1

Mariner Records Collection

The Mariner Records Collection

Christine Jones

Emporia State University LI818

May 2014

2
Mariner Records Collection

The Mariner Records Collection
Relating to British Naval Merchant William Collinson
This collection contains 320 images of 192 documents relating to British Naval
merchant William Collinson and are dated from 1841 to 1917. Included in this collection
are personal letters between Collinson and is wife Hannah, military records including
discharge and pay documentation. Also included in this collection were artifacts related to
Robert Crawshaw who is Collinsons son-in-law through Collinsons daughter Mary Ann.
This collection did not have source information and did not have an established original
order.
Background
The images in this collection were uploaded by Mark Summery, a Technology
Consultant at Emporia State University. This collection does not include restriction
instructions and contains no sensitive content. It is anticipated that this collection could
be valuable to anyone researching Collinson or Crawshaw family genealogy or researching
British military history. The military records in this collection could aid a research because
of the completeness of the collection and the vast time span it covers. Included are
discharge and pay information for a 50 year time period.
Kathleen D. Roe (p. 30) listed factors to consider when arranging a collection, those
factors were taken into account for this collection:




3
Mariner Records Collection

Who uses the archives?
What do users want?
Why do users want it?
How do users go about getting it?
Arranging the Collection
This collection did not already have an established original order. The materials
were not organized by subject, date or document type. Most of the files are in very good
condition and are easy to read. Few are dark but are still able to provide information. An
index or thumbnail views of the image were not included in this collection. The files in this
collection are saved in .tiff format making the files very good digital quality but the files
were large and therefore it was time consuming to download the files to view them.
Several hours were spent downloading files for viewing in this collection.
When deciding how to arrange this collection I referred to the Describing Archives
A Content Standard (DACS) manual and incorporated the archiving principles to my
decision making. DACS includes 8 archival principles of arrangement which act as rules for
arranging materials in a collection. Each of the 8 principles were incorporated into the
arrangement of the Mariner Records Collection.
Records were examined for unique characteristics such as shared subjects,
themes or format. It was determined that the shared subject of most of the materials in
this collection was related to British Naval Merchant William Collinson. Many of the
artifacts were personal letters he wrote to or received from his wife Hannah. This


4
Mariner Records Collection

collection also includes many of his military records. Many of the artifacts were related to
Collinsons son-in-law Robert Crawshaw. Had this been a finding aid created for a real
world archive the finding aid would have been formatted in the same way as other
materials in the archive.
Respect des fonds was used as a basis for preserving the context of the items in
this collection. Respect des fonds deems an archivist to keep materials in their original
order if an original order has been established. Since this collection did not have an
original order the collection was arranged by preserving the existing relationships
between the documents and the evidential value inherent in their order (DACS, 2013, p.
xvi).
Groups of materials were identified within the collection. The materials in this
collection were examined and logical grouping was established. Three series were created
for this collection; Collinson, William, Crawshaw, Robert and Jewitt and Drypool Vicage.
Collinson, William and Crawshaw, Robert both have subseries to identify groupings of
related documents in each series. The last series was a small collection of documents that
have not yet been determined to be related to William Collinson and were thus filed
separately.
Description reflected the arrangement of materials in this collection. The details
of description were dependent on the importance of each item in the collection. For
example, there were many pay stubs belonging to William Collinson, for the purpose of a
finding aid the date and subject of provided the details needed to effectively describe


