HANDBOOK

1 Assignment POLICIES A. PURPOSE STATEMENTS 1. Clayton County Public Schools Demographics from Scope Of Work Document - Online

American Indian & Multicultural = 1% each 2. Mission Statement Media specialists in Clayton County have accepted the responsibility of providing to students access to all forms of information, whether in print format or via technology, and the materials necessary to complete the curricula goals of the school system. In addition to resources, students are provided with expert guidance and instruction in finding requisite materials, utilization of the information they gather, and improving the quality of their lives through instilling the zeal to become life-long learners. 3. Philosophy Statement A media specialist is a professional educator who is committed to providing a quality educational program for all students in the Clayton County Public School System. The media specialist insures that the media center program is directly related to the instructional program and to the needs of students and teachers. Accomplishing this task requires the performance of many activities within the media center and the school at large, with the media specialist being many things to many people. Developing and maintaining a constructive climate in

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the media center is essential and is derived from the positive attitude of the media specialist. Working and dealing enthusiastically with students and staff is necessary to build the relationship between the media center and the classroom that provides an environment conducive to learning. Encouraging students to become independent users of media resources helps to create learning skills that will last a lifetime. The media specialist is the key for providing services, materials and equipment needed for the fulfillment of individual and group needs. Print and nonprint materials must be organized and made available in a way that assures that they are easily accessible. The media specialist is a vital partner in the instructional program, and as such assists teachers in planning and carrying out instruction dealing with media skills and helps to incorporate these skills into classroom teaching. Selecting and obtaining the best possible resources for instruction requires participation in curriculum and media committee planning. The entire staff benefits from continuing staff development opportunities, which the media specialist offers in the use of materials and equipment. The media center and the media specialist are central to the school and the full accomplishment of its instructional purposes. 4. Goals To provide services and materials in adequate quantity and quality to meet the objectives of the total education program. To select media professionals who are knowledgeable of the many formats of media and who understand the function of the materials in teaching concepts of the curriculum. To encourage the media staff to become active members of the instructional team by planning with the teachers media skills which are related to the instructional program. To continually evaluate the materials and services of the media program for the purpose of identifying the strengths and weaknesses of the program. To continually evaluate and revise the media program reflecting current trends and technology. To provide materials, which will help students, develop critical reading and thinking skills. To provide materials which will develop in students a greater appreciation for literature and the fine arts. To aid students in acquiring skills for accessing information and using this information in all components of the curriculum.

Foushee-Handbook 1 Assignment 6461

B. PUBLIC RELATIONS (System-Wide) The Clayton County Public Schools' Department of Communication serves to facilitate communication between the district and the public (external), including communications between schools and facilities within the district (internal). The efforts of the Communications Staff are focused on sending and receiving messages about academic standards, student achievement, opportunities for parental involvement, policies, procedures, and educational related events within the district. The Communications staff seeks to build strong relationships of trust and cooperation between schools and communities that are focused on shared of student achievement. A variety of methods are used for sharing messages throughout the district. Press releases are submitted regularly to the local news media. Information is placed on the district web site, school marquees, district and school newsletters, and TV Channel 24. A telephone notification system is also used to announce important events throughout the school year. Contact: 770-473-2735 Community Relations Liaison Rhonda Burnough Communications Assistant Jerry Jackson Television Station Manager David Waller Television Station Associate Producer Altheia Hussey Print/Mail Services Manager Judy Helms Board Policy Advertising in the Schools: The Clayton County Board of Education prohibits outside organizations or individuals from conducting any advertising of any nature through the Clayton County Public Schools communications facilities, computers, or on any property owned or operated by the Board, unless it is unavoidable because of its being affixed to items or equipment having some school use or function (such as equipment, dispensing machines, and instructional tools) where the sponsor or advertising is inconspicuously displayed and/or is not its primary purpose. However, businesses that become official partners of the District or the schools, through contracts or partnership agreements, may be permitted to identify their companies or organizations as such. Nothing in this policy is intended to apply to advertising that may take place in connection with specific district advertisement contracts or agreements or the operation of the Boards television, radio stations and stadiums. The Board further prohibits outside organizations or individuals from advertising or otherwise distributing literature in Clayton County Public Schools facilities, schools, events, or meetings, except as shall be authorized by and consistent with administrative rules set forth by the Superintendent.

