Crestwood Terrace Condominium Owners Association - Board Meeting Minutes Mar-18-2014

Pres. Ed Wilson; #16 Board Member Attendees Vice Pres. Mike Kelly; #46 Treas. open Sec. Karen Blair; #36 Jeff Tingley; #15

Association Member (Owner) Attendees Monthly Board Meeting Dates thru May, 2014

Tues, Apr-15-2014 6:30pm; unit-15

Tues, May-13-2014 6:30pm; unit-15

Wed, Jun-18-2014 6:30pm; unit-15

Wed, Jul-16-2014 6:30pm; unit-15

Association President Ed Wilson called the meeting to order: Tues, Mar-18-2013 at 6:30 pm. Open Forum New Business from Owners: No owners attended meeting.

Executive Board Meeting:

Review/Approve Prior Board Meeting Minutes: Feb-11-2014 Board Meeting minutes were read and reviewed. Mike Kelly made the motion to accept the minutes; motion seconded by Karen Blair and carried unanimously. Financials: 1. Feb-2014 Financial Summary; for the period Jan 1-31-2014.
Income (dues) Expenses Delinquent Dues Total Funds Reserves Target Reserves % Funded

$13,8,10.82 $5,127.98 $4,555.82 $118,266.63 $412,330.00 28% a. Income includes pre-payments of 2014 dues by several owners. . Delinquent Dues Detail; reminder owner charges 60 days past due assessed a late payment fee of $50.00. Unit-4: $25 Unit-24: $25 Unit-21: $4,503.30; bankruptcy proceedings in process Unit-28: $277.52 2. Mar-2014 Financial Summary; for the period Feb 1-28-2014.
Income (dues) Expenses Delinquent Dues Total Funds Reserves Target Reserves % Funded

$11,602.64 $36,340.47 $5,025.82 $97,325.49 $412,330.00 23.6% a. Income includes payments by units 16, 35, 39, and 44 of $700 ea. for install of crawl-space ventilation fans totaling $2,800, of which 90% ($630) will be credited towards each owners dues at $50 or $25 a month, b. Expenses include $32,429.41 in crawl-space water mitigation charges. Owner Dues Credits:
Total Outstanding Total Monthly Dues Total Monthly Dues Unit(s) Dues Credits Credits (Policy Cap) Credits (Actual) Participating

$5,690 $500 $150 #9, #17, #18 Delinquent Dues Detail; reminder owner charges 60 days past due assessed a late payment fee of $50.00. Unit-21: $4,503.30; bankruptcy proceedings in process Unit-28: $522.52 Karen Blair made the motion to acknowledge the Jan-2014 and Feb-2014 Financial Reports from RPM have been reviewed and deemed accurate; motion seconded by Jeff Tingley and carried unanimously.

Old Business:
Building Maintenance: 1. Roof Replacement Board Priority a. 2014 Roof Replacement; scheduled for Mar-24 Apr-12 as weather allows; 5 remaining duplexes. Roof materials purchased ($25,020.51), and roof installation contract signed with Monster Construction $19,944.00 + extras + Tax. 2. Fireplace vents - maintenance; details on how to maintain vents pending; low priority. 3. Kitchen Exhaust Fan - Bird Vent Guards (units 21-32); Wire mesh/new bird protection vents installed units 21-31; unit32 pending. Builder defect with kitchen exhaust fan vent corrected, 5 units, unit-32 pending. 4. Crawl-Space Water Issues Board Priority: a. Unit-09; crawl-space drain; complete: total charge: $2,669.01. b. Phase II crawl-space water mitigation; Spending to date is about $32,382, on a budget of $42,800; on plan. 03-CTC Board Mttg Minutes Mar-18-2014

Crestwood Terrace Condominium Owners Association - Board Meeting Minutes Mar-18-2014