5
Mariner Records Collection

each pay stub. However, other items, such as William and Hannahs marriage certificate
provided details that were decided to be more important and were included in the
description.
This digital collection required the same archival rules as all other archival
materials. Each item included a reference code, name and location of the repository, title,
date, extent, creator, scope, conditions statement and language. Since this collection
contained digital copies of images special equipment was not required for accessing the
materials so a note was not made. Had special equipment been required for access, a
note would have been included.
Description was applied equally to all records included in this collection. Some
were personal letters, some were business transaction and some were military records.
All materials were described indistinguishably from one another and priority was not
given to any material.
Multilevel description was included to provide detail to this complex collection.
While some archivists first create group levels and then series levels of description, this
collection first had an administrative history created and then it was described at a series
level. This method was chosen because a series is a group of records created or
maintained in a unit because they result from the same activity or function (Roe, 2005, p.
22). Some of the 320 images included in this collection required notes or details to aid
researches identify the content of the material. Adding subseries and subgroups was
important to keep the collection organized and eliminating any details from the sublevel


6
Mariner Records Collection

or groups would have compromised the content of the materials. Conversely adding
notes at the series level could have been confusing to researchers.
Description was included at all levels to ensure details were not being omitted
from the description. Multilevel description identifies how materials are related to one
another in a part-to-whole relationship and that need complete identification of both
parts and the comprehensiveness whole in multiple descriptive records (DACS, 2013, p.
xviii). This collections subseries was essential to providing a logical grouping of the
materials, including description to each level was important to ensuring the context of the
materials was being made clear. The levels of description were purposefully made
consistent with the levels of description in this finding aid and relationships were
indicated between each level.
The creators of the materials were described in this finding aid when possible.
Notes were included in the finding aid to describe information available on each subject.
Historical background was included on William and Hannah Collinson and their daughter
Mary Ann and her husband Robert Crawshaw. All available information about the creators
of the Joseph Jewitt and Drypool Vicage materials is included in their respective
descriptions.
Using Archivists Toolkit Automated
Archivists Toolkit is a very good program for managing archives. Archivists Toolkit
has several benefits attractive to archives. It is a free program; it promotes
standardization and has of free training tools available on line. Archivists Toolkit has


7
Mariner Records Collection

resources and support available on their website. Archivist Toolkit automated the process
of ensuring access points and index terms were implemented in the finding aid. Archivists
Toolkit also generates finding aids that are easy to understand promoting better access to
collection materials. The only challenges encountered when creating this finding aid were
due to lack of practice. It is believed that more experience will allow archivists to create
finding aids with ease.

















8
Mariner Records Collection

References
Roe, K.D. (2005). Arranging and describing archives and manuscripts. Chicago: Society of
American Archivists.
Describing archives: A content standard (DACS), Second Edition. (2013). Chicago: Society
of American Archivists.



9
Mariner Records Collection


Mariner Records Collection

2014/10
Finding aid prepared by Christine Jones




This finding aid was produced using the Archivists' Toolkit

May 04, 2014

Describing Archives: A Content Standard




































vela2.emporia.edu
4/21/2014
1200 Commercial St
Emporia, KS, 66801
Mariner Records Collection 2014/10
- Page 2 -





Table of Contents



Summary Information ................................................................................................................................. 3

Biographical/Historical note.......................................................................................................................... 5

Scope and Contents note............................................................................................................................... 5

Arrangement note...........................................................................................................................................5

Related Materials ........................................................................................................................................ 6

Controlled Access Headings..........................................................................................................................6

Collection Inventory...................................................................................................................................... 7

Collinson, William................................................................................................................................... 7

Crawshaw, Robert..................................................................................................................................20

Jewitt, Joseph and Drypool Vicage....................................................................................................... 21
Mariner Records Collection 2014/10
- Page 3 -





Summary Information



Repository vela2.emporia.edu


Title Mariner Records Collection


Date [inclusive] 1841-1917


Extent 3.0 boxes This collection contains three series related to William
Collinson: Collinson, William, personal letters, military records,
pay certificates of discharge, stubs, letters of recommendation and
employment verification Crawshaw, Robert, burial receipt, job bids,
certificates of discharge from the military Jewitt and Drypool Vicage,
could not estabilish a relationship to Collinson


General Physical
Description note
Most of the digital files in this collection very good quality and easy to
read. A few are dark but this does not interfere with the ability to extract
information from the images.