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 PROCEDURES C. PUBLICE RELATIONS PROCEDURES ATTENTION: Community Workshops Being Offered at the PLC ( free opportunities... ) CTAE Textbook Adoption at the Headquarter's Library (February 6 - February 24) $50 Million Scholarship Meeting & Financial Aid Workshop (February 15th... ) Budget Process Underway for 2012-2013 School Year ( click here to make suggestions... ) Questions & Answers from Public Forums Held on October 18th ( several topics discussed...) 2010 - 2011 AYP Report ( see the report...) Charter School Start-Up Information for Opening in 2013-2014 ( guidelines, timelines, etc...) Race to the Top Scope of Work ( year 2 version...) Race to the Top FAQs ( teacher evaluation system...) Continued at: http://www.clayton.k12.ga.us/

Foushee-Handbook 1 Assignment 6461

Sources Clayton County Public Schools (2010). Georgia RACE to the TOP Clayton County Public Schools Scope of Work. Retrieved from http://www.clayton.k12.ga.us/RT3/ScopeofWork.pdf Clayton County Public Schools (2012). Mission and Philosophy. Retrieved from http://www.clayton.k12.ga.us/departments/instruction/mediaservices/mission.as p Clayton County Public Schools (2012). Department of Communications. Retrieved from http://www.clayton.k12.ga.us/administration/publicaffairs/aboutus.asp Clayton County Public Schools (2012). Board Policy-Advertising in the Schools. Retrieved from https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=KJ&Sch=4038&S=403 8&RevNo=1.16&C=K&Z=P Clayton County Public Schools (2012). Announcements. Retrieved from http://www.clayton.k12.ga.us/ Foushee-Handbook 1 Assignment 6461

HANDBOOK 2 Assignment POLICIES F. MEDIA SERVICES POLICIES (System-wide) 5. Circulation Policy Print and Non-print Flexible CCPLS charges $2.00 per day late fee. The lending agency may impose substantial additional fees and fines for lost, damaged, or late items. Media Collections The Cobb County Public Library system collects materials in multiple media formats for patrons of all ages. The same breakdown in levels used for print materials (Adult, Young Adult, and Juvenile) is also used for media. Selection of media follows the same criteria for print, with an emphasis on the recreational needs of Cobb County. The Library System actively collects the following media formats: Audiobooks on Compact Disc Downloadable Audiobooks Audiobooks on Playaways DVD videos Music CDs Downloadable eBooks Discontinued or low interest media formats will be maintained by the Library System as long as it is deemed appropriate. New media formats will be considered within current budget parameters and constraints. 6. Overdue Policy Borrowers are asked to sign the following statement: I understand that as a borrower, I am responsible for: Any charges assessed by the lending institution, whether or not I choose to use the item. Overdue fines of $2.00 per day as assessed by CCPLS and additional overdue fines and/or fees imposed by the lending institution. Replacement cost plus processing fees, assessed by the lending library, if the item is lost or damaged. Compliance with the Copyright Law of the United States (Title 17, United States Code.) I further understand that failure to pick up requested items, failure to pay fines or fees, or failure to return items on time or in good condition may result in the loss of my ILL or library privileges. The fine for overdue materials is 15 a day with a maximum of $5.00 per item; except DVDs, which accrue a fine of $1.00 a day with a maximum of $10.00 per item. When items are overdue, your account will show the fine you would owe if the items were turned in today. The fine cant actually be Foushee-Handbook 1 Assignment 6461

paid until the items are returned. Accounts with a balance of $10.00 or more in accrued or estimated fines are blocked. J. LEADERSHIP AND PROFESSIONAL GROWTH POLICY (System-wide) Opportunities for Professional Development Face-to-Face Opportunities CCSD Professional Learning Department Kennesaw Ed. Tech Center Online Resources Library Media Email Distribution Lists Professional Journals (LISTA database) Professional Organizations Library Media Professional Organizations Click link for more information: http://www.cobbk12.org/librarymedia/Profdev/ PROCEDURES A. COLLECTION MANAGEMENT (Building level) 1. Circulation/Overdue Procedures A current Royal High School ID card is required to check out library materials, textbooks and other instructional materials. Up to three library books may be checked out for a three-week period. Books may be renewed for an additional three-week period if another student hasn't requested the book. To renew a book, come to the Library with the book and your ID card. If the book is overdue, the fine must be paid before the book is renewed. All overdue books will be subject to overdue fines of $0.10 per day. Reference materials and magazines may be checked out overnight. Fines for reference materials and magazines are $1.00 per day. Students are encouraged to return materials as soon as they have finished using them. This allows other students to use these resources during the course of the year. Student will not be allowed to check out additional books if they have overdue books. Students will be required to pay for lost or severely damaged books. Foushee-Handbook 1 Assignment 6461

