Current Media Center Handbook

SCCPSS
District Media Specialists Handbook

Original Document 08/19/2009
Edited Document 11/30/2009

2

INTRODUCTION .......................................................................................................... 6
SCHOOL CALENDAR ..................................................................................................... 7
SYSTEM CONTACT INFORMATION SHEET ............................................................................. 7
MEDIA SPECIALIST ROSTER ........................................................................................... 8
RESOURCES FOR LIBRARY MEDIA SPECIALIST ....................................................................... 9
RECOMMENDED READING ............................................................................................ 11
1.0 PROCEDURES ............................................................................................. 14
1.1 COLLABORATION ................................................................................................. 14
1.2 ID BADGES ....................................................................................................... 15
1.3 FILE MANAGEMENT .............................................................................................. 15
1.4 HELP DESK ....................................................................................................... 18
1.5 MEDIA COMMITTEE .............................................................................................. 19
1.6 MEDIA SPECIALIST/TEACHER ASSESSMENT OF THE SCHOOL LIBRARY MEDIA PROGRAM .............. 21
1.7 BOOK FAIRS ...................................................................................................... 22
1.8 FINES OR FEES FOR OVERDUE/LOST MATERIALS ............................................................ 22
1.9 STOLEN EQUIPMENT ............................................................................................. 23
1.10 CONSIDERATION FILE ......................................................................................... 23
1.11 CONDEMNED BOOKS ........................................................................................... 23
2.0 MEDIA EVENTS ........................................................................................... 24
3.0 GETTING STARTED NEW YEAR ................................................................. 25
4.0 END OF YEAR PROCEDURES ........................................................................ 26
4.1 INVENTORY ....................................................................................................... 26
4.2 ANNUAL REPORT ................................................................................................. 26
5.0 PURCHASING ............................................................................................. 28
5.1 AFIN (LEAFS) .................................................................................................. 28
5.2 ABC BOOK ....................................................................................................... 30
5.3 OBJECT CODES ................................................................................................... 31
5.4 SCHOOL CODES .................................................................................................. 32
5.5 COMMODITY CODES ............................................................................................. 34
5.6 SITE NUMBERS ................................................................................................... 40
5.7 SPENDING GUIDELINES ......................................................................................... 42
5.8 ORDERING PROCEDURES ........................................................................................ 43
5.9 BUDGET FORM .................................................................................................... 45
5.10 WAREHOUSE REQUISITIONS .................................................................................. 46
6.0 FIXED ASSETS INVENTORY ........................................................................ 47
NON-FIXED ASSETS .................................................................................................. 48
7.0 COLLECTION DEVELOPMENT ...................................................................... 50
7.1 WEEDING ......................................................................................................... 50
7.2 STANDARD FOR PERIODICALS .................................................................................. 55
7.3 SELECTION RESPONSIBILITY ................................................................................... 55
7.4 SELECTION AIDS ................................................................................................. 56
7.5 SELECTION TOOLS (A PARTIAL LIST) .......................................................................... 56
7.6 PREVIEW BOOKS ................................................................................................. 57
7.7 PRINCIPLES OF SELECTION ..................................................................................... 57
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7.8 SELECTION CRITERIA ............................................................................................ 57
7.9 SELECTION RESPONSIBILITY ................................................................................... 58
7.10 SUGGESTED ELEMENTARY AND MIDDLE SCHOOL BASIC PRINT REFERENCES .......................... 59
7.11 SUGGESTED HIGH SCHOOL BASIC PRINT REFERENCES ................................................... 61
7.12 CHALLENGED MATERIALS ..................................................................................... 64
7.13 GIFTS ............................................................................................................ 74
8.0 MATERIALS/EQUIPMENT PROCESSING ...................................................... 75
8.1 BARCODE RANGE NOTEBOOK .................................................................................. 75
8.2 CREATING MARC RECORDS FOR EQUIPMENT .............................................................. 77
8.3 STANDARD LIST OF PREFIXES .................................................................................. 79
8.4 STANDARD LIST OF MATERIAL TYPES AND MATERIAL TYPE SETUP ........................................ 80
8.5 USE OF SEARS SUBJECT HEADINGS ........................................................................... 82
8.6 USER DEFINED FIELDS .......................................................................................... 83
9.0 PUBLIC RELATIONS/ ADVOCACY ................................................................ 84
10.0 RULES AND GUIDELINES ............................................................................ 85
10.1 SAC/CASI AND GEORGIA ACCREDITING COMMISSION STANDARDS ................................... 85
10.2 GEORGIA RULE: 160-4-4.01 .............................................................................. 85
10.3 GEORGIA DOE 2009 LIBRARY MEDIA PROGRAM SELF-EVALUATION RUBRIC ......................... 85
10.4 LOCAL MEDIA POLICIES ....................................................................................... 85
10.5 AUP (ACCEPTABLE USE POLICY) ............................................................................ 86
10.6 LIBRARY BILL OF RIGHTS ..................................................................................... 86
10.7 FLEXIBLE SCHEDULING ........................................................................................ 86
10.8 INFORMATION POWER STANDARDS .......................................................................... 87
11.0 CONTESTS/EXHIBITIONS ........................................................................... 89
11.1 GEORGIA STUDENT MEDIA FESTIVAL ........................................................................ 89
11.2 INTERNATIONAL STUDENT MEDIA FESTIVAL ................................................................ 89
11.3 GEORGIA CHILDRENS BOOK AWARD PROGRAM ........................................................... 89
11.4 GEORGIA LITERARY FESTIVAL ................................................................................ 89
11.5 HELEN RUFFIN READING BOWL .............................................................................. 89
11.6 QUIZ BOWL ..................................................................................................... 90
11.7 MEDIA AND TECHNOLOGY FESTIVALS AND EVENTS ........................................................ 92
11.8 CONFERENCES .................................................................................................. 95
12.0 PROFESSIONAL ORGANIZATIONS .............................................................. 96
12.1 MEDIA SERVICES LIST SERVES .............................................................................. 96
13.0 SASI/POWERSCHOOL ................................................................................. 99
14.0 MAINTENANCE AND REPAIR ..................................................................... 100
15.0 COMPUTER HARDWARE/SOFTWARE MANAGEMENT ................................. 101
16.0 FORMS ...................................................................................................... 104
16.1 COLLABORATION ............................................................................................. 104
16.2 PHOTO RELEASE .............................................................................................. 104
16.3 INTERNET ACCEPTABLE USE POLICY (AUP) OPT OUT .................................................. 104
16.4 CHALLENGED MATERIALS ................................................................................... 105
16.5 EQUIPMENT LOAN FORM ..................................................................................... 105
16.6 SATISFACTION SURVEYS .................................................................................... 106
16.7 TEACHER WISH LIST ........................................................................................ 106
16.8 THREE-YEAR PLAN ........................................................................................... 106
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17.0 RISK MANAGEMENT .................................................................................. 107
17.1 FIRE EXTINGUISHERS ........................................................................................ 107
17.2 RETRIEVING ITEMS FROM HIGH SHELVES ................................................................. 107
17.3 STORAGE ...................................................................................................... 107
17.4 ELECTRIC EQUIPMENT ....................................................................................... 107
17.5 TRANSPORT OF EQUIPMENT ................................................................................. 108
17.6 EMERGENCY DRILLS ......................................................................................... 108
18.0 COPYRIGHT .............................................................................................. 109
18.1 BOARD POLICY IFBD ........................................................................................ 109
18.2 COPYRIGHT LINKS ........................................................................................... 109
18.3 COPYRIGHT BOOK TITLES ................................................................................... 109
18.4 SOFTWARE LICENSES ........................................................................................ 110
19.0 MISSION/DUTIES & RESPONSIBILITIES/EVALUATIONS ......................... 118
19.1 MISSION ...................................................................................................... 118
19.2 MEDIA SPECIALIST - JOB DESCRIPTION .................................................................. 120
19.3 DUTIES & RESPONSIBILITIES OF THE MEDIA SPECIALIST .............................................. 124
19.4 JOB DESCRIPTION MEDIA CLERK ........................................................................ 125
19.3 DUTIES & RESPONSIBILITIES OF THE MEDIA CLERK .................................................... 126
19.4 EVALUATION OF THE MEDIA SPECIALIST .................................................................. 126
20.0 QUARTERLY REPORT ................................................................................ 127
21.0 21
ST
CENTURY MEDIA CENTERS ................................................................ 128
21.1 DISTRICT MEDIA STANDARDS .............................................................................. 128
21.2 POLICIES ...................................................................................................... 130
21.3 ESPLOST .................................................................................................... 131
21.4 EVENTS/INITIATIVES ........................................................................................ 131
21.5 PURCHASING GUIDELINES .................................................................................. 133
21.6 CONFERENCE SUGGESTIONS ................................................................................ 133
21.7 DISTRICT PLANNING DATES ................................................................................ 133
APPENDIX FORMS ........................................................................................... 134
PURCHASE DOCUMENT REQUEST FORM SCHOOL NAME ..................................................... 135
BUDGET FORM ....................................................................................................... 136
MATERIALS RECONSIDERATION FORM IFBD E-1 ............................................................... 137
ACKNOWLEDGEMENT OF RECEIPT OF RECONSIDERATION FORM IFBD E-2 ................................. 138
SCHOOL-LEVEL MEDIA COMMITTEE RESPONSE TO ............................................................. 139
SYSTEM-LEVEL MEDIA COMMITTEE RESPONSE TO .............................................................. 140
CHALLENGED MATERIALS FORM IFBD E-5 ...................................................................... 141
APPEAL TO THE SCHOOL BOARD OF THE SUPERINTENDENTS DECISION .................... 141
BARCODE NOTEBOOK ............................................................................................... 142
TABLE OF CONTENTS................................................................................................ 142
VENDOR BARCODE TRACKING SHEET: ........................................................................... 143
(SEPARATE SHEET FOR EACH VENDOR) .......................................................................... 143
MEDIA CENTER COLLABORATION PLANNING FORM ............................................................. 144
SAVANNAH-CHATHAM COUNTY PUBLIC SCHOOLS MEDIA RELEASE ........................................ 146
IFBG-E (1), INTERNET ACCEPTABLE USE ....................................................................... 147
FACULTY MEDIA CENTER SURVEY ................................................................................. 148
MEDIA CENTER FACULTY SURVEY ................................................................................. 150
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STUDENT MEDIA CENTER SURVEY ................................................................................ 152
STUDENT SURVEY 2 ................................................................................................ 155
ELEMENTARY SURVEY ............................................................................................... 157
TEACHER WISH LIST MEDIA CENTER ............................................................................. 159

6
Introduction

The media specialist and the school library media program play an essential
role in 21
st
century schools. The media specialists role is largely determined
by the grade levels served, the mission of the school, and its clientele. Being
a library media specialist is one of the most rewarding professions available
to educators; however, it is also one of the most challenging.

The purpose of this handbook is to clarify policies, to give specific details
where standardization is recommended, to offer suggestions for improved
library media administration, and to ensure that media personnel have the
appropriate information that will assist in the successful operation of a
school library media center. Whether you are new to the Savannah-Chatham
Board of Education, or a veteran educator in our district, it is hoped that you
will find this updated Media Specialist Handbook a valuable tool as you serve
the students, teachers, administrators, and parents at your school.

Department of Media and Technology Integration
Media Center Handbook Writing Team
June 29, 2009

Virginia Martin, Director
Anne Arden Margaret Hall Pat Chandler
Meredyth Taylor Rebecca Fleming Janice Bass
Kristina Morris Betsy Spann Liz Morse
Melanie Fielder Lara Harrison
Vivian Scott Gail McInish
Elaine Byrnes Julie Fallin

7
School Calendar:

http://www.savannah.chatham.k12.ga.us/PDFs/09-
10_SCCPS_CALENDAR.pdf

System Contact Information Sheet:

http://acorn/Contact%20Lists/Forms/AllItems.aspx

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Media Specialist Roster

9
Resources for Library Media Specialist

RESOURCES FOR LIBRARY MEDIA SPECIALISTS
The following links are helpful for media specialists, new or experienced. They provide a quick reference
to the most often used sites. Please report any broken links to Lara Harrison. Also, please feel free to
suggest more useful links to be added.
The New Media Specialist
The New Media Specialist Page
AASL Information Power Roles
and Responsibilities of the Media
Specialist
Georgia Library Media Specialists
Handbook
A Library Media Specialists Guide
to Library Land
Accessibility and Flexible Scheduling See the SCCPS BOE Policy Manual
Cataloging and Collection Development
Resources
SCCPS Selection Policy
Library of Congress Z3950
Gateway
Baltimore County, MD. Selection
Policy
Collection Development
Resources by Drs. Annette Lamb and Larry
Johnson
Titlewaves (Titlewise - Folletts site for
Collection Development)
Challenged Materials Resources
SCCPS Challenged Materials
Policy
Checklist for Handling Challenged
Materials
Letter for Use with Challenged
Materials
School Level Response Form
System Level Response Form
Executive Management Response
Form
Collaborative Planning See the SCCPS BOE Policy Manual
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Copyright and Fair Use Resources
Educator's Guide to Copyright and
Fair Use
A Teacher's Guide to Fair Use and
Copyright
System Policy for Copyright

Equipment
SCCPS District Standard
Technology
SCCPS AV Vendor Information
Forms
Student Media Release Form
Georgia Resources
Georgia Library Media Specialists
Handbook
GALILEO
Georgia Children's Book Awards
FAQ for Media Specialists
Georgia Standards
Georgia Information Literacy
Checklists
-Elementary
-Middle
-High
Instructional Resources
Peachstar United Streaming
LibraryInstruction.com
Georgia Student Media Festival
Resources for School Librarians
Dr. Alice Christie's Educational
Technology Resources
Doug Johnson's Smart Starts at
Your Library Media Center
Internet Safety Resources
Internet Safety Policy
Internet Acceptable Use
SCCPS Authorized Uses of
Equipment and Supplies
Internet Safety Exhibit 1 Form
Internet Safety Exhibit 2 Form
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Professional Organizations
GLMA Georgia Library Media Association
GAIT Georgia Association for Educational
Technology
ALA American Library Association
GLA Georgia Library Association
AASL American Association of School
Librarians
LM_NET is a discussion group open to
school library media specialists worldwide, and
to people involved with the school library media
field.
Tutorials, Tips and Tricks
LEAFS Purchase Order
Instructions
LEAFS Receiver Instructions
Web Pages with Accelerated
Reader Lists
Vendors
Follett Titlewave
Baker and Taylor School Library
Bound to Stay Bound
PermaBound
Popular Subscription Services
Weeding
Sunlink Weed of the Month ,
Floridas ultimate weeding sites archive
Collection Development and
Weeding, by Drs. Annette Lamb and Larry
Johnson

Recommended Reading
The following are titles that may be useful to the school library media
specialist:

Baule, S.M. (2007). Facilities Planning for School Library and Technology
Centers: Second Edition. Linworth Publishing, Incorporated.

Boss, S., & Krauss, J. (2008). Reinventing Project-Based Learning: Your
Field Guide to Real-World Projects in the Digital Age. International
Society for Technology in Education.

Butler, R.P. (2004). Copyright for Teachers and Librarians. Neal Schuman
Publishers, Inc.

12
Doggett, S. (2000). Beyond the Book: Technology Integration into the
Secondary School Library Media Curriculum. Libraries Unlimited.

Doll, C. (2005). Collaboration and the School Library Media Specialist.
Rowman & Littlefield Publishers, Inc.

Donham, J. (2005). Enhancing and Learning: A Leadership Guide for School
Library Media Specialists: 2
nd
Edition. Neal-Schuman Publishers.

Erikson, Rolf, & Markuson, C. (2009). Designing a School Library Media
Center for the Future: Second Edition. American Library Association.

Farmer, L. S. J. (2005). Technology-Infused Instruction for the Educational
Community: A Guide for School Library Specialists. The Scarecrow
Press, Inc.

Franklin, P. & Stephens, C.G. (2007). Library 101: A Handbook for the
School Library Media Specialist. Libraries Unlimited.
Harada, V.H. & Hughes-Hassell, S. (2007). School Reform and the School
Library Media Specialist. Libraries Unlimited.

Hoffman, F.W. & Wood, R.J. (2007). Library Collection Development
Policies: School Libraries and Learning resource Centers. Scarecrow
Press.

Kerby, M. (2006). Collection Development for the School Library Media
Program: A Beginners Guide. American Association of School
Librarians.

Kravitz, N. (2002). Censorship and the School Library Media Center.
Libraries Unlimited.

Jurkowski, O.L. (2006). Technology and the School Library: A
Comprehensive Guide for Media Specialists and Other Educators.
Rowman & Littlefield Publishers, Inc.

Lance, K.C. & Loertscher, D.V. (2005). Powering Achievement: School
Library Media Programs Make a Difference: The Evidence: Third
Edition. Libraries Unlimited.

Martin, A. (2005). Seven Steps to an Award-Winning School Library
Program. Libraries Unlimited.

13
Pitler, H., Hubbell, E., Kuhn, M., & Malenoski, K. (2007). Using Technology
with Classroom Instruction that Works. Association for Supervision &
Curriculum Development.

Repman, J. & Dickinson, G.K. (Eds.) (2007). School Library Management:
Sixth Edition. Linworth Books

Ribble, M. & Bailey, G. (2007). Digital Citizenship in Schools. International
Society for Technology in Education.

Richardson, W. (2008). Blogs, Wikis, Podcasts, and Other Powerful Web
Tools for Classrooms: Second Edition. SAGE Publications.

Riedling, A.M. (2004). Information Literacy: What Does it Look Like in the
School Library Media Center? Libraries Unlimited.

