Compendium of Instructions On Arbitration-N (1) .Rly.-Dec07

Foreword
This Compendium of instructions on Arbitration is issued for guidance of officials dealing with the subject matter. It contains relevant administrative orders/circulars/letters issued by Railway oard and !orthern Railway from time to time. The Compendium consists of "# anne$ures related to Arbitration policy. All the anne$ures have been typed for sa%e of clarity instead of $ero$ing the old circulars. Though every effort has been made to avoid typographical mista%es& it is 'uite possible that some such errors might have crept in. It is advised that the officials using this compendium do not 'uote it and refer to the original letter/circular for such purposes. (oreover& these circulars/letters should be read in conjunction with relevant clauses of )eneral Conditions of Contract * "### and Arbitration Act * "##+. The documentation has been painsta%ingly done by ,h. -...)upta& /y.C0/) and ,h. Rajeev ,a$ena& A10!/) and their staff under the guidance of ,h.2.3.,ingh& C0/). Their efforts are praise worthy. It is hoped that the officials dealing with the Arbitration matters will find the compendium useful. ,uggestions for improvement are welcome.
/ec. 5667
/eepa% .rishan 3rincipal Chief 0ngineer !orthern Railway aroda 4ouse !ew /elhi.
Compendium of Instructions on Arbitration 8 !orthern Railway
INDEX
Annexure No. Railway letter No. Boards Date Subject Page No.
A. Retired Railway Officers as Arbitrators
1 ! #
95/CE-I/CT/24 95/CEI/CT/24 95/CE-I/CT/24
13-04-05 12-01-04 14-11-9&
Vigilance clearance of retired railway officers for em anelment as ar!itrators" # ointment of retired railway officers as #r!itrator $ t%eir fee" '(idelines for a ointment of retired railway officers as #r!itrators" )is osal of #r!itration cases conse*(ent to creation of new +ones" )is osal of ar!itration cases conse*(ent of !if(rcation of new +ones" )is osal of ar!itration cases of new +ones" 'eneral Conditions of Contract 0 #mendments to #r!itration Cla(se 1o"&3 and &4 of '"C"C" Correction 2li 1o"4 'eneral Conditions of Contract 0 #mendments to #r!itration Cla(se 1o"&3 and &4 of '"C"C" Correction 2li 1o"3 'eneral Conditions of Contract 0 Cla(se &3 0 3atters finally determined !y t%e 4ailways" Correction 2li 1o"2" # ointment of ar!itrators from 6onal railways directly !y ,27s"
" $
B. Dis%osal of arbitration cases of new &ones.

2003/CE-I/CT/5 14-02-05 1--0--04 31-12-03
' 1( 11 1!
" ) $
2003/CE-I/CT/5 ,t"I 2003/CE-I/CT/5 ,t"I
*. +** , *orrection Sli%s

