructure Maintenance of National Family Welfare Programme. 153
160

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GOVERNMENT OF TAMIL NADU

Establishment – Public Health Provincialised Health Supervisors Counting of service

G.O.Ms.No.44 Dated: 13.01.1993

i) G.O.Ms.No.1936 Health dated : 29.09.82

2. The entire Multipurpose Health Workers Scheme consists of the following

a) Basic Health Workers

a) Auxiliary Nurse Midwives and Maternity Assistants working under Government

Establishment – Tamil Nadu Public Health Subordinate Services- Awarding of selection

G.O.Ms.No.123 Dated: 20.03.1998

1. G.O.Ms.No.44 Health dated 13.01.1993

(By Order of the Governor)

The Director of Public Health and Preventive Medicine, Chennai-6.

Official Committee – Fixation of Pay – Fixation of pay on promotion to a higher post

G.O.Ms.No.590 Dated 1st August 1992

1. G.O.Ms.No.666, Finance (PC) Department dated 27.6.89

3. The Government have examined the above recommendation of the Committee

4. An illustration is given in the Annexure to those orders.

6. Necessary amendments to Fundamental Rules will be issued separately.

(By order of the Governor)

An Assistant Professor of Radiological Physics holding the Special Grade post on

Establishment – Tamil Nadu Pubic Health Subordinate Service – Awarding of Selection

G.O.Ms.No.213 Dated the 30th June 2000

(By order of the Governor)

Thiru.S.K. Sampath Kumar B.A., B.L.,

Sub: Fixation of pay – Special Grade Multipurpose Health Assistant on

Ref: 1. Finance (Pay Cell) Department letter No. 81524/PC/93-1

4.In respect of fixation of pay of Special Grade Multipurpose Health Assistants

5. In respect of all other Multipurpose Health Assistants promoted after 27.6.89

6. Therefore, I am to request you to issue suitable instruction to your subordinate

Tmt. MALATHI I.A.S

All Head of Departments.

Sub: Selection Grade/Special Grade –Government servants promoted to higher

Ref: 1.G.O.Ms.No.559/Finance dated :13.8.81

3. I am directed to clarify further, that if a senior happens to remain in the

Personnel and Administrative Reforms (FR-I) Department., Madras-9.

Radiographer Promotion post Chief X-Ray Technician

Pay as Special Grade Radiographer at the time of

ADD one Notional Increment Rs. 70

PERSONNEL AND ADMINISTRATIVE

Tmt. Sheela Balakrishnan I.A.S.,

All Secretaries to Government

Sub: Public Services – Advancement to Selection Grade/ Special Grade

Ref: 1. G.O.Ms.No.68 P &AR (M) Department. Dated 23.1.86.

6. These Orders will take effect from 1st Septembr,1998.

Sub: Establishment-Awarding of selection grade in the post of Block Health

The Deputy Director of Health Services are therefore requested to issue

This instruction should be strictly followed. Any deviation will be viewed

All the Deputy Director of Health Services

//True Copy Forwarded By Order //

Thiru.L.S. Ranjan, B.Sc.,

The Director of Public Health and

Ref: 1.G.O.Ms.No.91, Finance Department dated :26.2.97.

Sub: Public Health – National Malaria Eradication Programme – Mazdoors and

Ref: 1. G.O.Ms.No.406, Health and Family Welfare Department dated:09.10.97.

In para 3 of the G.O.Ms.No.496 Health and Family Welfare Department,

Period Scale of Pay

1. From 1.7.66 - Rs.50-1-60

Necessary entries should be made in the Service Register of the individuals,

Receipt of this reference should be acknowledged by return of post.

// True Copy Forwarded By Order//

G.O.Ms.No.593 Dated: 11.9.95

1. G.O.Ms.No.1936 Health & Family Welfare dated 29.9.82.