Report & its Types

Definition
Importance
Characteristics
Flow
Types

Definition
A report is a formal communication written for a
specific purpose and audience. It includes a
description of the procedures followed for
collection and analysis of data, their
significance, the conclusions drawn, and the
recommendations , if required.
Characteristics
Formal statement
Certain techniques
Specific purpose
Specific audience
Analysis & interpretation
Homogenous


Types
Informational
Interpretive
Routine



Purpose, Content, Structure, Layout

Informational Report
Present situation as it is
Convey information
Present data in organized from
Leads to a decision


Growth of any O., presents status,
working of any dept., etc.
Interpretive Report
To present, analyze and interpret the
information
To recommend the suggested action
To solve a problem or make a decision
Importance of Reports
Only tangible product of a professional
Decision making and problem solving
Planning, evaluation of man and material
Information dissemination
Measure of the growth, progress, & success
Critical evaluation of growth
Comparison with other organization
Valuable repository of information
Develops certain qualities & skills in a writer
Reveals gaps in wooly thinking