9&/CE-I/CT/29.Vol"I/ 05-01-05
2003/CEI/CT/4
09-10-03
1"
'
9&/CE"I/CT/29
22-02-00
1'
D. A%%oint.ent of Arbitrtors in PS/s
1(
95/CEI/CT/24
13-05-04
!(
0. *ourt 1udge.ents
11 1!
2003/CE-I/CT/9
11-05-03
2000/CE-I/CT/39
05-0&-02
8on9!le 8ig% Co(rt / '(wa%ati9s :(dgement and ot%er on t%e s(!:ect of ayment of interest" 8on9!le 2( reme Co(rt9s orders regarding E;ce ted 3atters" 3onitoring of ar!itration cases 4ailway <oard9s letter forwarding 2E 4ly"9s g(idelines" ?ee of #r!itrators a ointed !y Co(rt" #r!itration fee for stenos engaged !y t%e ar!itrators" 4em(neration of railway officers acting as ar!itrators 4em(neration to railway officers acting as ar!itrators 0 ar!itrator s%o(ld !e of different de artment" 2tam d(ty for (!lis%ing award" - If '3 %as a ointed an ar!itrator t%en co(rt of law can9t a oint ar!itrator - #r!itration %earing 372T !e attended !y at least @#' '(idelines to ar!itrators"
!1 !
2. 3onitoring of Arbitration cases
1#
2002/CE-I/CT/2
03-01-02
!"
+. 4onorariu. to Arbitrators
1 1" 1) 1$
1"4ly"9s =etter"1o"&3>/0/,t"VIII.,olicy/># 4ailway <oard9s letter 1o"E.'/2004 8/01-2 4ailway <oard9s letter 1o"E.'/2004 8/01-2 1"4ly"9s =etter"1o 3&2E/0/2/EIV
11-05-0& 21-05-04 24-02-04 25-11-&5
#! ## # #"
4. +eneral
11-,A
#) #-
4ailway 4ailway 10-09-01 <oard9s letter 1o" 1o"95/CE-I/CT/24 from E)CE/' 1ort%ern 4ailway -
1'
#'
9ARBITRATE, DONT LITIGATE
ANN05/R0,1
6etter No.'"7*0.87*97! dated 1#,( ,(" fro. 0D*0:+;< Railway Board< New Del=i to All +3s78ndian Railways. Sub> ?igilance clearance of retired railway officers for e.%anel.ent as arbitrators. #t resent retired 4ailway officers w%o are willing to act as ar!itrator are a lying for Vigilance Clearance from different railways se arately for em anelment as ar!itrator" T%is is ca(sing (nnecessary a erworA" It %asB t%ereforeB !een decided t%at %encefort% once a Cigilance clearance is iss(ed !y <oard for a artic(lar officer in reference to t%eir a licationB from any one of t%e +onal railways/,rod(ction 7nitsB it wo(ld !e Calid for entire Indian 4ailway till any f(rt%er comm(nication is made for wit%drawing t%e Cigilance clearance so giCen earlier" Eac% 4ailway s%all Aee a watc% on t%e cond(ct of t%e retired 4ailway officer as an ar!itrator and adCise t%e 4ailway <oard of any miscond(ct on t%e art of t%e officer and t%e action taAen against t%e officer concerned so t%at ot%er 4ailways co(ld !e adCised of t%e same" 4etired em anelled #r!itrators may also !e adCised to s(!mit D(arterly rogress re ort indicating t%e n(m!er of cases ending wit% t%em $ rogress t%ereof"
Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
ANN05/R0,!
6etter No.'"7*0.87*97! dated 1!,1,!(( fro. 0D*0:+;< Railway Board. Sub> A%%oint.ent of Retired Railway Officers as Arbitrators. Ref> Boards letter No.'"7*0.87*97! dated 1 ,11,'). In contin(ation of <oard9s letter of eCen n(m!er dated 14-11-9& <oard %aCe f(rt%er decided on t%e fee aya!le for retired railway officers for worAing as ar!itrator" '(idelines for a ointment of retired railway officers as ar!itrators and fees aya!le to t%em are enclosed as #nne;(re 0 #" T%e earlier instr(ctions iss(ed on t%e s(!:ect Cide <oard9s letter referred to a!oCeB are also enclosed as #nne;(re 0 <" T%is iss(es wit% t%e conc(rrence of ?inance )irectorate of t%e 3inistry of 4ailways" EnclE #s a!oCe" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board. Annexure B CA +uidelines for a%%ointing t=e Retired Railway Officer:s; as Arbitrator:s; and fee %ayable to. 1" # anel of ar!itrators s%all !e drawn ( !y t%e concerned 6onal 4ailway after o!taining Cigilance clearance from 4ailway <oard" 2ince in all ar!itration cases %aCing t%ree or more mem!ersB one mem!er will !e from ?inance and most of t%e ar!itration cases are from CiCil Engineering )e artmentB larger anels of ?inance and CiCil Engineering officers s%o(ld !e formed" T%e anel s%o(ld !e reCiewed eCery year !y '"3" in cons(ltation wit% 4ailway <oard Vigilance and names added/deleted as necessary"
2"
F(t of 3 or more ar!itratorsB not more t%an one ar!itrator s%o(ld !e a retired railway officer .retired not !elow t%e ranA of 2#'/B age not e;ceeding 50 years and in reasona!ly good mental and %ysical fitness" T%e residing ar!itrator s%o(ld !e a serCing railway officer" 4etired railway officer w%ile worAing as an ar!itrator will !e entitled for a fee not e;ceeding 1G of t%e total claimsB incl(ding t%e co(nter-claims s(!:ect to ma;im(m of 4s"50B 000/- er case" T%is wo(ld incl(de t%e conCeyance c%arges from t%e residence of t%e ar!itrator to t%e lace of %earingB if it %a ens to !e in t%e same city w%ere t%e retired railway officer .a ointed ar!itrator/ resides" Clerical and stenogra %ic assistanceB incl(ding stationery s%all !e roCided !y t%e 4ailway" 8oweCerB if t%e ar!itrator !rings %is own 2teno and does not asA for any assistanceB %e/s%e can !e aid an %onorari(m ( to 10 er cent of t%e fee of one ar!itrator s(!:ect to a minim(m of 4s"500/- er case and cost of stationery as er act(als" T%e fees ro osed for ar!itration and t%e %onorari(m for clerical/stenogra %ic assistance may !e reCiewed eCery 3 years" T%e reCiew will !e done !y 4ailway <oard" T%e claimant and t%e res ondent wo(ld s%are all t%e cost of ar!itration e*(ally" #ll ot%er cla(ses/conditions wo(ld !e t%e sameB as already agreed !y t%e <oard and circ(lated to 4ailways Cide <oard9s letter 1o"95/CE"I/CT/24 dated 14-11-199& .co y enclosed/"
3"
4"
5"
&" 5"
ANN05/R0,#
6etter No.'"7*0,87*97! dated 1 ,11,') fro. 0D*0:+;< Railway Board to all +3s< *AO7*s< Sub> A%%oint.ent of retired Railway Officers as Arbitrators. In connection wit% t%e a!oCe s(!:ectB <oard %aCe decided t%at only w%en t%e n(m!er of #r!itrators is 3 or moreB one of t%e #r!itrators can !e a retired 4ailway Ffficer" Fnly 4etired Ffficers wit% im ecca!le re (tationB and clear from Vigilance angle and w%o %aCe retired in 2# grade and a!oCe s%o(ld !e a ointed as #r!itrators" '(idelines for a ointment of retired 4ailway Ffficers as #r!itrators and ot%er conditions are enclosed as #nne;(re-I" Annexure,8 +uidelines for a%%oint.ent of retired Railway Officers as Arbitrators and ot=er conditions. 1" 2" 4ailways s%o(ld call for a lications from retired 2# 'rade Ffficers w%o are willing to worA as #r!itrators for a ointment" # anel of #r!itrators s%all !e drawn ( !y t%e concerned 6onal 4ailway after o!taining Cigilance clearance from 4ailway <oard" 2ince in all ar!itration cases %aCing t%ree or more mem!ersB one mem!er will !e from ?inance and since most of t%e ar!itration cases are from CiCil Engineering )e artmentB larger anels of ?inance and CiCil Engineering Ffficers s%o(ld !e formed" 2imilar anels may !e formed for 3ec%anicalB 2$TB Electrical and 2tores )e artment Ffficers w%o %aCe dealt wit% contract matters d(ring t%eir serCice ten(re" T%e anel s%o(ld !e reCiewed eCery year !y '"3" in cons(ltation wit% 4ailway <oard Vigilance and names added/deleted as necessary" ?or t%e retired officerB normal T#/)# wo(ld !e admissi!le for any Cisits t%at t%e ar!itrator/ar!itrators may (ndertaAe for site ins ection etc" T%e 4ailway s%o(ld roCide t%e class of ,ass for w%ic% t%e officer was entitled !efore retirement" T%ey will also !e entitled to T#/)# as er t%eir osition rior to retirement" T%e ar!itrator s%o(ld also !e entitled to rest %o(se and official Ce%icle w%en Cisiting o(tstations as on d(ty"
3"
4"
?or ar!itration roceedingsB 4ailway s%all maAe aCaila!le necessary accommodation along wit% f(rnit(re and tele %one on t%e dates of %earings" 1ormally an ar!itration award m(st !e giCen wit%in 4 mont%s from t%e date of first %earing" 8oweCerB for claims e;ceeding 4s"50 laA%sB a eriod ( to one year may !e ermitted" #t a timeB not more t%an 3 ar!itration cases s%o(ld !e giCen to one retired officer" T%e ar!itrator s%all maintain strict secrecy in relation to t%e doc(ments and information receiCed !y %im regarding t%e case in *(estion and s%all ret(rn recordsB re orts etc" receiCed d(ring t%e ar!itration roceedings to t%e com etent a(t%ority at t%e time of s(!mission of t%e award" '"3" will Aee watc% on t%e erformance of t%e ar!itrator and if t%e '"3" finds t%at t%e ar!itrator does not a ear to !e fairB %e may consider deleting t%e ar!itrator9s name from t%e anel for t%e s(!se*(ent eriod" Fnce an #r!itrator is a ointed !y t%e goCernment #(t%orityB t%e mandate of t%e ar!itrator can !e terminated and ar!itrator s(!stit(ted !y anot%erB as er Cla(se 15 of t%e #r!itration and conciliation FrdinanceB 199&"
5" &" 5"
-"
9"
ANN05/R0,
6etter No.!((#7*087*97" dated 1 ,!,!((" fro. 0D*0:+;< Railway Board to All +3s< Pr.*0s D *AO7*s of 8ndian Railways. Sub> Dis%osal of Arbitration cases conseEuent to creation of new &ones. 4efE <oard9s letter of eCen n(m!er dated 2-5-2003B 31-12-2003 and 1----2004" ,lease refer to a!oCe mentioned letters w%erein met%odology to deal wit% t%e ar!itration cases ending on t%e date of creation/!if(rcation of new +ones was adCised" 8oweCerB one of t%e 4ailways %as !ro(g%t to t%e notice of t%e 4ailway <oard a!o(t t%e ro!lem !eing faced !y t%em" It is regarding an ar!itration case ertaining to a diCision w%ic% %as gone in t%e :(risdiction of new +one" In t%is caseB t%e ar!itration %as !een com leted !y t%e arent +one and t%e ar!itration award %as also !een (!lis%ed !y t%em !(t t%e new +one is insisting t%at t%e award s%o(ld !e acce ted and satisfied !y t%e arent +one" 2"0 T%e matter %as !een reCiewed in t%e <oard caref(lly and it is decided t%at in cases w%ere t%e contracts were o erated !y t%e )iCisions / field (nits of t%e Constr(ction Frgani+ation and now %aCe come (nder t%e :(risdiction of new +onesB t%e ar!itration award will !e (!lis%ed !y t%e arent railway !(t its acce tance and ayment as a res(lt of t%e award incl(ding any co(rt case / litigation etc" wo(ld !e dealt !y t%e 1ew 6one" 3"0 In cases w%ere contracts were o erated in t%e %ead*(artersB t%e total action as narrated a!oCe wo(ld !e taAen !y t%e arent +one only" 4"0 T%e a!oCe instr(ctions wo(ld !e a lica!le wit% ros ectiCe effect"
5"0 T%e e;tant instr(ctions iss(ed Cide <oard letter of eCen n(m!er dated 2-5-2003 are s( erceded" T%e rest of t%e instr(ctions as contained in <oard9s letters of eCen n(m!er dated 1----2004 and 31-12-2003 wo(ld !e a lica!le" T%is iss(es wit% t%e a roCal of <oard .3E/" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
ANN05/R0,"
6etter No.!((#7*0,87*97"7P9.8 dated 1-,-,!(( fro. 0D*0:+;< Railway Board Sub> Dis%osal of arbitration cases conseEuent of bifurcation of new &ones. Ref> Boards letter of eAen nu.ber dated #1,1!,!((#. Vide <oard9s letter referred to a!oCeB it was decided t%at all t%ose cases w%ere ar!itrators %aCe !een a ointed !y t%e arent +ones and already %ad at least one %earing s%o(ld !e dealt wit% t%e arent +ones only" 4est of t%e cases s%o(ld !e transferred to t%e new +ones" # do(!t %as !een raised !y one of t%e 4ailway w%ere t%e %earing %as !een %eld !y t%e new +one after !if(rcation of %is +one as to w%o s%o(ld deal wit% t%is case" T%e instr(ctions iss(ed Cide <oard9s letter (nder reference are to !e made a lica!le to all cases w%ic% were e;isting on t%e date of !if(rcation wit% t%e osition of a ointment of ar!itrators and %earing as on 31-12-2003 i"e" t%e iss(e of t%e a!oCe referred <oard9s letter" It %as f(rt%er !een decided !y t%e <oard t%at 4ailways are free to ado t t%eir own m(t(ally agreed roced(re if all t%e concerned arties .i"e" arent 4ailway and t%e new formed +ones from t%at 4ailway/ are satisfied" T%is dis oses t%e reference of Eastern 4ailway also made Cide t%eir letter 1o"CE/Con/>T/#4<1/8anding FCer/EC4 dated 30-&-2004" Eastern 4ailway %aCe already drawn a @oint ,roced(re of Frder .@,F/ and t%ere is no o!:ection to t%e <oard to contin(e to deal wit% t%e ar!itration cases as er @,F"