Language English


Abstract This collection contains personal letters and military documents related
to William Collinson. Materials are dated 1841-1917. This collection
also includes materials relating to Robert Crawshaw, William Collinson's
son-in-law. A relationship could not be established between William
Collinson and 3 items in this collection so those items were arranged in
a separate series in case a relationship can be established in the future. It
is anticipated that this collection would be helpful to research involving
British military history or the Collinson and Crawshaw family genealogy.
The military records could aid a researcher because of the extensive
time span and completeness of the military records. Discharge and pay
information over a 50 year period are included in this collection. William
Collinson was born in 1817 in Hull and married Hannah on June 29, 1843
at the Parish of St. Mary in the County of Hull in England. William and
Mariner Records Collection 2014/10
- Page 4 -




Hannah had children identified in the letters as Polley and Mary Ann.
Mary Ann married Robert Crawshaw who was born in Luds in 1852 and
also a seaman. After leaving the navy Robert sold boilers until he died in
1910. A relationship between Joseph Jewitt and William Collinson has not
yet been established. Joseph Jewitt was also born in Hull in 1869, became
an engineer and died in 1917.
Mariner Records Collection 2014/10
- Page 5 -





Biographical/Historical note



William Collinson was born in 1817 in Hull and married Hannah on June 29, 1843 at the Parish of St.
Mary in the County of Hull in England. William and Hannah had children identified in the letters as
Polley and Mary Ann. Mary Ann married Robert Crawshaw who was born in Luds in 1852 and also a
seaman. After leaving the navy Robert sold boilers until he died in 1910. A relationship between Joseph
Jewitt and William Collinson has not yet been established. Joseph Jewitt was also born in Hull in 1869,
became an engineer and died in 1917.






Scope and Contents note



This collection contains digital images of 192 documents related to British naval merchant William
Collinson dated 1841 to 1917. Included in this collection are naval discharge papers, job
recommendations, pay stubs, personal letters, genealogy research and miscellaneous receipts. Research
indicates that Mary Ann Crawshaw is William Collins's daughter who married Robert Crawshaw.






Arrangement note



This collection did not include source information or restriction insturctions. The files were uploaded by
Mark Summery, a Technology Consultant at Emporia State University.
The materials in this collection were arranged in to 3 series as follows:
-Collinson, William -Personal letters to or from his wife Hannah Collinson -Military records -Certificates
of discharge -Pay records -Letters of recommendation and employment verification -Crawshaw, Robert -
Jewitt, Joseph and Drypool Vicage, no establish relationship to William Collinson






Administrative Information
Mariner Records Collection 2014/10
- Page 6 -








Related Materials



Separated Materials note


A relationship to William Collinson and the materials pertaining to Joseph Jewitt and Drypool Vicage
could not be established. These materials have been arranged in a seperate series to keep the materials
with the rest of the collection.







Controlled Access Headings



Personal Name(s)



Collinson, Mary Ann -- Correspondence
Collinson, William -- Correspondence
Crawshaw, Mary Ann -- Correspondence
Crawshaw, Robert -- Correspondence
Hannah, Collinson, Mrs. , 1843-1871 -- Correspondence
Jewitt, Joseph -- Correspondence
Mariner Records Collection 2014/10
- Page 7 -



Collinson, William



Collection Inventory






Collinson, Mary Ann Collinson, William 1817-1877 1.0 boxes Personal letters to and from his
wife Hannah. Military records from his career as a naval merchant with the British Navy



Controlled Access Headings



Personal Name(s)



Collinson, Hannah -- Correspondence




Personal letters and miscellaneous documents 1843-1871


Box Folder

2014/10011a-b Letter to Hannah
Letter



2014/10014 Letter to Hannah
Letter



2014/10039a-b Letter to Hannah
Letter



2014/10041a-b Letter to Hannah
Letter



2014/050 Letter to Hannah
Letter



2014/10065a-b Letter to Hannah
Letter

- Page 8 -
Mariner Records Collection 2014/10
Personal letters and miscellaneous documents