Sources Cobb County Public Library (2010). Circulation Policy. Retrieved from http://www.cobbcat.org/PolicyTextTable.html Cobb County school District (2012). Professional Growth. Retrieved from http://www.cobbk12.org/librarymedia/Profdev/ Royal High School Circulation Policy (2012). Checking Library Materials. Retrieved from http://www.rhs.simi.k12.ca.us/circulation Foushee-Handbook 1 Assignment 6461

HANDBOOK 3 Assignment POLICIES F. MEDIA SERVICES POLICIES (System-wide) 4. Inventory Policy All school library media centers are responsible to maintain a regular inventory of materials and equipment. An ongoing inventory process identifies lost, stolen or damaged items and allows for an organized collection development process. A formal inventory may be conducted at the end or beginning of the school year to assess the collection and help with selection/acquisition of materials. Secondary library media teachers are paid for five extra days above regular contract time as negotiated in the secondary policy contract, and it is strongly recommended that all elementary library media specialists be paid for three extra days above regular contract time to conduct an inventory. These extra days may be scheduled at the discretion of the library media teacher/specialist. Weeding is the activity of examining and evaluating library materials for possible removal from the collection. It is the responsibility of the individual secondary library media teacher or elementary library media specialist to maintain an attractive, up-to-date, and accurate collection by regularly implementing a weeding policy. District policies for disposition of weeded materials include the following guidelines: Materials may be removed from the collection for being outdated, inaccurate, damaged or no longer part of the curriculum. Remove the barcode, spine label and card pocket from materials being removed from the collection. Stamp "No longer property of Davis School District" or "Withdrawn" inside the front and back of the book or on the front of AV materials. Books may be sold at a used book sale, given to a recycling vendor or other organization, or disposed of through the school trash pick-up system. Videos, filmstrips or other materials may be given to another organization or disposed of through the school trash pick-up system. A Physical Asset Action Form (Appendix J) must be filled out for discarded equipment which will then be shipped to the District warehouse. K. INTERLIBRARY LOAN POLICY The Bloomer High School Library shall be allowed to participate in interlibrary loan through the Indianhead Federated Library System (IFLS). The district shall follow the established procedures published by IFLS. Interlibrary loan is defined as lending school library media center material to another library or patron of another library for a specified time. The purpose of interlibrary loan is to obtain library media material not Foushee-Handbook 1 Assignment 6461

available in ones local library media center or public library. The Bloomer High School Library is able to initiate a request as a result of its willingness to share its resources. The Bloomer High School Library shall use the Wisconsin Catalog (WISCAT) by regularly updating its holdings and purchasing a yearly license for the use of WISCAT. Interlibrary loan is available by courier service provided to the G.E. Bleskacek Family Memorial Library by the Indianhead Federated Library System, or CESA #10, or via the United States postal system. Individuals borrowing through the public library system must possess a valid library borrowing card from that library system and the students and staff borrowing through a school library must be enrolled or employed by the school district. Borrowing by the high school library and patrons of the library should make every effort to exhaust their own resources before requesting from another library. Materials borrowed should be returned by the due date. Any type of material may be requested on loan from the high school library. The high school library, guided by the interlibrary loan tenet, will borrow and therefore it must be willing to lend. Requests by phone from IFLS concerning whether or not an item is available will be responded to quickly and if the item is available the request will be process promptly. The staff at the high school will search WISCAT* and create ILL requests, make sure patrons receive requested library materials and return such materials to the lending libraries. The Bloomer High School Library Procedures Manual will annually up-date the lending and borrowing procedures. LEGAL REF.: 40.30(2), 43.72, 120.12(1), 120.13, 121.02(1)(h) Wisconsin Statutes, PI 8.01 (2) (h) Wisconsin Administrative Code, Federal Copyright law (7 U.S.C.) CROSS REF.: POLICY 361.1 Instructional Materials Selection POLICY 363.2 Acceptable Technology Use POLICY 771.1 Use of Copyrighted Materials Bloomer High School Library Procedures Manual APPROVED: January 16, 2006 REVISED: January 14, 2009 *WISCAT link: http://dpi.wi.gov/rll/wiscat_ill_borrowing.html If an interlibrary loan item is lost, what should I do in WISCAT (AGent)? As soon as it is suspected that an interlibrary loan item has been lost, the borrowing library should contact the lender via email or telephone to begin negotiating reimbursement. In WISCAT both the borrower and lender can declare an item Lost. Only the lender can update a Lost request to Delete to remove it from the database. The lender will do this when the item is returned or payment is received for replacement of the lost material. NOTE: The borrower is responsible for materials from the time they leave the

