IMPLEMENTATION OF PNP e-WARRANT AND e-ROUGES (Effective Crime Indicator and Crime Evaluation System) A Briefer DESCRIPTION: The

installation of an e-Warrant and e-Rouges Gallery to all Regional Investigation and Detection Management Divisions (RIDMDs), Provincial Investigation and Detection Management Bureaus (PIDMBs), and Police Stations nationwide is one of the PNPs strategies in enhancing the integrated database system and upgrade the PNPs investigative equipment to give timely, fast, and reliable information of criminals. The e-Warrant System is a system where all warrants of arrest will be electronically documented so that they can be accessed through computers. Developed by a team of Information Technology Experts from Information Technology Management System (ITMS) and Directorate for Investigation and Detection Management (DIDM), the e-Warrant eliminates the hassle bugging snail mail system of delivering a warrant to a particular police station. The warrants accessed by the police through the system will facilitate the apprehension of a criminal because a warrant can be sent by email, printed out, and served. The warrant although not the original, but a faithful digital copy thereof, will facilitate the apprehension of a criminal because of the knowledge by the arresting officer that a warrant is pending for the formers arrest, The e-Rouges Gallery System on the other hand, is an electronic rogues gallery of wanted persons that will provide every police station in the country an access to data on criminals to include pictures that are in the files of police units in the country. Through e-Rogues Gallery, for example, the records of an individual or a suspect wanted for a crime in Quezon City can be instantly accessed by a police station in Butuan City with just a click of their fingers at the system. Unlike the e-Blotter, which is a stand-alone system, the e-Warrant System and e-Rouges Gallery Systems, require internet access or information highway for its implementation. Launched on March 5, 2012, the e-Warrant and e-Rouges Gallery Systems are e-crime fighting tools which are very effective crime prevention strategies for strategic managers to have an easy and intelligent way to map out peace and order and collection and processing of criminal evidences that can enhance crime solution efficiency and potentially reduce crime rates. If fully implemented, the two systems in consonance with the e-Blotter system are effective management tools for decision makers and security strategists have an easy and intelligent way of solving criminality problems in their areas. This will enhance crime solution efficiency and will reduce crime rates in the country. The two systems will also rapidly develop into a major catalyst in upgrading the competence of police investigators in the country not only in terms of skills development but also in using modern technology as a primary tool of investigation. Hence, a three-fold approach to modernization and efficiency is the focus of police investigation. IMPLEMENTATION PERIOD: (See attached Implementation Schedule of E-Projects of Investigation Service) TARGET AND CORRESPONDING COST: The project was implemented in 2012 and has a funding requirement of Php 60.7 M. As of December 2012, 88.42% or 1,665 of all police stations were compliant using sourced workstation and implemented the e-Warrant System and e-Rogues Gallery System. Likewise, 62.51% or 1,177 of all Regional Investigation and Detection Management Divisions (RIDMDs), Provincial

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Investigation and Detection Management Bureaus (PIDMBs), and Police Stations nationwide had internet access (information highway) needed for the implementation of the two systems. For 2013, the e-Rouges & e-Warrant projects has a funding requirements of 67 Million pesos for the purchase of hardware and software. The procurement of e- project equipment is pending at the DBM, the PNP Procurement Management Committee submitted an agency procurement request last December 2012. The project is however ongoing and implemented using sourced workstation, the remaining percentage of non-compliant or without workstation (11.58% or 218) / internet connections (37.49% or 706), the project is still dependent on the procurement of the said equipment/donation from stakeholders and the continuous training of users. STATUS AS OF DECEMBER 2012 CMD-DIDM

Recapitulation of Arrested Wanted Person Uploaded to e-Rogue and AFIS as of CY 2012

PROs/ NOSUs Top Most Wanted Persons (MWP) Other Wanted Persons Under Warrantless Arrest Total Nr. Of Arrested Wanted Persons Nr Of Uploaded e-Rogues Gallery System Nr Of Ten Print Cards Submitted and Encoded

1 2 3 4A 4B 5 6 7 8 9 10 11 12 13 ARMM COR NCRPO CIDG IG HPG AKG TOTAL

49 35 167 316 23 284 110 21 125 173 45 215 22 97 2 85 9 576 48 34 8 2,444

1,643 1,446 3,758 4,440 1,183 2,247 1,657 2,153 2,282 1,597 1,257 1,245 797 703 51 1,235 2,860 1341 63 19 3 32,351

2,218 1,728 4,934 9,309 806 886 3,600 5,070 1,171 555 837 706 1,173 748 63 1,082 4,829 0 0 0 0 39,715

3,910 3,209 8,859 14,193 2,012 3,417 5,367 7,244 3,578 2,325 2,139 2,222 1,992 1,548 116 2,402 7,885 1,917 111 53 11 74,510

