Training & Curriculum Specialist Proposal

Overview
OPNAVINST job description Current T&C staff responsibilities Breakdown of hours - General Tasks Breakdown of hours - Paperwork Review of total hours Proposal

Installation CYP Training and Curriculum Specialist

OPNAVINST Job Description

CYP Training & Curriculum Specialist

GS-09-Expert Program Execution Program Modeling Customer Relations

CYP Training & Curriculum Specialist

GS-09-Expert Program Execution
20% of duty hours in classrooms (8 hours/week) 2 hours of group trainings per month (30 min/week) comprehensive annual training program for assigned staff class instruction, role model, modules, one-on-one mentor, small group sessions, readings and special projects schedule trainings, provide monthly calendar to leads

CYP Training & Curriculum Specialist

GS-09-Expert Program Monitoring
provide feedback to staff and supervisors including observations of any non-compliance within 2 working days monitor/evaluate CYP staff IDPs; determine training needs ensure curriculum is completed by teachers & is developmentally appropriate review/assess lesson plans and child portfolios monthly complete class observation tool and CNIC inspection tool a minimum of twice annually

CYP Training & Curriculum Specialist

GS-09-Expert Customer Relations
ensure training programs offered are meeting needs of all customers use effective methods to promote training opportunities to in/external customers Parent Participation Plan is developed and executed using in/external customer feedback monitor customer relations and use feedback to evaluate training programs

Current

Current Staff Responsibilities

Ariel Owens T&C Specialist 24 Support Site CDC 11 School Age Care 35 total Stephanie Ogle T&C Assistant 16 Capo CDC 12 Youth Sports/Teen 28 total

Current Staff Responsibilities

63 total staff responsibilities shared between T&Cs 80 hours a week for 2 T&Cs Time required for each staff if spent equally 63 staff / 80 hours = 47.25 minutes

The Breakdown
The following hours were calculated to represent, on average, the amount of hours per week per T&C of said task.

General Responsibilities

Observations in/formal - 8 hours

observe staff modeling to teachers conducting of feedback and reflections formal - write up, competency, observations informal - spending time with staff, being in class, to get feel, general function of room

Interactions/emails - 8 hours
updates from CNIC and Regional Communication between T&Cs Communication with managers and leads
training calendars reminders on trainings scheduling meetings ask about follow-through with guidance

Monthly trainings (guest speakers)

scheduling times discussing needs

Meetings & Webinars - 4.73 hours

SAC/Teen weekly meeting in/formal meetings with regional director, program supervisors, and leads regarding program functioning meeting with parents Inclusion Action Team (IAT) Webinars

Required Group Training - 2.44 hours

staff must participate in 2 hours of group training per month trainings are created and conducted separately for youth and CDC Standardized training materials are not provided by CNIC
many need to be created from scratch or adapted from purchased materials

Schedule trainings with Subject Matter Experts (SME)

provide training on Child Abuse, Medication Administration, Fire Safety, Food Handling, and Special Needs continued

Required Group Training continued

Adjust Existing Trainings read, understand take out parts that dont pertain add things that DO practice conducting training Creating from Scratch research practice adding new videos creating handouts conducting training

Teaching Strategies GOLD Checkpoints - 1.11 hours

done 4x a year create yearly calendar of deadlines and timeframes for parent conferences communicate with staff and leads regarding upcoming deadlines help staff complete child assessment portfolios and summary forms look over parent conference forms provide feedback T&Cs must approve and sign each parent conference form

* In-doc employees - 5.05 hours

one-on-one time and training prep centers on new hires arrival focus/cater entire week to new hire scheduling make sure new hire makes it to correct room no CAC card = use of T&C computer new staff binder and logging training in CYMS module binder

* Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C.

* Camp Adventure Training - 1.34/week

2 weeks of training start planning in February contacting guest speakers correspondence, scheduling of 6-7 guest speakers occurs once a year at the beginning of June
* Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C.

* Help staff with Associates - 1.22 hours

10 staff participating CDA (Child Development Associate) MSA (Military School Age Associate) communicating with Council for Professional Recognition communicating with Region regarding progress researching questions and gathering resources paperwork for applications and books observing staff meeting with staff looking over portfolio fill out completion paperwork

* Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C.