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lending library until they arrive back at the lending library. The responsibility is for items damaged or lost, regardless of whether the borrowing library actually received the item or not. PROCEDURES A. COLLECTION MANAGEMENT (Building level) 3. Inventory Procedures South Cobb High Schools media center inventory is supported by Follet Library Management system and Destiny. A full inventory is conducted every other year per my mentor Ms. Bone. DISTRICT EXPECTATIONS Board rules require that full collection inventory be performed every two years, and books should be inventoried annually. Board rules also require that school staff comply with the inventory and collection accounting guidelines established by the LME department. Items that do not satisfy the Definition of Library Media Materials should not be cataloged in the Destiny Library Manager system. Items removed from the collection should be disposed of properly. It is important to maintain an accurate record of items in the library media collection, both as a functional service to patrons and a fiscal responsibility to taxpayers. Inaccurate records impair the usefulness of a library media collection, as patrons quickly lose faith in a library catalog that does not accurately represent the availability of items in the physical collection. Also, library media center collections are a large investment of public funds, and it is the responsibility of library media specialists to ensure that the value of this investment is accurately tracked. The Board of Education hires external auditors to ensure that the value of these collections are accurately represented to the public, and it is the responsibility of the LME department to help schools comply with the recommendations of these auditors. The LME department provides training for new library media specialists on conducting inventory in Destiny, and when resources allow, provides refresher training for all library media specialists. The following information is intended to support this training for those who attend and to provide a self-help resource to all library media specialists throughout the year. CCSD Training Resources Preparing for Inventory Performing an Inventory in Destiny (with Screenshots) Inventory Schedule Sheet (Follett) Follett Software Online Training Go to the Follett Software Customer Portal: http://www.follettsoftware.com/ Click Login in the upper right corner of the screen. Use your Follett Customer Portal ID to log in. If necessary, click on the appropriate link to create an account or retrieve your password. (You will need your Destiny customer number to create an account.) Foushee-Handbook 1 Assignment 6461

 1. 2. 3. 4. 1. 2.

After logging in to the Follett Software Customer Portal, click on Support at the top of the screen, click on Inventory in the menu at left, and then click on Destiny Library Manager. This page includes links to a number of downloadable resources and online training modules. Destiny Online Help Log in to Destiny as Library Media Specialist or Parapro. Click on "Help" in the upper right corner of the screen. In the online help system, click on Contents tab, Managing Your Library, then Taking Inventory. Select the links for any of the topics that appear under this heading as needed. Destiny On Page Help Log in to Destiny as Library Media Specialist or Parapro. Click on Back Office, then Inventory. Click on the How Do I... in the upper right corner of the screen. C. COLLABORATION RESOURCES 2. Scheduling of the LMC I. Philosophy The instructional role of University Laboratory High School Library is to teach students to make wise choices in a complex information environment. Formal introduction to library and information literacy skills take place during the required Computer Literacy curriculum. However, since information use is best taught in context, library use instruction is integrated throughout the curriculum and the Library welcomes and encourages collaboration with teachers. II. New Student Library Orientation During the first two weeks of school, subfreshman English classes come to a one- day library orientation in which students are introduced to library policies and procedures and to the physical layout of the Library. Upper level transfer students are given an abbreviated version of this program during the school-wide new student orientation period. III. Computer Literacy 1 and 2 Computer Literacy 1 is a one-semester required course taken during each student's subfreshman year. A complete description of the course is available on the Library's Computer Literacy web page. Information literacy components of the course include the following: Netiquette Using the online catalog to find books and other materials Using online databases to find magazine articles Using and evaluating Web search tools Evaluating Web sites Ethics topics in information technology (focusing on communication issues, intellectual property, privacy, and student rights and responsibilities) Computer Literacy 2 is a one-semester required course typically taken during each student's freshman year. The focus of this course is an independent computer- based group project, however the semester begins with several skills units.