2014/10081 Letter to Hannah
Letter



2014/10045a-b Letter to Hannah 1843
Letter



2014/10071a-c Letter to Hannah 1843
Letter



2014/10040 Letter to Hannah 1844
Letter



2014/111a-c Letter to Hannah 1844
Letter



2014/10070a-c Letter to Hannah 1845
Letter



2014/10080a-b Letter to Hannah 1846
Letter



2014/10092 Letter to Hannah 1846
Letter



2014/10027a-c Letter to Hannah 1847
Letter



2014/10036a-b Letter to Hannah 1848
Letter



2014/10016a-b Letter to Hannah 1849
Letter



2014/10012a-b Letter to Hannah 1850
Letter



2014/10035 Letter to Hannah 1852
Letter



2014/10049 Letter to Hannah 1854
Letter

- Page 9 -
Mariner Records Collection 2014/10
Personal letters and miscellaneous documents





2014/10085a-b Letter to Hannah 1854
Letter



2014/10038 Letter to Hannah 1856
Letter



2014/10053a-b Letter to Hannah 1856
Letter



2014/10010 Letter to Hannah 1857
Letter



2014/10029a-b Letter to Hannah 1857
Letter



2014/034a-b Letter to Hannah 1857
Letter



2014/10044a-b Letter to Hannah 1857
Letter



2014/10069 Letter to Hannah 1857
Letter



2014/10051a-b Letter to Hannah 1857
Letter



2014/10057a-b Letter to Hannah 1858
Letter



2014/10078a-b Letter to Hannah 1858
Letter



2014/10023a-b Letter to Hannah 1859
Letter



2014/10029a-c Letter to Hannah 1859
Letter



2014/10037a-b Letter to Hannah 1859
Letter

- Page 10 -
Mariner Records Collection 2014/10
Personal letters and miscellaneous documents





2014/10030 Letter to Hannah 1860
Letter



2014/10058 Letter to Hannah 1860
Letter



2014/10008a-b Letter to Hannah 1861
Letter



2014/10032 Letter to Hannah 1861
Letter



2014/10067a-b Letter to Hannah 1861
Letter



2014/10068a-b Letter to Hannah 1861
Letter



2014/10047 Letter to Hannah 1862
Letter



2014/10054 Letter to Hannah 1862
Letter



2014/10063a-b Letter to Hannah 1862
Letter



2014/10074a-b Letter to Hannah 1862
Letter



2014/10046a-b Letter to Hannah 1863
Letter



2014/10060 Letter to Hannah 1863
Letter



2014/10073 Letter to Hannah 1863
Letter



2014/10083a-b Letter to Hannah 1863
Letter

- Page 11 -
Mariner Records Collection 2014/10
Personal letters and miscellaneous documents





2014/10007a-b Letter to Hannah 1864
Letter



2014/10031a-b Letter to Hannah 1864
Letter



2014/10048 Letter to Hannah 1864
Letter



2014/10006a-b Letter to Hannah 1865
Letter



2014/10025a-b Letter to Hannah 1865
Letter



2014/10055a-b Letter to Hannah 1865
Letter



2014/10056a-b Letter to Hannah 1865
Letter



2014/10066a-b Letter to Hannah 1865
Letter



2014/10077a-b Letter to Hannah 1865
Letter



2014/10004a-b Letter to Hannah 1866
Letter



2014/10017a-c Letter to Hannah 1866
Letter



2014/10024a-b Letter to Hannah 1866
Letter



2014/10026 Letter to Hannah 1866
Letter



2014/10062a-b Letter to Hannah 1866
Letter

- Page 12 -
Mariner Records Collection 2014/10
Personal letters and miscellaneous documents





