Kronos TimeKeeper Training - Associate

2013
Copyright 2012, Hypertherm, Inc.
Index
Establishing Kronos Login
Timecard Explanation
Using Timecards
Timecard Approval
Accruals
Community Service Time
2013 Pay Dates
1
st
Payroll
EvoPay
Summary
Pages 2 5
Page 6 - 10
Pages 11 14
Pages 15 17
Page 18
Page 19
Page 20
Page 21
Page 22
Page 23
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Copyright 2010, Hypertherm, Inc.
Establishing your Kronos account
Make sure you are connected to the internet and to
Hypertherms network or VPN
Access HyperWeb
Select the link for Associate Self Service/Timecard
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Copyright 2010, Hypertherm, Inc.
Establishing your Kronos account
Select the link for Create a new account.
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Copyright 2010, Hypertherm, Inc.
Establishing your Kronos account
Enter your social security number, without dashes, and your last
name.
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Copyright 2010, Hypertherm, Inc.
Establishing your Kronos account
Your username is assigned by the system. Please note and
remember what your username is as you will need this each
time you log into your timecard.
Enter a password. The password can be anything you want. It
must have between 4 and 40 characters and is case sensitive.
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Self Service
This will bring you to Self Service
There are several links to forms and information such as
Direct Deposit form, Federal W4, Vermont W4, and Payroll
Tips.
Click on the Time Card link on left hand side to access your
timecard

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Copyright 2010, Hypertherm, Inc.
Timecard explanation
Your timecard will always default to your schedule.
If the default schedule isnt correct in your timecard please email
payroll@hypertherm.com to get it corrected.
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Timecard explanation 1
st
shift non-exempt
TWO lines per day
TWO Stop Times Per Day TWO Start Times
per day
The automatic meal deduction is eliminated
Explicit meal break is added, defaulting to four hours after the shift starts
**This view only applies to non-exempt 1st shift timecards; the
automatic meal deduction is removed**
Copyright 2010, Hypertherm, Inc.

Timecard explanation Key indicators

Pay Code
Defines a category for
specifying hours
Schedule view
Displays the schedule
for the selected Time
Period
Time Period
Defines the time
period you are
viewing. Use the
drop-down
to select a different
time period.
Delete Row Icon
Removes all data form the
specified row.
Add Row Icon
Adds a new row to
the timecard.

Timecard Tabs
Displays totals
and accruals.
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Cumulative Amount
Shows your total hours for the week; should
always equal 40 hours plus OT if this applies
Copyright 2010, Hypertherm, Inc.
Timecard explanation Pay Codes
Pay Code Name Description
Bereavement
To be used in the event of the death of an immediate
family member
CI Activity
Corporate Improvement Activity Your leader will let you
know if you need to code your time this way
Community Service Time
24 hours per year to be used for outside Community
Service; must be entered by each associate as it is used
Holiday
Used for company approved holidays; this is automatically
updated by Payroll
Jury Duty
Used for work hours spent at Jury Duty
Maternity Used for maternity leave per policy
OT
Worked hours over 40; this is auto-generated by the
system so no entry required
Paternity
Used for paternity leave per policy
Regular Work
Normal worked hours; this is auto-generated by the
system so no entry required
Planned Earned Time Used for pre-approved time off
Training Used for hours spent in training
Unpaid Time
Used for hours which you wont be paid for; this must be
preapproved by your leader and HR
Unplanned Earned Time
Used for un-approved time off; IE calling in sick
Wellness Time
Used for days earned by completing wellness initiatives
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Timecard explanation Range of dates
In the time period drop down list you can select a range of dates.
You will be prompted to enter a beginning and an end date.
This is useful if you will be out of the office for earned time so you can
approve your timecard before you go.
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Copyright 2010, Hypertherm, Inc.
Using timecards Entering time off
To enter time off, first use the eraser button to remove the
standard hours for the day you are entering time off into.
If you are only entering earned time for of the day, you will
need to use the little arrow button to add a second line for that
day.
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Using timecards Entering time off hourly
To enter time off, first use the eraser button to remove the
standard hours for the day you are entering time off into; be sure
to delete both lines of your default schedule if you are out all day.
If you are off for the whole day it can be entered on one line; the
second, blank line will disappear when you save the timecard.
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Copyright 2010, Hypertherm, Inc.
Using timecards Entering time off
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Select a pay code that describes the time not worked from the
drop down list and enter the appropriate amount of time (in hours)
in the Amount column.
Be sure to do an entry for each day; IE 8 hours for each day
not 40 hours in one line for the week.
Copyright 2010, Hypertherm, Inc.
Using timecards Entering time off
You can not have time in and time out punches for the time not
worked. You must delete the in and out times first.
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Copyright 2010, Hypertherm, Inc.
Using timecards Entering time off
If you have a scheduled time you will be out of the office and not
available to approve your time card you can choose the next
pay period or a range of dates from the drop down list and
approve a week or more in advance.