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5. 6.

7.

8.

Information literacy components include the following: Using online databases to find current information from periodicals, newspapers, television and radio transcripts, and other sources Ethics topics in information technology, with an emphasis on intellectual property issues IV. Course Integrated Instruction The library welcomes and encourages collaboration with teachers in the development of units which incorporate the use of the library and familiarize students with library resources and research strategies. This collaboration can take many forms. For example, library staff can test-run resource-based assignments, making sure that adequate materials are available for student use. The librarian can help design units that involve research and critical thinking skills. For some instructional units, the librarian may make a classroom presentation and provide instructional materials. Other units involve several days of students having hands-on experience in the library. Still other units require no more than a single day of class time in the library. Specific guidelines and services are as follows: Class time in the library must be reserved to ensure adequate staffing and to avoid conflicts with other classes. The library provides resource support for specific assignments. Library staff can pull relevant materials from the collection and put them on a special shelf for student use. We are happy to create research guides for students either as web pages which link them directly to online resources or as paper handouts. Web guides for class projects are located on the Class Projects page. The more time we have to develop these support materials, the better they will be. Even if no direct library instruction is required, please notify library staff of any upcoming assignments which will require library research. With notification, the library can forestall student frustration by providing more informed help or by placing limited resources on reserve. Written copies of assignments are always appreciated.

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Sources

Davis School District (2004). Inventory. Retrieved from http://www.davis.k12.ut.us/slmta/curric/pdfs/Davis_District_Library_Policies.pdf Bloomer High School (2009). Policy 362.1 Interlibrary Loan. Retrieved from http://www.bloomer.k12.wi.us/policies/300s/362%201%20Interlibrary%20Loan. pdf Wisconsin Department of Public Instruction (2012). WISCAT Interlibrary Loan Borrowing. Retrieved from http://dpi.wi.gov/rll/wiscat_ill_borrowing.html University Laboratory High School (2012). Library Use Instruction Policy. Retrieved from http://www.uni.illinois.edu/library/policies/instruction.php Foushee-Handbook 1 Assignment 6461

HANDBOOK 4 Assignment POLICIES F. MEDIA SERVICES POLICIES (System-wide) 1. Video Policy 1. EFFECTIVE VIDEO UTILIZATION A. All videos must be previewed by the teacher before showing. B. Intended instructional objectives must be written and filed. C. Sound instructional principles that maximize instructional time should always be employed (e.g. show only relevant clips, inform students of the instructional purpose, stop and start video to integrate other instructional activities, use pre/post questions and discussions and assessment, etc.) 2. VIDEO USAGE A. Instructional Use: The primary use of videos is for instructional purposes. By law, any video that does not include "public performance rights" must comply with the "fair use" provision of copyright law. This requires that videos (1) be used with students in "face-to-face" instruction with the teacher. (2) be correlated to instructional objectives. (3) be shown in a normal instructional setting, (not in large group settings such as in an auditorium or assembly hall). (4) not be shown for reward, entertainment, fund raising, or the charging of admission. B. Non-instructional Use: Only videos that include "public performance rights" may be used for reward and entertainment. Videos shown solely for reward or entertainment must be approved by the building administrator. 3. VIDEO RATINGS A. Elementary Schools may only show "G" rated videos. B. Junior High Schools (1) may show "G" rated videos. (2) may show "P.G." rated videos with approval of the building administrator and the parents (written). (3) may not show videos with more restrictive ratings (e.g. P.G.-13, R, NC-17, X). C. Senior High Schools (1) may show "G" rated videos. (2) may show "P.G." rated videos with approval of the department. (3) may show "P.G.-13" rated videos with approval of the