Rosenfeld, E. & Loertscher, D.V. (2007). Toward a 21
st
-Century School
Library Media Program. Scarecrow Press.
Russell, C. (Ed.) (2004). Complete Copyright: An Everyday Guide for
Librarians. American Library Association.

Simpson, C. (2005). Copyright for Schools: A Practical Guide: Fourth
Edition. Linworth Books.

Simpson, C. (2005). Copyright Catechism: Practical Answers to Everyday
School Dilemmas. Linworth Publishers, Inc.

Solomon, G. & Schrum, L. (2007). Web 2.0: New Tools, New Schools.
International Society for Technology in Education.

Taylor, J. (2006). Information Literacy and the School Library Media Center.
Libraries Unlimited.

Toor, R. & Weisburg, H.K. (2006). New on the Job: A School Library Media
Specialists Guide to Success. American Library Association.

Turner, P.M. & Riedling A.M. (2003). Helping Teachers Teach: A School
Library Media Specialists Role: Third Edition. Libraries Unlimited.

14

1.0 PROCEDURES

1.1 Collaboration

Excerpt from Savannah-Chatham Schools Board Policy Manual:

School Board Administrative Regulation IFBD-R

Media specialists and teachers will plan collaboratively to ensure the use
of media center resources and services that support the curriculum.

1. Classroom teachers and library media specialists will work together to
help students learn to:

Use the information problem solving process.
Develop complex thinking skills.
Apply effective reading, questioning, listening, writing, and
other communication skills.
Acquire, process, store, and present information using
current technologies.
Recognize and use a variety of information resources and
formats.
Appreciate reading for information, enrichment, and
recreation.

2. Classroom teachers and library media specialists also will collaborate
to:
Create partnerships throughout the school for planning,
teaching, and assessing integrated curriculum.
Support a variety of learning styles and teach students to
identify and pursue their own style.
Allow for personal interests in information problem-solving
tasks.
3. Collaborative planning includes providing assistance with
instructional lesson plan development, resources and equipment,
professional instruction/staff development, and assistance with
instructional materials development.
15
4. Class visits to the media center will follow plans developed
cooperatively between the teacher and the media specialist.

5. The classroom teacher will maintain responsibility for the entire
class during visits to the media center and will participate in delivery of
instruction to meet the purpose of the visit as needed.

1.2 ID Badges

All secondary school students must wear identification badges at all
times during school hours.

All schools issue students an initial ID badge and lanyard free of
charge. Different schools charge different amounts for replacement
lanyards. Costs for replacement are set by the administration at the
site. Typically, the cost for replacements ranges from $2.00-$5.00
depending on the method and monetary overhead involved in
producing the replacement IDs. Temporary ID badges are sometimes
provided if the student does not have the money for a permanent
replacement.

There are several vendors that supply ribbons, lanyards, and plastic
cards. Supplies for the printers may also be ordered from many
sources that can be located on the Internet. The following companies
have been used in the past for supplies such as ribbons, cards,
cleaning cards, and lanyards:

PlastiCard: tel: 800-742-2273
Raco Industries: tel: 800-446-1991
Total Solutions: tel: 888-464-2516

1.3 File Management

The following list of business file headings has been developed as
suggested subject headings for files that may be included in each
media centers filing system.

Some files are specific to a particular school. Those files are
maintained at the discretion of the media specialist(s).
16

Please refer to the States retention schedules for specific retention
lengths for media center documentation:

http://sos.georgia.gov/archives/who_are_we/rims/retention_schedule
s/default.htm

Business File Headings

A
Accrediting Agency Standards
Annual Reports (retain)

B
Budget (Money allocated for current school year. Should include
print, supply, new equipment, replacement equipment, capital
improvement, furniture, etc. retain)

C
Challenged Instructional Materials Paperwork (retain)
Check Request Accounts Payable (retain)
Collection Analysis (retain)
Community Resources and Business Partners
Consideration File Books, AV, other materials & equipment
Copyright Law Information
Correspondence (purge as necessary)

D

E
Equipment Manuals

F
Fixed Asset Inventory (retain)

G
Georgia Performance Standards
GLMA Standards

H

17
I

J
Job Description - Library Media Clerk
Job Description - Library Media Specialist

K

L
Library Management Software Manuals (retain)
Library Management Software (retain)
Library Management CD-ROMs

M
Media Center Evaluations (retain)
Media Committee Agendas, Meeting Minutes, Members (retain)
Media Festival Guidelines
Media Plan Three-year Plan (retain)
Memos - Central Administration (retain)
Memos - Media Services (retain)
Memos School (retain)

N

O
Orders Open and Completed Orders (includes books, supplies,
equipment, audiovisuals, periodicals, software, furniture, etc.)
(retain)

P
Plagiarism
Preview/Selection Form
Public Relations

Q

R
Receipt Books for Current School Year (retain)
Reports Quarterly (retain)

18
S
Sample Forms (various school-generated forms specific to the
school/media center)
Site Licenses (retain)
Surveys (faculty and/or student) (retain)
State Inventory Current Copy (retain)

T
Title I Inventory and Equipment Information (if applicable, retain)

V
Vendor Information

W
Work Order/Maintenance Requests (retain; note when work is
completed.)

X, Y, Z

1.4 Help Desk

The Help Desk can be reached at 395-HELP (395-5029) or on the
website, Help Desk/Customer Support and Quality Assurance.

The Help Desk serves as a central point of contact to provide an
effective means to answer questions and resolve technology issues.
This provides all technology users with a single location for asking
questions, requesting assistance, and obtaining information regarding
technology.

Support issues include the following:

Hardware
Networking
Security - account creation, moves, adds, or changes
Software
Telecommunications

The Help Desk staff has a process in place for documenting, tracking,
and providing real-time status for each request entered. The staff is
trained and experienced in diagnosing and resolving technical issues
19
by phone. When a problem requires onsite support, the Help Desk will
dispatch a technician to respond to the request. Help Desk technicians
will provide assistance with any district-supported hardware, software,
software applications, peripherals, login identification, password
resets, hardware repair, and general information regarding technical
support.

1.5 Media Committee

Excerpt from Savannah-Chatham Schools Board Policy Manual:

Administrative Regulation Excerpt Policy IFBD-R

Media committees will be established and utilized at the system level and at
each school.

School-Level Media Committee

a. The school administrator, in conjunction with the Media Specialist,
will appoint the school level media committee.
b. The media specialist will serve as the chairperson.
c. The committee will be composed of representatives from:
School Administration
Grade Level Teachers/Department Heads
Community member(s)
d. The committee will meet as needed with a minimum of one meeting
per semester.
e. The committee will make recommendations and decisions related to
planning, operation evaluation, and improvement of the school
media program which include:
Annual goals and objectives
Material selection
Budget
Services
Challenged materials
Staff development
Other policies and procedures
Program modifications in accordance with standards

20

Information found on web at Duties of the School Media Committee.

The Duties of the School Media Committee
The school media committee addresses media concerns at the school
level and provides input to the system media committee. Members of
this committee should include an administrator, the media specialist, a
teacher representative from each grade or department, a student
representative, and a community or parent representative. Since the
role and structure of each committee is defined by learner needs and
the schools instructional program, committee composition may differ
from school to school even within the same system.
The school media committee:
Develops procedures for implementing the systems instructional
media and equipment policy.
Establishes media program objectives and priorities based on
instructional goals in order to develop immediate and long range
plans for the media program.
Assesses available media resources as related to instructional needs
and recommends priorities for media budget proposal.
Participates in evaluating and modifying media services.
Recommends media policy revisions.
Establishes procedures for the participation of the total school
community in media selection.
Recommends procedures that insure accessibility to media services
for all.
Informs the community of the procedures for formally challenging
materials used in the school and responds to those challenges.
Creates and promotes procedures for copyright awareness.
Assists in identifying and planning media or technology related
staff development activities.
Recommends applications of technology for inclusion in the media
and instructional programs.

21
1.6 Media Specialist/Teacher Assessment of the School
Library Media Program

The following rubric (taken from the text Guide for Developing and
Evaluating School Library Media Programs) helps the media specialist
and teachers develop and maintain their working relationship and
serves as a guide for collaboration.

22
1.7 Book Fairs

Book fairs are an excellent way to get books into the students home
libraries. Although book fairs are optional, they serve as an
opportunity for each media specialist to raise money for special
projects or new books for the media center collection. Many book fair
companies bring display cases of books ready for sale and make the
book fair process easy. This is also an excellent occasion to increase
community awareness and parental involvement in the school and the
media center. Some companies that have been used successfully in
the Savannah-Chatham County District are Scholastic Book Fairs,
Turtle Books, Books Are Fun, and Barnes and Noble.

Receipts must be written for purchases if proceeds are to be deposited
into a school account. Please ask your school bookkeeper about your
specific guidelines for fundraising and collection of monies.

1.8 Fines or Fees for Overdue/Lost Materials

Library media center materials and equipment shall be controlled by
standard circulation procedures. Decisions regarding late fees may be
site-based. If the decision is made to incorporate a late fee in circulation
procedures, the current library management software system will allow
the selection of an amount of the fine per day in the setup procedures.

Circulation policy should be in place for overdue materials so that the
media specialist is able to handle both students and staff with late
items consistently. Make every effort to notify patrons regularly about
overdue materials by generating and distributing overdue notices.
Most management software contains a prewritten notice for this
purpose. Teachers are usually involved in distributing overdue notices.
Make sure they understand the process, how the notice is written, and
their delivery role.

Following information found in School Board Manual in Administrative
Regulation Policy JS-R: Student Fees, Fines, and Charges:

Student Responsibility

When textbooks, library media materials, and equipment are issued to
students, the return of these materials to the school for further use
23
shall be the sole responsibility of the students and their parents or
guardians. When materials or equipment are not returned to the
school in useable condition, it shall be the responsibility of the
students and their parents/ guardians to reimburse the Savannah-
Chatham County Board of Education for the cost of replacement or
repairs.

Replacement cost for library books and materials shall be the price
listed in Books in Print or producers' catalogs prorated by age and
condition of lost book/material. Replacement cost for textbooks shall
be the price listed in the Georgia Textbook List prorated by age and
condition of lost text. Repair or replacement cost for equipment shall
be determined by the principal with assistance from personnel in the
Purchasing Department.

Once lost books have been missing for 2 or more inventory periods
they can be deleted from the library management system.

1.9 Stolen Equipment

Once a determination has been made that equipment has been stolen,
the media specialist will work in association with the campus resource
officer and a campus administrator to file a campus police report. As
fixed assets administrator, the media specialist is responsible for
completing a deletions form and attaching a copy of the police report.
Both documents must be forwarded to the district fixed assets
administrator as soon as possible.

1.10 Consideration File

It is recommended that all media specialists maintain a current file of
items suggested for purchase by students and faculty/staff for
inclusion in the media center collection. The media specialist will apply
selection standards to all media purchases. The media committee may
need to review items suggested for appropriateness prior to purchase.

1.11 Condemned Books

This section is being revised.
24
2.0 MEDIA EVENTS

The following annual events can be used to promote literacy both in
the media center and in the community.

Childrens Book Week (National Reading Council)
Media Festival (K-12)
Quiz Bowl (Elementary and Middle Schools)
Savannahs Children Book Festival with Live Oak Public
Libraries
Summer Reading Program with Live oak Public Libraries
National Library Week (ALA)
Read Across America (Dr. Seuss Celebration)
Get Caught Reading Month - May
Banned Books Week
Teen Read Week
Teen Tech Week
Georgia Childrens Book Award

25
3.0 GETTING STARTED NEW YEAR
The following activities should be performed during the first month of the
new school year:

Discuss media clerks duties with media clerk
Process mail, unpaid bills, and time-sensitive matters
Verify that previous school years purchase orders were paid
and cleared
Reconcile receipt books with library management software for
fines/fees paid during summer
Meet the staff and learn names
Make initial assessment of fixed assets and report
discrepancies
Become familiar with the building and the campus
Update library management software for new year for faculty
and staff
Check out equipment to faculty
Develop an activity calendar
Prepare media center orientation for faculty
Update and distribute media center handbook
Distribute copyright information to all staff
Display library standards
Update bulletin board, displays, and assess media center
Ensure all areas are orderly and free of clutter
Assess and order start-up supplies
Enter repair requests for computers/equipment
Register for LEAFs training, if applicable
Set-up student self-checkout if needed
Determine opening date for students
Prepare media center orientation for students
Import students into library management software
Verify newspaper and magazine delivery
Order Quiz Bowl books, if applicable
Review previous years collection analysis
Review previous years annual report
Familiarize yourself with the collection if at a new school
Meet with principal to establish media committee
Establish media committee meeting dates and add dates to
the school calendar
Meet hardware and instructional techs

26

4.0 END OF YEAR PROCEDURES
These activities should be performed near the end of the school year for
accurate reporting of data.

4.1 Inventory

The media specialist must maintain an accurate inventory of all items
associated with the library media program including books, software, and
equipment. This can be accomplished with the use of a portable
laptop/computer equipped with a wired barcode scanner or with the use of a
portable handheld scanner. Inventory is used for the following purposes:

Assist in collection development and facilities planning
Identify items that should be repaired, replaced, or removed
Identify loss
Have records for emergencies
Have records for budget justification
Make more effective use of facilities as a whole

Inventory involves the following elements:

Schedule after the end of circulation for the school year
Read shelves prior to beginning inventory
Develop an inventory strategy (to prepare either sections or
the entire collection)
Remove materials that need replacing or discarding
Identify missing and lost materials
Prepare inventory report

Inventory training is generally offered by the district once a year in the
spring.

4.2 Annual Report

The annual report for each media center is completed after the
inventory is finalized. The annual report is prepared for each media
center in order to share statistical information with both school and
27
district administrators regarding services, activities, collection
statistics, and budget expenditures for the school year that is ending.

In late spring, an annual report template in electronic format is
forwarded by the district media coordinator to the media specialists in
order to prepare for submission of the annual report. Gathering the
following data in advance of writing the annual report will be helpful:

Instruction provided to students and staff regarding plagiarism
and copyright infringement
Staff development opportunities provided by the media specialist
Current collection analysis information
Class and student visitation records
Other duties assigned to the media staff
Activities or events cooperatively planned or organized by the
media staff that promote literacy, media skills, or technology
Data on lesson planning and co-teaching during the year
Budget information and breakdown of media expenditures
Library management software system report, which includes
fines collected, circulation statistics, lost materials, etc.

28

5.0 PURCHASING

5.1 AFIN (LEAFS)

The ordering of books, media, computer software, and supplies is done using
the AFIN system. AFIN, AdvantageFINancial, is the financial management
system which is designed to support the financial functions of the district. It
was formerly known as LEAFS (Local Educational Agency Financial System).

Before media specialists are authorized to order materials and/or equipment
in AFIN (LEAFS), they must attend an AFIN (LEAFS) workshop, which is
offered by the Technology Department. Permission to register for the class is
required from the principal. The Technology Training Calendar can be located
under Technology Support on the ACORN Intranet website. The sites
Instructional Technologist can provide further information. Upon completion
of the course, a Password Authorization Form, which must be signed by the
principal and faxed to the Technology Department, will be issued. Upon
completion of the workshop and password authorization, a user name and
password will be emailed for access to the AFIN (LEAFS) system.

At some sites, the administrative secretary is responsible for all orders for the
school. In this case, the media specialist will complete a purchase request form
and submit it to the administrative secretary for processing. The purchase order
should include vendor number, bid number from the ABC book, any discount
available, and the manufacturers item number, cost, and item description. To
obtain that information, refer to the ABC Book on ACORN, go to Commodities, go
to Instructional Art and Media Center Materials, and click Awarded Vendor
Information to find the vendor number, the bid number, the commodity code
number, contact phone numbers, and any other pertinent information.

Items may be purchased from vendors who are not in the ABC list. See the
administrative secretary for specific instructions on how to order from vendors not
included in the ABC book, or to request the addition of a vendor.

The form provided may be used, or the site may have a form in place to use when
submitting orders to the administrative secretary.

29

Purchase Document Request Form School Name
Person Requesting:

REQUIRED INFORMATION FROM PERSON REQUESTING ORDER

Vendor Vendor Number

Bid Number from ABC Book REQUIRED

Discount offered/taken from each line item

Order Total before shipping and handling

Shipping & Handling Charge

Total with Shipping and Handling

FOR PRINCIPAL USE ONLY:

Principal Approval ___________________________________

Account Number

Item
No.
Quantity
Ordered
Unit of
Issue Unit Cost Total Cost
Manufacturer's
Number Item Description
1
2
3
4
5
6
7
8

30

5.2 ABC Book

The ABC Book can be found on the homepage of ACORN.

The ABC Book is a one-step shopping guide. The ABC Book includes
sections on purchasing procedures, commodity codes, suggestion forms to
improve the ABC Book content and supplier performance, and several how
to sections designed to assist the order originator through the PD, RC, and
RX transactions. In addition, the ABC Book provides a listing of various
commodities. Under the Commodities section the following information is
provided:

Vendor name Unit price or applicable discount
Vendor number Bid number
Commodity description
(including part number and
manufacturer)

Vendor quotation number
(as applicable)

The order originator must document the above information on every PD
transaction. Vendors listed in the ABC Book should serve as the first source
for ordering goods and services as required by policy.