10
ANN05/R0,)
6etter No.!((#7*0.8*97" Pt.1 dated #1,1!,!((# fro. 0D*0:+;< Railway Board to All +3s. Sub> Dis%osal of Arbitration cases :of new &ones;. Ref> Boards letter of eAen nu.ber dated !,$,(#. #fter iss(e of t%e olicy in regard to dis osal of t%e ar!itration cases arising o(t !efore !if(rcation of old +onesB many references %aCe !een receiCed from t%e arent / old +onesB citing o(t Cario(s ro!lems in dealing wit% t%e ar!itration cases for t%e ortion already transferred (nder t%e :(risdiction of new +ones" T%e matter %as since !een reCiewed and <oard .3E/ %as now decided t%at t%e cases w%ere ar!itrators %aCe !een a ointed !y t%e arent +onesB and %aCe already %eld at least one %earingB s%o(ld !e dealt wit% !y t%e arent +ones only" T%e ot%er cases wo(ld stand transferred to t%e new +ones for f(rt%er dis osal" T%ese instr(ctions s%o(ld !e im lemented wit% immediate effect" 4ecei t of t%e letter may lease !e acAnowledged" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
11
ANN05/R0,$
6etter No.')7*0.87*97!' :?ol.8; dated ",1,!((" fro. 0D*0:+;< Railway Board. Sub> +eneral *onditions of *ontract B A.end.ents to Arbitration *lause No.)# and ) of +.*.*. 3inistry of 4ailways .4ailway <oard/ %aCe decided t%at Cla(se &3 and &4 of t%e 'eneral Conditions of Contract may !e modified as s%own in t%e enclosed Correction 2li 1o"4" T%is iss(es wit% t%e conc(rrence of ?inance )irectorate of t%e 3inistry of 4ailways" 4ecei t of t%is letter may lease !e acAnowledged" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board. AD?AN*0 *ORR0*98ON S68P NO. 9O +0N0RA6 *OND898ON O2 *ON9RA*9 .i/ #dd HIndian 4ailway #r!itration 4(les9 in t%e end of t%e title H2ettlement of )is (tes9 of Cla(se &3 $ &4 and after addition< t=e co.%lete title s=all be as under>, I2ettlement of )is (tes 0 8ndian Railway Arbitration RulesF. .ii/ #dd new cla(se &4.1/ .ii/ .d/ as (nderEGPlace of arbitration>, T%e lace of ar!itration wo(ld !e wit%in t%e geogra %ical limits of t%e )iCision of t%e 4ailway w%ere t%e ca(se of action arose or t%e 8ead*(arters of t%e concerned 4ailway or any ot%er lace wit% t%e written consent of !ot% t%e arties"J
12
.iii/
In ara &4 .3/ .a/ .ii/ re lace t%e word H( to9 wit% Hatleast9 and after .odification t=e w=ole sentence would read as below. T%ere is no ot%er c%ange in t%is cla(se" I ---------- Contractor will !e asAed to s(ggest to 'eneral 3anager at least 2 names o(t of t%e anel for a ointment as contractor9s nominee wit%in 30 days from t%e date of dis atc% of t%e re*(est !y 4ailway" --------------I
.iC/
&4 .3/ .a/ .iC/E- #dd at t%e end of t%e cla(se IT%e #r!itral Tri!(nal s%o(ld record t%e day to day roceedings" T%e roceedings s%all normally !e cond(cted on t%e !asis of doc(ments and written statements" After .odification t=e co.%lete clause s=all read as follows>, IT%e #r!itral Tri!(nal s%all %aCe ower to call for s(c% eCidence !y way of affidaCits or ot%erwiseB as t%e #r!itral Tri!(nal s%all t%inA ro erB and it s%all !e t%e d(ty of t%e arties %ereto to do or ca(se to !e done all s(c% t%ings as may !e necessary to ena!le t%e #r!itral Tri!(nal to maAe t%e award wit%o(t any delay" 9=e Arbitral 9ribunal s=ould record day,to, day %roceedings. 9=e %roceedings s=all nor.ally be conducted on t=e basis of docu.ents and written state.ents.F
.C/
&4.3/ .!/.i/E- #dd IT%e analysis and reasons s%all !e detailed eno(g% so t%at t%e award co(ld !e inferred t%ere from"J #t t%e end of t%e cla(se and after addition t=e co.%lete clause would read as under>, IT%e ar!itral award s%all state item wiseB t%e s(m and reasons ( to w%ic% it is !ased" 9=e analysis and reasons s=all be detailed enoug= so t=at t=e award could be inferred t=ere fro..F
.Ci/
&4.3/.!/.ii/E- 4e lace n(meral 30 wit% &0" After .odification< t=e co.%lete clause would read as follows>, I# arty may a ly for corrections of any com (tational errorsB any ty ogra %ical or clerical errors or any ot%er error of similar nat(re occ(rring in t%e award of tri!(nal wit%in )( days of t%e recei t of t%e award"J
.Cii/
&4.3/.!/.iii/E- 4e lace n(meral 30 wit% &0" After .odification< t=e co.%lete clause would read as follows>, I# arty may a ly to tri!(nal wit%in )( days of t%e recei t of award to maAe an additional award as to claims resented in t%e ar!itral roceedings !(t omitted from t%e ar!itral award"J
.Ciii/
&4"&E- 4e lace word H4ailway #dministration9 wit% H4ailway <oard9 mentioned in 2nd line of cla(se and add at t%e end of t%e cla(se Hand t%e
13
fee s%all !e !orne e*(ally !y !ot% t%e arties" ?(rt%erB t%e fee aya!le to t%e ar!itrator.s/ wo(ld !e goCerned !y t%e instr(ctions iss(ed on t%e s(!:ect !y 4ailway <oard from time to time irres ectiCe of t%e fact w%et%er t%e ar!itrator.s/ is/are a ointed !y t%e 4ailway #dministration or !y t%e co(rt of law (nless s ecifically directed !y 8on9!le Co(rt ot%erwise on t%e matter and after .odification and addition t=e co.%lete clause would be read as under>, IT%e cost of ar!itration s%all !e !orne !y t%e res ectiCe arties" T%e cost s%all inter-alia incl(de fee of t%e ar!itrator.s/ as er t%e rates fi;ed !y t%e Railway Board fro. ti.e to ti.e and t=e fee s=all be borne eEually by bot= t=e %arties. 2urt=er< t=e fee %ayable to t=e arbitrator:s; would be goAerned by t=e instructions issued on t=e subject by Railway Board fro. ti.e to ti.e irres%ectiAe of t=e fact w=et=er t=e arbitrator:s; is7are a%%ointed by t=e Railway Ad.inistration or by t=e court of law unless s%ecifically directed by 4onble court ot=erwise on t=e .atter.F Note> Additions7Alterations =aAe been s=own in bold letters in t=e .odified clause:s;.
14
ANN05/R0,6etter No.!((#7*0,87*97 dated ',1(,!((# fro. 0D*0:+;< Railway Board. *ORR0*98ON S68P NO.# 9O +.*.*. Sub> +eneral *onditions of *ontract B A.end.ents to Arbitration *lause No.)# and ) of +**. 3inistry of 4ailways .4ailway <oard/ %aCe decided t%at Cla(se &3 and &4 of t%e 'eneral Conditions of Contract may !e added/deleted/modified as s%own in t%e enclosed Correction 2li 1o"3" T%is iss(es wit% t%e conc(rrence of ?inance )irectorate of 3inistry of 4ailways" 4ecei t of t%is letter may lease !e acAnowledged" )#/#s a!oCe" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
AdAance *orrection Sli% No.# to +eneral *onditions of *ontract. 1oteE .i/ )eletion from e;isting cla(se are s%own in Italic .ii/ #dditions to e;isting cla(se are underlined. 0xisting *lause &3 0 3atters finally deter.ined by t=e Railway 0 #ll dis (tes and differences of any Aind w%atsoeCer arising o(t of or in connection wit% t%e contractB w%et%er d(ring t%e rogress of t%e worA or after its com letion and w%et%er !efore or after t%e ReAised *lause &3 0 3atters finally deter.ined by t=e Railway 0 #ll dis (tes and differences of any Aind w%atsoeCer arising o(t of or in connection wit% t%e contractB w%et%er d(ring t%e rogress of t%e worA or after its com letion and w%et%er !efore or after t%e determination of t%e contractB
15
determination of t%e contractB s%all !e referred !y t%e contractor to t%e Railway and t%e Railway s%all wit%in 120 days after recei t of t%e Contractor9s re resentation maAe and notify decisions on all matters referred to !y t%e contractor in writing roCided t%at matters for w%ic% roCision %as !een made in cla(ses -B 1-B 22.5/B 39B 43.2/B 45.a/B 55B 55-#.5/B 55B 55#B &1.1/B &1.2/ and &2.1/ to .;iii/ .</ of 'eneral Conditions of Contract or in any cla(se of t%e s ecial conditions of t%e contract s%all !e deemed as He;ce ted matters9 and decisions of t%e 4ailway a(t%orityB t%ereon s%all !e final and !inding on t%e contractorK roCided f(rt%er t%at He;ce ted matters9 s%all stand s ecifically e;cl(ded from t%e (rCiew of t%e ar!itration cla(se and not be referred to arbitration. Note> 0xisting *lause be read wit= *orrection Sli% No.! issued Aide Boards letter No.')7*0,87*97!' dated !!,!,!((1. 0xisting *lause &4.1/ .ii/ 0 T%e demand for ar!itration s%all s ecify t%e matters w%ic% are in *(estionB or s(!:ect of t%e dis (te or difference as also t%e amo(nt of claim itemwise" Fnly s(c% dis (te.s/ or difference.s/ in res ect of w%ic% t%e demand %as !een madeB toget%er wit% co(nter claims or set offB s%all !e referred to ar!itration and ot%er matters s%all not !e incl(ded in t%e reference" 0xisting *lause &4.3/.a/.i/ 0 In cases w%ere t%e total Cal(e of all claims in *(estion added toget%er does not e;ceed 4s"10B00B000/- .4( ees ten laA%s only/B t%e #r!itral tri!(nal consist
s%all !e referred !y t%e contractor to t%e +3 and t%e +3 s%all wit%in 120 days after recei t of t%e Contractor9s re resentation maAe and notify decisions on all matters referred to !y t%e contractor in writing roCided t%at matters for w%ic% roCision %as !een made in cla(ses -B 1-B 22.5/B 39B 43.2/B 45.a/B 55B 55-#.5/B 55B 55#B &1.1/B &1.2/ and &2.1/ to .;iii/ .</ of 'eneral Conditions of Contract or in any cla(se of t%e s ecial conditions of t%e contract s%all !e deemed as He;ce ted matters9 :.atters not arbitrable; and decisions of t%e 4ailway a(t%orityB t%ereon s%all !e final and !inding on t%e contractorK roCided f(rt%er t%at He;ce ted matters9 s%all stand s ecifically e;cl(ded from t%e (rCiew of t%e ar!itration cla(se.
ReAised *lause &4.1/ .ii/ 0 T%e demand for ar!itration s%all s ecify t%e matters w%ic% are in *(estionB or s(!:ect of t%e dis (te or difference as also t%e amo(nt of claim itemwise" Fnly s(c% dis (te.s/ or difference.s/ in res ect of w%ic% t%e demand %as !een madeB toget%er wit% co(nter claims or set offB giAen by t=e Railway< s%all !e referred to ar!itration and ot%er matters s%all not !e incl(ded in t%e reference" ReAised *lause &4.3/.a/.i/ 0 In cases w%ere t%e total Cal(e of all claims in *(estion added toget%er does not e;ceed 4s"10B00B000/- .4( ees ten laA%s only/B t%e #r!itral tri!(nal s=all
16
of a sole ar!itrator w%o s%all !e either the General Manager or a ga+etted officer of 4ailway not !elow the grade of @# gradeB nominated !y t%e 'eneral 3anager in that behalf" T%e sole ar!itrator s%all !e a ointed wit%in &0 days from t%e day w%en a written and Calid demand for ar!itration is receiCed !y Railway. 0xisting *lause &4.3/.a/.ii/ 0 In cases not coCered !y cla(se &4.3/ .a/ .i/B t%e #r!itral Tri!(nal s%all consist of a anel of t%ree 'a+etted 4ly" Ffficers not !elow @# gradeB as t%e ar!itrators" ?or t%is (r oseB t%e 4ailway will send a anel of more t%an 3 names of 'a+etted 4ly" Ffficers of one or more de artments of t%e 4ly"B to t%e contractor who will !e asAed to s(ggest to 'eneral 3anager ( to 2 names o(t of t%e anel for a ointment as contractor9s nominee" T%e 'eneral 3anager s%all a oint at least one o(t of t%em as t%e contractor9s nominee and willB also sim(ltaneo(sly a oint t%e !alance n(m!er of ar!itrators eit%er from t%e anel or from o(tside t%e anelB d(ly indicating t%e H residing ar!itrator9 from amongst t%e 3 ar!itrators so a ointed" >%ile nominating t%e ar!itrators it will !e necessary to ens(re t%at one of t%em is from t%e #cco(nts )e artment" #n officer of 2election 'rade of t%e #cco(nts )e artment s%all !e considered of e*(al stat(s to t%e officers in 2# 'rade of ot%er de artments of t%e 4ailway for t%e (r ose of a ointment of ar!itrators"
consist of a sole ar!itrator w%o s%all !e a ga+etted officer of 4ailway not !elow @# gradeB nominated !y t%e 'eneral 3anager" T%e sole ar!itrator s%all !e a ointed wit%in &0 days from t%e day w%en a written and Calid demand for ar!itration is receiCed !y +.3.