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department, a building administrator, and the parent (written). (4) may not show any video with more restrictive ratings (e.g. R, NC-17, X). 4. VIDEO SOURCES A. Any video from the district media center may be shown to students. (Grade level recommendations in the catalog should be observed.) B. Any video recorded from Instructional Television (i.e. ITV channels 7 & 9) may be shown in accordance with the rights stated in the ITV Schedule Book which is produced and distributed quarterly to all schools.) C. All videos legally purchased by the school media centers may be shown if approved for purchase by a building administrator and the department (secondary) or grade level team (elementary). D. Commercially rented videos carry individual restrictions and may not be shown. E. Privately owned videos may not be shown unless approved by the building administrator. PROCEDURES A. COLLECTION MANAGEMENT (Building level) B. 4. Video Procedures CLASSROOM USE OF VIDEOS, DVDs, AND MOVIES PROCEDURES Instructional Use 1. Any video, DVD, movie, or other audio visual material that does not include "public performance rights" must comply with the Educational Exemption or Face-to-Face Teaching Exemption of copyright law. This requires that such material: a. be a legitimate copy, not taped from a legitimate copy or taped from television; b. be shown in the course of "face-to-face" teaching activities; c. be an essential part of the core, current curriculum being taught ; d. be directly related and of material assistance to the curriculum and lesson objectives; e. be shown in a classroom setting with only the enrolled students attending (not in large group settings such as in an auditorium or assembly hall); and f. not be shown for reward, entertainment, fund raising, or charging of admission. 2. Effective Classroom Use of Videos, DVDs, Movies, and Other Audiovisual Material a. Videos, DVDs, and movies should not be used as an incentive for completing classroom work. b. Videos, DVDs, movies, or other audiovisual material shown in the classroom should be directly related to a state standard for that class. c. Principles that maximize instructional time should always be employed

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when using video, DVD, or movie clips in the classroom. 1) Show only relevant clips. 2) Inform students of the instructional purpose before showing a video clip 3) Discuss the concepts students will be learning. 4) Stop and start the video to integrate other instructional activities. 5) Use pre/post questions, discussions, and assessment. 3. Use of Recorded Programs from Network and Cable Television a. Educators should request that the school library/media specialist record the program at school using school recording facilities. 1) Copies may be made from an off-air recording as necessary to meet the legitimate needs of teachers. 2) All copies must include the copyright notice on the broadcast program as recorded. b. Off-air recordings need not be used in their entirety. c. Recorded programs may not be altered from their original content or physically or electronically merged to constitute teaching anthologies. d. Off-air recordings may be retained for forty-five (45) consecutive calendar days after the date of the recording. 1) During the first ten (10) consecutive school days of the forty-five (45) day period the recording may be used once by individual teachers in classrooms or similar places devoted to instruction, in the course of relevant teaching activities. 2) When instructional reinforcement is necessary, a teacher may only show the program one more time within the first ten (10) school day period. 3) After the first ten (10) consecutive school days, off-air recordings may be used up to the end of the forty-five (45) calendar day retention period only for teacher evaluation purposes (i.e. to determine whether or not to include a broadcast program in the teaching curriculum) and may not be shown in the school to students or for other non-evaluation purposes. 4) At the conclusion of the forty-five (45) day period, the recording must be destroyed or erased. Non-instructional Use 1. Only videos, DVDs, movies, or other audiovisual materials that include "public performance rights" may be used for reward and entertainment. 2. Videos shown solely for reward or entertainment must be approved by the building administrator. 3. Showing television programs for entertainment purposes is a violation of copyright law. Age Appropriate Movies, DVDs, or Videos and Parental Notification and/or Consent

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1. Elementary schools shall use the following guidelines: a. Prior written approval must be obtained from the building principal (Classroom Use of Videos and Movies Form #2160F1); b. Parents/guardians must be notified that a movie, DVD, or video will be shown in class (Parental Notification, Opt-Out, and Consent Form for Elementary Students #2160F2); c. "G" rated videos, DVDs, or movies can be shown without parent/guardian permission; d. "P.G. "rated videos, DVDs, or movies may be shown with signed parent/guardian permission that must be on file before the student can view the DVD, movie, or video (Parental Notification, Opt-Out, and Consent Form for Elementary Students #2160F2). 3. Middle schools shall use the following guidelines: a. Prior written approval must be obtained from the department chair person (if applicable) and building principal (Classroom Use of Videos and Movies Form #2160F1); b. "G" rated videos, DVDs, or movies can be shown with out parent/guardian notification or permission; c. Any "P.G." rated videos, DVDs, or movies to be shown require parent/guardian notification (Parental Notification, Opt-Out, and Consent Form for Middle School Students #2160F3); d. P.G.13ratedvideos, DVDs, or movies may be shown with signed parent/guardian permission that must be on file before the student can view the movie or video (Parental Notification, Opt-Out, and Consent Form for Middle School Students #2160F3); e. Videos, DVDs, or movies, including edited versions, with ratings of R, NC- 17, or X shall not be shown. 4. High schools shall use the following guidelines: a. Priorwrittenapprovalmustbeobtainedfromthedepartmentchairpersonand building principal (Classroom Use of Videos and Movies Form #2160F1); Classroom Use of Videos and Movies Procedures b. "G" and P.G. rated videos, DVDs, or movies can be shown without parent/guardian notification or permission; c. c. "P.G - 13" rated videos, DVDs, or movies to be shown require parent/guardian notification (Parental Notification, Opt-Out, and Consent Form for High School Students #2160F4); d. only certain segments having a valid educational purpose of any R-rated movie or video may be shown and require signed parent/guardian permission that must be on file before the student can view the movie/video (Parental Notification, Opt- Out, and Consent Form for High School Students #2160F4); d. R-rated movies or videos shall not be shown in their entirety, and segments may be shown only if no other means of instruction can adequately present the information. e. Videos, DVDs, or movies, including edited versions, with ratings of NC-17, or