Paperwork

CDC Curriculum - 4 hours

CDC curriculum is specific for T&Cs to do, mandated by CNIC

CDC curriculum cannot be tasked to other CYP staff First drafts on Fridays Mondays for corrections if giving back to staff, they have to return with corrections check if objective numbers match - explain why it doesnt match, which matches better advice on how to extend plans tip/suggestions to enhance ideas of staff talk to leads conference forms

SAC-Teen Curriculum - 1 hour

every month sticky notes on right/wrong tips/suggestions finding and providing resources for staff tips on curriculum, adjusting normally only half of curriculum is sent back for corrections

Quarterly CDC Observations - 4.44 hours

1 per CDC staff per quarter 3-4 pages plus resources to help staff reach stated goals
researching resources for staff
Ex. assisting looking up songs for teachers to use with kids

Book, age appropriate attention-getters typing up setting up meetings having the meetings write down how staff are doing in general sit down with lead and staff follow-up

*Modules for ALL programs - 4.5 hours

goes in waves, depends on number of new hires Child Abuse Modules 2 within first 60 days 6 months modules 4 within 6 months 12 months modules 5 within 12 months 18 months modules 4 - SAC/CDC 6 - Teen/YSF

* Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C. continued

*Modules continued
additional paperwork and responsibilities
module certificate paperwork official letter documentation of completion certificate

communicating with supervisors about module deadlines module deadline extension paperwork

Competency Assessment and Observation Feedback Paperwork for ALL programs - 3 hours
ONLY paperwork, hours for observations not included 1 per teacher per module (13 modules for CDC & SAC, 15 modules for Teen Center) 1-2 pages each (checking boxes with 1-2 paragraphs of written feedback) Observation Feedback given in addition to Competency assessments - given as needed page - 3 pages depending on observation
fill out competency assessment paperwork if applicable write/type up feedback make copies of, for staff and file meet with staff to go over/to discuss feedback

Coachs Guide Recording - 11.4 minutes

Done 2x a year for each preschool staff
1, 20 page packet for each teacher (3 SSCDC, 3 CAPO) 1, 20 page packet for each environment (1 SSCDC, 1 CAPO) environment (2 hour/classroom) 3 staff/teachers - 1 hour each
how teachers build relationships, guide behavior, promote learning, etc.

time was calculated for ONLY putting xs in boxes does not overlap with observations and feedback (coaching)

Implementations & planning tools - 40.2 minutes

CDC- Infant, Toddler, Pre-Toddler
1:10 page packet per teacher (12 SSCDC, 9 CAPO) 1:10 page packet for each classroom environment (5 SSCDC, 4 CAPO)

Done 2x a year for each infant, pre-tod, & toddler staff environment & paperwork (2 hour/classroom; 4 classrooms) 10 staff/teachers - 1 hour each
how teachers build relationships, guide behavior, promote learning, etc.

*Time was calculated for ONLY putting xs in boxes does not overlap with observations and feedback (coaching)

CPR, First Aid, AED Trainings - 1.67 hours

Required for all staff within first 60 days of employment updated every 2 years required for all YSF coaches and officials (volunteers) required for all Teen Employment hires 10 trainings/year per T&C (20 trainings total)*

* CYMS and filing for ALL programs - 2.48 hours

logging organizing paperwork logging individual and group trainings putting each paperwork in staff files training reviews looking over entire training history of staff member erase individual staff mistakes find out what staff needs and create refreshers meet with staff IN-PERSON, have them sign logging refreshers * Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C.

* ITERS and ECERS - 1.48 hours

Infant Toddler Environment Rating Scale and Early Childhood Environment Rating Scale

Per CNIC, this is the second time information is entered with implementation and planning overlap of information Individually train staff on how to complete tool Gathering paperwork Double-check if scores are correct

Tally scores create specific goals based on findings (between 1-5 pages per classroom) Follow through with leads and supervisors about how to complete goals Purchasing materials identified by ITERS and ECERS

* Tasks indicated with an asterix (*) fluctuate within the year and do not happen weekly but have been calculated to represent, on average, the amount of hours per week per T&C.

Review of Total Hours

If all tasks occur in the same week...

Total number of hours required weekly from current T&C specialist 32 general + 23 paperwork = 55 total hours/week Total number of hours required weekly from current T&C
specialist assistant

32 general + 23 paperwork = 55 total hours

110 hours/week from both the current T&C specialist and assistant. 110 hours/week - 80 combined required hours = 30 hours

30 hours exceeding the required 80 hours from both T&C specialist & assistant

General

Hours 8 8

Task Observations - Informal and Formal Interactions/emails Meetings and Webinars Required Group Training Teaching Strategies GOLD checkpoints In-doc employees Camp Adventure Help staff with Associates

Regular

4.73 2.44 1.11 5.05

*Fluctuates

1.34 1.22

Total Hours

31.89

Paperwork

Hours 4 1 4.4 4.5

Task CDC Curriculum SAC-Teen Curriculum Quarterly Observations Modules for ALL Programs Competency Assessment & Observations Feedback Coachs Guide Recording Implementation & Planning Tools CPR, First Aid, AED Trainings CYMS ITERS & ECERS

Regular 3 0.19 0.667 1.67 2.48 *Fluctuates 1.48 Total Hours 23.427

Proposal

Additional Hire Proposal

In addition to the current T&C assistant and T&C specialist: 1 additional T&C specialist 1 additional T&C assistant

Potential Benefits
Specialized training plan for supervisors could be provided All CPR trainings could be provided by T&Cs rather than a combination of T&C and CYP staff More personalized feedback, trainings, and modeling at all programs More specialization and implementing of BGCA programs