104 251 609 124 75 21 325 1,135 294 31 0 183 385 72 0 0 590 0 0 0 0 4,129

675 117 4967 12,166 639 287 520 2,354 438 550 513 1,976 193 493 55 1188 14,087 54 1 6 0 41,008

Source: DIDM-Information Technology Division as of 4.5.2013

CMD-DIDM 83

PROs 1 2 3 4A 4B 5 6 7 8 9 10 11 12 13 ARMM COR NCRPO TOTAL

WARRANT OF ARRESTs Received vs WARRANT ARRESTs Encoded to WPIS ( As of March, 2013) WAs Received Encoded to WPIS 6,501 4,987 17,141 20,616 3,298 10,865 6,773 11,950 4,255 5,272 5,940 7,872 3,922 5,175 32,784 4,235 5,859 157,445 2,697 2,706 9,450 15,336 729 3,017 3,709 3,933 3,503 371 1,648 10,193 2,130 2,100 498 288 27,963 90,271

Variance -3,804 -2,281 -7,691 -5,280 -2,569 -7,848 -3,064 -8,017 -752 -4,901 -4,292 2,321 -1,792 -3,075 -32,286 -3,947 22,104 -67,174

INSTITUTIONALIZATION OF PNP e-CRIME INCIDENT REPORTING SYSTEM (CIRS) (Effective Crime Indicator and Crime Evaluation System) A Briefer

DESCRIPTION:

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The institutionalization of an e-Crime Incident Reporting System (CIRS), to all PNP Regional Offices and Police Stations nationwide is one of the PNPs strategies in enhancing the integrated database system and upgrade the PNPs investigative equipment to give timely, fast, and reliable information of criminals and therefore enhance solution of criminal cases. It is an electronic innovation strategy to enhance the crime reporting system in the country for effective law enforcement in addition to the Automated Fingerprint Identification System (AFIS) and the Integrated Ballistics Identification System (IBIS) which have already been implemented nationwide. The project which was launched in September 2011, serves as a more efficient electronic blotter system for recording crime incidents across the country, with the National Capital Region as the pilot study. It does not only facilitate crime documentation and modernize data storage, but also presents a quick, fast, and reliable transmission of crime information from a police station to the provincial and regional offices and to the National Headquarters. With the installation of the CIRS designed as a stand-alone system, all police stations will now report the actual situation on the ground, which is vital in mapping out strategies for quick response and crime prevention which is expected to be installed in all police stations nationwide. If fully implemented, the CIRS is an effective management tool for decision makers and security strategists to have an easy and intelligent way of mapping out peace and order and anticriminality strategies in their areas. This will enhance crime solution efficiency and will potentially reduce crime rates in the country. The CIRS does not only facilitate crime documentation and modernize data storage, but also presents a quick, fast, and reliable transmission of crime information from a police station to the provincial and regional offices and to the National Headquarters. Since its launching in September 2011, all Police Regional Offices (PROs) except for 4-B, 5, 13 and ARMM are fully implementing the project with 100% compliance on workstation of the projects required target.

IMPLEMENTATION PERIOD: (See attached Implementation Schedule of E-Projects of Investigation Service)

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TARGET AND CORRESPONDING COST: The total projected for the cost is Php 103.6M, of which Php 12.7 M will be used for the implementation of CIRS ie training of users and its cascading at the PROs, printing of IRF forms; printing of NCRS forms and printing of AFIS forms, while Php 90.9 Million was originally allotted under CEP for 2011 for the acquisition of software and hardware requirements. After deliberation by the PNP Procurement Management Committee of necessary items to be procured by the PNP, the amount was reduced to 67 Million and the item is under Agency Procurement Request at the DBM, breakdown and distribution is as follows: Break Down and Distribution of Required Hardware: Office DIDM PROs PPOs CPOs Districts, NCRPO Police Stations NSUs (CIDG, IG, ASG, MG, HPG, AKG, AIDSOTF & SAF) CIDG Regional and Provincial Offices Server 8 Computer 17 80 20 5 1,760 8 91 97 8 14 2,100 scanner 17 80 20 5 8 91 97 8 326

HPG Regional and Provincial Offices AKG Satellite Offices Others

Total 8

To be able to implement the e-projects, the Line Units (PROs/PPOs/CPOs/MPOs) sourced out the available hardware to implement the said projects (soft-launching) while waiting for the release of funds for the procurement of standard hardware/software. As of December 2012, 88.42% (workstation compliant) and 62.51% (internet access compliant) of all police stations implements the e-CIRS to achieve a 100% full implementation by 2016.

