AR: DRAFT: 09/19/13

INDEPENDENT SCHOOL DISTRICT 199 Inver Grove Heights Community Schools 2990 80th Street East Inver Grove Heights, MN 55076 LOCKDOWN PARENT NOTIFICATION PROCEDURES

I.

General The safety of students and staff is the primary concern of the Inver Grove Heights Community Schools when a lockdown has been initiated. The District is committed to the safety and education of all of our students and to clearly communicate with parents when these safety issues arise.

II.

Elementary Buildings A. B. Call 911 for all emergencies. The Superintendent will be notified when any lockdowns other than drills are conducted. The Superintendent will then notify their Executive Assistant and the Communications Coordinator. The information will be placed on the specific school website by the Communications Coordinator and taken down after two days. The Superintendent will then be notified of any missing students, transportation accidents, damage to buildings, power outages, gas leaks, or any other significant events in the school buildings. She will consult with the Communications Coordinator as appropriate regarding communication with parents and respond to the principal of the building regarding what the appropriate communication will be to parents and the community. In the event of a lockdown due to an event that may endanger students or staff (Ex: intruder to the building, weapon, police action in the community near the school, etc.), the Superintendent will consult with the Communications Coordinator regarding the use of the calling system in addition to any other communication for more immediate communication with parents. Calls are placed from the district office. Parent letters will be sent out after any unplanned lockdown not issued as a drill, including medical emergencies that require paramedics or that cause a major disruption in the building. Letters will be placed in student backpacks on the same day that the lockdown drill occurred if possible, otherwise it will be sent home with students the following day. All inquiries from the media will be directed to the Communications Coordinator. Page 1 of 3

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III.

Secondary Buildings A. B. Call 911 for all emergencies. The Superintendent will be notified when any lockdowns other than drills are conducted. The Superintendent will then notify their Executive Assistant and the Communications Coordinator. The information will be placed on the specific school website by the Communications Coordinator and taken down after two days The Superintendent will then be notified of any missing students, transportation accidents, damage to buildings, power outages, gas leaks, or any other significant events in the school buildings. She will consult with the Communications Coordinator as appropriate regarding communication with parents and respond to the principal of the building regarding what the appropriate communication will be to parents and the community. In the event of a lockdown due to an event that may endanger students or staff (Ex: intruder to the building, weapon, police action in the community near the school, etc.), the Superintendent will consult with the Communications Coordinator regarding the use of the calling system in addition to any other communication for more immediate communication with parents. Calls are placed from the district office. Parent will be contacted via email after a lockdown that was due to a significant disruption to the school day. All inquiries from the media will be directed to the Communications Coordinator.

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Example: Communication to Parent

Date:

Dear Parents:

This letter is to inform you about a school lockdown at name of school today. Our school is committed to the safety and education of all of our students. We also want to clearly communicate with parents about safety issues when they arise.

Describe The Situation

Describe What Was Done

Sometimes lockdowns can frighten students. Please discuss the situation with your child/children and let us know if follow-up is needed at school. Please feel free to call me at XXXXXXXXXX or email at Principal@invergrove.k12.mn.us if you have any questions or concerns. Sincerely,

c.

ISD 199 Superintendents Office

For more information, contact: Superintendent Cross References:

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