General Sales Department

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Start
Print
RFQ and
send
email to
supplier
Enter supplier
Name Update supplier
response-price quantity
and needed date.
Quotation Analysis
approve entire quote or
approve selected quote
lines with margin %
Register received
customer Enquiry
Forward the respective
dept. as notification
Run
Autocreate
concurrent
program to
create po
automatically
Query Purchase Order
in po form and update
required filed
Status : Incomplete
Send the purchase
order for approval
PO
Approval?
Purchase order
approved.
Verify status-approved
Print PO and
send it for
supplier
Receive
Quote
Create Sales Quote
Status : Draft
Update SQ & submit for
internal approval
Status -Pending Internal
Approval
Awaiting
Internal
Approval
Approval Limit : 1. Upto 50000 Sales
engineers can approve 2. 50001 to
100000 Asst. Engineer 3. 100001 to
500000 Sales Manager 4. Above
500001 GM, DGM, FM Will get FYI.
Customer
Accepted?
Convert Sales quote to
Sales order
Status : Booked
Capture Rejection
Reason
Customer Requested
for Revised Quote
Y
N
Shipping the material
to customer after
receiving from
supplier.
Pick and ship confirm
Delivery
Notifications to be
send to Fin. Dept.
Print Invoice,
delivery Note and
send to Customer
Enter and Book
Returned Sales
Order
Enter Receipts (MRN/
GRN)
Capture Retuned
Reasons
Update Customer PO Number
Receiving Inspection
Approved
No
Print sales Quote send it for
customer acceptance.
With status- pending customer
acceptance
Yes
After the customer
acceptance the sale quote
turns to SO with status
Entered and notification to
be send to Dept Head
Yes
No
Run Autocreate
concurrent
program SQ
create SQ
automatically
* All PO approvals needs to be
approve from GM, DGM, FM and
Dept. Head irrelevant of amount.