Install crawl-space low-point/outlet drains; units 26, 27, 28, 29, 30, 31; complete. Install crawl-space drains, replace / repair moisture barrier as needed; units 11, 27, 29, 30, 35, 39, 40; complete. Correct moisture barrier; unit 44 complete, unit 17 pending. Scope / clear / repair / flush roof rain drains; duplexes 27-28, 29-30, 33-34, 35-36 complete, duplexes 9-10, 11-12, 13-14, 15-16, 39-40 pending. Reduce irrigation behind and between units; pending May-2014. c. Install crawl-space ventilation fans; units 16, 44 complete, units 35, 39 pending. d. Phase III crawl-space water mitigation; design and planning pending completion of phase II. 5. Arborvitae fire (unit-21); Owner re-painting of front gutter pending; low priority. 6. Kitchen vent issue (unit-38); Aug-1, area near kitchen vent cold in winter; pending; low priority. 7. Garage door frame gaps; filling of gaps complete. 8. Garage door damage (unit-4); dented garage door; Board follow-up with owner to make repairs pending; low priority. 9. Bi-Annual Dryer Vent Cleaning; to be scheduled spring-summer 2014; pending. Grounds Maintenance: 1. Stormwater Facility; follow-up with City regarding plantings to mitigate blackberries; tabled until further notice. 1. Fence Maintenance: a. Perimeter fence, fence post behind unit 9 and behind units 17-18 needs reinforcement; repair pending - Frank F. b. East Perimeter Fence mitigate stream bank erosion; pending. 2. Lawn Maintenance: a. Apply moss-crane fly control to lawn areas; complete Sierra NW. b. Lawn Maintenance schedule changed from Thurs to Wed; Sierra NW. General Admin: 1. House Rules; updates to House Rules pending. 2. RPM Property Management; renewal of management agreement pending. 3. Emergency Maintenance Contact List; The Board is developing an Emergency Contact List; pending.

New Business:
Building Maintenance: 1. Repair crawl-space vent screens/crawl-space inspections completed for units 9, 16, 44 Frank F. 2. Wash siding (Assoc.) / patio-deck covers (owners) as needed - spring-summer 2014; pending. 3. Wash concrete drives/sidewalks & stain/water-proof wood porches/decks (owners) as needed; summer 2014; pending. 4. Upside down front lamp, unit 14; repaired Frank F. 5. Roof leak, unit-25; pending repair by roofers when they are on site. Grounds Maintenance: 1. Replace Arborvitae/Rhodies/Escalonia in front of units; as discussed at last years annual meeting, rationale for this action is the high cost to maintain these plantings. The Landscape Committee submitted its recommended plant replacement list to the Board, and after some discussion, Karen Blair made the motion to conditionally adopt the Committee recommendation and allow a limited (5 unit) trial replacement of Arborvitae/Rhodies/Escalonia in front of units with Board approval, and allow a $50 dues credit to participating owners; motion seconded by Jeff Tingley and carried unanimously. 2. Replace Arborvitae/Photinia along 18th ST and Storm-Water Facility; per recommendation by the Landscape Committee, the Board is revising its Nov-2013 decision regarding replacement of Arborvitae along 18th ST. New decision: Mike Kelly made the motion to make the following plant replacements along 18th and the Storm-Water Facility, replace Arborvitae with Goshiki False Holly, replace Photinia with While/Red Heather; motioned seconded by Jeff Tingley and carried unanimously. General Admin: 1. Owner Dues Credit Agreements (ODC): a. Unit-29; Feb-27-2014, owner entered into ODC agreement with Assoc; in exchange for earlier purchase of utility pump, owner to receive dues credit of $93.68 (90% of pump cost) at a rate of $50/month, starting Mar-01-2014. 2. Annual Financial Audit; plan is to schedule audit after April-15 Tax Day; pending.

Reminders to Owners:
1. Owners are encouraged to participate on the various Association committees to do so contact a Board member! Respectfully submitted, Karen Blair, Association Secretary. 03-CTC Board Mttg Minutes Mar-18-2014