31

5.3 Object Codes
Object codes most commonly used in media center orders are below.

Media Materials Object Code
Library Books, Magazines,
AV materials
4642
Supplies 4610
Supplies Tech Related 4610
Software 4612
Expendable Non-computer
Equipment (Less than
$1000)
4615
Equipment other than
buses & computers
($1000 or over)
5730
Expendable computer
equipment (Less than
$1000)
4616
Computer equipment 5734
32

5.4 School Codes (sometimes referred to as Organization Number)

SchoolName State Code
Bartlett Middle 5050
Bartow Elementary 1052
Beach High 2052
Bloomingdale Elementary 4052
Butler Elementary 5052
Coastal Empire Montessori 0109
Coastal GA Acad. 6404
Coastal Middle 0198
DeRenne Middle 6193
Early College Program 0201
East Broad Elementary 6508
Ellis Montessori School 0191
Gadsden Elementary 4054
Garden City Elementary 1056
Garrison Elementary 0197
Georgetown Elementary 0192
Gould Elementary 0194
Groves High 2056
Haven Elementary 3056
Heard Elementary 4056
Hesse Elementary 1058
Hodge Elementary 4058
Howard Elementary 5058
Hubert Middle 1060
Islands Elementary 2060
Isle of Hope Elementary 0193
J. G. Smith Elementary 3060
Jenkins High 5066
Johnson High 5060
Juliette Low Elementary 0101
Largo Tibet Elementary 3062
Marshpoint Elementary 2062
Mercer Middle 0298
Myers Middle 5062
Oglethorpe Charter School 0301
33
Pooler Elementary 0400
Port Wentworth Elementary 3064
Pulaski Elementary 4068
Sav. Corporate Academy 5064
Savannah Arts Acad. 0499
Savannah High 0399
Scott Alt. Learning Center 6595
Shuman Middle 4066
Southwest Elementary 0300
Southwest Middle 0299
Spencer Elementary 2068
Thunderbolt Elementary 2069
West Chatham Elementary 0200
West Chatham Middle 0199
White Bluff Elementary 1070
Windsor Forest Elementary 4070
Windsor Forest High 5070
Woodville-Tompkins Institute 6708

34

5.5 Commodity Codes
Commodity Codes can be found in the ABC book in the Introduction section.

Commodity Codes Description
01500 COPIER CHEMICALS & SUPPLIES - GENERAL
01545 COPIER PAPER

03100 HEATERS, GAS & ELECTRIC

04500 REFRIGERATORS, MICROWAVES, HOUSEHOLD

06000 AUTOMOTIVE REPAIR ITEMS - PARTS & SUPPLIES

07033 SCHOOL BUSES, 48 PASSENGER & BELOW
07034 SCHOOL BUSES, 49-72 PASSENGER
07035 SCHOOL BUSES, 73 PASSENGER & UP

20500 COMPUTER HARDWARE, SOFTWARE, & SUPPLIES -
GENERAL
20502 COMPUTER HW CABLING
20509 COMPUTER HW, MAINFRAME
20511 COMPUTER HW, MICRO
20516 COMPUTER HW, COMMUNICATION EQUIPMENT
20540 COMPUTER HW, NETWORK EQUIPMENT
20547 COMPUTER HW, PRINTERS
20554 COMPUTER SW, MAINFRAME APPLICATIONS
20556 COMPUTER SW, MICRO APPLICATIONS
20564 COMPUTER SW, MAINFRAME OPERATING SYSTEM
20566 COMPUTER SW, MICRO OPERATING SYSTEM

35
24000 KITCHEN EQUIPMENT, LARGE & SMALL

29900 BAND UNIFORMS, CLOTHING UNIFORMS
29900 CAPS & GOWNS

30000 DIPLOMAS

34500 SAFETY CLOTHING & BELTS, GLASSES, GLOVES,
HATS
39500 COMPUTER PAPER, FORMS
40500 FUEL - GAS & DIESEL
40510 FUEL - HEATING OIL
40520 FUEL - MOTOR OIL

42008 FURNITURE - CAFETERIA
42048 FURNITURE - LIBRARY
42084 FURNITURE - SCHOOL ROOM

42500 OFFICE FURNITURE - GENERAL
42540 OFFICE FURNITURE - FILING CABINETS

43000 GASES - GENERAL
43050 GASES - FREON

44000 GLASS - GENERAL
44005 GLASS - LEXAN
44020 GLASS - WINDOW

44500 TOOLS - NEW
44502 TOOLS - REPAIRED

48500 CUSTODIAL SUPPLIES - GENERAL
48512 CUSTODIAL SUPPLIES - CONSUMABLE WAX
CLEANERS, MOPS, ETC.
36
48520 CUSTODIAL SUPPLIES - CONSUMABLE PAPER
PRODUCTS
48530 CUSTODIAL SUPPLIES - POWER TOOLS & EQUIPMENT
48560 CUSTODIAL SUPPLIES - PEST CONTROL

57800 MISCELLANEOUS PRODUCTS - GENERAL

58000 MUSICAL INSTRUMENTS, ACCESSORIES, & SUPPLIES

60000 COPY MACHINES, FAX MACHINES, TYPEWRITERS

61500 OFFICE SUPPLIES - GENERAL

64000 FOOD SERVICE PAPER & PLASTIC PRODUCTS
(DISPOSABLE)
64010 FOOD SERVICE - CHEMICALS
64020 FOOD SERVICE - MILK
64030 FOOD SERVICE - BREAD
64040 FOOD SERVICE - FROZEN MEAT
64050 FOOD SERVICE - FRESH MEAT
64060 FOOD SERVICE - PEST CONTROL
64070 FOOD SERVICE - ICE CREAM
64080 FOOD SERVICE - STAPLES, SUPPLIES, SPICES

65500 CAMERAS AND ACCESSORIES

66542 LAMINATORS AND SUPPLIES

68000 POLICE EQUIPMENT & SUPPLIES

71500 BOOKS - MAGAZINES - NEWSPAPERS

78500 INSTRUCTIONAL SUPPLIES & EDUCATIONAL
MATERIALS
37
78510 INSTRUCTIONAL SUPPLIES - ZOOLOGY
78520 INSTRUCTIONAL SUPPLIES - SCIENCE

79800 TEXTBOOKS, WORKBOOKS
79801 INSTRUCTIONAL SUPPLIES (T.E.S AND RESOURCES)

80300 AUDIO SYSTEMS - GENERAL
80365 RECORDS
80370 COMPACT DISKS
80385 TAPE SYSTEMS

84000 TELEVISION EQUIPMENT
84056 TELEVISION
84070 VIDEO CAMERA
84071 VIDEO CASSETTE RECORDER

86300 TIRES - NEW & RECAPPED

88000 VISUAL EDUCATION EQUIP. PROJECTORS &
OVERHEAD

90600 ARCHITECT, ENGINEER, & CONSTRUCTION MGT.
SERVICES

90800 BOOKBINDING, REBINDING

91000 MAINTENANCE & REPAIR - GENERAL
91004 MAINTENANCE & REPAIR - FLOOR COVERING
91006 MAINTENANCE & REPAIR - CARPENTER
91030 MAINTENANCE & REPAIR - HEAT PUMPS
91031 MAINTENANCE & REPAIR - FILTERS
91036 MAINTENANCE & REPAIR - AIR CONDITIONERS
91040 MAINTENANCE & REPAIR - HOME ECONOMICS
EQUIPMENT
38
91048 MAINTENANCE & REPAIR - LOCKS & KEYS
91051 MAINTENANCE & REPAIR - MASON
91075 MAINTENANCE & REPAIR - BOILERS
91076 MAINTENANCE & REPAIR - WELDING
91079 MAINTENANCE & REPAIR - DOORS & HARDWARE
91085 MAINTENANCE & REPAIR - LUMBER

91400 REFUSE AND TRASH COLLECTION - GENERAL
91405 REFUSE AND TRASH COLLECTION - SEPTIC TANK

91800 TEMPORARY SERVICES, RENTALS,
PURCHASED/CONTRACT SERVICES

92400 EDUCATIONAL SERVICES - CONSULTING

92900 CARS & BUSES - GENERAL REPAIRS
92950 CARS & BUSES - BODY REPAIRS

93100 ATHLETIC EQUIPMENT & SUPPLIES

93600 ELECTRICAL MAINTENANCE & REPAIR SERVICE -
MAINTENANCE
INTERCOM
ENERGY MANAGEMENT
FIRE ALARM
SECURITY

93900 COMPUTER - MAINTENANCE & REPAIR

94800 HEALTH RELATED SUPPLIES - SERVICES

39
95300 INSURANCE (ALL TYPES)

96100 PROFESSIONAL SERVICES

96200 MISCELLANEOUS SERVICES

96600 PRINTING (NOT HANDLED BY BOE PRINT SHOP)

96800 CONSTRUCTION, NEW & RENOVATIONS

97500 TRUCKS & VANS

40

5.6 Site Numbers

These numbers are used internally by the Department of Media and
Technology Integration.

Schools
S-1 Bartlett
S-2 Bartow
S-3 Beach
S-4 Bloomingdale
S-5 Butler
S-6 Coastal Middle
S-7 DeRenne
S-8 East Broad
S-9 Ellis
S-10 Gadsden
S-11 Garden City
S-12 Garrison
S-13 Georgetown
S-14 Gould
S-15 Groves
S-16 Haven
S-17 Heard
S-18 Hesse
S-19 Hodge
S-20 Howard
S-21 Hubert
S-22 Islands
S-23 Isle of Hope
S-24 J.G. Smith
S-25 Jenkins
S-26 Johnson
S-27 Largo-Tibet
41
S-28 Low
S-29 Marshpoint
S-30 Mercer
S-31 Myers
S-32 Oglethorpe
S-33 Pooler
S-34 Pt. Wentworth
S-35 Pulaski
S-36 Savannah Arts
S-37 Savannah High
S-38 Scott
S-39 Shuman
S-40 Spencer
S-41 SWES
S-42 SWMS
S-43 Thunderbolt
S-44 WCES
S-45 WCMS
S-46 WFES
S-47 WFHS
S-48 White Bluff
S-49 Woodville-Tompkins CT

42

5.7 Spending Guidelines
Guidelines for Purchases with State Media Allotment

Media materials purchased using state media funds must directly support the school library media program.
Media materials include print, non-print, periodicals, online databases, supplies, and equipment that are
critical to the support and enhancement of the school library media center program. These materials are
housed in and circulated through the library media center for use by the learning community of the school.
Library Media Center (LMC) equipment purchases may not be housed in a single classroom on a permanent
basis. To obtain more information regarding the use of state media funds, please contact the Department of
Library and Media Services.

Media
Materials
Object
Code
Appropriate
(Meets the state guidelines)
Non-Appropriate
(Does not meet the state
guidelines)
Library
Books,
Magazines,
AV materials
4642
Books, magazines, print, videos,
DVDs, audio materials, book
binding/repair
Circulated to the learning
community
Limited to 1-5 copies only

Nonprint materials
Textbooks
Class sets of print materials
Print materials items housed
and/or circulated for one
subject or grade level only
Supplies 4610
Any supplies critical to the support of
the LMC including, but not limited to:
General office supplies (paper
clips, pens, pencils, folders, etc)
Magazine storage boxes
Labels, protectors, book covers,
etc. for media materials

Any supplies for use outside of
the LMC such as:
General office & school
supplies for classroom
and/or teacher consumption
Copier supplies
Poster printer supplies
Lamination film/supplies
Bulletin board paper
Bulbs or supplies for
classroom equipment
Supplies
Tech Related
4610
Technology-related supplies that are
typically used in conjunction with
technology-related hardware and
software housed in and/or circulated
daily from the media center:
Printer cartridges for LMC
printers
LCD projector bulbs for LMC
projector or projectors
Supplies for items housed in
classrooms, offices, or labs and
other areas of the school such as:
Printer cartridges
Computer cords & cables
Batteries
Remote controls
Storage media

43
circulated daily
Replacement computer & TV
remote controls used in the
LMC
Recordable media (digital video
tapes, DVD-R-W, etc)
Software 4612
Software and technical support
directly related to the media
program:
Research software
Automation software
Production software
Administrative tools
Research databases
Software licenses and renewals
Directly related to specific
curriculum or functions such as:
Classroom software
Assessment/testing software
(AR)
Lab software
Curriculum specific software

5.8 Ordering Procedures

Media specialists will use specific guidelines when ordering media related
items.

Periodicals

The district secures an annual bid for subscription services. Each site will
receive information in the spring regarding periodical subscriptions and
ordering procedures for the following school year. Media specialists should
not order periodicals except from the approved vendor. Subscriptions are to
be paid for from the Other Books account (Object Code 4642) of the
schools media budget. Media specialists should ensure that periodicals
ordered and paid for are received at the site as scheduled (monthly,
bimonthly, etc.) If a periodical subscription is not received or individual
issues are not delivered, the subscription services vendor should be
contacted.

Newspapers

Subscriptions to the Savannah Morning News or other newspapers are
ordered by purchase order. Newspaper in Education (NIE) editions of the
Savannah Morning News are available as free E-editions.

Books

44
Books may be ordered from a variety of approved vendors. Using the
vendors website, a list is generated of desired titles. This list is printed and
attached to the purchase order. It is not necessary to enter each title on the
purchase order form. The cost of processing and shipping should be
considered. For example, when ordering from Follett, a list number will be
generated for the created list of items. On the district purchase order, the
manufacturers number will be the list number generated by Follett, and
the item description will be Books.

The use of a Do Not Exceed $_____ (DNE) statement is recommended
when placing a purchase order for books. This will prevent the vendor from
exceeding the total dollar amount listed on the purchase order. It is also
recommended, when using a DNE statement, that the prepared list of
desired titles include a 10% overage. The overage will fill in for items that
are out of print, out of stock, or no longer available. Please see the
administrative secretary for detailed instructions regarding DNE statements.

Technology

Due to the complicated nature of technology hardware and software, it is
strongly suggested that the media specialist contact the Technology
Department prior to placing any such purchases.

45

5.9 Budget Form

The media specialist is responsible for maintaining accurate financial
records. This budget form is an example of one way to record debits and
credits to media accounts.

46

5.10 Warehouse Requisitions

Commonly used supplies are available for purchase through the district
warehouse and do not require purchase through AFIN. Lists of available
items are located in the ABC book in the Commodities section under
Warehouse Stock Items.

Form P2 is needed for purchase of all Warehouse Stock Items. This form is
located at the ACORN intranet site under the District Forms tab Finance
Forms Central Stores Requisition. The principals signature is needed prior
to submitting the completed form to the warehouse.

5.11 Receiving Procedures

When a media order arrives at the school site, the media specialist should
check the contents of the package against the packing slip and the original
purchase order. If there is a problem with the order, the vendor should be
contacted immediately. Once the problem is resolved, or if there are no
problems with the order, the purchase order must be received in AFIN
(LEAFS) within two school days.

Staff members or departments at the school site may order equipment or
other items which require processing and circulation through the media
center. As soon as such items have been properly received by the
appropriate person, the item(s) and a copy of the packing slip(s) should be
delivered to the media specialist for processing.

Media center purchase orders and associated packing slips that accompany
deliveries must be kept on file. These records are subject to audit.

The school system does not allow for back orders. Items backordered by the
vendor will be cancelled.

47

6.0 FIXED ASSETS INVENTORY

Fixed Assets

The media specialist is responsible for maintaining an accurate school Fixed
Assets Inventory. An item is considered to be a fixed asset if it meets the
following criteria:

It is equipment, building, or land.
It is not purchased out of fund 300-399 (The only exception is a
purchase made for Capital Projects).
It has a useful life of at least two years.
The unit cost is $1000 or more. (The only exception is computers,
which are always considered to be fixed assets regardless of the unit
cost.)
The items must be charged to an account with an object code of 5XXX.
In addition to computers and laptops, a Fixed Assets Inventory will include
items from all departments in the school. The inventory will include, but not
be limited to, equipment from the following areas: custodial, playground,
cafeteria, special education, media center, art, music and physical education.

Fixed assets should be marked with BOE, Site Number, and School Name.
Additionally, some items purchased with special funding, such as Title I, Title
II, Special Education, Gifted and grants, have additional requirements for
marking that need to be applied.

The Fixed Assets Accountant will provide directions and forms to the media
specialist for the annual completion of the Fixed Assets Inventory.
48
Non-Fixed Assets
The media specialist is also responsible for maintaining an accurate building
equipment inventory. This inventory will include all items that are non-fixed
assets. An item is a non-fixed asset if it meets the following criteria:

It is equipment.
It is not purchased out of Fund 300-399 (The only exception is a purchase
made for Capital Projects).
It has a useful life of at least two years.
The unit price is less than $1000.
The items must be charged to an account with an object code of 4612, 4615,
or 4616.
Items on this list will include, but not be limited to, computer peripherals,
audio-visual equipment, cameras, and realia.

Non-fixed assets should be marked with BOE, Site Number, and School
Name. Additionally, some items purchased with special funding, such as Title
I, Title II, Special Education, Gifted and grants, have additional requirements
for marking that need to be applied.