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Copyright 2010, Hypertherm, Inc.
Timecard approvals
Timecards need to be approved each week by end of day on Friday.
Make sure your timecard is updated for any time off you have taken
that week and that the timecard totals 40 hours plus any applicable OT.
To approve your timecard, select the Approvals drop down and select
approve.
You can approve your timecard in advance up to 4 weeks.

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Copyright 2010, Hypertherm, Inc.
Timecard approvals
Review the Sign-offs & Approvals tab to verify that your
timecard is approved

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Copyright 2010, Hypertherm, Inc.
Timecard approvals
Why do I have to approve my timecard each week?
Payroll compliance
Consistency with global Hypertherm policy
Up-to-date reporting and visibility for Community Service
and earned time accruals
Better global reporting capabilities weekly
Allows for process to take seconds per week
What happens if I dont approve my timecard each week?
Reports are run each week for unapproved timecards
Risk of incorrect payroll payments
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Copyright 2010, Hypertherm, Inc.
Accruals
You can view your current Community Service Time, Earned
Time, and Wellness Time balances by viewing the Accruals
tab.
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Copyright 2010, Hypertherm, Inc.
Community service time
Each associate gets 24 hours of community service time to be
used each year volunteering in the community.
Each associate is responsible for entering community service
time taken into their timecard each week.
If you have any questions on how or when this should be done
please contact Linda Levesque, Bethany Hill or Sue McDonald.
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Copyright 2010, Hypertherm, Inc.
2014 US Pay Dates
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Copyright 2010, Hypertherm, Inc.
First payroll(s)
Even if you signed up for direct deposit
your first two to three paychecks will be
live, hard copy checks.
You will receive the live checks at your
home address
These are mailed directly from the
payroll company which is located in
northern Vermont
Once your direct deposit takes effect
you will no longer receive a pay slip at
your home address
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Copyright 2010, Hypertherm, Inc.
EvoPay
EvoPay is Hypertherms online system which is used to view your
payroll information 24/7.
If you receive your payroll via direct deposit you will not receive a
pay slip each pay period.
You will receive an email from Payroll with directions and your
EvoPay log in information when you are set up in the payroll
system.
If you have problems accessing EvoPay after setting up your
account please contact the Help Desk at extension 2222.
If you do not participate in direct deposit and need to cash your
payroll check you may do so with no charge at Ledyard National
Bank.
There are locations in Hanover and Lebanon.
Click here to access EvoPay
There are portals set up in all Hypertherm buildings to allow
access to EvoPay


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Copyright 2010, Hypertherm, Inc.
Summary
Total hours must equal 40 each week in any combination of
earnings codes including not paid time, plus any applicable
OT.
Timecards must be approved by each associate and leader
each week by end of the day on Friday.
Earned time must be communicated/pre-approved by your
leader per associate handbook guidelines. Simply entering
earned time hours in the TimeKeeper system doesnt generate a
notice to your leader.
If you are going to be out of the office and unable to access your
timecard, approve the timecard before you go.
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Copyright 2010, Hypertherm, Inc.
Contact
If you have any questions or need help please contact Bethany
Hill ext 1426, or Sue McDonald ext 2198

Or email payroll@hypertherm.com





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