Section 1. The Commission on Elections, herein referred to as the SSG COMELEC, shall be established within forty-five (45) days before the day of election.
Sec.2. The SSG COMELEC shall be the only agency that will regulate the electoral process, including the campaign.
Sec.3. The SSG COMELEC shall be composed of sixteen (16) members, with four (4) slots reserved for each year level, who do not have vested interest in the election, or in any way related to any of the candidates, and who shall select a chairperson among themselves.
Sec.4.The composition of the members shall be four (4) from the First Year Level, four (4) from the Second Year Level, four (4) from the Third Year Level, and four (4) from the Fourth Year Level.
Sec.5. The members of the SSG COMELEC shall be appointed by the adviser of the HSSG, in consultation with the Student Activity Coordinator.
Sec.6. The SSG COMELEC shall have the following duties and responsibilities:
a. Conduct fair, honest and systematic elections; b. Formulate an Election Code or modify an existing Election Code if necessary subject to the approval of the School Head; c. Validate the electoral proceedings and result; d. Accept or revoke candidacy; e. Proclaim the new set of officers; f. Keep all pertinent election papers and documents; g. Decide upon protest relative to the conduct and result of the elections; h. Prepare and distribute the necessary election paraphernalia, certificate of candidacy forms and other election related materials before, during, and after the election; and i. Disqualify candidates who have violated any of the guidelines, which have been promulgated. Sec.7. From among the members of the SSG COMELEC, excluding the SSG COMELEC Chairperson, four (4) SSG Boards of Election Tellers (BET) composed of three (3) members each shall be formed. A BET will be in-charge of the voting precinct exclusive for a year level
Sec.8. The members of the SSG COMELEC who are not assigned as BET members shall comprise the SSG COMELEC Board of Canvassers (BOC). The BOC shall be headed by the SSG COMELEC Chairperson. The BOC shall be responsible for the canvassing of votes tallied by the four BET and shall likewise make the proclamation of the elected SSG officers.
Sec.9. The SSG COMELEC shall submit a comprehensive report on the conduct of the elections within 5 days after the conclusion of the elections.
Sec.10. The SSG Adviser must be at all times present in the SSG COMELEC meetings.
Sec.11. The SSG Adviser must provide sound advice to the SSG COMELEC before passing a judgement or resolution on a case without curtailing the rights of the SSGCOMELEC members individually or as a collegial body.
Sec.12. The SSG Adviser must note and sign all decisions of the SSG COMELEC.
Article II THE CANDIDATES AND PARTIES
Sec.13. Candidates for all HSSG elective positions must: a. be a bona fide high school students of Holy Cross of Davao College Basic Education Department; b. be of good academic standing with a general average of 80 and above without any failing grade during the previous school year; c. be of good moral character; and d. have not been subjected to any disciplinary sanction.
Sec.14. Candidates must submit the following documents between June 17, 2014 and June 19, 2014 to the HSSG COMELEC Chairperson: a. Duly accomplished form available at the HSSG COMELEC Secretariat; b. Photocopy of Report Card of the previous school year; and c. Parents consent stating that the candidate has been allowed to take part in the election processes. Sec.15. All official candidates will be required to attend an orientation meeting on June 20, 2014 at 8:00 AM in the AVR to be conducted by the SSG COMELEC.
Sec.16. All official candidates are entitled to a copy of this 2014 HIGH SCHOOL SUPREME STUDENT GOVERNMENT ELECTION GUIDELINES
Sec.17. Candidates for president and vice president will be invited to a debate. The debate, which will be held on February 25, 2014, will be organized by the editorial staff of the school paper. The debate format, composition of panel of interrogators, and possible questions to be asked in the debate prepared by the media are subject to approval by the Principal.
Sec.18. If a candidate decides not to continue with his/her candidacy, he/she may be substituted by a qualified candidate nominated by his/her party not later than June 23, 2014.
Sec.19. Only two dominant parties will be recognized by the SSG COMELEC. Their dominance will be based on the following: a. Completeness of election ticket; b. Ability to wage a school-wide campaign; and c. Platform of governance. Sec.20. A high school teacher shall be assigned to a dominant party as the partys Adviser.
Sec.21. Candidates who do not belong to the dominant parties may be considered independent candidates. The dominant parties are entitled to a maximum of six (6) poll watchers, including the campaign manager. The poll watchers will be allowed to observe the conduct of the elections and the counting of votes, but shall not in any manner interrupt the general conduct of the elections.
Sec.22. Only the dominant parties are entitled to a copy of Election Returns from the BET and Election Results duly authenticated by the SSG BOC.
Article III THE CAMPAIGN
Sec.23. The campaign period will start on June 23, 2014 and will end on June 24, 2014.
Sec.24. A candidate will not be allowed to spend more than Php 0.25/voter. Win or lose, he/she will be required to submit to the SSG COMELEC an accounting of election spending within the period of two (2) school days from the conclusion of the elections.
Sec.25. Constructive campaigning shall be strictly observed. Negative campaigning will be referred by the SSG COMELEC to the Guidance and Counselling Center for appropriate action.
