Club Resource Kit

Generic Profit and Loss Statements - Budget v Actual

Directions for use:

The following spreadsheets have been designed to assist club administrators in the day to day
running of their clubs. The spreadsheets can assist club treasurers with yearly budget
preparations and financial reporting.

This file contains the following information (in separate tabs along the bottom of the spreadsheet):
a) A budget template ('Budget Profit & Loss')
b) An actual profit & loss statement template ('Actual Profit & Loss')
c) A balance sheet template ('Actual Balance Sheet')
d) A cash flow statement template ('Actual Cash Flow')
e) A cash book template ('Cash Book')
f) A daily takings template ('Takings')

Formulas have been entered for ease of use. Income and expenditure sub-headings can be
changed to suit club's specific needs.

If you need to insert rows please do so prior to the 'Total' row as to not affect the formulas.

Where cells are highlighted in RED there are formulas in here which flow from another spreadsheet .
Please complete information in the Calc spreadsheet - this will automatically provide figures for you.
spreadsheet .
(Enter Club Name here)

BUDGETED PROFIT & LOSS STATEMENT FOR THE PERIOD

(Enter period here)

Oct-01 Nov-01 Dec-01 Jan-02 Feb-02 Mar-02 Apr-02 May-02 Jun-02 Jul-02 Aug-02 Sep-02 Total Actual 99/00 Variance

INCOME

Membership Subscriptions - 0
Canteen Income - 0
Donations - 0
Sponsorship - 0
Fund Raising Social - 0
Gate Receipts - 0
Facility & Hall Hire - 0
Interest Received - 0
Raffle Receipts - 0
Social Club/Bar Takings - 0
Merchandise - 0
Signage - 0
Other Events - 0
Grants - 0
Sundry Income - 0

Total Income - - - - - - - - - - - - - - -

EXPENSES

Administration Expenses - 0
Advertising & Promotion - 0
Affiliation Fees
Amortisation - 0
Audit Fees - 0
Bank Charges - 0
Cleaning - 0
Depreciation - 0
Raffle - 0
Electricity & Gas - 0
Fund Raising - 0
Insurance - 0
Telephone - 0
Social Club - 0
Interest Paid - 0
Canteen - 0
Equipment - 0
Ground Hire - 0
Facility Hire - 0
Grounds Maintenance - 0
Coaching Payments - 0
Player Payments - 0
Trophies - 0
Uniforms - 0
Rent - 0
Sundry Expenses - 0

Total Expenses - - - - - - - - - - - - - - $0

NET PROFIT/(LOSS) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
(Enter Club Name here)

ACTUAL PROFIT & LOSS STATEMENT FOR THE PERIOD

(Enter period here)

Variance to Last Year Variance to Last

Oct-01 Nov-01 Dec-01 Jan-02 Feb-02 Mar-02 Apr-02 May-02 Jun-02 Jul-02 Aug-02 Sep-02 Total Budget budget Actual Year

INCOME

Membership Subscriptions - - - - -
Canteen Income - - - - -
Donations - - - - -
Sponsorship - - - - -
Fund Raising Social - - - - -
Gate Receipts - - - - -
Facility & Hall Hire - - - - -
Interest Received - - - - -
Raffle Receipts - - - - -
Social Club/Bar Takings - - - - -
Merchandise - - - - -
Signage - - - - -
Other Events - - - - -
Grants - - - - -
Sundry Income - - - - -

Total Income - - - - - - - - - - - - - - - - -

EXPENSES

Administration Expenses - - 0 - -
Advertising & Promotion - - 0 - -
Affiliation Fees
Amortisation - - 0 - -
Audit Fees - - 0 - -
Bank Charges - - 0 - -
Cleaning - - 0 - -
Depreciation - - 0 - -
Raffle - - 0 - -
Electricity & Gas - - 0 - -
Fund Raising - - 0 - -
Insurance - - 0 - -
Telephone - - 0 - -
Social Club - - 0 - -
Interest Paid - - 0 - -
Canteen - - 0 - -
Equipment - - 0 - -
Ground Hire - - 0 - -
Facility Hire - - 0 - -
Grounds Maintenance - - 0 - -
Coaching Payments - - 0 - -
Player Payments - - 0 - -
Trophies - - 0 - -
Uniforms - - 0 - -
Rent - - 0 - -
Sundry Expenses - - 0 - -

Total Expenses - - - - - - - - - - - - - - 0 - -

NET PROFIT/(LOSS) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
(Enter Club Name here)

BALANCE SHEET AS AT
(Include date) 9/30/2002 9/30/2001

CURRENT ASSETS

XXX Bank Account

XXX Cash Management Account
Cash on Hand
Bond for rented premises
Stock on Hand
Receivables
Other

TOTAL CURRENT ASSETS 0 0

NON CURRENT ASSETS

Fixed Assets
Less: Accumulated Depreciation
0 0

Leasehold Improvements
Less: Accumulated Amortisation
0 0

Formation Costs
Other

TOTAL NON CURRENT ASSETS 0 0

TOTAL ASSETS 0 0

CURRENT LIABILITIES

XXX Bank Account

Provision for audit fees
Provision for accounting fees
Trade Creditors
Other

TOTAL CURRENT LIABILITIES 0 0

NON CURRENT LIABILITIES

Loan
Members Loans - unsecured
Other

TOTAL NON CURRENT LIABILITIES 0 0

TOTAL LIABILITIES 0 0

TOTAL NET ASSETS 0 0

MEMBERS FUNDS
Represented by:
Revaluation reserve of leasehold property
Current Year Profit/(Loss) 0
Accumulated Profits 0

TOTAL MEMBERS FUNDS 0 0

(Enter Club Name here)

STATEMENT OF CASH FLOWS

(Enter date here) 2002 2001

CASH FLOWS FROM OPERATING ACTIVITIES

CASH RECEIPTS
Membership 0
Gate takings 0
Canteen 0
Donations 0
Other 0

TOTAL CASH RECEIPTS 0 0

CASH PAYMENTS
Club related activities 0
Building occupancy (repairs/rent/rates) 0
Canteen 0
Equipment 0
Other 0

TOTAL CASH PAYMENTS 0 0

NET CASH FLOWS FROM /(USED IN)

OPERATING ACTIVITIES 0 0

Opening Bank Balance 0

Closing Bank Balance 0 0

(Enter Club Name here)

CASH BOOK
(Enter date here)

CASH RECEIPTS

Date Particulars Membership Gate takings Canteen Donations Other Total Receipt # Banked Amount
0
0
0
0
0
0
0
0
0
Total for the Year 0 0 0 0 0 0

CASH PAYMENTS

Date Particulars Club related activities Building occupancy (repairs/rent/rates) Canteen Equipment Other Total Cheque # Banked Amount
0
0
0
0
0
0
0
0
0
Total for the Year 0 0 0 0 0 0
(Enter Club Name here)

DAILY TAKINGS for the Bar/Canteen/Kitchen

= Todays Date

STARTING FLOAT

Sales
Raffle
Expenses

TOTAL CASH AT END 0

Less FLOAT 0

TOTAL CASH COLLECTED 0