ReAised *lause &4.3/.a/.ii/ 0 In cases not coCered !y cla(se &4.3/ .a/ .i/B t%e #r!itral Tri!(nal s%all consist of a anel of t%ree 'a+etted 4ly" Ffficers not !elow @# grade or ! Railway +a&etted Officers not below 1A +rade and a retired Railway Officer< retired not below t=e ranH of SA+ OfficerB as t%e ar!itrators" ?or t%is (r oseB t%e 4ailway will send a anel of more t%an 3 names of 'a+etted 4ly" Ffficers of one or more de artments of t%e 4ly" I=ic= .ay also include t=e na.e:s; of retired Railway Officer:s; e.%anelled to worH as Railway Arbitrator to t%e contractor wit=in )( days fro. t=e day w=en a written and Aalid de.and for arbitration is receiAed by t=e +3. *ontractor will !e asAed to s(ggest to 'eneral 3anager ( to 2 names o(t of t%e anel for a ointment as contractor9s nominee wit=in #( days fro. t=e date of dis%atc= of t=e reEuest by Railway" T%e 'eneral 3anager s%all a oint at least one o(t of t%em as t%e contractor9s nominee and willB also sim(ltaneo(sly a oint t%e !alance n(m!er of ar!itrators eit%er from t%e anel or from o(tside t%e anelB d(ly indicating t%e H residing ar!itrator9 from amongst t%e 3 ar!itrators so a ointed" +3 s=all co.%lete t=is exercise of a%%ointing
17
t=e Arbitral 9ribunal wit=in #( days fro. t=e recei%t of t=e na.es of contractors no.inees. >%ile nominating t%e ar!itrators it will !e necessary to ens(re t%at one of t%em is from t%e #cco(nts )e artment" #n officer of 2election 'rade of t%e #cco(nts )e artment s%all !e considered of e*(al stat(s to t%e officers in 2# 'rade of ot%er de artments of t%e 4ailway for t%e (r ose of a ointment of ar!itrators" Note> :#; Ot=er sub,clauses of *lause ) re.ain unaltered. :Aut=ority > Railway Boards letter No.!((#7*0,87*97 dated ',1(,!((#;.
18
ANN05/R0,'
6etter No.')7*0.87*97!' dated !!,(!,!((! fro. 0D*0:+;< Railway Board. Sub> +eneral *onditions of *ontract B *lause )# B 3atters finally deter.ined by t=e Railway. T%e 3inistry of 4ailways .4ailway <oard/ %aCe decided t%at Cla(se &3 of t%e 'eneral Conditions of Contract may !e amended as s%own in t%e enclosed Correction 2li 1o"2 .Two/" T%is iss(es wit% t%e conc(rrence of =egal )irectorate of 3inistry of 4ailways" 4ecei t of t%is letter may lease !e acAnowledged" )#E #s a!oCe" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
6etter No.')7*0.87*97!' dated !!,!,!((1 fro. 0D*0:+;< Railway Board Sub> +eneral *onditions of *ontract B *lause )#. 3inistry of 4ailways .4ailway <oard/ %aCe decided t%at in cla(se &3 Cla(se -.a/ and &2 .1/ .!/ mentioned as e;ce ted matter may !e corrected as (nderE 10t% line 11t% line E;isting - .a/ &2.1/ .!/ 3odified Cla(se &2.1/ to .;iii/ .</
19
ANN05/R0,1(
6etter No.'"7*087*97! dated 1#,$,!(( fro. 0D*0:+;< Railway Board to all 3anaging Directors of all PS/s. Sub>, A%%oint.ent of t=e Arbitrator fro. &onal Railways directly by PS/s. It %as come to t%e notice of t%e <oard t%at ,27s are a ointing t%e railway officers as ar!itrators for t%e cases ertaining to ,27s directly wit%o(t taAing formal a roCal of t%e concerned railway administrations on w%ic% t%e officer is worAing" It %as !een Ciewed adCersely !y t%e <oard" <oard .3EB 32 $ ?C/ %aCe decided t%at %encefort% ,27s s%o(ld not a oint any officer as an ar!itrator in cases ertaining to t%eir ,27s" If t%ere is a need to a oint any officer from 6onal 4ailway as an ar!itrator in any case ertaining to ,27sB t%e ,27s may write to t%e concerned '3 to offer s(ita!le officer.s/ for t%e case" T%is iss(es wit% t%e ?inance )irectorate of t%e 3inistry of 4ailways" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board.
20
ANN05/R0,11
6etter No.!((#7*087*97' dated 1$,-,!(() fro. 0D*0:+;< Railway Board to All +3s< Pr.*0s and *AO7*s of 8ndian Railways. Sub> 4onble 4ig= *ourt 7 +uwa=atis 1udge.ent D order dated 1',),(! in Arbitration a%%eal filed by /nion of 8ndia re%resented t=roug= N.2.Railway7*on736+,?s,3ajor ?.P. Naj=awan :Retd.;< *ontractor on t=e subject of %ay.ent of interest. In contin(ation of <oard9s letter dated 11-5-2003 regarding t%e :(dgement of 8on9!le 8ig% Co(rt of '(wa%ati on t%e s(!:ect of ayment of interest to t%e contractor w%ic% was in faCo(r of 4ailwaysB .Co y was already forwarded to all Indian 4ailways/B t%e contractor9s 2=, case %as since !een dismissed !y t%e 8on9!le 2( reme Co(rt and a co y of t%e same is attac%ed for yo(r information and necessary action" Sd7, 9.+/P9A 0xec. Director< *iAil 0ngineering :+; Railway Board
6etter No.!((#7*087*97' dated 11,$,!((# fro. 0D*0:+;< Railway Board to All +3s< Pr.*0s and *AO7*s of 8ndian Railways. Sub> 4onble 4ig= *ourt 7 +uwa=atis 1udge.ent D ot=er dated 1',),(! in Arbitration a%%eal filed by /nion of 8ndia re%resented t=roug= N.2.Railway7*on736+,?s,3ajor ?.P. Naj=awan :Retd.;< *ontractor on t=e subject of %ay.ent of interest. # co y of t%e a!oCe :(dgement is enclosed %erewit% for yo(r information and ready reference" In t%e @(dgementB t%e 8on9!le @(dges on t%e s(!:ect of ayment of interest aya!le to t%e contractor giCen t%e :(dgement in faCo(r of 4ailways" 8on9!le Co(rt ( %eld t%e contention of t%e 4ailways a!o(t t%e interest t%at t%e ar!itrators do not %aCe :(risdiction to grant interest" # fres% ad:(dication of t%e *(estion of interest is illegal and contrary to t%e roCision" #lt%o(g%B t%e contractor %as gone for 2=, in 2( reme Co(rt against t%is :(dgement and o(tcome wo(ld !e circ(lated as and w%en aCaila!leB neCert%eless t%e :(dgement can roCe to !e *(ite (sef(l in contesting seCeral ot%er similar cases"
21
EnclE Co y of t%e @(dgement" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board. 8N 940 +A/4A98 48+4 *O/R9 :48+4 *O/R9 O2 ASSA3< NA+A6AN0< 30+4A6AJA< 3AN8P/R< 9R8P/RA< 38KORA3 AND AR/NA*4A6 PRAD0S4; ARB89RA98ON APP0A6 NO. 7!((1 APP066AN9 7nion of India <y #dCocate E 3r" @"2ing%B 2r" #dCocate 3r" I"# Tal(Adar R0SPOND0N9 3a:or V, 1a:%awan .4etd"/ B02OR0 4ONB60 940 *4802 1/S98*0 4ONB60 3R 1/S98*0 1.N.SAR3A )ate of %earing/@(dgement #nd Frder E 19t% day of @(neB 2002
1/D+030N9 AND ORD0R :ORA6; .8on9!le t%e C"@"/ 8eard 3r"@" 2ing%B learned senior co(nsel for t%e a '")eAaB learned co(nsel for t%e res ondent ellant and 3s
2" T%is ar!itration a eal is filed !y 7nion of India .4ailways/ c%allenging t%e order assed !y t%e CiCil @(dgeB 2enior )iCision 1o"1B '(wa%ati dated 1&-32001 assed in 3isc .@/ Case 1o"154/2000 arising o(t of T"2 .#r!/ Case 1o"229/95 w%ere(nder %e %as remitted t%e matter for fres% ad:(dication !y t%e sole #r!itrator in res ect of interest on items 1os"IIB IIIB IV and V %olding t%at t%e decision of t%e #r!itrator in not awarding interest on t%e said items is not in accordance wit% law" It is s(!mitted !y t%e learned co(nsel for t%e 7nion of India
22
t%at on acco(nt of 2(! Cla(se .3/ of Cla(se -1& of t%e 'eneral Conditions of Contract t%e contractor is not entitled for award of t%e interest and t%(s t%e co(rt %as committed an error in setting aside t%e award so far it related to non grant of interest to t%e contractor" Cla(se 1& 2(! Cla(se .3/ reads as (nderEI.3/ 1o interest will !e aya!le ( on t%e earnest money or t%e sec(rity de osit or amo(nts aya!le to t%e contractor (nder t%e contractB !(t 'oCernment 2ec(rities de osited in terms of s(!-cla(se .1/ of t%is cla(se will !e re aya!le wit% interest accr(ed t%ereto"J 3" It is o!Cio(s from 2(! Cla(se .3/ t%at no interest will !e aya!le ( on t%e earnest moneyB sec(rity de osit or t%e amo(nt aya!le to t%e contractor (nder t%e contract" T%(sB 2(! Cla(se .3/ ro%i!its t%e contractor from maAing any claim in regard to interest on t%e amo(nt of earnest moneyB sec(rity de osit or any amo(nt d(e to t%e contractor (nder t%e contract" T%ere a ears to !e com lete ro%i!ition of grant of interest !y Cirt(e of 2(! Cla(se .3/ of Cla(se 1& of t%e 'eneral Conditions of Contract" In a ma:ority decision rendered !y t%e Constit(tion <enc% of t%e # e; Co(rtB re orted in .2001/ 22CC 521 .E;ec(tiCe EngineerB )%enAanal 3inor Irrigation )iCisionB Frissa $ Frs Vs" 1C <(d%ara: .deceased/ !y =42 $ Frs/ in ara 2& it %as !een %eld t%at t%e #r!itrator %as :(risdiction to award interestB on t%e s(ms fo(nd d(e and aya!leB for t%e rereference eriod in t%e a!sence of any s ecific sti (lation or ro%i!ition in t%e contract to claim or grant any s(c% interest" T%(s t%e #r!itrator %as t%e :(risdiction to grant interest on t%e s(ms fo(nd d(e and aya!le for t%e rereference eriodB !(t it will !e s(!:ect to t%e a!sence of any s ecific sti (lation or ro%i!ition in t%e contract to grant any s(c% interest" If t%ere is any s(c% s ecific terms in t%e contractB ro%i!iting award of interestB t%e #r!itrator does not %aCe any a(t%ority to grant interest" 4" 2(! Cla(se .3/ of Cla(se 1& of t%e 'eneral Conditions of Contract rescri!es s(c% ro%i!ition andB t%ereforeB t%e #r!itrator does not get any :(risdiction to grant interest to t%e contractor" >%en t%ere is a ro%i!ition in t%e contract for grant of interestB in Ciew of t%e # e; Co(rt :(dgementB t%e #r!itrator does not %aCe :(risdiction to grant interest and no fr(itf(l (r ose will !e serCed !y remanding t%e matter to t%e #r!itrator on t%e *(estion of interest" T%e #r!itrator9s :(risdiction to grant interestB in Ciew of t%e terms of t%e contractB is not aCaila!le" T%at !eing t%e caseB t%e directions iss(ed !y t%e co(rt !elow remanding t%e matter for fres% ad:(dication on t%e *(estion of interest is illegal and contrary to t%e roCisions" Conse*(entlyB t%is a eal is allowedB t%e order dated 1&-3-2001 assed in 3isc .@/ Case 1o"154/2000 arising o(t of T"2.#r!/ Case 1o"229/95 !y t%e learned CiCil @(dge 2enior )iCision 1o"1B g(wa%ati is set aside to t%at e;tent" 8oweCerB in t%e facts and circ(mstances of t%e caseB t%ere will !e no order as to costs"
23
ANN05/R0,1!
6etter No.!(((7*0,87*97#' dated $,),!((! fro. 0D*0:+;< Railway Board to all +3s< Pr.*0s and *AO7*s of 8ndian Railways" Sub> 4onble Su%re.e *ourts orders dated (1,#,!((! in S6P filed by /nion of 8ndia ?7s SarAes= *=o%ra< *ontractor.
# co y of t%e a!oCe :(dgement is enclosed %erewit% for yo(r information and ready reference" In t%e :(dgementB t%e 8on9!le @(dges %aCe deli!erated ( on at lengt% t%e iss(es of e;ce ted matters and its ar!itra!ility" 8on9!le Co(rtB in factB %as ( %eld t%e contention of t%e 4ailway a!o(t t%e e;ce ted matters t%at t%ese matters s%o(ld not !e allowed to !e ar!itrated ( on" T%e im ortant o!serCations made !y t%e learned @(dges are giCen !elowE.i/ To !e an e;ce ted matterB it is not necessary t%at a de artmental or in%o(se remedy for settlement of claim m(st !e roCided !y t%e contract" 3erely for t%e a!sence of roCision for in%o(se settlement of t%e claimB t%e claim does not cease to !e an e;ce ted matter" It wo(ld !e an e;ercise in f(tility to refer for ad:(dication !y t%e ar!itrator a claimB t%o(g% not ar!itra!leB and t%ereafterB set aside t%e award if t%e #r!itrator c%ooses to allow s(c% claim" T%e 8ig% Co(rt wasB in o(r o inionB not rig%t in directing t%e said 4 claims to !e referred to ar!itration" >e cannot s(!scri!e to t%e Ciew t%at inter retation of ar!itration cla(se itself can !e or s%o(ld !e left to !e determined !y ar!itrator and s(c% determination cannot !e done !y Co(rt at any stage"J
.ii/
.iii/
In a n(ts%ellB it can !e said t%at t%e a!oCe :(dgement may roCe to !e a landmarA :(dgement in contesting ot%er similar cases w%ere e;ce ted matters %aCe !een ar!itrated and a award giCen !y t%e ar!itrator" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board. N.B.> T%e co y of t%e :(dgement of t%e 8ig% Co(rt $ 2( reme Co(rt mentioned in t%e letters a!oCe %aCe not !een anne;ed %are d(e to a(city of s ace"
24
ANN05/R0,1#