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PROs PRO 1 PRO 2 PRO 3 PRO 4A PRO 4B PRO 5 PRO 6 PRO 7 PRO 8 PRO 9 PRO 10 PRO 11 PRO 12 PRO 13 PRO ARMM PRO COR NCRPO TOTAL

Workstations Required (1 each for RIDMD, PIDMB and PSs) 130 101 150 148 85 125 156 159 155 87 114 66 67 84 120 93 43 1,883

Workstations Available 130 101 150 148 31 81 156 159 155 87 114 66 67 51 33 93 43 1,665

W/out Internet Access/Connection RHQ PPO/CPO PSs 43 43 8 16 23 32 2 38 43 1 106 36 2 54 13 4 39 14 5 2 114 61 7 0 16 690

Source: DIDM-Information Technology Division as of 4.5.2013

ITD-DIDM Update on the Crime Incident Recording System (CIRS) Outputs As of CY 2012

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PRO 1 2 3 4A 4B 5 6 7 8 9 10 11 12 13 ARMM PRO COR NCRPO TOTAL

Crime Volume Number of Data Crime Volume generated from Recorded into generated from UCPER the CIRS the CIRS 12,433 3,730 22,498 19,894 2,523 10,090 7,777 20,466 4,420 8,318 12,258 13,526 7,362 3,878 834 10,827 56,978 217,812 20,254 7,024 18,822 12,349 1,545 3,842 12,672 24,505 16,428 7,361 1,301 8,420 5,420 1,883 15 3,034 33,687 178,562 2,586 3,030 7,135 5,999 542 1,312 1,811 15,289 1,554 1,659 144 2,376 3,514 996 13 1,164 29,685 78,809

Variance -9,847 -700 -15,363 -13,895 -1,981 -8,778 -5,966 -5,177 -2,866 -6,659 -12,114 -11,150 -3,848 -2,882 -821 -9,663 -27,293 -139,003

% of Proper Encoding 21% 81% 32% 30% 21% 13% 23% 75% 35% 20% 1% 18% 48% 26% 2% 11% 52% 36%

Source: DIDM-Information Technology Division as of 4.5.2013

IMPLEMENTATION SCHEDULE 2014 Investigation Service e-Projects Status

OFFICE: DIRECTORATE FOR INVESTIGATION AND DETECTIVE 88

MANAGEMENT
A. FULL IMPLEMENTATION OF SCIENTIFIC INFORMATION COMMUNICATION TECHNOLOGY (ICT) ASSISTED BASED SYSTEMS IN THE INVESTIGATION SERVICE 1. Implementation of National Crime Information Reporting System (CIRS) a. Supervise and monitor the recording of Incident Report Forms (IRF) b. Conduct Audit of submitted IRF c. Additional 4,839 Plantilla Position of NUPs to be utilized as Crime Registrars at all Police Stations d. Capacity enhancement of Crime Registrars at PROs/PPOs/ CPOs/MPOs. e. Maintenance of CIRS equipment. f. Procurement of CIRS equipment/internet access. 2. Institutionalization of CIRS a. Monitor and ensure the operationalization of CIRS b. Conduct Seminar Workshop on Crime Registrars/ Statisticians at NHQ/PROs/PPOs/ CPOs/MPOs. c. Printing of IRF and distribution to all PROs nationwide d. Reproduction and distribution of User's Manual at PROs/PPOs/CPOs/MPOs e. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented. 3. Implementation of eRogues and e-Warrant Systems a. Supervise and monitor the operationalization of e-Rogues & e-Warrants b. Conduct Seminar Workshop TIMEFRAME OPR Q1 Q2 Q3 Q4

X X X

X X X

X X X

X X X

PROs/PPOs/ CPOs/MPOs DIDM-ITD DPRM-DIDM

X X

X X

X X

X X

SIDD DIDM-ITD DIDM-ITD

depends on the release of budget

RAD / ITD

SIDD

X X

X X

X X

X X

BFO DIDM-ITD

RAD

ITD / CMD X X X X X X X X DIDM-ITD / CMD DIDM-ITD

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c. Maintenance of e-rogues and e-warrant system d. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented. 4. Automated Fingerprint Identification System (AFIS) a. Manage the collection, delivery and recording of Tenprints and Latent Prints in AFIS database b. Monitor the degree of compliance of LOI 04-09, 02/11 and LOI 01-2012 by the PROs c. Maintenance of AFIS database d. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented. 5. Integrated Ballistics Identification System (IBIS) a. Administer the submission delivery, recording of seized, recovered, surrendered Firearm and recording details in IBIS b. Monitor PROs compliance to DIDM memo c. Maintenance of IBIS database d. Procurement of IBIS equipment e. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented.

DIDMITD/CMD

RAD

DIDM-RAD / CL X X X X PROs-RCLO

X X

X X

X X

X X

RAD DIDM / CL

RAD

DIDM-CMD / CL X X X X PROs-RCLO

X X X

X X X

X X X

X X X

CMD DIDM / CL DIDM / CL

RAD

The full implementation of e-Rogues, e-Warrant & e-CIRS projects were on or about 4th Quarter of 2013 onwards until 2016 and this depends on the release of the 2013 budget wherein part of it are intended for the procurement of workstations/internet access and the training of users.

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