Sec.26. Parents, teachers, non-teaching personnel and members of the alumni are strictly prohibited to campaign for or against any candidate, except for teachers assigned as Party Advisers
Sec.27. The SSG COMELEC shall establish common poster boards to be determined by the Student Activity Coordinator
Sec.28. All posters must not be more than 8 by 11 in size, and must be reviewed and approved by the SSG COMELEC.
Sec.29. The use of other campaign materials such as pins, hats, nameplates, and other campaign materials is subject to the approval of the SSG COMELEC.
Sec.30. The use of the following shall be strictly prohibited: a. Tarpaulin as campaign material; b. Sample ballots; and c. Obscene and offensive language in whatever medium it may appear during the campaign.
Article IV THE VOTERS
Sec.31. For this election, all bona fide high school students of Holy Cross of Davao College Basic Education Department will be allowed to vote.
Article V THE VOTING PROCEDURE
Sec.32. The voting shall take place at the Sports and Cultural Center or the school gym.
Sec.33. Voting shall start at 12:30 PM on June 25, 2014 and shall end at 3:00 PM of the same day.
Sec.34. The schedule of casting of votes shall be determined by the Student Activity Coordinator.
Sec.35. Voters are assigned a specific SSG BET as follows:
a. First Year students - SSG BET 1 b. Second Year students - SSG BET 2 c. Third Year students - SSG BET 3 d. Fourth Year students - SSG BET 4
Sec.36. Before allowing the first voter to cast his/her vote, the BET shall allow the watchers inspect the ballot box. The box should be free from any object inside.
Sec.37. Voters will fall in line and wait for his/her turn to be served by the BET.
Sec.38. The BET, upon confirmation of the voters identity in the voters list, will give the voter an official ballot after the voter affix his signature and finger print in the voters list opposite his printed name.
Sec.39. The voter will proceed to the armchair to be assigned to him/her and shade the appropriate circle opposite the name of the candidates he/she is voting for in a specific position.
Sec.40. As soon as he/she finished accomplishing the ballot, the ballot will be dropped inside the designated ballot box.
Sec.41. The voter will be requested to leave the polling place after he/she has cast his vote.
Article VI THE COUNTING PROCEDURE
Sec.42. Immediately after the close of the voting, the four BET will tally the votes in their respective precincts.
Sec.43. Before tallying, the members of the BET should see to it that the poll watchers are present to observe the entire proceedings, tally board is ready and displayed for public viewing, and counting paraphernalia are prepared.
Sec.44. Once the counting starts, it should not be halted until the last ballot is counted.
Sec.45. The members of the BET will open the ballot box and count the ballots to determine if the number is equal to the number of actual number of voters.
Sec.46. The ballots will be arranged in piles of fifty (50) ballots and hold together by rubber band.
Sec.47. One of the members of the BET will read the content of the ballot while the second member records the votes in the tally board. The watchers and the public must be given an unimpeded view of the ballot being read and the tally board.
Sec.48. For every pile of fifty ballots, the votes of each candidate will be written in words after the last entry vote.
Sec.49. The SSG COMELEC should preserve the physical appearance of all the counted ballots for at least one school year. They should not be altered, torn, burned, watered or lost.
Sec.50. After tallying all the ballots, the BET will accomplish the Election Return Form which will be the basis in the canvassing of votes by the BOC.
Sec.51. The first copy of Election Returns will be submitted to the BOC, the second copy to be kept by the BET, the third and fourth copy will be given to the dominant parties.
Sec.52. After all the four BET have submitted the Election Returns, the BOC will convene to canvass the votes, with the SSG COMELEC Chairperson reading the contents of the Election Returns, and the second and third members recording the results in the final tally sheet and final Election Results Form.
Sec.53. The total votes in words and in numeral will be recorded for each candidate.
Sec.54. If two or more candidates received the same number of votes, the winner shall be determined through a toss coin. This process must be done in the presence of the contending candidates, their supporters and school officials.
Article VII THE PROCLAMATION OF WINNERS
Sec.55. In the presence of all the members of the SSG COMELEC, the SSG COMELEC Chairperson will proclaim the candidates with the highest votes in their respective positions as the winners and duly elected 2011-2012 SSG Officers.
Sec.56. The SSG COMELEC will provide each newly elected SSG officers a certificate of proclamation.
Article VIII THE ELECTION PROTEST
Sec.57. An election may be contested if an alleged act may have caused the vote to show a result different from the one that would have resulted.
Sec.58. The burden of proof to prove the allegation is upon the complainant.
Sec.59. If a candidate wishes to contest the election, he/she must do so in writing within twenty-four (24) hours after the proclamation of winners. The protest should detail the reasons for contesting the results. If available, sworn statements of witnesses shall be required as attachments to the complaint.
Sec.60. The SSG COMELEC, sitting en banc, must deliberate and decide on the complaint within seventy-two (72) hours after the receipt of the complaint.
Sec.61. No anonymous complaint may be entertained unless it can be verified by the records.
Article IX PENAL PROVISION
Sec.62. Any candidate committing any violation of these guidelines shall be punished with disqualification, suspension, or removal from office as the case may be.
This INTERIM RULES ON THE CONDUCT OF HIGH SCHOOL SUPREME STUDENT GOVERNMENT S.Y. 2014-2015 was promulgated and approved on June 19, 2014.
West African Women's Election Observation Team (WAWEO) - Liberia General Elections Observation Report (First and Second Round) - (October/November 2011)