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STATE 210733
/ZCZCFS0813
*RRUEHFSI
DE RUEHC #0733/01 3 1 10342
ZNRUUUUUZZH /
R.070339ZNO£97 V
FM SECSTATE WASHDC
TO ALL DIPLOMATIC AND CONSULAR POSTS
SPECIAL EMBASSY PROGRAM
RUEHJB/AMEMBASSY BUJUMBURA 3217
RUEHVJ/AMEMBASSY SARAJEVO 0446
BT
UNCLAS SECTION 01 OF 04 STATE 210733
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X
CLASS WILL ONLY RETURN HITS WHICH FALL AT MOST WITHIN 5
YEARS OF THE DATE OF BIRTH QUERIED, A MADE-UP DATE OF BIRTH
SET TO THE CENTURY MARK WILL MOST OFTEN BE USELESS. AN
ESTIMATED YEAR OF BIRTH, ON THE OTHER HAND, MAY BE HELPFUL
IN SOME LIMITED CIRCUMSTANCES - E.G., WHEN AN EXACT DATE
OF BIRTH IS UNAVAILABLE ON A SERIOUS OFFENDER, BUT
SUFFICIENT ADDITIONAL INFORMATION IS AT HAND TO MAKE FOLLOW
UP OF A POSSIBLE HIT WORTHWHILE. (NOTE: POSTS THAT STILL
USE THE "CX" SYSTEM TO ENTER CLASS LOOKOUTS SHOULD USE THE
LETTER "X" IN FRONT OF THE YEAR OF BIRTH TO INDICATE IT IS
ESTIMATED. THIS IS THE ONLY SYSTEM THAT ALLOWS THIS
INDICATOR. ALL OTHERS SHOULD USE FREE FIELD TEXT TO
IDENTIFY AN ESTIMATED YEAR OF BIRTH.)
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WILL CREATE TWO REDUNDANT HITS AND SHOULD BE AVOIDED.
10. MANY POSTS STILL USE AND REFER TO REFUSAL CODES THAT
ARE OBSOLETE. THE MOST COMMON EXAMPLE IS "6C" IN LIEU OF
"6Cl" (IN FACT, DEPARTMENT HAS NOTED SOME CABLES THAT STILL
REFER TO THE EVEN OLDER CODE "19").' SOME OLDER CODES DO
STILL APPEAR IN CLASS BECAUSE WE HAVE NOT YET BEEN ABLE TO
PROGRAM CONVERSION SOFTWARE, OR IN SOME CASES (FOR EXAMPLE,
CODE "23") THERE IS NO AUTOMATED CONVERSION POSSIBLE. ALL
POSTS HAVE RECEIVED A LIST OF THE CURRENT CLASS CODES BY
ALDAC (97 STATE 118816, WITH GARBLES CORRECTED IN 97 STATE
122140). THESE ARE THE ONLY REFUSAL CODES THAT SHOULD BE
USED BY POST. THESE ALDACS ALSO IDENTIFY THE CATEGORY
LEVEL AND RETENTION PERIOD FOR CLASS ENTRIES.
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DIVIDUAL FSNS OR OFF! ~RS. (NOTE: CA/EX/CSDIS
CURRENTLY REVIEWING T 3 NEED FOR A MODERNIZED CX TO ALLOW
LOOKOUT AND QUASI-REF 5ALS TO BE ENTERED OUTSIDE OF A
SPECIFIC APPLICATION.)
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FOR THE DELETION IN YOUR CABLE TO THE DEPARTMENT.
COORDINATE WITH OTHER POSTS BEFORE REQUESTING DELETION OF
ENTRIES MADE BY THEM AND INDICATE THEIR CONCURRENCE ON THE
DELETION REQUEST, OR, PREFERABLY, PROPOSE THAT THEY
INITIATE THE CLOK REQUEST FOR THEIR OWN HITS. THE
DEPARTMENT DOES NOT RESPOND BY CABLE TO ROUTINE DELETION
REQUESTS UNLESS THERE IS A PROBLEM. POSTS MAY WISH TO
CHECK CLASS AFTER A COUPLE OF WEEKS TO CONFIRM THE DELETION
HAS TAKEN PLACE. ALTHOUGH THERE IS NO REQUIREMENT TO DO
SO, POSTS MAY WISH TO HOLD ON TO FILES FOR SDC MONTHS TO A
YEAR FOLLOWING CLASS DELETION IN CASE ANY SUBSEQUENT
QUESTIONS ARISE.
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