See the following form sample:

49

2009 ANNUAL INVENTORY PROCEDURES

DUE FRIDAY, APRIL 24, 2009

READ ITEM 1, 12, 13 CAREFULLY.
1. You must take a physical inventory not a record comparison.
2. Take the serial number from the manufacturers label on the back of the equipment. Do not pull from
tags or labels added by staff.
3. You should not have two items with the same serial number.
4. Do not list bar-code numbers.
5. Place an X in the X Column of each asset number if the information is correct.
6. Indicate additions by listing the fixed assets on the Inventory Update Form (Fixed Asset Additions).
THIS FORM MUST BE SIGNED BY THE FIXED ASSET ADMINISTRATOR AND THE PRINCIPAL
OR SITE ADMINISTRATOR. ANY UNSIGNED FORMS WILL BE RETURNED.
7. Indicate deletions by completing the Inventory Update Form (Fixed Asset Deletions). WE MUST
HAVE THIS FORM IN ORDER TO DELETE THE FIXED ASSET FROM YOUR INVENTORY. THIS
FORM MUST BE SIGNED BY THE FIXED ASSET ADMINISTRATOR AND THE PRINCIPAL OR
SITE ADMINISTRATOR. ANY UNSIGNED FORMS WILL BE RETURNED. Keep a copy of this
form and other appropriate documentation at your site for all fixed asset deletions.
8. Indicate all fixed asset transfers directly on the Fixed Asset Inventory Listing for your site. Put all
Transfers in the Corrections/Transfers box for each item.
9. Indicate all fixed asset corrections (such as room # corrections, etc.) directly on the Fixed Asset
Inventory Listing for your site. Put all Corrections (such as room # corrections, etc.) in the
Corrections/Transfers box for each item.
10. Consider only fixed assets when taking inventory. Fixed Assets have a unit cost of $1000 or more.
ALL COMPUTERS, EVEN IF THEY ARE UNDER $1000 SHOULD BE CONSIDERED FIXED
ASSETS.
11. If you have items (such as laptops, projectors, camcorders, etc.) that have been checked out
by employees, you must have these employees bring these items back to the school so that
the items can be visually inspected.
12. Keep a backup copy of the completed inventory.
13. Sign below, and have Principal/Site Administrator sign below when finished.
14. By Friday, April 24, return this sheet, the corrected Annual Inventory Listing, and any applicable
Signed Inventory Update Forms (Fixed Asset Deletions and Fixed Asset Additions) by email or pony
to: Christopher Stone
Savannah-Chatham County Public Schools
208 Bull Street, Room 117
Savannah, GA 31401
Phone: 395-1173

(Name of School/Department)
50

I have completed the attached inventory to the best of my ability, and in accordance with the above
Procedures and Board policy.

(Fixed Asset Administrator) Date

To the best of my knowledge, the attached inventory was completed in accordance with the above
Procedures and Board policy.

(Principal/Site Administrator/Department Head) Date
7.0 COLLECTION DEVELOPMENT

7.1 Weeding

One of the duties and responsibilities of school library media specialists is to
assume responsibility for the quality, quantity, and organization of the
school library media collection. Therefore, the media specialist must assume
professional responsibility for removing from the collection those materials
that are no longer appropriate to, nor supportive of, the existing and ever-
changing school programs. Systematic weeding is a needed service that will
enhance the credibility and use of the school media center.

I. What to Weed

A. Obvious Weeds
1. Worn and damaged materials
2. Superseded editions (almanacs and statistical yearbooks)
3. Duplicates (where none seem to be circulating)

B. Thoughtful Weeds
1. Materials containing information not easily accessible (no
table of contents, no index, content poorly organized)
2. Materials containing outdated, inaccurate information,
and/or outdated interpretations, values, and/or attitudes
3. Material for which format or reading level is inappropriate
to the reading level and/or interest level of the students
4. Material which is no longer in demand, or which no longer
supports the curriculum
5. Material that is condescending, stereotyped, patronizing,
or biased
6. Material which has not circulated in three to five years
51

C. Specific Guides to Weeding

000 Generalities Value determined by use. Works on computers
are dated after three years.
Bibliographies Seldom of use after ten years.
Library and
Information Science
Should conform to current, acceptable
practice.
100 Ethics Value determined by use. Most unscholarly
works are useless after ten years.
Philosophy
Psychology
Weed titles no longer of interest, superseded
books about systems of philosophy, out-of-
date psychologies.
200 Religion Value determined by use.
300 Social Sciences Discard outdated social issues which are not of
historical value.
320 Political Science Information dates quickly. Books on historical
aspects kept according to need.
340 Law Replace as soon as more current material is
available.
350 Government Dated after ten years. Replace superseded
volumes.
360 Social Problems and
Services
Depends on use. Most non-historical materials
should be weeded after ten years.
370 Education Keep historical materials if they will be used.
Replace non-historical materials in ten years.
Weed discredited theories of education.
Discard career materials after five years.
380 Commerce Weed after ten years except for historical
materials.
390 Customs and
Folklore
Keep standard works. Weed according to use.
400 Language Discard old grammars. Keep basic materials.
Weed other materials according to use.
500 Pure Science Examine closely anything over five years old,
except for botany and natural history. Discard
obsolete information and theories.
600 Technology (Applied
Science)
Most material is outdated after five to ten
years. Give special attention to those dealing
with drugs, space technology, sex education,
radio, television, medicine. Check to see if
resources contain information of historical
value.
52
700 The Arts Keep basic works in music, art. Replace with
better illustrations. Keep stamp and coin
catalogs up-to-date. Discard and replace
sports and recreational materials as interests
change.
800 Literature Keep literary criticism and history until
superseded by more authoritative works. Keep
works by local authors.
900 History Weeding depends on use, demand, accuracy of
information, and fairness of interpretation.
Weed superseded histories.
Travel Weed travelogues after ten years unless
of historical value.
921 Biography Discard when demand wanes, unless subject
has permanent interest or importance.

Fiction, Easy, Story
Collections

Weed old-fashioned, dated titles not circulated
in three to five years. "Classics" to be replaced
as new, more attractive editions are made
available.
REF Reference Use same criteria as for general nonfiction
works. Keep standard works. Special attention
must be given to having up-to-date, accurate
information.
Encyclopedias-
General
Dated after five years.

Encyclopedias
Subject Specific
Replace as content becomes invalid.

Almanacs,
Yearbooks, and
Statistical
Publications
Superseded by each new volume. Keep three
to five years for teaching purposes. Science
yearbooks require consideration because of
special articles.
Atlases Dated after five years.
Periodicals Discard after two years, unless indexed.
Consider storage space. If indexed, keep no
longer than oldest index or five to eight years,
depending on use.
Newspapers Non-indexed titles keep one week.
Professional Most materials are inappropriate after eight to
ten years. Weed items which no longer
support the curriculum. No "consumable"
workbooks should be housed in the
library media center.
53

II. What Not to Weed

Some materials should not be discarded; however specific situations will
vary. Consider these for retention:

D. The "classics", award winners, and those items which appear on
standard, current core bibliographies
E. Items which may be out of print but still may have some
possible use
F. Materials of local interest, local histories
G. Materials unique in content
H. Resources, the absence of which may skew the balance in a
subject area and may result in biased representation

III. When to Weed

The time to weed can best be determined by the media specialist in
the school. Often, weeding is related to the inventory of the
collection, since this is one opportunity where consideration is given
to the library media center resources. Only the media specialist,
who is familiar with the school program and the collection, can
make the decision.

I. Continuously
1. This involves weeding on a day-to-day basis as materials
are shelved.

J. Intermittently
1. May be done in conjunction with a "rolling inventory".
2. Specific sections are identified as requiring weeding.

K. Periodically, a part of or an entire day is allocated to weeding
1. Involve the teaching staff.
2. The media specialist makes final decision.
3. Address the entire collection.

The media centers function is to support the curriculum with materials
appropriate to the subject matter being taught, NOT TO ACT AS AN
ARCHIVE. The purpose of weeding is to remove from the hands of students
that are outdated, have erroneous information, are in poor condition, old,
and smelly. Weeding the unnecessary materials makes it easier for students
to find those books that contain accurate, up-to-date information presented
in an age appropriate and pleasing format. Weeding requires much time and
54
thought. It is just as essential as reading review journals and adding books
to the collection.

Run the Follett Titlewise report on copyright dates to determine the age of
the media centers book collection and other materials. Details of the
technique and help in beginning the task are available from your Follett
representative.

Savannah-Chatham County BOE Policy on Weeding

https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IFBD-
R&Sch=4140&S=4140&RevNo=2.37&C=I&Z=R

The media specialist will implement a weeding program to examine
and evaluate the media center collection.

1. Materials not suitable for library/media center use (worn, outdated,
inaccurate, and/or inappropriate for curriculum) will be removed from
the collection.
2. Inaccurate and inappropriate materials must be boxed and discarded
based on the following guidelines:
a. Remove the barcode, spine label, and card pocket from materials
to be discarded and strike through any identifying marks.
b. Stamp Discarded inside the front and back cover of the book or
on the front of audio-visual materials.
c. Box and seal the discarded materials in unmarked boxes (boxes
are available from the warehouse).
d. Mark all boxes Library Books Discards and contact the
warehouse manager for pickup.

Weeding Resources

CREW: A Weeding Manual for Modern Libraries, Texas State Library and
Archives Commission, Austin, Texas, 2008.
http://www.tsl.state.tx.us/ld/pubs/crew/index.html

SunLink Floridas K-12 union catalog recommended by LM_NET.
http://www.sunlink.ucf.edu/weed/

55
Baumbach, Donna J. and Linda L. Miller. Less is More: a practical guide to
weeding school library collections. Chicago, IL: American Library
Association, 2006.

Buckingham, Betty Jo. "Weeding the Library Media Center Collections",
second edition. State of Iowa: Department of Public Education, 1994.
http://www.iasl-ia.org/pdf/weeding_iowa_1994.pdf

Weeding the Library Collection, Western Massachusetts Regional Library
System.
http://www.wmrls.org/services/colldev/weeding.html
Calgary Board of Education. "Weeding the School Library Media Collection: A
Systematic Approach to Strengthening the Library Media Collection." School
Library Media Quarterly, Fall, 1987, pp. 419-424.

7.2 Standard for Periodicals

The number of print periodicals for individual media centers will vary. It is
recommended that a minimum of 15 print periodicals be available based on
the needs of the school.

Online resources should be used to supplement the print periodicals. Many
online resources may be accessed through GALILEO.

7.3 Selection Responsibility

The Board of Education is legally responsible for all matters relating to the
operation of Savannah- Chatham County Public Schools. The direct
responsibility for the selection of materials lies with the professionally-
trained media specialist who knows the needs of the curriculum, the
methods of instruction, the wide range of abilities and individual differences
of the students, as well as their interests.

Selection is a continuous process. The privilege and responsibility for
selection of materials for purchase involves many peopleteachers, media
specialists, coordinators, building administrators, parents, and students.
Coordinating the final selection is delegated to the media specialist, who
considers and selects materials for purchase that will best satisfy the needs
of the school within the limitations of the budget and the existing collection.
56

7.4 Selection Aids

Vendor Catalogs Are Not Materials Selection Aids. In order to assure a
quality collection of materials, the following selection aids are used:

1. Standard bibliographic tools
2. Current lists prepared by professional organizations
3. Special bibliographies for reference books and particular subject
lists
4. Reviews in journals
5. Materials exhibits
6. Examination

7.5 Selection Tools (a partial list)

Periodicals

Book Links Media and Methods
Book List New York Times Book Review
Bulletin of the Center for School Library Media Activities
Childrens Book Monthly
English Journal School Library Journal
Hornbook School Library Media Quarterly
Instructor/Teacher Todays Education
Interracial Books for Washington Post Book World
Children (Childrens Section)
Learning Wilson Library Bulletin
Multimedia Schools
Titlewave (Follett)
Professional journals for different disciplines

BOOKS

Childrens Catalog, H. W. Wilson
CD-ROMs in Print. Meckler
57
Elementary School Library Collection. Brodart
Middle and Junior High School Catalog, H. W. Wilson
Recommended Reference Books for Small and Medium-Sized Libraries
and Media Centers. Wynar, Bohdanm, comp. Libraries Unlimited
Reference Books for Children. C. S. Peterson. Scarecrow Press
Senior High School Library Catalog (Standard Catalog for Senior High
Schools). H. W. Wilson

7.6 Preview Books

Preview books are to be handled at the discretion of the media specialist,
unless otherwise directed by an administrator. If the vendor is not in the
ABC book and the total amount of selected books is over $1000.00, then the
order must be put on an RX and must be accompanied by two quotes.
Check with Purchasing to verify the process for putting in an RX for preview
books. A verbal order or agreement, in person, by email, or by phone, is not
allowed per BOE policy. It is advised that caution be used to insure proper
return of unwanted books.

7.7 Principles of Selection

Students should be provided with a wide range of learning resources at
varying levels of difficulty, with diversity of appeal and the presentation of
different points of view.

7.8 Selection Criteria

Instructional staff will select instructional/resource materials which:

Contain subject matter that makes a significant contribution and is
relevant to the curriculum
Enrich the instructional program and support the development of
intellectual freedom
Develop critical reading, listening, reviewing, writing and thinking skills
Reflect religious, ethnic, political, cultural diversities, and support
character development
Are suitable for both the age and instructional levels of the students
58
Are supported by favorable reviews based on standard selection
sources and/or examination of materials with recommendations by
professional personnel

7.9 Selection Responsibility

Instructional staff members collaborate to select instructional
materials.
All instructional materials/equipment and resources must be approved
by the site administrator.
Gift materials will be evaluated by the same criteria as purchased
materials.

https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IF&Sch=4140&
S=4140&RevNo=1.34&C=I&Z=P

Materials and equipment for the media center will be selected by the
media specialist with input from the media committee in accordance
with the selection criteria set forth in Policy IF.
1. The media specialist will be responsible for ordering media center
materials and equipment and for maintaining budget records for these
orders.
2. All instructional materials and equipment purchased with media funds
will be processed and circulated through the media center.

3. In accordance with the State Expenditure Tests for Media Center
Costs, consumable classroom materials, textbooks, items purchased for
specific classrooms, and items useful only in one specific instructional
content area will not be purchased, processed, or circulated through the
media center.

4. Selection will be an ongoing process that will include, based on the
selection criteria, the removal of materials no longer appropriate and the
replacement of lost and worn materials still of instructional value.

R&Sch=4140&S=4140&RevNo=2.37&C=I&Z=R

59
7.10 Suggested Elementary and Middle School Basic Print
References

Dictionaries

Funk & Wagnalls Standard Dictionary. Ferguson
Funk & Wagnalls Standard Handbook of Synonyms, Antonyms. Crowell
Rogets International Thesaurus. Rev. ed. Crowell
Websters New Ideal Dictionary. G & C Merriam

Encyclopedias

Comptons Encyclopedia and Fact Index. Compton
Encyclopedia Americana. Americana
Encyclopedia International. Lexicon
The World Book Encyclopedia. World Book

Almanacs and Yearbooks

Book of Lists. David Wallechinsky and Irving Wallace. Morrow
The Hammond Almanac of a Million Facts, Records and Forecasts. New
American Library
Information Please Almanac, Atlas and Yearbook. Simon & Schuster
The World Almanac. Newspaper Enterprise Association

Atlases

Goodes World Atlas. Rand McNally
Hammond-Jennison World Atlas. Franklin Watts
International World Atlas. Hammond
National Geographic Atlas of the World. National Geographic Society
Rand McNally Cosmopolitan World Atlas. Rand McNally

Gazetteers

Columbia Lippincott Gazetteer of the World. Columbia Univesity Press
Statemans Yearbook World Gazetteeer. St. Martin
Websters Geographical Dictionary. Merriam

Biographical Sources
60
American Authors 1600-1900. Stanley Kunitz and Howard Haycraft. H.W.
Wilson
American Men and Women of Science. Bowker
American Writers: A Collection of Literary Biographies and supplements.
Scribner
Asimovs Biographical Encyclopedia of Science and Technology. Doubleday
Bakers Biographical Dictionary of Musicians. Scribner
Current Biography Cumulated Index. H. W. Wilson
Current Biography Yearbook. H. W. Wilson
Dictionary of American Biography. Scribner
Dictionary of National Biography, Concise Dictionary. 2 vols. Oxford
Encyclopedia of World Biography. McGraw-Hill
Websters Biographical Dictionary. Merriam
Whos Who Among Black Americans. William C. Matney, comp. Whos Who
Black America

Periodical Indexes
Current Biography Cumulated Index. H. W. Wilson
National Geographic Index. National Geographic Society
Readers Guide. H. W. Wilson
Indexes

Index to Poetry for Children and Young People. J.E. Brewton, comp.
Play Index. H.W. Wilson
Short Story Index. H.W. Wilson

Quotations

Familiar Quotations. John Bartlett. Citadel Press
The Home Book of Quotations: Classical and Modern. Dodd

Yearbooks

Encyclopedia yearbooks
Statemens Year-Book. St Martin
Statistical Abstract of the United States. U. S. Government Printing Office

Handbooks and Manuals

Emily Posts Etiquette. Elizabeth Post. Harper & Row
Famous First Facts. Joseph N. Kane. H. W. Wilson
Guinness Book of World Records. Sterling
Occupational Outlook Handbook. U. S. Government Printing Office
61
Roberts Rules of Order. Henry M. Robert. Jove
United States Government Manual. U. S. Government Printing Office

Directories

Local Telephone Directories

Essential Basic References

Barrons college guides various titles. Barron
Blacks Medical Dictionary. Barnes & Noble
Books in Print. Bowker
Consumer Reports Buying Guide. Doubleday
Drugs from A to Z. Hazelden
Encyclopedia of Career and Vocational Guidance. Doubleday
Essential Guide to Prescription Drugs. Harper & Row
First Aid Annual. American Red Cross
National Directory of Addresses and Telephone Numbers. Concord
Reference Books

7.11 Suggested High School Basic Print References

Dictionaries

American Heritage Dictionary of the English Language. Houghton
Funk & Wagnalls Modern Guide to Synonyms and Related Words.
Crowell
Funk & Wagnalls Standard Dictionary. Ferguson
Funk & Wagnalls Standard Handbook of Synonyms, Antonyms &
Prepositions. Rev. ed. Crowell
Oxfprd American Dictionary. Oxford
Random House Collection Dictionary. Random House
Random House Dictionary of the English Language. Random House
Rogets International Thesaurus. Crowell
Rogets II: The New Thesaurus. Houghton
Websters Collegiate Thesaurus. Merriam
Websters New Dictionary of Synonyms. Merriam
Websters Third New International Dictionary. G & C Merriam