6etter No.!((!7*0,87*97! dated (#,(1,!((! fro. 0D*0:+;< Railway Board to +3s D P/s. Sub> 3onitoring of arbitration cases. It is seen t%at d(e to lacA of ro er monitoring system in laceB ar!itration cases are getting !adly delayed" 1ot only t%isB in a!sence of ro er monitoring at ro er leCelB (nd(ly %ig% awards awarded !y t%e #r!itrators go (nc%allenged" T%e t%en '3/2o(t% Eastern 4ailway .now C4</ iss(ed some instr(ctions in t%is regard on 2"E" 4ailway w%ic%B once im lementedB wo(ld mitigate t%ese ro!lems to a large e;tent" # co y of t%e same is enclosed for yo(r ready reference and taAing f(rt%er necessary action in t%is regard" EnclE #s a!oCe" Sd7, PAR3OD @/3AR 0xec. Director< *iAil 0ngineer :+; Railway Board. Note No.+37SD+3 dated 1$,!,!((( fro. +37S0 Rly. 9o All P4ODs D DR3s of S0 Rly. Sub> 6egal 7 *ourt cases. I %ad giCen s ecific instr(ctions for monitoring of legal cases Cide my note 1o"'5/2)'3 dated 5-11-95 .co y enclosed/" I find t%at t%e same %aCe not !een im lemented !y some of t%e diCisions / de artments in 8D and I contin(e to receiCe cases w%ic% are !eing delayed/are !adly dealt wit% in a!sence of ro er monitoring" T%e contem t cases from co(rts contin(e to !e receiCed" #ll t%e )43s and ,8F)s s%o(ld confirm !y a note to me !y 2--2-2000 t%at t%e monitoring system %as !een se arately set ( for eac% of t%e 3 ty es of cases !elowE.i/ Cases ending in Co(rtsE - # case will !e entered in t%e registerB as soon as a co y of t%e laint s(!mitted !y t%e ,laintiff in t%e Co(rt is receiCed" T%e same will !e done for cases initiated !y t%e 4ailway" T%is monitoring wo(ld !e to ens(re t%at #dCocates are nominated and de (tedB t%e officers/ins ectors /F2s w%o are re*(ired to follow ( t%at case are identified and nominatedB o(r re lies/ a ers are filed in t%e co(rt in timeB all %earings are attended !y t%e concerned officer as well as t%e adCocate etc" .ii/ T%e second register/com (ter statement s%o(ld !e of all decisions giCen !y t%e Co(rtsB on w%ic% action is re*(ired to !e taAen !y t%e 4ailway
25
administration to aCoid contem t of co(rt" T%e time frame s ecified !y t%e co(rt and t%e target date for action s%o(ld !e !oldly indicated against eac% case" 1ormally action co(ld !e initiated on t%e day t%e :(dgement is deliCered !y t%e co(rtB as t%e nominated officer/adCocate attending t%e co(rt on t%at date wo(ld giCe a note indicating t%e decision of t%e co(rt" .iii/ # se arate record s%o(ld !e Ae t of all t%e contem t a lications t%at are filed in t%e co(rts against t%e 4ailway officers" In case of contem t etition filed against '3B I s%o(ld !e adCised well in adCance and t%e case disc(ssed in detail !y 2)'3 and t%e ,8F) wit% t%e (ndersigned along wit% #dCocateB if necessary" T%e t%ree registers s%o(ld !e scr(tini+ed at Cario(s leCels at fre*(ency decided !y )43/,8F)" T%e registers in .ii/ and .iii/ a!oCe s%o(ld !e scr(tini+ed !y t%e ,8F)/)43/2)'3 ersonally" EnclE Fne Sd7, +37S.0.Rly.
Note No.+$7SD+3 dated $,11,'$ fro. +37S0 Rly. 9o P4ODs of S.0.Rly. Sub> 6egal *ases. 1" 2)'3 and ot%er concerned ,8F)sB mainly C,FB CC3B CEB s%o(ld Aee a record in t%e form of a register or com (teri+ed statement of all t%e decisions giCen !y t%e Co(rts on w%ic% action is re*(ired to !e taAen !y t%e 4ailway #dministration to aCoid Contem t of Co(rt etitions" T%is register s%o(ld !e scr(tini+ed !y 2)'3 and t%e ,8F)s once in a fortnig%t to see t%e rogress of s(c% items in w%ic% action is re*(ired to !e taAen" 2" # se arate record s%o(ld !e Ae t !y 2)'3 and t%e ,8F) concerned of all t%e contem t a lications t%at are filed in Cario(s Co(rts against t%e 4ailway officers" In case of contem t etitions filed against t%e 'eneral 3anagerB I s%o(ld !e adCised well in adCanceB and t%e case disc(ssed in detail !y 2)'3 and t%e ,8F) wit% t%e (ndersigned along wit% t%e #dCocateB if necessary well in adCance" Sd7, +37S.0.Rly. Note No.+37SD+3 dated 1!,",'' fro. +37S0 Rly. to All P4ODs D DR3s of S0 Rly. Sub> Arbitrations. 1" T%e rising trend of %eaCy awardsB s ecially !y ar!itrators a ointed !y 8ig% Co(rtsB was disc(ssed in a meeting wit% CEB 2)'3B ?#$C#F.8D/B
26
CE.C//'4CB CE.'/ and =aw Ffficer" 2ome of t%e decisions taAen %aCe !een giCen in aras indicated !elow" 2" .i/ #s regards acce tance of an awardB as er 2c%ed(le of ,owersB it was clarified t%at -T%e amo(nt of award for t%e (r ose of owers of sanctionB is t%e amo(nt fo(nd aya!le !y t%e ar!itrator l(s t%e amo(nt of interest awarded !y t%e ar!itrator ( to t%e date of t%e award" T%e leCels at w%ic% t%e Cetting of an award will !e done !y ?inance and =aw Fffice s%o(ld also !e laid down" >%ile awards in e;cess of 4s"25 laA%s s%o(ld !e seen !y ?#$C#F and t%ose in e;cess of 4s"50 laA%s !y co-ordinating ?#$C#FB from =aw side all awards in e;cess of 4s"25 laA%s s%o(ld !e seen !y 2)'3" In case of awards in e;cess of 4s"25 laA%s !y ar!itrators ot%er t%an 4ailway officers and in ot%er awards w%ere deemed necessaryB we s%o(ld cons(lt a good #dCocate dealing wit% ar!itrations and ar!itration awards to see w%et%er t%e award can !e c%allenged in t%e co(rt" T%e section of )'3.'/ is still not giCing ade*(ate attention to com (teri+ation of data and Aee ing tracA of Cario(s ar!itration cases" Instr(ctions giCen for Aee ing of t%e cases in com (ter %aCe still not !een com iled wit%" T%e following action is re*(ired Lee ing a record of all a lications receiCed for ar!itration in t%e following roforma .a/ #greement n(m!er" .!/ 1ame of t%e contractor .c/ E;ec(tiCe Ffficer to w%om it ertains" .d/ #greement Cal(e .e/ )ate of a lication of claims asAing for ar!itration .f/ #mo(nt of claims .g/ 4eference of co(rt caseB if any .%/ )ate of a ointment of ar!itrators" .i/ 1ame of ar!itrators #fter a ointment of t%e ar!itratorsB t%e record m(st !e Ae t in t%e following roforma of all cases w%ere t%e ar!itrators %aCe !een a ointed eit%er !y '3 or !y t%e Co(rt .a/ .!/ .c/ #greement n(m!er E;ec(tiCe officer inc%arge 1ame of t%e contractor
.ii/
.iii/
3"
.i/
.ii/
27
.d/ .e/ .f/ .g/ .%/ .i/ .:/ .A/ .l/ .m/ .n/
Val(e of agreement ,ayment made against t%e agreement .ro(nded off in laA%s of r( ees/ #mo(nt of claims .i/ Ft%er t%an interest .ii/ Interest" 1ame of t%e ar!itrators )ate of a ointment of ar!itrators" >%et%er t%e a ointment of ar!itrator is as er old #r!itration #ct of 1940 or new #r!itration #ct of 199&M )ate on w%ic% entered into reference" Initial eriod giCen to ar!itrators !y '3 /Co(rt" 1(m!er of sittings %eld #mo(nt of ar!itration fee aid #mo(nt of award .i/ #ward against claims ot%er t%an interest" .ii/ Interest ( to t%e date of award .iii/ Interest from t%e date of award"
4"
)'3' s%o(ld also maAe o(t a statement of all awards t%at were rono(nced !y t%e ar!itrators and were receiCed !etween 1"4"95 and 31"3"99 in t%e following roforma .a/ .!/ .c/ .d/ .e/ .f/ .g/ .%/ .i/ .:/ #greement n(m!er 1ame of ar!itrator )ate of a ointment of ar!itrator 1(m!er of %earings #mo(nt of contractor9s claim Val(e of agreement #mo(nt aid against t%e worA .ro(nded off in laA%s of r( ees/ #mo(nt of claims 0 .i/ Ft%er t%an interest" .ii/Interest #mo(nt of award - .i/ ot%er t%an interest .II/ Interest ( to t%e date of award" #r!itration fee aid
5"
2 ecial action to !e taAen to reCent a ointment of ar!itrators ot%er t%an as er ar!itration agreementB i"e" ot%er t%an 4ailway officers ->e m(st maAe o(t a letter and a list of ar!itrators as er t%e ar!itration agreement incor orated !y t%e 4ailway and s%o(ld !e giCen to t%e @oint 2ecretaryB 3inistry of =aw/#ddl" 2olicitor 'eneral concerned for !eing resented to t%e Co(rtB w%ere t%e co(rt finds t%at t%e a ointment of an o(tside ar!itrator is ineCita!le"
5"1
28
5"2
>e m(st contest t%e a ointment of o(tside ar!itrator till t%e end and w%ere necessary till t%e %ig%est co(rtB wit% t%e a roCal of t%e com etent a(t%ority" ?or t%is (r oseB t%e concerned E;ec(tiCe officer m(st re ort !y ?#N to %is ,8F) and to 2)'3 t%e facts of Co(rt9s order a ointing o(tside ar!itrator wit%in 3 days of t%e %earing in t%e 8ig% Co(rt in w%ic% a ointment of s(c% an ar!itrator %as !een decided" >e m(st also adCise t%e =aw 3inistry officials in Calc(tta in writing of t%e fact t%at a ointment of ar!itrators ot%er t%an 4ailway Ffficers is not in accordance wit% ar!itration agreement !eing entered into !y 4ailways wit% t%e contractors and wit% a ointment of ar!itrators not in accordance wit% t%is agreement is not acce ta!le to 4ailways and m(st !e contested in all circ(mstances" 2 ecific reca(tions to !e taAen and actions to !e taAen w%en o(tside ar!itrators are a ointed # letter %as to !e giCen to t%e ar!itratorB indicating o(r non-acce tance in rinci le of a ointment of ar!itrators against t%e ar!itration agreement" T%is letter is to !e giCen as er cla(se 11 .-/ .a/B 12.3/ and 13.2/ of t%e new #r!itration #ct" CE.'/ %as re ared some format for t%is letterB w%ic% s%o(ld !e seen !y =aw Ffficer and 2)'3 and wit% modifications s%o(ld !e disc(ssed wit% t%e (ndersigned and iss(ed in t%e ne;t fortnig%t to all concerned" >%ere fi;ed time limit %as !een giCen for com letion of t%e ar!itration !y '3 or !y t%e Co(rtB e;tension to t%e time eriod s%o(ld !e accordingly only wit% t%e a roCal of t%e 8ead of t%e )e artmentB i"e" CE.'/ or CE.C/" 7nlimited e;tensions in s(c% cases s%o(ld not !e granted" #ny discre ancies t%at are o!serCed in t%e min(tes of t%e ar!itration sittings s%o(ld !e giCen to t%e ar!itrator in writing" T%ese discre ancies can !e Fne sided recording of min(tes !y t%e ar!itrators wit%o(t recording t%e 4ailway9s Ciew oint" 4ecords or ot%er im ortant doc(ments rod(ced or giCen !y t%e 4ailway to t%e ar!itrator d(ring t%e sittings not !eing mentioned in t%e min(tes" )oc(ments rod(ced !y t%e claimantB w%ic% are not on o(r recordB are s( osed to %aCe !een signed !y retired em loyee or an officer and are taAen note of !y ar!itrator" In all s(c% casesB eCen fra(d(lently o!tained or fra(d(lently signed or a fra(d(lently re ared record is rod(ced !y t%e claimants !efore t%e ar!itrator" 4ailway s%o(ld not only rotest in writing
5"3
&" &"1
&"2
&"3
.i/ .ii/ .iii/
29
!(t s%o(ld asA for a co y in writing for inCestigations !y t%e releCant agencies" 5" 5"1 2C47TI1O F? #>#4)2 T%e E;ec(tiCeB #cco(nts as well as =aw Fffice m(st scr(tini+e all t%e awards in detail !efore t%ey are cleared for ayment" T%e awards s%o(ld %oweCerB !e e;amined *(icAly as t%e time eriod of only 3 mont%s is aCaila!le wit%in w%ic% an award can !e c%allenged" T%e following oints are Cery ertinent .i/ >%et%er t%e award is goCerned !y t%e old #r!itration #ct or t%e new #r!itration #ct and w%at are t%e gro(nds in t%e two acts as er w%ic% t%e award can !e c%allenged" >%et%er t%e award is in accordance wit% t%e terms of reference" >%et%er all items of terms of reference %aCe !een coCered !y t%e award" >%et%er a s eaAing award %as !een giCen for all t%e items of award" >%et%er t%e roced(re followed %as !een wit%o(t !ias and we %aCe neCer rotested regarding !ias of t%e ar!itrator" >%et%er t%e ar!itrators %aCe miscond(cted t%emselCes or %aCe miscond(cted t%e roceedings" >%et%er t%e award contains t%e interest and w%et%er all 3 elements of interestB i"e" re-ar!itration interestB endant lite interest and ost-ar!itration interestB are coCered !y t%e ar!itration agreement as well as t%e releCant law laying down t%e limit and admissi!ility of eac% ty e of interest"
.ii/ .iii/ .iC/ .C/ .Ci/ .Cii/
5"2
)elays !y any of t%e 3 scr(tini+ing agenciesB i"e" E;ec(tiCeB ?inance and =awB res(lting in delay in filing a eal as re*(ired to n(llify t%e awardB will !e taAen Cery serio(sly against t%e concerned officers" 2)'3 m(st identifyB in cons(ltation wit% 4ailway <oard and t%e 3inistry of =awB w%o will contest on o(r !e%alf s(c% ma:or awardsB s ecially !y t%e o(tside ar!itratorsB w%ic% are fo(nd to !e not only (nreasona!le !(t not in accordance wit% t%e law"
