**HAVE YOUR HR MANAGER REVIEW LETTER BEFORE SENDING**

[Date]
[Name]
[Address]
[City, State Zip]
Dear [Name]:
Congratulations on your promotion to the [Position] for [Section/nit] !ith the
"regon Department of Corrections# $our promotion date is effecti%e [Date], and
your salary is [& ] per month# 'his is Step [ ] of Salary (ange [ ]# )Or) $our
salary is *et!een Steps [ ] and [ ] and !ill remain off+step until your ne,t salary
eligi*ility date# (Or) (List other circumstances affecting the salary.)
Please report to [Super%isor] at [-ocation] on [date] at [time]# (If the employee is
new to your agency) $ou must *ring your identification card )i#e# dri%er.s license/
and other necessary documentation to complete an 0mployment 0ligi*ility
1erification 2orm )3+4/# 'he attached list contains accepta*le documents for 3+4
%erification# Please note: your 3+4 must *e completed *y the third day of your
employment# 2ailure to complete the 3+4 *y the third day !ill result in lea%e
!ithout pay )-5"P/ until appropriate documentation is presented to complete
this re6uirement#
$ou !ill ser%e a promotional trial ser%ice period of [ ] months# (If applicable) 3f
you successfully complete promotional trial ser%ice, you !ill recei%e a one+step
salary increase#) (Check the appropriate CBA or State ! "olicy #$.$$%.&$ "ay
"ractices.)
"ur agency accepted [ ] hours of your %acation lea%e# $our unused Personal
7usiness -ea%e and Sic8 -ea%e !ill transfer in full# (If applicable.)

'han8 you for accepting this position# 'he s8ills and talent you *ring to this
position !ill greatly assist this administration in achie%ing its goals#
Sincerely,
[Name]
['itle]
[Agency]
Attachment: 3+4 Accepta*le Documents -ist
C: Personnel 2ile