ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle

Content:
TheProjectProposal
Backgroundtotheproject
ProjectOverview
Deliverables
BenefitandRisk
ImpactonPersonnelandPractices
FunctionalRequirements
EndUsers
Timeline
Deadline
Resources
Stakeholders
SolutionsandRecommendations
Addingcustomers
No.1
No.2
Findingnonbookedseats
No.1
No.2
Bookingseats
No.1
No.2
Loginpage
No.1
No.2

TheProjectProposal
NB:Theprojectproposalneedstobewritteninaformalstyleandneedstobesetoutprofessionally.It
needstobedetailedenoughforathirdpartywhohasneverseentheprojectbeforetopickuptheproposal
andstartworkingwithitprettyquickly.Imaginethatyousuddenlychangejob.Ithastobepossiblefor
someoneelseinthecompanytopickuptheprojectandrunwithit.Therefore,youshouldmakeno
assumptionsaboutwhatthereaderdoesordoesnotknow.Includeeverything.(Dont,forexample,assume
thatthereaderknowsthatyouwilluseMSAccesstocreateyourdatabase.)

Backgroundtotheproject
Theprojectisfortheclientmaggiecoylewhoisthedirectorofthedolphintheatre.Thedolphin
theatredoestheatricalperformancesandatthistimeisdoingaoneweekstagingofan
inspectorcalls.Theywillbedoingaseriesofperformancestoletpupilsattendaspartoftheir
GCSEcourse.
ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle

Thedolphintheatreholds120seatsandtheseseatsarepricedat8eachfortheStalls,12
eachfortheFrontStallsand15eachfortheCircle.Therearealsoeightstallswhichviewhas
beenslightlyblockedbyinconvenientlyplacedpillars,thesestallscost5

ProjectOverview
TheprojectinvolvestheclientMaggieCoyle,Thetheatredirectorwhowantsanewbooking
system.AtthistimetheEnquiriesandbookingscanonlybemadebytelephone.Theseare
handledbythereceptionist.Theyalsouseaflatfiledatabaseforthebookingsystem.This
systemispronetoerrorslikedoublebookingsbecausewithperhapsthousandsofrecordsina
file,itcanbeaverylongprocesstospotduplicatedrecords.Soareclientwantsustocreatea
newbookingsystemtofixtheseproblems.Shewantsthedatabasetohavesecureaccess
requiringusernameandpasswordtoaccessit,toberobustandlastlyinativeandsimpletouse.
Usingarelationaldatabasewouldbethebiggestimprovementtohelpfixsomeofthese
problems.Themainbenefitofarelationaldatabaseisthatdatadoesn'thavetobeduplicated.
Reducingdataduplicationreducestheamountofdatawhichneedstobestored,makingthe
databasesmaller.Italsoreducestheriskofmistakes,becauseeverytimeyouhavetotypethe
samedatain,thereisariskyoucouldmakeamistake.

Herrequirementsarethatthenewdatabasemust
showeasilywhichseatsareavailable
showeasilywhichseatsareavailable
bookaseatforaspecifiedperformance
addanewcustomer
notewhethercustomerswanttheirdetailspassedtothemarketingdepartmentornot
applytheappropriatediscountwhenaFriendmakesabooking
printthebookedticketsforeachperformance.

Deliverables
Theprojectwillbringthreetangiblethingswhichareafullyworkingnewdatabasebooking
system,theuserguideandatechnicalguide.Thedatabasewillbringanewandeasierbooking
system,theuserguidewillshowhowtousethedatabaseandlastlythetechnicalguideshows
howtofixthedatabaseifithasanyproblems.

BenefitandRisk
Theprojectwillbringmanybenefitssuchasanewmoreefficientbookingsystem.Thiswillmeannoerrors
likedoublebookingswhichtheoldflatfiledatabasewasproneto.Alsothesystemwillmakebookingmuch
fasterandefficientwhichmeansthereceptionistwillhavemoretimetocompleteotherjobsandbrings
costsdownastheywillbeabletodomoreworkforthesamepay.
ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle

Theprojectcouldalsobringsomepotentialriskslikethebookingsystembeingtoocomplicatedforthe
receptionistwhothenmayneedtobetrained.Anotherriskisthatbecausethedatabasewillbemore
efficientandfasterthereceptionistwillhavemoretimetodomoretasks.Thiscouldresultinthemdoingtoo
muchworkmakingthemunhappyasthereworkloadwillbeatamaximine.

ImpactonPersonnelandPractices
Thiswillmainlyaffectthereceptionistasitwillmeantheywillbeabletogetbookingsdonemoreefficiently
withoutanyerrors.Thisleavesthemmoretotocompleteothertaskssotheirworkloadwillincrease
meaningtheywillgetmoreworkdone.Theproblemwiththisisthatitcouldresultinalossofjob
satisfactionwhichcanhavealotofeffectslikejobstress,iftheyarenothappywiththeirjobtheyaremore
likelytosufferfromstress.Anothereffectcouldbelowoverallmoralwhichcanaffectotherworkersaround
theworkplaceforexampleifanemployeeismiserableanyonetheycomeincontacttoocouldbeaffected
bythisloweringtheirmoral.Lastlyallthiscontributestolowproductivitywhichmeansintheendtheymay
notworkveryhardnotpayingattentionoffocusduringtheirworksolessworkisdone.Sooveralltheextra
workloadthatisgivenhastobereasonableanddoable.