30
-" -"1
3I2CE==#1EF72E 4ailway <oard %as giCen a clarification regarding a lica!ility of new/old #ct" T%is is inade*(ate and anot%er reference s%o(ld !e made to <oard as disc(ssed d(ring t%e meeting" T%e letter may !e s%own to '3 !efore iss(e" In t%e a ointment letters of t%e ar!itratorsB we m(st mention t%e office .)43/CE.C/ w%o will re resent t%e 4ailway administration" T%e ar!itrator s%o(ld also !e asAed !y t%e same letter to endorse co ies of all corres ondence to '3B ,8F) .giCing designation and address/ and t%e E;ec(tiCe Ffficer .giCing designation and address/ concerned" @#' officers /#)43 in t%e )iCisionB 2#' Ffficers in t%e Constr(ction Frganisation and nominated 2#' Ffficers in 8D of EngineeringB Electrical and 2$T )e artments m(st Aee watc% on all a lications receiCed for ar!itrationB t%ro(g% a register or a com (teri+ed statement and t%e rogress made t%ereof"
-"2
-"3
T%e comments on claims sent to '39s Fffice are often friColo(s and signed !y #E1/NE1" T%ese m(st %aCe t%e a roCal of at least @# 'rade officer in t%e )iCision and CE .C/ in t%e Constr(ction Frganisation" Sd7, +37S.0.Rly.
31
ANN05/R0,1
6etter No.)#,I7(7Pt.?8887Policy,IA dated 11,",!(() fro. *07+< N.Rly to all Sr.D0N7*s< N.Rly. and 0D/s and *o%y to all concerned. 2(!E ?ee of t%e #r!itrator a #r!itrator !y t%e Co(rt" ointed !y t%e Co(rt and a ointment of t%e
In terms of Correction 2li 1o"4 to 'eneral Conditions of Contract iss(ed !y <oard .co y enclosed/.#nne;-5/B t%e fee of t%e ar!itrator eCen if a ointed !y t%e 8on9!le Co(rt wo(ld !e goCerned !y instr(ctions iss(ed on t%e s(!:ect !y 4ailway <oard from time to time (nless ot%erwise directed !y t%e 8on9!le co(rt" T%is matter s%o(ld !e !ro(g%t to t%e notice of t%e learned ar!itrator in case %e fi;es %is fee %ig%er t%an w%at is aya!le as er 4ailway <oard9s directiCes in forceB d(ring t%e first %earing itself" ?(rt%erB it is also noted t%at at n(m!er of occasions t%e ar!itrators are a ointed !y t%e co(rt lower t%an t%e 8ig% Co(rt" It is not in order in Ciew of t%e :(dgement of 2( reme Co(rt in a case of 3/s 2<, and Co" Vs" 3/s" ,atel Engg" =td" and #14 against a eal 1o"41&- of 2003" 2( reme Co(rt %aCe already stated t%at t%e ower (nder section 11 .&/ of t%e #r!itration #ctB in its entirety co(ld !e delegated !y t%e C%ief @(stice only to anot%er :(dge of t%at co(rt and !y t%e C%ief @(stice of India to anot%er :(dge of 2( reme Co(rt" T%ereforeB t%ese owers cannot !e e;ercised !y any ot%er :(dge of lower co(rt t%an a 8ig% Co(rt" T%ereforeB in s(c% cases w%ere a ointment of t%e ar!itrator %as !een done !y a :(dge of lower co(rt t%an t%e 8ig% Co(rt" )iCisions s%o(ld taAe a ro riate action in cons(ltation of =aw Ffficer of t%e )iCision/8D in seeAing to set aside s(c% :(dicial orders" )#/3ain e;cer ts of t%e @(dgement $ C"2" 1o"4 to '"C"C" Sd7, *07+< N.Rly.
32
ANN05/R0,1"
*o%y to Railway Boards letter No.0:+;!(( 4L1,! dated !1,",( fro. 1t. Director 0stt. :+; addressed to t=e +eneral 3anagers< All 8ndian Railways and Production /nits D co%ies ot=ers. Sub> Pay.ent of =onorariu. to t=e stenos engaged by t=e Arbitrators for t=e worH relating to Arbitration 7 Arbitration award. 3inistry of 4ailways %aCe considered t%e *(estion of ayment of %onorari(m to t%e 2tenos engaged !y t%e #r!itrators for t%e secretarial worA in connection wit% #r!itration/#r!itration award" It %as !een decided t%at t%e 2tenos engaged for t%e #r!itration worA/#r!itration award wo(ld !e entitled to an %onorari(m of 4s"500/- er case" Fnly one steno wo(ld !e ermitted in eac% case" In cases w%ere serCices of more t%an one stenos are (tili+edB t%e amo(nt of %onorari(m aya!le wo(ld still !e 4s"500/- w%ic% can !e diCided !y t%e #r!itrator among t%e Cario(s 2tenos w%o worA for t%e case" In t%e eCent t%e <oard of #r!itration consists of more t%an one mem!erB selection of stenogra %er s%all !e left to t%e ,residing Ffficer" In t%e first instanceB efforts s%o(ld !e made to nominate a serCing railway em loyee to worA as 2tenogra %er" If no serCing 4ailway em loyee is aCaila!le to worA as stenogra %erB only t%en a retired 4ailway officer a ointed as #r!itrator may !e asAed to !ring %is own stenogra %er" T%is iss(es wit% t%e conc(rrence of ?inance )irectorate of t%e 3inistry of 4ailways" Sd7, 1t. Director 0stt. :+; Railway Board.
33
ANN05/R0,1)
6etter No.)#,I7(7Pt.?888 :Policy;IA dated ',#,( fro. Dy.*07IorHs to All DS07*< N.Rly< All Officers of 0ngineering Branc=74Ls Office and 0D/s Sub> Re.uneration of Railway Officers acting as Arbitrators. Enclosed lease find %erewit% a co y of letter 1o"E.'/2004/8F1-2 dated 24-2-2004 along wit% 8indi Cersion from 2%ri 3")",illaiB @t" )irector Estt" .'/B 4ailway <oardB 1ew )el%i on t%e a!oCe noted s(!:ect for information and necessary action" )#/#s a!oCe" Sd7, Dy.*07IorHs< 2or +eneral 3anager70ngg. 6etter No.0:+;!(( 74O1,! dated ! ,!,!(( fro. S=ri 3.D.Pillai< 1t. Director 0stt. :+;< Railway Board< New Del=i to +3s of 8ndian Railways. Sub> Re.uneration of Railway Officers acting as Arbitrators. 3inistry of 4ailways %aCe reCiewed t%e rate of %onorari(m aya!le to 4ailway serCants a ointed to act as #r!itrators in dis (tes !etween t%e 'oCt" of India and riCate arties as laid down in letter 1o"E.'/90 8D1-1- dated 15-1091" T%e matter was disc(ssed in f(ll <oard 3eeting %eld on 25-11-2003 w%erein a decision %as !een taAen to en%ance t%e %onorari(m aya!le to 4ailway serCants acting as #r!itrators in s( eression of <oard9s letter dated 15-10-91" It %as !een decided t%at %onorari(m s%all !e aid to 4ailway serCants a ointed to act as an #r!itrator to settle t%e dis (tes P 4s"300/- er day or 4s"150/- er %alf day s(!:ect to a ma;im(m of 4s"10B000/- er case" ?or t%is (r ose a day means more t%an two %o(rs contin(o(s worA on any date and %alf day means worA for 2 %o(rs or less" T%e officer worAing as #r!itrator s%all record a certificate in writing indicating w%et%er %e %as worAed for a %alf day or for f(ll day on a artic(lar day" T%e a!oCe %onorari(m to a serCing 4ailway officer acting as an #r!itrator s%all !e aya!le irres ectiCe of t%e )e tt" to w%ic% t%e case ertains" 8oweCerB w%ile nominating #r!itratorB it s%o(ld !e ens(red t%at t%e officer s%o(ld not %aCe dealt wit% t%at artic(lar case reCio(sly" T%is %as t%e sanction of t%e ,resident and iss(es wit% t%e conc(rrence of ?inance )irectorate of t%e 3inistry of 4ailways" Sd7, 1t. Director 0stt. :+;< Railway Board< New Del=i
34
ANN05/R0,1$
6etter No.#)!07(7!70iA dated !$,11,1')$ fro. +37P< Nort=ern Railway to All DiAisional D 0xtra DiAisional Offices of N.Rly. Sub> Re.uneration to Railway Officers acting as Arbitrators. # co y of 4ailway <oard9s letter 1o"E.'/&58o1-23 dated 4-11-&5 is forwarded for information and g(idance" <oard9s letter dated 1&-1-&1 and 13-1119&3 referred to t%erein were circ(lated Cide t%is office letter of eCen 1o" dated 43-&1 and 15-12-&3 .2erial 1os" 10&9 $ 2351/ res ectiCely" )#/#s a!oCe" Sd7, 4.P.+u%ta 2or +eneral 3anager :P;< N.Rly. *o%y of aboAe> Sub> As aboAe. 1" 4eference <oard9s letter 1o"E.'/&0801-25 dated 1&-1-&1" Fn f(rt%er consideration t%e 4ailway <oard %aCe decided t%at a 4ailway Ffficer a ointed as an ar!itrator in a dis (te in w%ic% t%e 4ailway #dministration is a artyB s%o(ld !e of a de artment different from t%e one to w%ic% t%e dis (te ertains" 2" In s( ersession of t%e clarification made in ara 0 2 of t%eir letter 1o"E.'/&28F1-2& dated 13-11-&3B t%e <oard %aCe also decided t%at t%e a ointment of an Engineer from t%e HF en =ine9 of t%e CiCil Engineering )e artment as an #r!itrator to deal wit% a case of HConstr(ction9 and Cice-Cersa wo(ld !e treated as an a ointment of an ar!itrator from a different de artment and t%e officer may !e allowed to claim %onorari(m wit%in t%e meaning of t%e roCisions contained in ara"1 .ii/ of <oard9s letter 1o"E.'/&0801-25 dated 1&-119&1"
Railway Board
35
ANN05/R0,1S9A3P D/9J for %ublication of Award> ,age 1o"934 of 2c%" I-# 0 2tam d(ty on certain instr(mentsB etc" :1; :!; E;em tion #rticles of any association not formed for rofit and registered (nder section 25 of t%e Com anies #ctB 195&" 2ee also 3emorand(m of #ssociation of a Com any .1o"39/" Art.11. Articles of *lerHs=i%. #s in 2c%ed(le I .Fr contract w%ere!y any erson first Del=i.B ?o(r %(ndred r( ees" !ecomes !o(nd to serCe as a clerA in 4aryana.B Two %(ndred and fifty order to %is admission and an attorney in r( ees" any 8ig% Co(rt"/ Assign.ent. 2ee ConCeyance .1o"23/ Transfer .1o"&2 and Transfer of =ease .1o"&3/B as t%e case may !e" Attorney. 2ee Entry as an #ttorney .1o"30/B and ,ower-of-#ttorney .1o"4-/" Aut=ority to ado%t. 2ee #do tion deed .1o"3/" Art. 1!. Award< t%at is to sayB any decision in writing !y an ar!itrator or (m ireB not !eing an award directing a artitionB on a reference made ot%erwise t%an !y an order of t%e Co(rt in t%e co(rse of a s(it 0 .a/ w%ere t%e amo(nt or Cal(e of t%e T%e same d(ty as a <ond .1o"15/ for ro erty to w%ic% t%e award relates as s(c% amo(nt" set fort% in s(c% award does not e;ceed 4s"1B000K
36
.!/ if it e;ceeds 4s"1B000 !(t does not Punjab.B Twenty r( ees .4s"15 e;ceed 4s"5B000K (nder #cts 15 of 1994B and 34 of 19&0K 4s"10 rior t%ereto/" Del=i.B Fne r( ee for eCery one t%o(sand r( ees or art t%ereof of t%e Cal(e of t%e ro erty to w%ic% t%e award relates" 4.P.B ?ifteen r( ees" 4aryana.B ?iCe r( ees" and for eCery additional 4s"1B000 or art ,(n:a!"- Two r( ees s(!:ect to a t%ereof in e;cess of 4s"5B000" ma;im(m of one %(ndred and t%irteen r( ees .4s"1"15 s(!:ect to a ma;im(m of 4s"112"50 (nder #ct 34 of 19&0K and 55 n" " s(!:ect to a ma;im(m of 4s"55 rior t%ereto/" Del=i.B 55 aise s(!:ect to a ma;im(m of 4s"55" 4aryana and 4.P., 4s"1"15 s(!:ect to a ma;im(m of 4s"112"50"
37
Annexure,1-,A
=etter 1o"95/CE-I/CT/24 dated 10-09-2001 from E)CE/'B 4ly"<oard to ,r"CE/1"4ly" 2(!E #r!itration cases" 4efE '3/1"4ly"9s )"F"1o"&3->/0/,t"VII.,olicy/ dated 1--5-2001 addressed to 3"E" T%e increase in n(m!er of ar!itration cases and a ointment of nonrailway officials as #r!itrators !y t%e Co(rts is a matter of concern" 8oweCerB ma:or art of t%e ro!lem is d(e to lacA of ro er %andling of t%e cases" ?ollowing ointsB if are taAen care of ade*(atelyB it is e; ected t%at it will go a long way in red(cing t%e ro!lem of a ointment of #r!itrators !y t%e Co(rtsE .i/ #s er '"C"C"B w%ic% forms t%e art of contract agreementB only a railway officer not !elow t%e ranA of @"#" 'rade can !e a ointed as #r!itrator and t%at too !y t%e 'eneral 3anager of t%e 4ailway" T%is oint %as to !e !ro(g%t to t%e notice of Co(rt w%eneCer a case for a ointment of #r!itrator comes for %earing in t%e Co(rt" T%ere is a 2( reme Co(rt Frder t%at ending an ar!itration case in t%e co(rt of law for a ointing an ar!itratorB if '3 a oints t%e ar!itratorB Co(rt cannot a oint t%e ar!itrator .co y of t%e :(dgement is enclosed/" In t%is connectionB a co y of :(dgement of Lerala 8ig% Co(rt can also !e of immense %el and same is also enclosed %erewit%" #r!itration cases are !eing %andled at Cery low leCel" ECery ar!itration case m(st !e attended !y t%e concerned E;ec(tiCe Ffficer w%o is normally in @# 'rade"
.ii/
.iii/
4egarding e; editing t%e dis osal of ar!itration cases !y forming a anel of senior railway officersB <oard %aCe already iss(ed g(idelines Cide t%eir letter 1o"95/CE-I/CT/24 dated 14-11-199&" 8oweCerB t%e iss(e of t%eir rem(neration is !eing looAed into !y t%e <oard" EnclE #s a!oCe" .,armod L(mar/ E)CE.'/B 4ailway <oard"
38
ANN05/R0,1'
+/8D068N0S 9O ARB89RA9ORSE '(idelines to #r!itrators iss(ed !y 1ort%ern 4ailwayE
):I/0;I!0, F<R AR ITRAT<R,