Encyclopedias

Academic American Encyclopedia. Grolier
62
Colliers Encyclopedia with Bibliography and Index. Macmillan
Comptons Encyclopedia and Fact Index. Compton
Encyclopedia Americana. Americana
Encyclopedia International. Lexicon
New Encyclopedia Britannica. Encyclopedia Britannica
The World Book Encyclopedia. World Book

Almanacs and Yearbooks

Book of Lists. David Wallechinsky and Irving Wallace. Morrow
Information Please Almanac, Atlas and Yearbook. Simon & Schuster
The World Almanac. Newspaper Enterprise Association

Atlases

Ambassador World Atlas. Hammond
Atlas of Africa. Free Press
Goodes World Atlas. Rand McNally
Hammond World Atlas. Franklin Watts
International World Atlas. Hammond
National Geographic Atlas of the World. National Geographic Society
The New International Atlas. Rand McNally
The New York Times Atlas of the World. Times Books
Times Atlas of the World. Times Books

Gazetteers

Statemans Yearbook World Gazetteer. St. Martin
Websters Geographical Dictionary. Merriam

Biographical Resources

American Authors 1600-1900. Stanley Kunitz and Howard Haycraft. H.
W. Wilson
American Men and Women of Science. Bowker
American Writers: A Collection of Literary Biographies. Scribner
Asimovs Biographical Encyclopedia of Science and Technology.
Doubleday
Bakers Biographical Dictionary of Musicians. Scribner
Black American Writers Past and Present. Scarecrow
Contemporary Authors. Gale
Current Biography. H. W. Wilson
Dictionary of American Biography. Scribner
Encyclopedia of World Biography. Publishers Guild
63
Encyclopedia of World Biography. McGraw-Hill
Notable American Women, A Biographical Dictionary. Harvard
University Press
Notable American Women: The Modern Period. Harvard University Press
Websters Biographical Dictionary. Rev. ed. Merriam
Who Was Who in the Roman World. Cornell University Press
Whos Who Among Black Americans. William C. Matney, comp. Whos
Who Black America
Whos Who in America. Marquis

Periodical Indexes
Current Biography. H. W. Wilson
National Geographic Index. National Geographic Society
Readers Guide to Periodical Literature. H. W. Wilson

Indexes
Grangers Index to Poetry. Columbia University Press
Play Index. H. W. Wilson
Short Story Index. H. W. Wilson

Quotations
Familiar Quotations. John Bartlett. Citadel Press
The Home Book of Quotations: Classical and Modern. Dodd

Yearbooks
Encyclopedia yearbooks
Statesmens Year-Book. St. Martin
Statistical Abstract of the United States. U.S. Government Printing Office

Handbooks and Manuals
Emily Posts Etiquette. Elizabeth Post. Harper & Row
Famous First Facts. Joseph N. Kane. H.W. Wilson
Guinness Book of World Records. Sterling
A Manual for Writers of Term Papers. Kate L. Turabian. Chicago
University Press
Occupational Outlook Handbook. U. S. Government Printing Office
Roberts Rules of Order. Henry M. Robert. Jove
United States Government Manual. U. S. Government Printing Office

64
Directories
Educational Directory. U. S. Government Printing Office
Local Telephone Directories
National Directory of Address and Telephone Numbers. Concord
Reference Books

Essential Basic References
Barrons college guides various titles. Barron
Blacks Medical Dictionary. Barnes & Noble
Books in Print. Bowker
Concise Oxford Dictionary of English Literature. Oxford University
Press
Consumer Reports Buying Guide. Doubleday
Drugs from A to Z. Hazeldon
Encyclopedia of Career and Vocational Guidance. Doubleday
Essential Guide to Prescription Drugs. Harper & Row
First Aid Annual. American Red Cross
International Encyclopedia of the Social Sciences. Free Press
National Directory of Addresses and Telephone Numbers. Concord
Reference Books
Nineteenth-Century Literary Criticism. Gale
Oxford Companion to American Literature. Oxford University Press

7.12 Challenged Materials

BOE Policy IFBD contains a clear, specific set of instructions and procedures
that must be followed in the event that an instructional material is
challenged. Please become familiar with the policy and procedures, and
make sure that the site administrators as well as faculty and staff are aware
that a challenged materials policy is in place.

R&Sch=4140&S=4140&RevNo=2.37&C=I&Z=R

The SCCPSS Board of Education and its employees will endorse freedom of
speech and freedom of the press for the entire learning community as stated
in the Constitution of the United States.

65
1. The challenge will be resolved as expeditiously as possible and will
begin at the school level.
2. Timelines are provided in the procedures for guidance and failure to
meet the suggested timelines will not result in a decision to remove the
challenged material.
3. The final decision with respect to the use of challenged materials rests
with the Board of Education.
4. The following procedure will be used for challenged material requests:

CHALLENGED MATERIALS PROCEDURE

CHALLENGED MATERIALS STEPS ACTIONS
1. A complainant raises a question
or complaint concerning the content
of instructional material.
The complainant will be directed to
contact the teacher and department
chair regarding classroom materials
or to the media specialist regarding
media center resources at the
school where the complainant finds
the material to be objectionable.
Once the school has been notified
of the concern, site personnel shall
respond to the complainant within
five working days.
Site personnel shall explain the role
the questioned material plays in the
educational program, its intended
educational usefulness, and any
additional information regarding its
use, including the option of an
alternate selection and/or guided
study.
If the issue is not resolved, proceed
to step #2.
66
2. The Materials Reconsideration
Form is given to the complainant.
Site personnel (department chair,
media specialist, or principal)
provides the Materials
Reconsideration Form IFBD-E-1 and
the Challenged Materials Policy
IFBD-R to the complainant.
Site personnel will notify the
principal of the complaint.
Complainant completes and returns
the form to principal within five
working days.
The principal acknowledges receipt
of the form using the sample letter
IFBD E-2.
3. Upon receipt of the Materials
Reconsideration Form, the principal
will forward it to the school-level
media committee [members shall
include the principal or designee,
media specialist, grade-level
teachers/department heads, and
community member(s)].
The principal or designee shall
notify the Chief Academic Officer of
the review and forward the
completed Materials
Reconsideration Form, IFBD-E-1, to
the school-level media committee
within two working days.
If the reconsideration involves
classroom resources, the teacher
will submit to the committee a
written rationale supporting the
instructional value of the material in
question.
The committee shall:
read the entire selection
examine the material as a
whole and not on passages or
components pulled out of
context using Selection Policy
IF.
weigh the strengths and
weaknesses of the material
and evaluate its relevance to
the curriculum.
check the general acceptance
of the material by reading
professional reviews.
Materials under consideration will
remain in use until a decision has
been rendered.
67
The committee will complete the
review and render a written
decision using form IFBD-E-3 within
20 working days of the receipt of
the Materials Reconsideration Form
from the principal.
The committees written decision
will be sent to the principal and the
Chief Academic Officer.
The principal forwards a copy of the
committees decision (IFBD-E-3) to
complainant.
If the issue is not resolved, all
appeals should be referred to the
superintendent or his/her designee.
4. Upon receipt of an appeal, the
Superintendent or the designee, will
convene a committee which will
consider and/or hear the complaint
(members shall include the Chief
Academic Officer, Executive Director
of Curriculum and Instruction,
Governing Executive Director,
Director of Reading/Language Arts,
Director of Library/Media Services,
and members of the System-Level
Media Committee).
The Superintendent or the designee
will request all related documents
within five working days.
The committee shall examine the
material using the same criteria as
stated in step #3.
been rendered.
The committee will complete the
review and render a written
decision using form IFBD-E-4 within
20 working days of the receipt of
the appeal.
The committees written
recommendation (IFBD-E-4) will be
sent to the Superintendent.
The Superintendent or the designee
will inform the complainant and the
committee of the decision.
If the issue is not resolved, proceed
to step #5.
5. In the event of an appeal of the
Superintendents decision, the
complainant must make the appeal to the
School Board within ten days through the
Superintendent. This appeal is to be
made using the Challenged Materials
Appeal to the School Board Form IFBD-E-

The Superintendent shall forward
the Challenged Materials Appeal to
the School Board Form IFBD-E-5
and other relevant documents to
the School Board for review within
five working days.
68
5. The School Board shall examine the
material using the same criteria as
stated in step three.
been rendered.
The Board of Education will
complete the review and render a
written decision within 30 working
days of the receipt of the appeal.
The Superintendent or his/her
designee shall inform the
complainant of the final decision
within five working days.

Materials Reconsideration Form IFBD E-1
Please complete and return this form to the principal. Your answers to the
questions below will assist us in reviewing the material. Additional pages
may be attached if needed.
Date: ____________________ Phone Number: ______________________
Request Initiated By: ___________________________________________
Address: _____________________________________________________
School Name: _________________________________________________
Grade Level of Child:_________________ Type of Material: _____________
Title: ________________________________________________________
Author, Editor, or Compiler: ______________________________________
Publisher: _________________________ Date of Publication: ___________
1. Why do you object to the material? Cite specific incidences.

2. Did you read, view, or listen to the challenged material in its entirety? If
not, why not? Be specific.
69

3. Outside of your objection, what did you find acceptable about the
material?

4. What would you like the school to do about this material?

This form must be fully completed in order to be forwarded to the
School-Level Media Committee.
https://eboard.eboardsolutions.com/ePolicy/pdfs/savannah/IFBD-E-
1%20Materials%20Reconsideration%20Form%20102607.pdf

Acknowledgement of Receipt of Reconsideration Form IFBD E-2

School's Letterhead

Date

Mr., Mrs., or Ms. _________________
Address
City, State Zip

Dear ___________________:

The purpose of this letter is to inform you that I have received the
completed Materials Reconsideration Form that you submitted for the book
____________________ by _______________________________. I
appreciate you taking the time to share with us your concerns about this
material.

Following the Savannah-Chatham County Public School Board Policy IFBD,
we will proceed by convening the school-level media committee to review
70
your request. The committee will complete the review and render a decision.
I will notify you in writing of the committees decision.

If you have further questions, please contact me.

Sincerely,

Principal

2%20Acknowledgement%20of%20Receipts%20of%20Reconsideration%20F
orm%20030508%20final.pdf

School-Level Media Committee Response to

Title/Author of Challenged Material:
____________________________________________________________

Date complaint received by committee: ____________________________

Complainant: __________________________________________________

Decision:
____ Recommended to continue use of Challenged Material

____ Recommended to continue use of Challenged Materials with following
guidelines: _______________________________________

____ Recommend to discontinue use of Challenged Material

____ Other: __________________________________________________

Position Statement of the School-Level Media Committee:

71

Signatures of School-Level Committee Members in Attendance:
Date: ________________________

___________________________ _____________________________

___________________________ _____________________________

___________________________ _____________________________

___________________________ _____________________________

3%20Response%20to%20Materials%20form%20030508%20final.pdf

System-Level Media Committee Response to

____________________________________________________________


Complainant: __________________________________________________

Decision:

guidelines: _______________________________________


____ Other: __________________________________________________

Position Statement of the System-Level Media Committee:

72

Signatures of System-Level Committee Members in Attendance:
Date: ________________________

____________________________ __________________________
____________________________ __________________________
____________________________ __________________________
____________________________ __________________________

4%20Response%20to%20Materials%20form%20030508%20final.pdf
73
Challenged Materials Form IFBD E-5

APPEAL TO THE SCHOOL BOARD OF THE SUPERINTENDENTS DECISION

Please print or type in the requested information and sign the form. Include
copies of previous requests for reconsideration of this work, and submit all
material to the Superintendent. Your request will be forwarded to the School
Board via the Superintendent.

Date: ____________________Phone Number: _______________________

Request Initiated By:____________________________________________

Address: _____________________________________________________

School Name: _________________________________________________

Grade Level of Child:_________________Type of Material: _____________

Title: ________________________________________________________

Author, Editor, or Compiler: ______________________________________

Publisher:_________________________ Date of Publication: ___________

Reason for appeal to the School Board:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________

Signature of complainant: ________________________________________
5%20Challenged%20Materials%20Form%20102607.pdf

74
7.13 Gifts

According to Board Policy IFBD:

All gifts to the media center must meet the criteria stated in Policy KH -
Public Gifts.

While gifts are generous, they must be judged in light of their benefit to the
schools instructional program. Gifts should be accepted only if they add to
the strength of the media centers collection.

75
8.0 MATERIALS/EQUIPMENT PROCESSING

According to Savannah-Chatham County Policy Administrative Regulation
IFBD-R:

In accordance with the State Expenditure Tests for Media Center Costs,
consumable classroom materials, textbooks, items purchased for specific
classrooms, and items useful only in one specific instructional content area
will not be purchased, processed, or circulated through the media center.

8.1 Barcode Range Notebook

1. This notebook tracks the use of material barcodes within a
circulation system.

2. Keep a Table of Contents for each vendor and the entire barcode
range assigned to them. (See form below)

3. Each vendor should have a Vendor Barcode Tracking Sheet,
which includes company name, barcode number range, and
material barcode entries listed.(See form below)

4. When a vendors remaining barcode numbers are within 100
numbers of the last barcode number given to a vendor, assign
another barcode range for that vendor to the Table of Contents
and add another Vendor Barcode Tracking Sheet reflecting the
new range of barcodes.

5. A list of unused barcodes to use may be obtained by printing a
report from Spectrum. In Spectrum Circ-Cat select
Reports>Material Reports>Unused Material Numbers.

76

Barcode Notebook
Table of Contents

VENDOR BARCODE RANGE(for vendor)

77
Vendor Barcode Tracking Sheet:
(Separate Sheet for each Vendor)

Vendor:________________________________ page#___
Entire Barcode Range for this Vendor:___________to____________
***To be filled in each time materials are added to Spectrum! ***
Ending Barcode from previous page:

8.2 Creating MARC Records for Equipment
Create one MARC record for each model of a particular type of equipment.
Then create a holding for each individual piece of that model of equipment
under that record. The Easy Entry screen creates the MARC record and the
Holdings screen creates the holding and material number for each individual
item.

78
Examples

Easy Entry Screen

Field Entry Example
Personal Name Brand, item HP Notebook
Title Type of equipment Computer, Laptop
Publisher Brand andModel
Number
HP Model 2510
Date Date Received 09/2009
Notes- General List accessories Includes AC adapter model/part
number, case, and wireless mouse.

Holdings Screen
Field Entry Example
Local Call Number SN (serial number) SN CNF80313W2
Material Number Will automatically
assign or you may
assign.
40567
Material Type Select correct type 163
Fund Source of Funding ESPLOST 08-09
Price price $1067.00
User-defined 1 Vendor_ PD # Prosys PD39087
User-defined 2 Your choice

79
8.3 Standard List of Prefixes

Standard Dewey numbers and call number patterns

Biography (Individual) 921 with first three letters of biographees
surname in ALL CAPS
Biography (Collective) 920 with first three letters of authors
surname in ALL CAPS
Easy E with first three letters of authors surname
in ALL CAPS
Fiction FIC with first three letters of authors
surname in ALL CAPS
Non-Fiction Dewey number with first three letters of
authors surname in ALL CAPS
Professional PROF with Dewey number and first three
letters of authors surname in ALL CAPS
Reference REF with Dewey number and first three
letters of authors surname in ALL CAPS
Story collection SC with first three letters of authors
surname in ALL CAPS
Accelerated Reader Entered in MARC tag field 526.

NOTE: If author is unknown or not specified, use the first three letters of
the title in ALL CAPS.

NOTE: If the title begins with a number, spell out the number.
Example: Title is 21
st
Century Health, the call number would be 616 TWE.

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8.4 Standard List of Material Types and Material Type
Setup

Type Description Call #
Pattern
Loan
Period*
Renewal
Limit*
Fine*
1 Default 0 D 0 0
2 Fiction FIC 14 D 1 5
3 Reference REF 0 D 0 5
4 Biography 921 14 D 1 5
5 Easy E 14 D 1 5
6 000-099 0-- 14 D 1 5
7 100-199 1-- 14 D 1 5
8 200-299 2-- 14 D 1 5
9 300-399 3-- 14 D 1 5
10 400-499 4-- 14 D 1 5
11 500-599 5-- 14 D 1 5
12 600-699 6-- 14 D 1 5
13 700-799 7-- 14 D 1 5
14 800-899 8-- 14 D 1 5
15 900-999 9-- 14 D 1 5
16 Story Collection SC 14 D 1 5
17 Professional PRO 14 D 1 0
18 Big Book 14 D 1 0
19 Paperback PB 14 D 1 5
20 Career 14 D 1 5
21 Georgia 14 D 1 5
22 Archive Book 14 D 1 5
23 Classroom Book
Set
CBS 0
24 Sound
Recording
SR 0
25 Audio Books AB 0
27 Video Recording VR 0
29 Computer
Software
CS 0
30 Kit K 0
31 Map M 0
32 Game G 0
33 Emergency Flip
Chart
190 D 0
34 Discard/Weed 0
35 Computer SN 0
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36 Laptop SN 5 D 0
37 Monitor SN 0
38 Printer SN 0
39 Interactive
Whiteboard
SN 0
40 Wireless Slate SN 0
41 Classroom
Performance
System/Clickers
EQ 0
42 Scan Converter SN 0
43 Multimedia
/LCD Projector
SN 0
44 Multimedia Cart EQ 0
45 C.O.W. EQ 0
46 Television SN 0
47 Television/VCR
Combo
SN 0
48 Video Cassette
Player/Recorder
SN 0
49 DVD
Player/Recorder
SN 0
50 DVD/VHS
Combo Player
SN 0
51 Laser disk
Player
SN 0
52 Video
Production
Equipment
SN 0
53 Listening Center SN 0
54 Audio Cassette
Player
SN 0
55 CD player SN 0
56 Still Camera SN 0
57 Video Camera SN 0
58 Tripod EQ 0
59 Screen EQ 0
60 Easel EQ 0
61 Distribution
System
SN 0
62 Elec. Buzzer
System
SN 0
63 Overhead
Projector
SN 0
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64 Opaque
Projector
SN 0
65 Slide Projector SN 0
66 Cart/Stand EQ 0
67 Graphing
Calculators
SN 0
68 Audio
Equipment
0
69 Office
Equipment
0
70 Miscellaneous 0
71 Deleted
Equipment
0

*These privileges are determined at the discretion of the library media
specialist.