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1. 2.

X shall not be shown. 5. When there is no indicated rating; age appropriateness, best professional judgment, and common sense should prevail when showing such videos, DVDs, movies, educational films, or documentaries. Sources 1. Teachers may only use videos, DVDs, and movies obtained from the school media center. a. All videos, DVDs, and movies used in the District must be cataloged in the schools library collections. b. Thelibrary/mediaspecialistorthedepartmentchairpersonandtheprincipalm ust approve all videos, DVDs, and movies purchased by the school. 2. Any video recorded from Instructional Television(i.e.ITVchannel10)maybe shown in accordance with the rights stated in the ITV Schedule Book, which is produced and distributed quarterly to all schools. 9. Commercially rented videos, DVDs, or movies shall not be shown. 10. Privately owned videos, DVDs, or movies shall not be shown unless approved by the department chairperson (if applicable) and building principal. INSTRUCTION Other Organizations Using School Facilities Ifoutsideorganizationsuseaschoolfacilityandwanttoshowmovies,DVDs, videos, or other audiovisual materials, it is legally permitted only if the District has a Public Performance Site License from Movie Licensing USA. Once licensed, the District may allow exhibit of movies, DVDs, videos, or other audiovisual materials copyrighted by the studios so long as they are secured from a legal source such as a video rental store, school library, or a personal collection. Link: Pullman School District Procedure Form

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Sources

Weber School District (2012). Media Services-Video Checkout & Policy. Retrieved from http://curriculum.weber.k12.ut.us/media/videocheckout.php Pullman School District (2012). Procedure Form. Retrieved from http://www.psd267.org/cms/lib2/WA01001625/Centricity/ModuleInstance/817/ 2311.1%20F1%20Permission%20Slip%20to%20View%20PG%20Movies.pdf Instruction Classroom Use Of Videos , DVDs, & Movies Procedures (2012). Bonneville Joint School District No. 93. Retrieved from http://www3.d93.k12.id.us/media/117671/2160p%20classroom%20use%20of% 20videos%20and%20movies%20procedures.pdf Foushee-Handbook 1 Assignment 6461

HANDBOOK 5 Assignment POLICIES I. COPYRIGHT POLICY General Overview of Fair Use Guidelines Copyright law provides instances in which the use and reproduction of copyrighted items is allowed. These instances are considered the "fair use exemptions" described in 17 (United States Code) 106 and are found in section 107 of the law: Notwithstanding the provisions of section 106, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include -- 1. the purpose and character of the use, including whether such use is of a commercial nature, or is for nonprofit educational purposes; 2. the nature of the copyrighted work; 3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and 4. the effect of the use upon the potential market for or value of the copyrighted work. Within these guidelines, specific restrictions have been defined. The following sections describe the situations most commonly encountered, but cannot be considered a comprehensive list. For further information, consult the resources listed below. Copying Material from Books and Periodicals Multiple copies may be made for classroom use, provided that: The copying meets the tests of brevity and spontaneity as defined below. The copying meets the cumulative effect test as defined below. Each copy includes a notice of copyright. Definitions: Brevity is defined by type of work (e.g. poetry, prose, illustration, and special works). In the case of prose, brevity is generally defined as a) either a complete article, story or essay of less than 2,500 words, or b) an excerpt from any prose work of not more than 1,000 words or 10 percent of the work, whichever is less, but a minimum of 500 words. Spontaneity involves copying that occurs at the inspiration of the individual teacher at a moment when it would be unreasonable to expect a timely reply to a request for permission. Cumulative effect implies that the copying is for only one course, that not more than one complete piece from the same author nor more than two excerpts from the same author be copied, and that there shall not be more than nine instances of such multiple copying for one course during one class term.