=F<R ><R., C<!TRACT,?
0!)I!00RI!) /03ART(0!T !<RT40R! RAI;>A2& 40A/@:ART0R, <FFIC0& AR</A 4<:,0& !0> /0;4I
39
):I/0;I!0, F<R AR ITRAT<R,A

,T03, F<R FI!A;I,ATI<! <F A! AR ITRATI<! A33<I!T(0!T 2 )0!0RA; (A!A)0R/ 4<!B ;0 C<:RT. CASES GOVERNED BY INDIAN ARBITRATION ACT-1996 .i/ Fn recei t of a ointment letterB t%e 2ole-#r!itrator .,residing #r!itrator in case ! " #e $%a& &e a#'($#a$ #) s% *+, e&$e# (&$ #e!e#e&ce '- a,,#ess(&. a +e$$e# $ $%e C+a("a&$ /a&, c 0- $ Res0 &,e&$) $ s*'"($ s$a$e"e&$ ! !ac$s 1($%(& 30 ,a-s a&, $%e#ea!$e# #es0 &,e&$ s% *+, s*'"($ %(s c *&$e# s$a$e"e&$ ! !ac$s 1($%(& &e2$ 30 ,a-s3 =Anne$*I?. The Claimant should also be as%ed to send a copy of the statement of facts to each arbitrator and the respondent. For further correspondence 3residing Arbitrator may nominate one of the Co* Arbitrators as convener to <rganiCe D write letters on behalf of Arbitral Tribunal. =ii? Any correspondence with one party should invariably be endorsed to the other party as well as Co*Arbitrators / 3residing Arbitrator. Fn recei t of 2tatement of ?acts/ Co(nter 2tatement of ?acts from claimant as well as from res ondent" 8earings s%o(ld !e fi;ed for giCing f(ll o ort(nity to !ot% t%e arties to resent t%eir case" ?ormat is enclosed as Annexure,88" In case of fail(re of eit%er arty to s(!mit 2?/C2? t%e case s%o(ld !e roceeded E;- arte after giCing d(e notice of E;- arte . refera!ly t%ro(g% news a ers/" In case one of t%e artyB es ecially claimantB is not aCaila!le $ %as left %is address $ registered letters are receiCed !acAB t%e res ondent $ t%e ,r"CE/C#F Fffice .on !e%alf of t%e '"3"/ s%o(ld maAe all o(t efforts to locate t%e contractor" #fter t%at e;- arte decision may !e taAen" ?or t%isB res ondent s%o(ld !e directed to s(!mit co(nterstatement of facts $ co(nter claims !ased on original claims of t%e claimant" 8earings may !e finali+ed in a!sence of t%e contractor" T%e ar!itrators draw t%eir :(risdiction from t%e ITerms of 4eferenceJ t%ro(g% t%eir a ointment letter" T%e award is strictly to !e in terms of contract agreement" #r!itrator cannot award any amo(nt r(led o(t !y term of agreement i"e" e;ce ted matters" .=ist of E;ce ted 3atters clearly s%owing t%e cla(ses of 'CC etc" is enclosed %erewit%/ .Annexure,?888/ CA,0 AFT0R
.iii/
40
.iC/
#ct does not roCide any time limit for (!lication of award" 8oweCerB t%e mandate of an ar!itrator s%all terminate if %e fails to act wit%o(t (nd(e delay" T%erefore ar!itrators are to act and finalise t%e case e; editio(sly" #s er 4ailway <oard9s letter laced as #nne;(re 0 3B item 5 normally an ar!itration award m(st !e giCen wit%in 4 mont%s from t%e date of first %earing" 8oweCerB for claims e;ceeding 4s"50 lacs a eriod ( to one year may !e ermitted" Further& all the Arbitrators are supposed to sit in the proceedings of the case. The award is to be by the majority ruling of Arbitral Tribunal ,ection 5# ="? D E" =5? of Act. This was an anomaly which has been covered by ).C.C. "### Clause +F.F which statesA 9In the absence of such a majority& the view of 3residing Arbitrator shall prevailG . 3lace of hearing if not agreed unanimously& should be fi$ed by ,ole*Arbitrator /3residing Arbitrator D it should either be within geographical limits of the /ivision//y.C0 in case of construction or Railway 4@s as per )CC correction slip no. F. >hen the case is nearing finalisation& the parties are directed to submit stamp papers for publication of the award. T%e Cal(e of w%ic% is goCerned !y 2tam )(ty #ct of t%e concerned 2tate" In case of )el%i 2tateB 2tam )(ty #ct 2ection 12 deals wit%B t%e amo(nt is 4s"1 / 1000 of t%e claims" Claimant and 4es ondent may !e asAed to s( ly stam a ers for t%eir res ectiCe claims .s(!:ect to a minim(m of 4s"25/-/ for (!lis%ing t%e award" T%e 8ead*(arter of t%e #r!itrator w%ere award is (!lis%ed will goCern t%e a lica!ility of t%e 2tam )(ty #ctB i"e" if t%e #r!itrators are 8ead*(artered at =(cAnowB 7"," 2tate 2tam )(ty #ct will !e a lica!le"
=v? =vi?
=vii?
=viii?
=i$?
<n finaliCation& the hearings are to be concluded by obtaining the !o <bjection Certificates from both the parties. Format enclosed as A&&e2*#e-IV. Award in general may be published within one year D after conclusions of the hearingsA #r!itrators are re*(ired to (!lis% t%e award and send notice to !ot% t%e arties a!o(t (!lication of t%e award directing for ayment of fee / %onorari(m" 1otice for fee / %onorari(m is to !e 41
=$?
=$i?
signed only after award is signed and on t%e same date on w%ic% award is (!lis%ed and signed" Friginal co y of award on stam a er will form a art of file of t%e ConCener" 1(m!er of co ies of award will de end ( on t%e Constit(tion of #r!itration Tri!(nal" ?ormat of award enclosed as Annexure,?" #ward is to !e signed !y all t%e mem!ers of #r!itral Tri!(nal" 8oweCerB any mem!er can giCe note of descentB if any"
After publication of the award notice to both the parties is sent for payment of fee/ honorarium and cler%age of secretarial staff of the Arbitral Tribunal. As per e$tant instructions& Arbitrator is entitled for fee Rs.E66/* per day =per hearing? for more than two hours duration and Rs."H6/* for half day =for hearing less than two hours? duration subject to a ma$imum of Rs."6&666/* per case. Amount for cler%age is Rs.H66/* =only one steno/cler%? per case vide Railway oardBs letter !o. 0=)?566F.46"*" dated 5"*6H*566F. !o amount is prescribed for peon and is the discretion of the Arbitral Tribunal. The notice for payment of fee / honorarium must invariably give number of hearings as well as its duration. It should also contain a certificate regarding typing wor% being done outside normal wor%ing hours for Cler%age. Format enclosed as A&&e2*#e-VI. =one half of the amount of Fee/ 4onorarium/ Cler%age as mentioned above should be charged from each of the parties.? Fn recei t of fee / %onorari(m from !ot% t%e artiesB t%e award s%o(ld !e released .Annexure,?88/"
.;ii/
T%e a#'($#a$( & case !(+e a!$e# a 0e#( , ! 60 ,a-s a!$e# $%e #ece(0$ ! a1a#, '- ' $% $%e 0a#$(es "a- 'e se&$ $ $%e !!(ce ! $%e #es0 &,e&$ ! # #ec #,3
42
,T03, F<R FI!A;I,ATI<! <F A! AR ITRATI<! A33<I!T(0!T 2 )0!0RA; (A!A)0R/ 4<!B ;0 C<:RT. CASES GOVERNED BY INDIAN ARBITRATION ACT-1940 =i?
CA,0
AFT0R
<n receipt of appointment letter& the ,ole*Arbitrator =in case of more than one arbitrator Co*Arbitrators? should enter into reference by addressing a letter to the Claimant =and copy to Respondent? to submit statement of facts within E6 days and thereafter respondent should submit his counter statement of facts within ne$t E6 days. =Anne$*I? It is already mentioned in the appointment letter of the Co*Arbitrators to nominate an :mpire within E6 days of their appointment.
=ii?
Any correspondence with one party should invariably be endorsed to the other party as well as Co*Arbitrators and :mpire. Fn recei t of 2tatement of ?acts/ Co(nter 2tatement of ?acts from claimant as well as from res ondent" 8earings s%o(ld !e fi;ed for giCing o ort(nity to !ot% t%e arties to resent t%eir case" ?ormat is enclosed as Annexure,88" In case of fail(re of eit%er arty to s(!mit 2?/C2? t%e case s%o(ld !e roceeded E;- arte after giCing d(e notice of E;- arte" In case one of t%e artyB es ecially claimant is not aCaila!le $ %as left %is address $ 4egistered letters are receiCed !acAB t%e res ondent $ t%e ,r"CE/C#F Fffice .on !e%alf of t%e '"3"/ s%o(ld maAe all o(t efforts to locate t%e contractor" #fter t%at e;- arte decision may !e taAen" ?or t%is res ondent s%o(ld !e directed to s(!mit co(nterstatement of facts $ co(nter claims !ased on original claims of t%e claimant" 8earings may !e finali+ed in a!sence of t%e contractor" T%e ar!itrators draw t%eir :(risdiction from t%e ITerms of 4eferenceJ t%ro(g% t%eir a ointment letter" T%e award is strictly to !e in terms of contract agreement" #r!itrator cannot award any amo(nt r(led o(t !y term of agreement i"e" e;ce ted matters" .=ist of E;ce ted 3atters clearly s%owing t%e cla(ses of 'CC-1999 etc" is enclosed %erewit%/ .Annexure,?888/
.iii/
=iv?
Arbitrators are supposed to publish the award within four months from the date of entering into reference. If it is felt that it is not possible to publish this award within four months from the date of entering into reference then either e$tension for publication of the award can be ta%en from claimant / respondent =Format enclosed as Anne$ure*III? or one of the parties can be re'uested by the Arbitrator
43
to approach 4onBble Court for e$tension of time for publication of award under ,ection 5I of the Arbitration Act 8 "#F6. =v? :mpire is not supposed to sit in the arbitration proceedings and is re'uired to act either in case of difference of opinions between the Co*Arbitrator or on e$piry of the time limit of award as per ,chedule I Rule F of Indian Arbitration Act 8 "#F6. =vi?In case of difference of opinion between the Co*Arbitrators& the decision of :mpire shall be final. =vii? For place of hearing there is no mention in )CC*"#I# =if not agreed unanimously& should be fi$ed by ,ole*Arbitrator /Co*Arbitrator D it should either be within geographical limits of the /ivision//y.C0 in case of construction or Railway 4@s as per )CC*"### correction slip no. F.?
=viii?
>hen the case is nearing finalisation& the parties are directed to submit stamp papers for publication of the award. T%e Cal(e of w%ic% is goCerned !y 2tam )(ty #ct of t%e concerned 2tate" In case of )el%i 2tateB 2tam )(ty #ct 2ection 12 deals wit%B t%e amo(nt is 4s"1 / 1000 of t%e award" ?or t%e confidentiality of awardB t%e claimant may !e asAed to de osit 0"1G of t%e claims in cas%" #fter t%e award is readyB t%e #r!itrator may (rc%ase stam a er of 0"1G of t%e award .s(!:ect to a minim(m of 4s"25/-/ for (!lis%ing t%e award $ ret(rn t%e !alance to t%e claimant after declaring t%e award" T%e 8ead*(arter of t%e #r!itrator w%ere award is (!lis%ed will goCern t%e a lica!ility of t%e 2tam )(ty #ctB i"e" if t%e #r!itrators are 8ead*(artered at =(cAnowB 7"," 2tate 2tam )(ty #ct will !e a lica!le"
=i$?<n finaliCation& the hearings are to be concluded by obtaining the !o <bjection Certificates from both the parties. Format enclosed as A&&e2*#e-IV. =$? After conclusions of the hearingsA #r!itrators are re*(ired to (!lis% t%e award wit%in t%e e;tended time and send notice to !ot% t%e arties a!o(t (!lication of t%e
44
award directing for ayment of fee / %onorari(m" 1otice for fee / %onorari(m is to !e signed only after award is signed and on same date on w%ic% award is (!lis%ed and signed" Friginal co y of award on stam a er will form a art of file of t%e ConCener" 1(m!er of co ies of award will de end ( on t%e Constit(tion of #r!itration Tri!(nal" ?ormat of award enclosed as Annexure,?" #ward is to !e signed !y all t%e mem!ers of ar!itral tri!(nal"
=$i?After publication of the award notice to both the parties is sent for payment of fee / honorarium and cler%age of secretarial staff of the Arbitral Tribunal. As per e$tant instructions Arbitrator is entitled for fee Rs.E66/* per hearing for more than two hours duration and Rs."H6/* for less than two hours duration subject to a ma$imum of Rs."6&666/* per case. Amount for cler%age is Rs.H66/* =one steno/cler% only? per case vide Railway oardBs letter !o. 0=)?566F.46"*" dated 5"*6H*566F. !o amount is prescribed for peon and is the discretion of the Arbitral Tribunal. The notice for payment of fee / honorarium must invariably give number of hearings as well as its duration. It should also contain a certificate regarding typing wor% being done outside normal wor%ing hours for Cler%age. Format enclosed as A&&e2*#e-VI. =half of amount of Fee/4onorarium/Cler%age as mentioned above should be charged from both the parties.? .;ii/ Fn recei t of fee / %onorari(m from !ot% t%e arties t%e award s%o(ld !e released .Annexure,?88/"
45
Annexure B 8 1F4T8E41 4#I=>#O 8ead*(arters Fffice --------------------------------------------------1o" 1/ 4egd" ---------------------------- .Claimant/B ,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ----------------------------- .4es ondent/B ------------------------- 4ailwayB 2(!E'eneral 3anager ----------------- 4ailwayB Cide letter 1o"----------------- dated ----------- %as a ointed t%e (ndersigned as 2ole-#r!itrator/ ,residing -#r!itrator to settle t%e dis (tes arising o(t of t%e a!oCe noted contract" T%e claimant is %ere!y directed to s(!mit 2T#TE3E1T F? ?#CT2 of %is claims item-wise along wit% t%e s( orting doc(mentsB corres ondencesB etc" to s(!stantiate %is claims wit%in 30 days from t%e date of recei t of t%is letter" 2im(ltaneo(slyB a co y of 2T#TE3E1T F? ?#CT2 and doc(ments s%o(ld !e sent to ------------------ .res ondent/" T%e res ondentB t%(sB in t(rnB will s(!mit t%e CF71TE4 2T#TE3E1T F? ?#CT2 s( orted !y eCidential factsB if anyB to t%e 2ole-#r!itrator/,residing/Co-#r!itrator endorsing a co y t%ereof to t%e claimant wit%in 30 days from t%e recei t of claimant9s 2tatement of ?acts" )ated E-
2/
.----------------------------/ 2ole-#r!itrator/ ,residing #r!itrator $ designation etc" Co y toE'eneral 3anager/ Engg" in ref" to %is letter 1o"------- dated --------"
46
1F4T8E41 4#I=>#O 8ead*(arters address of ar!itrator ----------------------------1o" 1/ 4egd" ---------------------------- .Claimant/B ,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ----------------------------- .4es ondent/B ----------------------------2(!E)eneral (anager ***************** Railway& vide letter !o. ************ dated ******************** has appointed us the Co*Arbitrators to settle the disputes arising out of the above noted contract and we have nominated ,h. ************* ***************** as :mpire / 3residing Arbitrator with his consent. T%e claimant is %ere!y directed to s(!mit 2T#TE3E1T F? ?#CT2 of %is claims item-wise along wit% t%e s( orting doc(mentsB corres ondencesB etc" to s(!stantiate %is claims wit%in 30 days from t%e date of recei t of t%is letter in t%ree se arate coCers to Co-#r!itrators as well as to 7m ire / ,residing #r!itrator" 2im(ltaneo(slyB a co y of 2T#TE3E1T F? ?#CT2 and doc(ments s%o(ld !e sent to ------------------ .res ondent/" T%e res ondent t%(s in t(rn will s(!mit t%e CF71TE4 2T#TE3E1T F? ?#CT2 s( orted !y eCidential factsB if anyB to Co-#r!itrators as well as to 7m ire/,residing #r!itrator endorsing a co y t%ereof to t%e claimant wit%in 30 days from t%e recei t of claimant9s 2tatement of ?acts" .Co-#r!itrator9s 1ame/ designation etc" 1" 2" .----------------------------/ designation etc" )ated E-
2/
Co y to 'eneral 3anager/EnggB --------4ly" in ref" to %is letter 1o"------dated --------" Co y to 2%" -------- .7m ire/ ,residing #r!itrator/ $ --------- along wit% a co y of '"3"B ------ 4ly" letter 1o" -------------- dated -------------"
47
A&&e2*#e - II 1F4T8E41 4#I=>#O ---------------------------------------------------------------------------1o" 1/ Regd. ---------------------------- .Claimant/B ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ----------------------------- .4es ondent/B -----------------------------------------------2(!E- ------------------------------------------------------------------------------4efE- # ointment letter 1o" ---------------------------------- dated ------------)ated E-
2/
The hearing in the above noted case has been fi$ed for ********** D ********** =month D year? at ********** hrs.& in my chamber/in the chamber of *****************. oth the parties are directed to attend the hearing on the date and time fi$ed with all documentary evidence in support of the case.
. ----------------------------------/ 2ole-#r!itrator/7m ire/Co-#r!itrator/,residing #r!itrator 1" 2" 3" Co y to 'eneral 3anager/Engg"B 1ort%ern ----------- for information lease" Co y to Co-#r!itrator for ----------------------------------------------------------------Co y to 7m ire /,residing #r!itrator -------------------------------------------------
48
49
Annexure , 888 2%ri -------------------2ole #r!itrator $ ----------------------------2%ri ------------------2%ri ---------------------Co-#r!itrator $ ,residing #r!itrator $ ---------------------------------------------------
2(!E ---------------------------------------------------------->e t%e (ndersigned agree for e;tending t%e time limit for (!lication of award ( to -------------------------- wit% reg(lari+ing t%e interCening eriod" 3/s ------------------- .Claimant/ ------------------------------------------------------------------------------------------------------ .4es ondent/ ---------------------------------------------------------------------------------------
50
Annexure , 8? 2%ri -------------------)esignation $ 2ole #r!itrator 2%ri ------------------)esignation $ Co-#r!itrator 2%ri ---------------------)esignation $ ,residing #r!itrator
2(!E ---------------------------------------------------------->e the claimant and the respondents do hereby certify that we have been given full opportunity by the ;earned ,ole*Arbitrators/Arbitral Tribunal to represent our case before them and produce evidence and documents that we considered necessary. >e have been heard fully and have nothing more to add. >e now re'uest the ,ole Arbitrator/ Arbitral Tribunal to proceed further in the matter for ma%ing and publishing the award.
3/s ------------------- .Claimant/
-------------------------- .4es ondent/
51
Annexure B ? #>#4) In t%e matter of #r!itration !etween .claimant / ---------------------------------------------------------------------------------------------#1) 7nion of India re resenting t%ro(g% .res ondent/ -----------B ------------------------------------------------------------------------In connection wit% worA for -----------------------------------------------------------------#1) >8E4E#2 2%ri ------------------------ and 2%" ----------------------- were a ointed as Co-#r!itrators in t%e a!oCe matter !y 'eneral 3anagerB ------------4ailway Cide letter 1o" ------- dated ---------K #1) >8E4E#2 t%e said dis (tes and difference were referred to (sK #1) >8E4E#2 after nominating 2%" ------------- as 7m ire/,residing #r!itratorB >e %ad entered into reference on -----------------------------" A!/ >40R0A, the said disputes and differences as contained in the ,tatement of Facts and Counter ,tatements of Facts received from both the parties as well as additional papers produced and / or cited before us during the hearings.
A!/ >40R0A, both the parties have given their underta%ing in writing that they have been given / afforded full opportunity to represent their case and have nothing more to produce / say in the matter and have further re'uested to ma%e and publish the AwardJ
AFT0R having heard and fully considered all arguments and evidence of the parties concerning the said disputes and differences and having gone through all the materials&
52
papers and documents& and having considered all the matter submitted to us in connection with the aforesaid disputes and differences& we do direct and award as followsA*
/etails of ContractorBs claimsA*
,.!o.
/escription of claims
Amount of claims
Amount of award
Reasons of amount awarded.
" 5 E F H TOTA4 5
RailwayBs ClaimsA*
I! C<!C;:,I<! :.<.I. represented through ******************** =respondent? shall pay to (/s ******* =claimant? a sum of Rs.*********************** K ******************* K ***************** plus release of F/R deposited towards earnest money in full and final settlement of all claims/Counter Claims of both the parties arising out of the disputes and counter disputes as referred by the )eneral (anager in his letter !o. ****** dated ****************J T4AT this amount as mentioned above should be paid to claimant within ******* days from the date of publication of the award failing which amount of award will carry simple interest of *********L till the date of paymentJ /I& case a1a#, (s (& !a6 *# ! 73O3I3 $%e +a&.*a.e 1(++ .e$ c%a&.e s*($a'+-)
53
That the e$penses incurred on non*judicial stamp papers shall be borne by the parties =,tamp papers already supplied on demand from Arbitral tribunal?J
That any of the e$penses incurred by the parties in connection with the arbitration will be borne by themselves.
This award is given and signed by us at ****************** on this ****** day of **********
.----------------/ .------------------/ Co-#r!itrator $ ----------------------
.------------------/ Co-#r!itrator $ -------------------,residing #r!itrator $ ---------------------------
54
Annexure , ?8
1F4T8E41 4#I=>#O ---------------------------------------------------------------------------1o" 1/ ---------------------------- .Claimant/B ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ----------------------------- .4es ondent/B 1ort%ern 4ailwayB -----------------------------------------------2(!E- ------------------------------------------------------------------------------In terms of #r!itration and Conciliation #ct 199&/#r!itration #ct 1940 t%e #r!itral Tri!(nal giCes notice t%at on ------------ .mont%/ -------------- %aCe made t%e #ward in t%e a!oCe case and signed it" The Claimant and the Respondent are re'uested to pay the fee / 4on. of the ,ole* Arbitrator / :mpire/Co*Arbitrators& 3residing Arbitrator as well as cler%age and peon charges as shown below against eachA 2"1o" ,artic(lar 1 ?ee/8on" of 2%" -------------------Co-#r!itrator $ ------------- 4ly" ------------2 ?ee/8on" of 2%" -------------------Co-#r!itrator $ ------------- 4ly" ------------3 ?ee/8on" of 2%" -------------------,residing #r!itrator $ ------------- 4ly" ,aya!le !y 1"4ly 4s"-- - --/4s"-- - --/4s"-- - --/,aya!le !y ?irm 4s"----- --/4s"----- --/4s"----- --/)ated E-
2/
55
&
----------------------" ClerAage to !e aid to C#/---------------" )el%i " Ty ing worA was done o(tside Fffice %o(rs/ ClerAage to !e aid to 2%" -------------C#/---------------" 4ly" .worA was done o(tside Fffice %o(rs/ ClerAage to !e aid to C#/---------------" 4ly" ----------.worA was done o(tside Fffice %o(rs/ 2erCice rendered !y 2%ri ---------------- 2/o 2%ri -------attac%ed wit% -------------- 4ly" -------------
4s"-- - --/-
4s"----- --/-
4s"-- - --/-
4s"----- --/-
4s"-- - --/-
4s"----- --/-
4s"-- - --/-
4s"----- --/-
A copy of the Award will be given to the parties on payment of the aforesaid dues& either in cash or by money order only.
.----------------/ Co-#r!itrator $ ------------------CCE for information toE". )eneral (anager/0ngg. !.Rly.& in ref. to his letter !o. *************** dated *****************. In all ************** sittings were held including the sittings re'uired for e$amination of file and publication of the award& ******** number of hearings are more than two hours duration and ****** hearings are of less than two hours duration. C.3.<.& !.Rly. **************** for information D necessary action please. Copy to ,h. **************** D Co*Arbitrator ******* Rly.& ******* for information please. Copy to ,h. ****************** D 3residing Arbitrator& ********* Rly. ***** for information.
5. E. F.
56
Annexure , ?88
!<RT40R! RAI;>A2 -------------------------------------B -------------------1o"-------------------------------1/ ---------------------------- .Claimant/B ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ----------------------------- .4es ondent/B 1ort%ern 4ailwayB -----------------------------------------------2(!E- ------------------------------------------------------------------------------)ated
2/
0nclosed please find a copy of the Award given by me in the above noted Arbitration case. 3lease ac%nowledge the receipt. /A/As above. .----------------------------/ 2ole-#r!itrator $ designation etc"
57
A&&e2*#e - VIII 4IST O8 EXCE9TED :ATTERS ; OT<ER C4A7SES O8 G3C3C3 9RO<IBITING CERTAIN OT<ER 9AY:ENTS C+a*se 8/9a.e20) !o claim for "a$e#(a+ a.#ee, $ 'e s*00+(e, '- Ra(+1a- owing to difficulty in obtaining it in mar%et. The contractor shall have no claim. C+a*se 16 /3) C+a*se 17 A /((() C+a*se 17 /B) C+a*se 18 !o claim of interest on 0(& ,/ on amounts payable to the contractor. !o claim =but may be e$tra of /<C? for delay by Railway. 3enalty shall be imposed on contractor for delays. !o claim made by contractor& for amount paid for illegal .#a$(!(ca$( & paid to any Railway servant for e$ecution of the contract& shall be referred for arbitration. =ii? !o compensation shall be paid to contractor for any monetary transaction made with any Railway employee. !o monitory dealings with staff. ;ocation of wor%& ground condition& material and e'uipments etc. re'uired to carrying out the wor%. In case of any ambiguity as to the meaning and interest of specification D drawings or as to e$ecution of wor% or 'uality of wor% / material& the ,ec(s( & ! E&.(&ee# c &ce#&e, s%a++ 'e !(&a+. Any claim thereto shall be e$cepted matters. To be brought into notice of engineer within 7 days. !o claims for material testings. !o claims for inspection facility. >ater / 0lectricity supply. !o claims for safety precautions. ,uspension of wor% =!o e$tra payment but may be /<C e$tension?. Rates for e$tra item of wor% included in ,<R as agreed upon by the 0ngineer and contractor& the contract shall be binding on the contractor. Thereafter in case of !a(+*#e & $%e 0a#$ ! c &$#ac$ #
C+a*se 19 /1) C+a*se 22 /5?
C+a*se 27 /1) C+a*se 28 C+a*se 31 C+a*se 34 C+a*se 36 C+a(" 39
58
$ e2ec*$e $%e e2$#a 1 #=& the contractor shall not have any claim for loss or damage. !otice to engineer of at least 7 days. C+a*se 43 /2) The contractor shall not be entitled for any claims after he has signed the >N C+a(" Ce#$(!(ca$e? after the wor% has been finally measured up. !o claim regarding the accuracy and classification of "eas*#e"e&$s shall be entertained once the measurement has been ta%en (& $%e 0#ese&ce ! c &$#ac$ #. !o compensation for any claims for not complying with provisions of 0a-"e&$s ! Aa.es Ac$. !o compensation for noncompliance of C &$#ac$ # 4a' *# Ac$. !o compensation for noncompliance of A #="e& C "0e&sa$( & Ac$3 !o claims for noncompliance of provisions of :(&es Ac$ shall be entertained. Contractor shall have no claims if the contract is determined/terminated by Railway in 6(e1 ! 0a*c($- of funds e$cept for the value of approved materials at site and for wor% done to date by the contractor. !o claims of contractor to be entertained for e$penditure incurred by him in e20ec$a$( & ! c "0+e$(&. $%e 1% +e 1 #= e$cept those claims which are reasonable and supported by documents Railways decision in this regard shall be final. Contractor shall have no claim to any payment of compensation on account of any profit or advantage which he might have derived from e2ec*$( & ! 1 #= (& !*++ '*$ could not be derived ,*e $ ,e$e#"(&a$( & ! c &$#ac$3 N (&$e#es$ & a&- 0a-"e&$ ,*e $ c &$#ac$ # 0a-a'+e $ $%e 0a#$- *&$(+ $%e a1a#, (s 0*'+(s%e,3 A#'($#a$( & fee is to be borne e'ually by claimant as well as by the respondent.
C+a(" 45@A
C+a*se 55 C+a*se 55 /A) C+a*se 57 C+a*se 57@A C+a*se 61 /1)
C+a*se 61 /2)
C+a*se 61 /3)
C+a*se 6435 C+a*se 6436
59