FunctionalRequirements
Whatarethefunctionalrequirementsoftheproductthatwillbeproduced?Whatithastodo?
(Thissectioncan,eventually,berewrittentoformthefirstdraftofyourFunctionalSpecification.)

EndUsers
Whowillactuallyusetheproduct(s)/service(s)thatareproduced?
Thereceptionistwhoworksatthedolphintheatrewillbetheusertothebookingsystemandalso
anystaffthatmaytakeoverwhentheyareill.Theywillusethissystemtoaddnewcustomer,find
outwhatseatsareavailableandbookthemforcustomersallonthesystemwithminimalerrors.

Timeline
14weeks
Deadline
16/03/2015
Resources
Whathuman,financial,hardwareandsoftwareresourceswillbeneeded?
Microsoftaccess2010willbeneededtocreatethenewbookingsystem.Lumzyawebsitetocreatethe
mockupsofpossiblewaystocreatethedatabase.Ganttertokeeptrackoftheworkandkeeptothe
scheduleanddeadlinesandmakesuretheprojectisreadyforthefinalhandindate.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
Stakeholders
Whoelsewillbeinvolved
ApartfromtheitfourceteamtheotherpeopleinvolvedincludeThetheatredirector,MaggieCoyleandalso
thereceptionistwhoiswillbeusingthebookingsystemwhenitscomplete.Mytesterstimfontanaand
jamesportertheywillalsobeattendingthemeetingstakingtheminutesandwillberesponsibleforthework
whenIamill.

SolutionsandRecommendations

Addingcustomers
No.1

Thisisthefirstversionoftheaddingcustomersform.Titel,friendstatusand
marketingalluseadropdownboxwhereyoucanselectwhichoptionisneedfor
thecustomer.Alltheotherdetailsaretextboxeswhichhavetobefilledinbythe
receptionist.alsothelogoofthedolphinfeaturesinthetoprightcornerofthe
page.Irecommendthisversionoftheaddingcustomerformasitonlyusesdrop
downboxesunliketheotheroptionswhichusesmultiplebuttons.Also
dropdownboxesaresimpleandquicktousethereceptionistjusthastoclickthe
ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
optionneeded.

No.2

Thisisversionnumbertwoofthecustomeraddingpage.Insteadofdropdown
boxesforthetitleithasaradiobuttonallowingtheusertoonlybeabletoselect
oneoptionMr,mrsorMs.Thisisablerepeatedforthefriendsstatus.Marketing
hasalsochangetoacheckboxwhichisleftemptyfortheanswernoortickedif
theanswerisyes.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
Findingnonbookedseats
No.1

Thisisthefirstversionoftheformthatwillallowthereceptionisttofindwhatseats
arestillavailable.TheperformanceIDisjustatextboxaitwouldbegenerated
oncefound.Theperformancedateisdatefieldallowingtheusertoaddtheday
monthandyeartofindtheperformancesontheday.Thematineeisadropdown
boxwhichisjustforselectingNooryesdependingontheday.Lastlyoncethe
performancehasbeenfoundusingabulletlistitwillshowhowmanyseatsare
availableforFrontstalls,stalls,circlesandrestrictedviewstalls.Thelogoremainat
thetopleftcorner.Irecommendthisversionoftheperformancesformbecauseit
isonestepsimplerthanversionnumbertwoasIthinkitwouldbeeasiertoseeall
theseatsandhowmanythereareleftonthepage,insteadofusingadropdown
box.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
No.2

Thisisversionnumbertwooftheperformanceandseatfindingform.nothinghas
changedexceptthesectionwhichshowshowmanyseatsareavailable.Inthis
versionitisadropdownboxallowingtheusertoselectatypeofseatwhichwill
thencreatethenumberofseatswhichareavailablebelowitinthetextfield.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
Bookingseats
No.1

Thisisversiononeoftheformwhichwillallowthereceptionisttobookseats
availableforcustomers.Theperformancedatealsousesadatefieldwhichlets
youenterday,monthandyear.Thematineeisadropdownboxwithasimpleyes
ornoanswer.Thebottomsectionshowshowmanyofeachseatisavailableand
alsousesnumericstepperallowingthereceptionisttoclickuphowmanytickets
andwhatticketsthecustomerswant.Lastlyatthebottomofthepagewhenthe
formisfilledoutthereisabook/savebuttontosavethebookingstothedatabase.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
No.2

Thisisversionnumbertwoofthebookingform.Nothingmuchisdifferentapart
insteadofusingnumericstepperstheycouldbesmalldropdownboxesof110.
Thiswouldallowtheoptiontohaveamaximumbooking.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
Loginpage
No.1

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
No.2

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle

whattheprojectisabout

whatitwilldeliver

whatbenefitsitwillbringandanypotentialrisks

impactonpersonnelandpractices

thefunctionalrequirements

whowillusetheproduct(s)/service(s)thatareproduced

howlongitwillittake

whenitmustbefinished

whatresourceswillbeneeded

whoelsewillbeinvolved

waysoftacklingtheprojectincludingrecommendations.

GeneralFeedback

Thebitsthataregoodareverygood.IliketheFunctionalRequirements
andthealternativesolutionsandthereissomeattempttodescribethe
problemthathastobesolved.Deliverablesaregood.Asitstands,the
workisclearlyMarkband1andcannotgetfullmarks.So,2/6.

ProjectproposalDate:22/09/2014client:DolphintheatredirectorMaggieCoyle
Makesureyouareshowingawarenessofaudienceandpurpose:

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