8.5 Use of Sears Subject Headings
Libraries must follow an authority in determining subject headings in order
to maintain the integrity of the catalog. Libraries commonly use either
Library of Congress Subject Headings or Sears List of Subject Headings as
the authoritative source of subject headings. Generally, public school media
centers use Sears.

Sears offers a controlled vocabulary so that all books on the same subject
are accessible through the same words. Main headings may be subdivided
by: topic, aspects of a topic, geography, and chronology. Every subject
heading in Sears is linked to the corresponding Dewey number.

Typically, librarians with both print and electronic catalogs offer both see
and see also references to help patrons refine their search and find
additional resources.

Sears List of Subject Headings should be updated regularly; as new edition
are published. It is available through H. W. Wilson at:
http://www.hwwilson.com/reviews/sears_review.htm.

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8.6 User Defined Fields

User defined fields provide additional information about patrons and
materials. For example, teacher/advisor names and room numbers are
generally listed in their patron records. User defined fields for material types
may include information on vendors and purchase orders.

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9.0 PUBLIC RELATIONS/ ADVOCACY

This section is under construction.

85
10.0 RULES AND GUIDELINES

10.1 SAC/CASI and Georgia Accrediting Commission
Standards

School Standards:
http://www.advanc-
ed.org/accreditation/standards/advanced_school_standards.pdf

School Systems Standards:
http://www.advanc-
ed.org/accreditation/standards/advanced_district_standards.pdf

Georgia Accrediting Commission Standards:
http://www.coe.uga.edu/gac/standards.html

10.2 Georgia Rule: 160-4-4.01

Media Programs:

http://public.doe.k12.ga.us/_documents/doe/legalservices/160-4-4-.01.pdf

Personnel Required:

http://public.doe.k12.ga.us/_documents/doe/legalservices/160-5-1-.22.pdf

10.3 Georgia DOE 2009 Library Media Program Self-Evaluation
Rubric

10.4 Local Media Policies

Board Policy IFBD Media Centers: School Media Center Program

Board Policy IFBD-R Media Centers: School Media Center Program

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10.5 AUP (Acceptable Use Policy)

Technology Resources Acceptable Use Policy

Parental Request to Deny Access to Online Technology Resources

Responsibilities of Users of Technology Resources

10.6 Library Bill of Rights

American Library Association Library Bill of Rights

10.7 Flexible Scheduling

Below are documents that support a flexible schedule for media programs.
When using these documents to support your program, please print the
document(s) in full. The highlighted areas are excerpts from several
documents that support our position.

The Savannah-Chatham Co. BOE policy regarding flexible scheduling may be
found here:

http://www.gsbaepolicy.org/policy.asp?PC=IFBD&S=4140&C=I&RevNo=1.4
1

Media centers will operate according to flexible schedules, which will provide
the school community accessibility to media staff, facilities, and resources
throughout the instructional day in compliance with state standards.

From the GA Department of Education webpage, Library Media Services:
Frequently Asked Questions for Media Specialists:
What exactly is Flexible Scheduling? Flexible scheduling is addressed in the
DOE rule IFBD 160-4-4-.01.
A Georgia school library media program must include a plan for flexibly
scheduled media center access for students and teachers in groups or as
individuals simultaneously throughout each instructional day.
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Accessibility shall refer to the facility, the staff, and the resources and shall
be based on instructional need. Flexible scheduling is maintained by
allowing full participation of teachers and the library media specialist in
collaborative planning, and allowing students to come to the library media
center at any time.
Flexible scheduling is any schedule that is controlled by the library media
specialist in collaboration with the classroom teachers to meet the needs of
the students at the students' point of need. A schedule that is mandated
and/or controlled by the school administration is not flexible. The media
program is not to be used as a means to provide planning time for teachers.
A flexible schedule works in partnership with collaboration. The media
program shall be a collaborative effort between the classroom teacher and
the library media specialist. Collaboration is essential to a quality K-12
media center instructional program. Flexible scheduling is essential to an
effective K-12 media center program that recognizes the importance of
collaboration. One cannot exist without the other.
For more information regarding flexible scheduling please visit the
Department of Education Website mentioned above:
http://www.doe.k12.ga.us/sia_as_library.aspx?PageReq=SIAASFAQs

10.8 Information Power Standards

Information Literacy Standards
For Student Learning

INFORMATION LITERACY STANDARDS
Standard 1: The student who is information literate accesses information
efficiently and effectively.

Standard 2: The student who is information literate evaluates information
critically and competently.

Standard 3: The student who is information literate uses information
accurately and creatively.

INDEPENDENT LEARNING STANDARDS
Standard 4: The student who is an independent learner is information
literate and pursued information related to personal interests.

88
literate and appreciates literature and other creative expressions of
information.

literate and strives for excellence in information seeking and knowledge
generation.

SOCIAL RESPONSIBILITY STANDARDS
Standard 7: The student who contributes positively to the learning
community and to society is information literate and recognizes the
importance of information to a democratic society.

community and to society is information literate and practices ethical
behavior in regard to information and information technology.

community and to society is information literate and participates effectively
in groups to pursue and generate information.

American Association of School Libraries, (1998). Information power:
Building partnerships for learning. Chicago, Illinois: American Library
Association.

89

11.0 CONTESTS/EXHIBITIONS

11.1 Georgia Student Media Festival

11.2 International Student Media Festival

11.3 Georgia Childrens Book Award Program

11.4 Georgia Literary Festival

11.5 Helen Ruffin Reading Bowl

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11.6 Quiz Bowl
GEORGIA BOOK AWARD
QUIZ BOWL GUIDELINES

Each team will consist of five players plus up to three alternates.
Each round will consist of 10 questions.
Teams will receive ten points for each correct answer. There are no
penalties for wrong answers.

RULES DURING GAME

Hands must be flat on the table and not above the Quizmaster buzzer.
After pressing the buzzer and being recognized by the moderator, the
team member will give the answer within ten seconds. If neither team
answers or presses the buzzer after ten seconds, the moderator will give
the answer and go to the next question.

If a contestant buzzes before the completion of a question, the person
asking the question stops reading immediately. If an incorrect answer is
given, the question will be given to the other team and repeated only if
reading of the question was interrupted by the first teams attempt to
answer.

Any concerns about an answer to a question must be addressed before
the next question is asked. Concerns must be addressed to the
moderator by the team coach. The team coach will sit behind the team
and must notify the moderator quickly of any concerns before the next
question is read.

The final score of the round will be announced by the scorekeeper.

In case of a tie after all rounds are complete, a tie-breaker round will be
held to determine the winning team.

OFFICIALS NEEDED

MODERATOR: reads questions; accepts answer as right or wrong
SCOREKEEPER: records and keeps accurate score using official score
sheet
TIMEKEEPER: uses stopwatch for 10-second limit and calls time when
needed
91
Georgia Childrens Book Award
Quiz Bowl Commitment Form
2009-2010

Please return this form with payment of $20.00 for each team participating
by December 10 to:

Virginia Martin
Director of Media and Technology Integration
Woodville Tompkins Technical and Career Institute
151 Coach Joe Turner Drive
Savannah, Georgia 31408

School ________________________________________

Our school will participate in the Georgia Childrens Book Award Quiz Bowl
and will send the Media Specialist to assist with the Quiz Bowl.

_____________ Primary Level

_____________Intermediate Level

Media Specialists Signature

Teachers Signature

Principals Signature

____________
Date

MAKE CHECKS PAYABLE TO: Savannah-Chatham County Board of Education

*****SAMPLE FORM*****
92
11.7 Media and Technology Festivals and Events

Savannah Book Festival
http://www.savannahbookfestival.org/
The Savannah Book Festival is an annual world-class literary event that
brings dozens of popular and critically-acclaimed authors and thousands of
readers together in historic Savannah, Georgia. It is free and open to the
public.

Georgia Literary Festival
http://georgiacenterforthebook.org/index.php

The Georgia Center for the Book is the state affiliate of the Center for the
Book at the Library of Congress in Washington, D.C.
The Centers mission is the support of libraries, literary programs, and
literature, particularly Georgias rich literary heritage.

Decatur Book Festival
http://www.decaturbookfestival.com/2009/authors.php

The Decatur Book Festival is the largest independent book festival in the
country.

Free Comic Book Day
http://www.freecomicbookday.com/

Free Comic Book Day is a designated day when participating comic book
specialty shops and around the world give away comic books absolutely free
to anyone who comes in and shops.

Childrens Authors and Illustrators Week
http://www.childrensauthorsnetwork.com/caiw.htm
During this annual event held the first week in February, acclaimed authors
and illustrators from Childrens Authors Network (CAN!) visit schools,
libraries, and childrens shelters all over the country. Lively storytelling,
fascinating presentations, and hands-on writing workshops make books
spring to life, and inspire a life-long love of reading and writing.

93
Read Across America Day
http://www.nea.org/grants/886.htm

National Education Association's Read Across America is an annual reading
motivation and awareness program that calls for every child in every
community to celebrate reading on March 2, the birthday of beloved
children's author Dr. Seuss.

Teen Tech Week
http://www.ala.org/ala/mgrps/divs/yalsa/teentechweek/ttw09/home.cfm

A national initiative sponsored by the Young Adult Library Services
Association and is aimed at teens, their parents, educators and other
concerned adults. The purpose of the initiative is to ensure that teens are
competent and ethical users of technologies, especially those that are
offered through libraries such as DVDs, databases, audiobooks, and
videogames. Teen Tech Week encourages teens to use libraries' nonprint
resources for education and recreation, and to recognize that librarians are
qualified, trusted professionals in the field of information technology.

School Library Media Month
http://www.ala.org/ala/mgrps/divs/aasl/aaslissues/aasladvocacy/schoollibra
ry.cfm
The American Association of School Librarians efforts for a national School
Library Media Month were spearheaded by Lucille Thomas, chair of the
School Library Media Month Committee. Thomas and her committee
gathered ideas from previous state and local celebrations for school libraries,
and compiled a fifty-two-page handbook for the first national observance.
National Poetry Month
http://www.poets.org/page.php/prmID/41
Inaugurated by the Academy of American Poets in 1996, National Poetry
Month is now held every April, when publishers, booksellers, literary
organizations, libraries, schools and poets around the country band together
to celebrate poetry and its vital place in American culture. Thousands of
businesses and non-profit organizations participate through readings,
festivals, book displays, workshops, and other events.

94
International Childrens Book Day
http://www.ibby.org/index.php?id=269

Since 1967, on or around Hans Christian Andersen's birthday (April 2),
International Children's Book Day (ICBD) is celebrated to inspire a love of
reading and to call attention to children's books.

Each year a different National Section of IBBY has the opportunity to be the
international sponsor of ICBD. It decides upon a theme and invites a
prominent author from the host country to write a message to the children
of the world and a well-known illustrator to design a poster. These materials
are used in different ways to promote books and reading. Many IBBY
Sections promote ICBD through the media and organize activities in schools.

Reading is Fun Week
http://www.rif.org/rif_week.mspx
Reading Is Fun Week is a time to share the joy of reading with children.
During RIF week in May, RIF programs across the country will host book
distributions like the ones showcased in the poetic "RIF Day" video (right).
At each distribution, children will get to choose a free book that they can
take home and keep.
Childrens Book Week
http://www.bookweekonline.com/

Since 1919, Children's Book Week has been celebrated nationally in schools,
libraries, bookstores, clubs, private homes, and any place where there are
children and books. Educators, librarians, booksellers, and families celebrate
children's books and the love of reading with storytelling, parties, author and
illustrator appearances, and other book-related events.

Banned Books Week
http://www.ala.org/ala/issuesadvocacy/banned/bannedbooksweek/index.cf
m

Banned Books Week (BBW): Celebrating the Freedom to Read is observed
during the last week of September each year. Observed since 1982, this
annual ALA event reminds Americans not to take this precious democratic
freedom for granted.

95
Teen Read Week
http://www.ala.org/ala/mgrps/divs/yalsa/teenreading/trw/trw2009/home.cf
m

Teen Read Week is an initiative of the Young Adult Library Services
Association. Teens have so many options for entertainment, so it's important
to remind them to spend time reading for pleasure. Reading is free, fun, and
can be done anywhere. Research shows that teens who read for fun have
better test scores and are more likely to succeed in the workforce. Also, its
a great chance to let school and public library communities know how
important teen services are. Let teens know the possibilities that exist within
the librarys doors and inside the covers of books.

11.8 Conferences

National Educational Computing Conference
http://center.uoregon.edu/ISTE/NECC2009/

AASL@ALA 2009 Conference
http://www.ala.org/ala/mgrps/divs/aasl/conferencesandevents/aaslannual/a
aslalaannual.cfm

Georgia COMO
http://www.georgiacomo.org/

ALA Annual Conference
http://www.ala.org/ala/conferencesevents/upcoming/annual/index.cfm

International Association of School Librarianship
http://www.iasl-online.org/events/conf/2009/

International Reading Association
http://www.reading.org/General/Conferences/AnnualConvention.aspx

Georgia Educational Technology Conference
http://www.gaetc.org/

Annual Conference on Childrens Literature, Athens, GA
http://www.coe.uga.edu/gcba/

96
12.0 PROFESSIONAL ORGANIZATIONS

Georgia Library Media Association, Inc. (GLMA)
www.glma-inc.org
Georgia Association for Instructional Technology (GAIT)
http://www.gait-inc.org/
Georgia Library Association (GLA)
http://gla.georgialibraries.org/
American Library Association (ALA)
www.ala.org
American Association of School Librarians (AASL)
www.ala.org/aasl
International Association of School Librarianship (IASL)
http://www.iasl-online.org/
Council on Library and Information Resources (CLIR)
www.clir.org
Childrens Book Council (CBC)
www.cbcbooks.org
International Reading Association
http://www.reading.org/
International Society for Technology in Education
http://www.iste.org/

12.1 Media Services List Serves

GaDOE Media List Service
http://www.doe.k12.ga.us/sia_as_library.aspx

This list service allows the Georgia Department of Education to alert you
when important information is added to the Georgia Library Media Services
website. You will receive updates on policies, conferences, newsletters, and
other pertinent information.

97
LM_NET
http://www.eduref.org/lm_net/

LM_NET is a discussion group open to school library media specialists
worldwide, and to people involved with the school library media field.
LM_NET may be used by library media personnel to ask for input, share
ideas and information, link programs that are geographically remote, make
contacts, etc.

Conversation on LM_NET focuses on topics of interest to the school library
media community, including the latest on school library media services,
operations, and activities. It is a group for practitioners helping practitioners,
sharing ideas, solving problems, informing each other about new
publications and up-coming conferences, asking for assistance or
information, and linking schools through their library media centers.

LM_NET Archives
http://www.eduref.org/lm_net/archive/

Enter a keyword to search and receive a wealth of information on any media
center related question. This site has a tips and ideas for a wide variety of
media-related issues.

Library Media National Board Certification
http://groups.yahoo.com/group/librarymedia/

This listserv will serve library media personnel interested in or attempting to
obtain National Board Certification. Postings should directly relate to the
National Board Process or some area of the field of library media of interest
to those seeking certification.

Georgia Educational Technology and Media Leadership ListServ
http://public.doe.k12.ga.us/ts_it_cipa.aspx?PageReq=TSMediaListServer

This is a Georgia Department of Education email discussion list for the use of
all K-12 personnel involved in using and supporting the use of Educational
Technology and Media in Georgia K-12 Schools.

INFOLIT
http://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/aasledisclist/INFOLIT.c
fm

The Information Literacy discussion list - INFOLIT - is a forum for school,
academic, and public librarians to exchange ideas on information literacy
98
programs and experiences that demonstrate a collaborative relationship
between K-12 and higher education institutions.
Librarians Media Specialists Chatboard from Teachers.net
http://teachers.net/mentors/librarians/posts.html
This forum is dedicated to discussions of issues related to curriculum support
through library and media services and the information sciences.

99
13.0 SASI/POWERSCHOOL


100
14.0 MAINTENANCE AND REPAIR

Vendor List

Audio Visual Repairs/Labor
RFP 08-51
Expires April 16, 2011
Vendor: Terry Bloom
571 Eureka Road
Sylvania, GA 30467
(912) 857-5622 Phone
V# 10860

Repairs/maintenance for overhead projectors - $50.00 per hour (1/2 hr.
min.), plus cost for parts

Repairs/maintenance for televisions

Repairs/maintenance for CD/cassette players - $50.00 per hour (1/2 hr

Repairs/maintenance for DVD/VCR players - $50.00 per hour (1/2 hr min.),
plus cost for parts

Repairs/maintenance for laminating equipment $65.00 per hour (1/2 hr

101

15.0 COMPUTER HARDWARE/SOFTWARE
MANAGEMENT

102
Plugs and Jacks

103

104
16.0 FORMS

This section provides a detailed description of the various forms
recommended for effective administration of the Library Media Program.