11.

12. 13.

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3. 4. 5. 6.

3. 4. 5. 6.

Further Prohibitions: Copying shall not be used to create or substitute for anthologies. There shall be no copying of or from works intended to be consumable, such as workbooks, exercises or standardized texts. Copying shall not substitute for the purchase of materials nor be repeated with the same item by the same teacher from term to term. No charge shall be made to the student beyond the actual cost of the photocopying. Television and Video Teachers may show purchased or rented videotapes for curriculum-supported, face- to-face teaching activities. Teachers may not show purchased or rented videotapes for entertainment, rewards, rainy days, filler, or non-instructional purposes. Off-air recordings: (Please note: these guidelines do not apply to programs which include educational broadcasting rights) Off-air television recordings may be shown once in class by the individual teachers and repeated only once when instructional reinforcement is necessary. Off-air recordings must be shown during the first ten consecutive school days after the recordings have been made. Off-air recordings can be retained by a non-profit educational institution for a periods not to exceed forty-five calendar days of recording. After the first ten consecutive school days, off-air recordings may be used up to the end of forty-five calendar day retention period only for teacher evaluation purposes. After the first ten consecutive school days, off-air recordings may be used up to the end of forty-five calendar day retention period only for teacher evaluation purposes. A limited number of copies may be reproduced from each off-air recording to meet the needs of teachers under these guidelines. Off-air recordings need not be used in their entirety, but may not be altered or shortened form their original content (i.e., the whole program must be taped). All recordings must include the copyright notice on the broadcast program as recorded. What the library can do for faculty: Library staff will tape television programs for faculty to show in class under the guidelines described above. Requests must be made at least one day in advance and teachers must supply the blank videotapes. The library can copy pre-recorded tapes only if authorization has been given by the publisher or producer. The library can make copies of teacher and student-created videos when staff time allows. Students and/or teachers must supply the blank videotapes. Library staff reserves the right to decline copying services if it is felt that infringement of copyright law will occur in a given situation. The Internet and Digital Information Fair use guidelines apply to making electronic copies of copyrighted works, creating derivative works, and distributing or displaying copyrighted works over a network. Brevity and spontaneity factors, cumulative effect, and notice of copyright are also

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1. 2. 3. 1. 2. 3. 4.

applied to the use of digital information. For example, it is not permissible to: Post material from the Internet onto another web site without receiving permission from the creator and/or copyright holder. Collect materials from the Internet and compile them into a new work. Scan copyrighted materials (e.g., magazine photographs, slides, cartoons, other illustrations, etc.) for a school publication, multimedia work, or web page. Copying Music Permissible Uses: Emergency copies may be made to replace purchased copies which are not available for an imminent performance, assuming copies will then be purchased to replace the photocopies. For academic purposes other than performance, copies may be made, but shall not generally constitute more than ten percent of the whole work. A single copy of recordings of student performances may be made for evaluation or rehearsal purposes. Prohibitions: The provisions described concerning books and periodicals (e.g. spontaneity, consumability, creation of anthologies, etc.) apply to copying music as well. Music cannot be copied for performance purposes. Copying music cannot be substituted for its purchase. Music cannot be copied without including the copyright notice which appears on the original copy. Where to Go for More Information Books: Butler, Rebecca P. Copyright for Teachers and Librarians. New York: Neal- Schuman, 2004. Crews, Kenneth D. Copyright Essentials for Librarians and Educators. Chicago: ALA, 2000. Russell, Carrie. Complete Copyright: An Everyday Guide for Librarians. ALA, 2004. Websites: Code of Best Practices in Fair Use for Media Literacy Education (from the Center for Social Media) Creative Commons Springfield Township High School Library guide to copyright-friendly sources (also in wiki form) Copyright Workshop (from Cyberbee.com) U.S. Copyright Office Homepage University Library Copyright and Scholarly Communication University of Illinois Online Intellectual Property Policies, Procedures, and Resources A Guide to Online Resources on Intellectual Property Rights (from the UIUC Government Documents Library) University of Texas Crash Course in Copyright 10 Big Myths about Copyright Explained

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 Sources University Laboratory High School Library(2012). Copyright Law Guidelines. Retrieved from http://www.uni.illinois.edu/library/policies/copyright.php#Internet

Foushee-Handbook 1 Assignment 6461