Compendium of Instructions On Arbitration-N (1) .Rly.-Dec07

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Compendium of Instructions On Arbitration-N (1) .Rly.-Dec07

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Foreword

Compendium of Instructions on Arbitration 8 !orthern Railway

A. Retired Railway Officers as Arbitrators

95/CE-I/CT/24 95/CEI/CT/24 95/CE-I/CT/24

13-04-05 12-01-04 14-11-9&

B. Dis%osal of arbitration cases of new &ones.

2003/CE-I/CT/5 ,t"I 2003/CE-I/CT/5 ,t"I

*. +** , *orrection Sli%s

D. A%%oint.ent of Arbitrtors in PS/s

Compendium of Instructions on Arbitration 8 !orthern Railway

2. 3onitoring of Arbitration cases

11-05-0& 21-05-04 24-02-04 25-11-&5

Compendium of Instructions on Arbitration 8 !orthern Railway

9ARBITRATE, DONT LITIGATE

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

5" &" 5"

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

.i/ .ii/ .iii/

Compendium of Instructions on Arbitration 8 !orthern Railway

.ii/ .iii/ .iC/ .C/ .Ci/ .Cii/

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

):I/0;I!0, F<R AR ITRAT<R,

Compendium of Instructions on Arbitration 8 !orthern Railway

):I/0;I!0, F<R AR ITRAT<R,A

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

Compendium of Instructions on Arbitration 8 !orthern Railway

C+ase 19 /1) C+ase 22 /5?

C+ase 27 /1) C+ase 28 C+ase 31 C+ase 34 C+a*se 36 C+a(" 39

C+ase 55 C+ase 55 /A) C+ase 57 C+ase 57@A C+a*se 61 /1)

C+ase 6435 C+ase 6436