16.1 Collaboration

The LMS is a leader in the school community and seeks out opportunities to
teach information literacy skills in context through collaboration with
teachers. The Cooperative Planning Form helps to focus the collaboration
process and provides documentation for annual reports.

16.2 Photo Release

The Media Release Form is used to obtain parental permission to publish
students names, photographs, and achievements on the school or district
website, or to be released to local media (newspapers, television, radio).

16.3 Internet Acceptable Use Policy (AUP) Opt Out

Access to technology resources is automatically provided to students and
staff members and may be requested by vendors and other outside agents
(see Board Policy IFBG-R). The Parental Request to Deny Access to Online
Technology Resources must be completed by parents to use to deny their
child access to the Internet.
105
16.4 Challenged Materials

According to Board Policy IFBD, the SCCPSS Board of Education and its
employees will endorse freedom of speech and freedom of the press for the
entire learning community as stated in the Constitution of the United
States. Specific procedures to address any challenges to media center
materials are included in IFBD. The following forms should be used in this
process.
1. Materials Reconsideration Form, IFBD E-1.
2. Acknowledgement of Receipt of Reconsideration Form, IFBD E-2.
3. School-level Response to Reconsideration Form, IFBD E-3.
4. System-level Response to Reconsideration Form, IFBD E-4.
5. Appeal to School Board, IFBD E-5.

16.5 Equipment Loan Form

Technology equipment is provided to employees for instructional and
administrative use only. The Technology Equipment Loan Form is to be used
for:
1. Short or long-term loan of all computers and other fixed assets, or
any equipment that will be taken off campus.
2. All equipment loaned for the summer.

The teacher and media specialist must complete the Equipment Issued
portion, which documents the items description. The teacher is responsible
for signing the Borrowers Responsibilities section and for obtaining the site
administrators signature. Once permission is granted, the teacher returns
the form to the media specialist who signs it and issues the equipment.
Once the equipment is returned, both the teacher and media specialist sign
the form to complete the transaction.

It is recommended that the equipment be inspected upon return to check for
damage and/or missing parts. It is also recommended that the borrower
and the media specialist conduct the inspection together so that both parties
are aware of the returned condition of the item.

Technology Equipment Loan Form

106
16.6 Satisfaction Surveys

It is recommended that both students and faculty be surveyed every year.
The following surveys may be used to obtain feedback about the media
center program. This may be distributed in print, or the media specialist
may use SelectSurvey, which is an online survey tool. The media specialist
should consult the sites instructional technology specialist for information on
obtaining training for the use of the SelectSurvey tool.
1. Faculty Media Center Survey
2. Media Center Faculty Survey
3. Student Media Center Survey (Middle & High)
4. Media Center Student Survey (Middle & High)
5. Elementary Survey

16.7 Teacher Wish List

Several times a year invite teachers to make recommendations to add to the
Media Center collection by using this Teacher Wish List. It is recommended
that the media specialist distribute a paper copy as well as an electronic
invitation. The media specialist should retain these forms in the
consideration file for review during collection development.

16.8 Three-Year Plan

107
17.0 RISK MANAGEMENT

This section addresses safety issues related to the Library Media
Center.

17.1 Fire Extinguishers

All media centers must have fire extinguishers which are easily accessible.
The fire marshal checks all safety equipment annually.

17.2 Retrieving Items from High Shelves

Whenever possible, books should be stored within the reach of children. If a
student is unable to reach books, proper stools should be used for retrieving
them. No one, including the library media specialist, should stand on chairs.
Proper step stools must always be used.

17.3 Storage

Store equipment and other materials so that they may be reached without
risk. Keep passageways clear for easy access to storage area. Flammable
liquids should be stored away from paper products. Portable screens should
be stored horizontally rather than vertically.

17.4 Electric Equipment

Extension cords in high traffic areas must be covered. Before plugging in a
computer, check to make sure the power outlet has surge protection. Surge
protectors are recommended for use with all computers.

An adaptor should be available to use with the extension cords. Adaptors
are vital to the safety of the user when using an ungrounded central
108
electrical system with a grounded extension cord plug. The round grounding
post on the plug should never be removed.

17.5 Transport of Equipment

Students are not allowed to transport equipment from or to the media
center. Warning labels should be placed on all carts.

17.6 Emergency Drills

The Media Center should have a copy of the districts Emergency
Preparedness and Response Plan for information regarding all emergencies.
Please become familiar with this document.
109
18.0 COPYRIGHT

This section addresses media specialist responsibilities with regard
to Copyright Law.

18.1 Board Policy IFBD

The SCCPSS District adheres to Copyright Law of the United States of
America and Related Laws Contained in Title 17 of the United States Code.
The media specialist is responsible for distributing current copyright
information to all building employees. The book, Copyright for Schools, by
Carol Simpson is the definitive guide. This source provides excellent
handouts and recommended reading on the subject.

18.2 Copyright Links

American Library Association. Copyright and Fair Use. www.ala.org
U. S. Copyright Office. Copyright Law of the United States and Related Law
Contained in Title 17 of the U. S. Code. www.copyright.gov/title17/

18.3 Copyright Book Titles

Bielefield, Arlene, and Lawrence Cheeseman. Technology and copyright law.
2nd. New York: Neal-Schuman, 2007. Print.
Russell, Carrie. Complete copyright; An everyday guide for librariians.
Washington, D.C.: American Library Associatioin, 2004. Print
110
Simpson, Carol. Copyright Catechism; Practical answers to everyday school
dilemmas. Worthington, Ohio: Linworth Books, 2005. Print.
Simpson, Carol. Copyright for schools; a practical guide. 4th. Worthington,
Ohio: Linworth, 2005. Print.

18.4 Software Licenses
All copies of software within the school must have a license on file,
preferably in the media center. Typically, the license entitles the holder to
use the software and make one backup copy. This allows the use of the
program on one, and only one, computer. Licenses may be purchased for a
specific number of copies of a software, usually at a reduced price. Site
licenses may also be purchased, which will allow the school to put the
software on any/all, computers within the school building.

Networking software is governed by user license. These are usually 10
users, 25 users, 50 users, etc. It is not possible to connect more computers
to a network than the number of users allowed by the license. Upgrades to
the license must be purchased as the buildings capacity to add users
increases. When user licenses are upgraded, backup software must also be
upgraded to a compatible user number.

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112

113

114

115

116

117

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19.0 MISSION/DUTIES &
RESPONSIBILITIES/EVALUATIONS
This section covers the mission of the library media specialist, their duties
and responsibilities, and evaluation instruments. In addition, the duties and
responsibilities of the media clerk are outlined.

19.1 Mission
As stated in Information Power: Building Partnerships for Learning, by the
American Association of School Librarians and the Association for
Educational Communications and Technology, the mission of the media
specialist is to ensure that students and staff are effective users of ideas and
information. Media specialists provide intellectual and physical access to
materials in all kinds of formats. They offer whole group and individual
instruction to foster competence and stimulate interest in reading, viewing,
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and using information and ideas. They work with other educators to design
learning strategies to meet the needs of individual students.

120
19.2 Media Specialist - Job Description
121

122

123

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19.3 Duties & Responsibilities of the Media Specialist
The following duties and responsibilities are taken directly from the Georgia
Media Specialist Duties and Responsibilities Instrument.
I. Georgia Media Specialist Duties and Responsibilities
A. Follows professional practices consistent with school and system
policies in working with students, parents, and colleagues
1. Interacts in a professional manner with students, parents,
and colleagues
2. Maintains confidentiality of circulation records
3. Works cooperatively with school administrators, special
support personnel, colleagues, and parents
4. Models correct use of language, oral and written
5. Demonstrates accurate and up-to-date knowledge of content
B. Complies with school, system, and state administrative
regulations and board of education policies
1. Enforces regulations concerning student conduct and
discipline
2. Is punctual
3. Provides adequate information and materials necessary for a
substitute to operate the media center
4. Assists in implementing designed curriculum
5. Maintains accurate, complete, and appropriate records and
files reports promptly
6. Attends and participates in faculty meetings and other
assigned meetings and activities according to school policy
7. Complies with conditions as stated in contract
8. Complies with policies in regard to absences, home-school
communication, parent conferences, etc.
C. Participates in professional development activities according to
system policy
1. Participates in continuing education
D. Acts in a professional manner and assumes responsibility for the
total school program, its safety and good order
1. Takes precautions to protect records, equipment, materials,
and facilities
2. Assumes responsibility for supervising students in their care

II. Duties and Responsibilities prescribed by local school and system
(optional)

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19.4 Job Description Media Clerk
Media Clerk
Job Title: Media Clerk
Location:
Nature of
Position:
The Media Clerk works in the school library/media center under the direct supervision of the Media
Specialist and performs duties related to the administration, organization and instructional program of the
media center.
Reports To: Immediate Supervisor - Media Specialist /Site Administrator - Principal
Education:
Required:
1. Must have a minimum of 60 semester or 90 quarter hours of college credit from an
accredited college (OFFICIAL TRANSCRIPT required), OR must have made an acceptable
score on the Georgia Assessments for the Certification of Educators (GACE) Paraprofessional
Assessment Test (copy of score required), OR possess a Paraprofessional Certificate issued
by the Georgia Professional Standards Commission (copy of certificate required). One of
these documents must be furnished along with completed application.
2. Must have computer skills, general office training and experience. Abilities to work with
students and staff communication skills.
Experience,
Skill, Know-How
and
Certification:

Duties and
Responsibilities:

The primary responsibility of the Media Clerk is to provide and ensure efficient circulation of
materials/resources, and to provide assistance/service to students and staff as needed in the media
center. Other duties:
Operates the computerized circulation system including checking materials in and out and creating and
distributing overdue fines/notices.
Assists in all phases of materials processing according to established procedures. Reshelves and
maintains correct order (Dewey decimal classification) of returned materials.
Prepares current periodicals for shelving and maintains collection of back-dated issues.
Assumes responsibility for operation of the media center and supervision of students in the approved
absence of the Media Specialist.
Repairs print and non print materials.
Maintains inventory of supplies and suggests items for acquisition as needed.
Assists in maintaining an orderly, neat, and attractive atmosphere in the media center.
Assists in preparing and maintaining media center displays.
Supervises and assists small groups of students in locating and retrieving materials, finding information,
operating instructional equipment, or other activities.
Operates computers and production equipment as needed in the media center.
Assists in the integration of technology used throughout the school.
Operates and maintains media-related equipment.
Assists in training volunteers.
Assists in producing, mounting, and laminating materials.
Prepares and assembles materials for classroom use.
Prepares work orders for broken/damaged equipment.
Assists in inventory of materials and equipment.
Assists with media promotions and book fairs.
Performs other duties and tasks as assigned by the Media Specialist and/or administrative staff.
Terms of
Employment:
Salary and work year will be in accordance with the approved salary schedule and calendar appropriate to
the position held.

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19.3 Duties & Responsibilities of the Media Clerk
The Media Clerk supports the media specialist in the daily operations of the
media center. Their duties include the following:

Daily operations of material circulation
Assisting students and teachers in retrieving information, materials,
and equipment
Maintaining an orderly, neat, and attractive environment
Shelving books in the correct order
Maintaining Bulletin boards and displays
Pulling books and materials for teachers
Operating and maintaining media-related equipment
Assisting in all phases of materials processing
Preparing periodicals for shelving and maintaining collection of back-
issues
Sending overdue notices to teachers and students
Other duties as assigned by the media specialist

19.4 Evaluation of the Media Specialist
The media specialist is evaluated using the following process and
instruments:
1. A pre-conference is conducted and a form is signed by the principal
and the media specialist, using the Georgia Media Specialist Duties and
Responsibilities Instrument.
2. Interviews, reviews of records, observations, or surveys of teachers
may be conducted by the principal throughout the school year and recorded
on the Interim Recordkeeping Form.
3. Once a year the principal completes the Annual Evaluation
Summary Report.

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20.0 QUARTERLY REPORT


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21.0 21
ST
CENTURY MEDIA CENTERS

21.1 District Media Standards

I. Technology Standard
The Districts media centers support the use of technology resources for
enhancing and accelerating the teaching and learning process. The media
centers provide access to technology in order for students to develop 21st
Century information literacy skills. In an effort to achieve this goal, each
school should focus on providing the following instructional technology and
equipment to meet the District technology standard for media centers.
A. Computers
High School - 20 workstations per media center
Middle School - 15 workstations per media center
Elementary School - 10 workstations per media center
B. Computer monitoring software
C. Printers
Networked black/white printer
Networked color printer
Large-format poster printer
D. Interactive instructional device
Interactive whiteboard with projector, or
Electronic screen with projector and wireless slate
E. Equipment for circulation
LCD projectors
Laptops
COWs
Multimedia carts
Digital cameras
Digital camcorders
DVD players
Student response systems
CD players
Broadcast studio
Multimedia computer
Visual Communicator software
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Video Encoder
DVD recorder
Digital camcorder(s)
F. Theft detection system at secondary sites

II. Media Center Book Collections

The following levels should be used as a measurement for evaluating the
school library print collections. The result of the evaluation should be used
for long-range planning to establish goals for collection development.

A. General Requirements
Policy and Regulations IFBD and IF are used to facilitate
decisions on acquisitions, weeding, and collection
development.
All items purchased with media funds are catalogued and
managed with an automated circulation system.
The media center resource collections are catalogued and
arranged according to the Dewey Decimal System and in
accordance with the Sears cataloging standard.

B. Print Collection
The print collection must maintain a minimum number of books per
pupil regardless of student enrollment or grades served. No media
center will be required to have more than 25,000 volumes. The
collections should be aligned with the school's curriculum to support
the instructional program of the school and district. They should also
meet the recreational reading needs of the students and staff. No
more than five copies of the same print title may be counted to meet
the standard for minimum book count. Multi-volume sets such as
encyclopedias are counted as one title.
C. Standards
Emerging
Copyright date of 1997* or better
Minimum of 10 books per student
Books are aligned with curriculum, GPS, reflect student interests,
and are age and developmentally appropriate
Proficient
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Books are aligned with the curriculum, GPS, reflect student's
interest, and are age and developmentally appropriate
Exemplary
Books are aligned with the curriculum, GPS, reflect student
interest, and are age and developmentally appropriate

*These dates will advance one year annually.
21.2 Policies

Flexible Scheduling per Board Policy IFBD and IFBD-R
Media centers will operate according to flexible schedules in accordance with
State Rule 160-4-4-.01, and classes will not be assigned to media specialist
or media centers in order to provide planning/free periods for teachers or for
the purpose of regular class instruction.
The media specialist will set the media center schedule in collaboration with
classroom teachers to meet the curricular demands of students at the point
of need.
Each school will offer flexible scheduling that provides accessibility for
individual students, teachers, or groups simultaneously throughout the
school day. Accessibility refers to the facility, media staff, and media
resources.

Media Committee per Board Policy IFBD and IFBD-R
The school administrator, in conjunction with the Media Specialist, will
appoint the school level media committee.
The media specialist will serve as the chairperson.

The committee will be composed of representatives from:
School Administration
Grade Level Teachers/Department Heads
Community member(s)

The committee will meet as needed with a minimum of one meeting per
semester.

The committee will make recommendations and decisions related to
planning, operation evaluation, and improvement of the school media
program which include:
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Annual goals and objectives
Material selection
Budget
Services
Challenged materials
Staff development
Other policies and procedures
Program modifications in accordance with standards
21.3 ESPLOST
Year One (2007 - 2008)
Each media center received a laptop and an interactive whiteboard or
electronic screen with a projector and a wireless slate.

Year Two (2008 2009)
Each media center received a multimedia workstation with the Adobe Digital
School Collection. Selected middle and high school sites received a library
theft detection system.
21.4 Events/Initiatives

Georgia Children's Book Award Quiz Bowl:
Each year, Chatham County Elementary and Middle School students
participate in reading quiz bowls that are patterned after the Georgia Library
Media Associations Georgia Childrens Book Awards Quiz Bowl. Students
read selections from the Georgia Book Awards nominees list and compete
against other schools in their area or level for trophies and medals. To learn
more about the quiz bowls, vist the GBCA http://www.coe.uga.edu/gcba/
website.

Live Oak Public Library Children's Book Festival:
Celebrate the joy of reading, the power of the written word and the magic of
storytelling with childrens book authors and illustrators from around the
country. The festival also features dozens of local authors, arts and crafts,
food, a variety of entertainment, an international tent, costumed characters,
a teen scene and more! To learn more about the book festival, visit their
website at http://www.liveoakpl.org/scbf/.

November 15, 2008
10am - 4pm
Forsyth Park, Savannah, GA

Celebration of Excellence in Media Production:
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Each year student media projects are subjected to a local and state level
competition before their submissions are judged at the international level.
The Celebration of Excellence in Media Production is a local celebration that
honors this districts winners of the International Student Media Festival. To
learn more about the International Student Media Festival, visit their website
at http://www.ismf.net/ns/.

Georgia Student Media Festival:
The purpose of the Georgia Student Media Festival is to stimulate student
interest and involvement in all types of media production. This is
accomplished by providing an opportunity for students to show their work to
an interested audience, to have the work critiqued by a panel of expert
judges, and to be stimulated by the work of other students. K-12 festival
activities progress through three successive levels: building, system, and
state. Entries must be evaluated at each level and must receive a superior
rating in order to proceed to the next level. To learn more about the student
media festival, visit their website at http://www.gait-nc.org/GSMF/index.htm
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Media Center Walk-Through Checklist
See attachment: MEDIA CENTER WALK-THROUGH CHECKLIST
21.5 Purchasing Guidelines
See p. 42 of handbook: Guidelines for Purchases with State Media Allotment
21.6 Conference Suggestions
Georgia Conference on Information Literacy
October 3-4, 2008
Savannah, Georgia
http://ceps.georgiasouthern.edu/conted/infolit.html

Georgia Conference of Media Organizations (GaCOMO)
October 15-17, 2008
Athens, Georgia
http://www.georgiacomo.org/

Georgia Educational Technology Conference (GaETC)
November 5-7, 2008
Atlanta, Georgia
http://www.gaetc.org/
21.7 District Planning Dates
August 27, 2008
October 3, 2008
March 13, 2009
May 22, 2009

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APPENDIX FORMS

Purchase Document Request Form
Budget Form
Materials Reconsideration Form
Acknowledgement of Receipt of Reconsideration Form
School-Level Response to Reconsideration Form
System-Level response to Reconsideration Form
Appeal to School Board
Barcode Notebook: Table of Contents
Vendor Barcode Tracking Sheet
Cooperative Planning Form
Media Release Form
Internet Acceptable Use Policy Opt Out
Faculty Media Center Survey
Faculty Survey 2
Student Media Center Survey
Student Survey 2
Elementary Survey
Teacher Wish List

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Purchase Document Request Form School Name
Person Requesting:

REQUIRED INFORMATION FROM PERSON REQUESTING ORDER

Vendor Vendor Number

Bid Number from ABC Book REQUIRED

Discount offered/taken from each line item

Order Total before shipping and handling

Shipping & Handling Charge

Total with Shipping and Handling

FOR PRINCIPAL USE ONLY:

Principal Approval ___________________________________

Account Number

Item
No.
Quantity
Ordered
Unit of
Issue Unit Cost Total Cost
Manufacturer's
Number Item Description
1
2
3
4
5
6
7
8

136
Budget form

137

Please complete and return this form to the principal. Your answers to the
questions below will assist us in reviewing the material. Additional pages
may be attached if needed.
Date: _______________ Phone Number: ______________________
Request Initiated By: ___________________________________________
Address: _____________________________________________________
School Name: _________________________________________________
Grade Level of Child:____________ Type of Material: _____________
Title:____________________________________________________
Author, Editor, or Compiler: _________________________________
Publisher: ___________________ Date of Publication: ___________
1. Why do you object to the material? Cite specific incidences.

2. Did you read, view, or listen to the challenged material in its entirety? If
not, why not? Be specific.

3. Outside of your objection, what did you find acceptable about the
material?

4. What would you like the school to do about this material?

This form must be fully completed in order to be forwarded to the
School-Level Media Committee.

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Acknowledgement of Receipt of Reconsideration Form
IFBD E-2

School's Letterhead

Date

Mr., Mrs., or Ms. _________________
Address
City, State Zip

Dear ___________________:

The purpose of this letter is to inform you that I have received the
completed Materials Reconsideration Form that you submitted for the book
____________________ by _______________________________. I
appreciate you taking the time to share with us your concerns about this
material.

Following the Savannah-Chatham County Public School Board Policy IFBD,
we will proceed by convening the school-level media committee to review
your request. The committee will complete the review and render a decision.
I will notify you in writing of the committees decision.

If you have further questions, please contact me.

Sincerely,

Principal

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School-Level Media Committee Response to

____________________________________________________________


Complainant: __________________________________________________

Decision:

guidelines: _______________________________________


____ Other: __________________________________________________

Position Statement of the School-Level Media Committee:

Signatures of School-Level Committee Members in Attendance:
Date: ________________________

___________________________ _____________________________

___________________________ _____________________________

___________________________ _____________________________

___________________________ _____________________________

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System-Level Media Committee Response to

____________________________________________________________


Complainant: __________________________________________________

Decision:

guidelines: _______________________________________


____ Other: __________________________________________________

Position Statement of the System-Level Media Committee:

Signatures of System-Level Committee Members in Attendance:
Date: ________________________

____________________________ __________________________
____________________________ __________________________
____________________________ __________________________
____________________________ __________________________

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Challenged Materials Form IFBD E-5

APPEAL TO THE SCHOOL BOARD OF THE
SUPERINTENDENTS DECISION

Please print or type in the requested information and sign the form. Include
copies of previous requests for reconsideration of this work, and submit all
material to the Superintendent. Your request will be forwarded to the School
Board via the Superintendent.

Date: ______________ Phone Number: _______________________

Request Initiated By: ______________________________________

Address: ________________________________________________

School Name: ____________________________________________

Grade Level of Child:___________ Type of Material: _____________

Title:___________________________________________________

Author, Editor, or Compiler: _________________________________

Publisher:____________________ Date of Publication: ___________

Reason for appeal to the School Board:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_________________________________________________________

Signature of complainant: ________________________________________
142

Barcode Notebook
Table of Contents

VENDOR BARCODE RANGE(for vendor)

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Vendor Barcode Tracking Sheet:
(Separate Sheet for each Vendor)

Vendor:________________________________ page#___
Entire Barcode Range for this Vendor:___________to____________
***To be filled in each time materials are added to Spectrum! ***
Ending Barcode from previous page:

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Media Center Collaboration Planning Form
Teacher Date(s)
Library Media Specialist (LMS) Subject: Grade:
Time(s) &
# Students

Purpose: Orientation / Media Skills / Research / Test Practice / Student Product / Other
What will the students learn?

Information Literacy Standards
IS1: Access information
efficiently/effectively
IS2: Evaluate information
critically/competently
IS3: Use information
accurately/creatively
IS4: Personal interests
IS5: Creative expression
IS6: Knowledge generation/Independent
learning
IS7: Importance of information in a
democratic society
IS8: Ethical behavior in regard to info
and technology
IS9: Collaboration with others
Georgia Performance Standards
Big 6:
Task
Definition
Information
Seeking
Strategies
Location &
Access of
Information
Use of
Information
Synthesis Evaluation
Students will
Appreciate literature through storytime or booktalks.
Learn how to use print reference materials.
Use online catalog to locate resources and understand the Dewey system.
Use the internet to locate sources of information.
Use online databases (GALILEO) to locate sources of information.
Evaluate web sites for reliability, credibility, and accuracy.
Know how to create citations for both print and non-print sources.
Understand copyright restrictions and plagiarism.
Employ appropriate research strategies and work independently.
Create and share multimedia presentations.
Resources Needed:

Student product:

Evaluation of collaboration:
Did your students spend enough time in the Library?
Did you feel the lesson was appropriate to the needs of the assignment?
145
Were there enough appropriate materials/sources available in the LMC?
What additional materials and/or technology are needed?

146

Savannah-Chatham County Public Schools Media Release

147

IFBG-E (1), Internet Acceptable Use

Savannah-Chatham County Public School System

Parental Request to Deny Access to Online Technology Resources

You have the option to deny your child access to online technology resources. To deny access to services, please
complete this form, sign and date it, and return the form to your childs school.

Student Name _________________________________________ Grade _______________

School ______________________________________________

I have read the Savannah-Chatham County Public School System's Technology Resources Acceptable Use
Policy and hereby request that my child be denied access to online technology resources. I am aware that
my child will not have access to electronic resources that are used to prepare him/her for the workforce or
post-secondary education.

Note: This request to deny access to online technology resources does not include the administration of
online assessment and testing that is monitored by proctors, teachers and/or testing coordinators.

Parent/Guardian Name (please print)______________________________________________________

Parent Signature___________________________________________ Date ________________

148

Faculty Media Center Survey

Please evaluate your school library media center program in the following areas:
5 = Excellent, 4 = Good, 3 = Fair, 2 = Poor, 1 = Dont Know
Your students attitudes about going to the media center. 5 4 3 2 1
The media center staffs attitudes towards teachers and students. 5 4 3 2 1
Your overall working relationship with the media staff. 5 4 3 2 1
The media center staffs willingness to cooperate in adjusting their schedule
to your program.
5 4 3 2 1
The media center staffs willingness to assemble materials for projects, room
collections, etc.
5 4 3 2 1
Your efforts in keeping the media specialists informed about what is going on
in your classroom.
5 4 3 2 1
The media specialists efforts to integrate library skills into your curriculum. 5 4 3 2 1
The teaching skills of the media specialists. 5 4 3 2 1
Adequacy of the book collection for the subjects at the grade level that you
teach.
5 4 3 2 1
Adequacy of the journal collection for the subjects at the grade level that
you teach.
5 4 3 2 1
Adequacy of the video collection (DVD, VHS, and streaming) for the subjects
at the grade level that you teach.
5 4 3 2 1
Adequacy of the electronic information sources (GALILEO, NetTrekker) for
the subjects at the grade level that you teach.
5 4 3 2 1
Adequacy of professional materials for teaching. 5 4 3 2 1
Adequacy of materials for graduate coursework. 5 4 3 2 1
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Adequacy of materials for professional development. 5 4 3 2 1
Quality of in-service programs offered. 5 4 3 2 1
Adequacy of equipment for classroom borrowing. 5 4 3 2 1
Adequacy of equipment for teacher production. 5 4 3 2 1
Circulation policies for faculty. 5 4 3 2 1
The media specialists efforts in giving you an opportunity to suggest
material to be purchased.
5 4 3 2 1
The media specialists efforts in keeping you informed of new materials
received.
5 4 3 2 1
General appearance of the media center. 5 4 3 2 1
Organization of materials, as evidenced by your success in finding materials
you need.
5 4 3 2 1
Rate the media center as a whole on its effectiveness in the total school
program.
5 4 3 2 1

Any final comments on any part of the media center, its collections, services, or staff?
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Everhart, Ph D. , Nancy. Evaluating the School Library Media Center: Analysis Techniques
and Research Practices. Jamaica, NY: Libraries Unlimited, 1998. Print.

150

Media Center Faculty Survey

One of the major objectives of the Media Center is to serve as a major support element
for the teaching and learning process in our school. In order to better serve the needs of
all teachers and students, we need your input. Please give us your opinion of how we
are accomplishing the tasks in the following areas by answering these questions. If your
answer is no, we would like to know how we can improve in this area.

1. The print materials in the Media Center sufficiently support your subject area.
_______Yes _______ No
If no, why not?
__________________________________________________________

2. The non-print materials (videos, etc.) in the Media Center sufficiently support your
subject area.
_______Yes _______ No
If no, why not?
__________________________________________________________

3. The selection of magazines and newspapers meet my needs as a teacher.
_______Yes _______ No
If no, why not?
__________________________________________________________

4. Media staff routinely solicits input from me regarding new materials for the Media
Center.
_______Yes _______ No
If no, why not?
__________________________________________________________

5. Media staff routinely informs me of new additions to the collection.
_______Yes _______ No
If no, why not?
__________________________________________________________

6. Adequate audio-visual equipment is available to meet my instructional needs.

_______Yes _______ No

7. Technology sources in the Media Center (computers, software, online subscriptions)
are sufficient to meet my needs.

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_______Yes _______ No

8. What audio-visual/technological equipment or print materials would you like to see
added to our Media Center?

9. The procedure for scheduling classes into the Media Center is convenient for me.
_______Yes _______ No
If no, why not?
__________________________________________________________

10. Media staff provides effective instruction in the use of the Media Center to students.
_______Yes _______ No
If no, why not?
__________________________________________________________

11. The Media Center effectively supports the total school program.
_______Yes _______ No
If no, why not?
__________________________________________________________

12. The atmosphere of the Media Center is conducive to learning.
_______Yes _______ No
If no, why not?
__________________________________________________________

Additional comments:

Thank you for completing this survey. Please return to the Media Center at your
convenience.
152

Student Media Center Survey

1. Have you used the media center this year?
___Yes (go to question 7 and continue)
___ No (answer questions 26 only).
2. What is the reason why you havent used the media center?
___ a. The library isnt open when I can go there.
___ b. There is nothing there that interests me.
___ c. I dont have assignments that make me use the media center.
___ d. I use another library.
___ e. I use resources I have at home.
3. If you use other libraries, which ones do you use? (Check all that apply.)
___ a. public library
___ b. university library
___ c. other (please name) ______________________________
4. If you use resources at home, which ones do you use? (Check all that apply.)
___ a. newspapers
___ b. magazines
___ c. World Wide Web (using search engines like Google or Ask.com)
___ d. GALILEO (online databases)
___ e. books
5. If you use other libraries or home resources, why? (Rank in order of importance, 1 =
most important; 6 = least important)
___ I need books the school media center does not own.
___ I need magazines the media center does not own.
___ I need electronic resources the media center does not own.
___ I find other libraries easier to use.
___ I dont have time during the school day to use the media center.
___ Other (please explain) __________________________________
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6. How could the media center be improved so you could use it?
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________
7. How often do you use the media center?
___ a. every day
___ b. a few times a week
___ c. once a week
___ d. a few times per marking period
___ e. a few times per year
8. When I go to the media center, I usually: (check all that apply)
___ a. find books or other materials for pleasure and personal interests.
___ b. get information for reports or projects.
___ c. use computers.
___ d. read magazines
___ e. sit and visit with friends
9. Rate how good the media centers collection is for your work.
Magazines excellent good average poor
Books excellent good average poor
Newspapers excellent good average poor
Internet excellent good average poor
GALILEO excellent good average poor
10. Please rate the media centers physical environment in the following areas:
Seating excellent good average poor
Lighting excellent good average poor
Temperature excellent good average poor
Noise level excellent good average poor
Signs excellent good average poor
Cleanliness excellent good average poor
Furniture excellent good average poor
154
Copiers excellent good average poor
Printers excellent good average poor
11. Please rate the media centers educational programs in the following areas:
Media specialists attitude
excellent good average poor
Staff members attitude
Individual help
Small group help
Classes taught

12. How would you judge your ability in using the information resources of the media
center?
excellent very good average fair poor
13. Overall, how satisfied are you with the services of the media center?
___ a. very dissatisfied
___ b. dissatisfied
___ c. slightly dissatisfied
___ d. slightly satisfied
___ e. satisfied
___ f. very satisfied
14. What grade would you give the media center? (circle one)
A+ A A- B+ B B-
C+ C C- D+ D D- F
15. What one service or function would you like the media center to improve or
change? Please describe how the media center might do this.
__________________________________________________________________________
______________________________________________________________
Everhart, Ph D., Nancy. Evaluating the School Library Media Center: Analysis Techniques
and Research Practices. Jamaica, NY: Libraries Unlimited, 1998. Print.

155
Student Survey 2

You are the chief reason for the existence of the Media Center in our school and our goal is to
improve the program to meet your needs. Please take a moment to complete this survey. Thank
you for your help. Your name is not necessary on this survey.

1. The print materials in the Media Center are sufficient for you to complete your
assignments.
_______Yes _______ No
If no, why not?__________________________________________________

2. Technology sources in the Media Center (computers, software, online subscriptions)
are sufficient to meet my needs as a student. _______Yes
_______ No
If no, why not?___________________________________________________

3. The selection of magazines and newspapers meet my needs as a student.
_______Yes _______ No
If no, why not?___________________________________________________

4. What technological equipment or print materials would you like to see added to our
Media Center?

5. I am comfortable using the electronic card catalog to the find books in the Media Center.
_______Yes _______ No

6. The media specialists provide effective instruction in the use of the Media Center to me.
_______Yes _______ No (If no, why not?)
_____________________________________________________________

7. The atmosphere of the Media Center is helpful to learning.
156
_______Yes _______ No (If no, why not?)
_____________________________________________________________

8. Additional comments.
______________________________________________________________________
______________________________________________________________________

157
Elementary Survey

Directions: Please put an X by the correct answer.

1. What grade are you in?
o 2 or 3
o 4 or 5

2. I like going to the media center.
o Sometimes
o Always
o Never

3. My favorite thing to do in the media center is
o use the computer.
o check-out books.
o read quietly.

4. The Media Specialist and Media Clerk are helpful to me when I visit the
media center.
o Always
o Sometimes
o Never

5. I know how to use the computer catalog to find what I need.
o Yes
o No

6. I like having library class with the Media Specialist.
o Sometimes
o Always
o Never
o I have never had a library class with the Media Specialist.

7. The Media Specialists classes are
o helpful, because I learn things I need to know.
o boring, because I already know about the library.
o I have never had a class with the Media Specialist.

8. I get the help I need when I use the media centers computers.
o Always
o Sometimes
o Never

158
9. I wish the media center had more fun books.
o Agree
o Disagree

10. I wish I had more time in the media center.
o Agree
o Disagree

159

Teacher Wish List Media Center

If funds are available, Id like to have this item added to our Media
Center Collection.

Teacher ____________________________________ Date
Requested______________

Item Title
_______________________________________________________________

Format (print, video, etc.) _______________ Approximate
Price___________________

Publisher
_______________________________________________________________

Vendor
_________________________________________________________________

Grade Level(s) ________ Curriculum Correlation
______________________________

Have you previewed this item? _______

Comments
______________________________________________________________

__________________________________________________________________
______

Return this form to the media specialist.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - -- - - - -

Teacher Wish List Media Center

If funds are available, Id like to have this item added to our Media
Center Collection.

Teacher ____________________________________ Date
Requested______________
160

Item Title
_______________________________________________________________

Format (print, video, etc.) _______________ Approximate
Price___________________

Publisher
_______________________________________________________________

Vendor
_________________________________________________________________

Grade Level(s) ________ Curriculum Correlation
______________________________

Have you previewed this item? _______

Comments
______________________________________________________________

__________________________________________________________________
______

Return this form to the media specialist.

Current Media Center Handbook

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Current Media Center Handbook

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District Media Specialists Handbook

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