2014/10003a-b Letter to Hannah 1867
Letter



2014/10005a-b Letter to Hannah 1867
Letter



2014/10013 Letter to Hannah 1867
Letter



2014/10015 Letter to Hannah 1867
Letter



2014/10022 Letter to Hannah 1867
Letter



2014/10033a-b Letter to Hannah 1867
Letter



2014/10052a-b Letter to Hannah 1867
Letter



2014/10061a-b Letter to Hannah 1867
Letter



2014/10064 Letter to Hannah 1867
Letter



2014/10079a-b Letter to Hannah 1867
Letter



2014/10084a-b Letter to Hannah 1867
Letter



2014/10002a-b Letter to Hannah 1868
Letter



2014/10094 Letter to Hannah 1869
Letter



2014/10076a-b Letter to Hannah 1871
Letter

- Page 13 -
Mariner Records Collection 2014/10
Letters from Hannah






Letters from Hannah


Box Folder

2014/01014 Letter from Hannah
Letter



2014/10018a-b Letter from Hannah 1845
Letter



2014/10016a-b Letter from Hannah 1849
Letter



2014/10028a-b Letter from Hannah 1850
Letter



2014/10043a-b Letter from Hannah 1858
Letter



2014/10009a-b Letter from Hannah 1858
Letter



2014/10072a-b Letter from Hannah 1867
Letter


Box Folder

2014/10102 Mary Ann Collinson's vaccination record 1849
Vaccination

Record for
Mary Ann
Collinson

Box Folder

2014/10059a-b Letter to Hannah 1862
Letter


2014/10081 Marriage Certificate 1843
Box

Marriage
Certificate
Folder
- Page 14 -
Mariner Records Collection 2014/10
Military Records






Military Records




Wages


Box Folder

2014/019a-b Letter regarding wages due to him 1870
Wages



2014/10093 Reply to Collion's request for wages 1869
Wages



2014/10178 Seaman's Allotment Note 1851
Wages



2014/10123a-b Seaman's Allotment Note 1852
Wages



2014/10110a-b Seaman's Allotment Note 1853
Wages



2014/10158a-b Seaman's Allotment Note 1853
Wages



2014/10167a-b Seaman's Allotment Note 1854
Wages



2014/098a-b Seaman's Allotment Note 1855
wages



2014/145a-b Seaman's Allotment Note 1855
Wages



2014/10140a-b Seaman's Allotment Note 1857
Wages



2014/10143 Seaman's Allotment Note 1858
Wages

- Page 15 -
Mariner Records Collection 2014/10
Wages





2014/10142a-b Seaman's Allotment Note 1858
Wages



2014/10119a-b Seaman's Allotment Note 1859
Wages



2014/10141a-b Seaman's Allotment Note 1859
Wages



2014/10169a-b Seaman's Allotment Note 1861
Wages



2014/10185a-b Seaman's Allotment Note 1863
Wages



2014/10190a-b Seaman's Allotment Note 1865
wages



2014/10099a-b Seaman's Allotment Note 1866
Wages



2014/10183 Seaman's Allotment Note 1866
Wages



2014/10107a-b Seaman's Allotment Note
Wages



2014/10121a-b Seaman's Allotment Note 1868
Wages



2014/10188a-b Seaman's Allotment Note 1869
Wages



2014/10126a-b Pay Stub 1840
Wages



2014/10137 Pay Stub 1841
Wages



2014/10161 Pay Stub 1842
Wages

- Page 16 -
Mariner Records Collection 2014/10
Check to Captain Collinson





2014/10162a-b Pay Stub 1843
Wages



2014/10163a-b Pay Stub 1843
Wages



2014/10164 Pay Stub 1843
Wages



2014/10165a-b Pay Stub 1844
Wages



2014/10166a-b Pay Stub 1844
Wages



2014/10155a-b Pay Stub 1845
Wages



2014/10156a-b Pay Stub 1845
Wages



2014/10157a-b Pay Stub 1845
Wages



2014/10147 Pay Stub 1846
Wages



2014/10135a-b Pay Stub 1847
Wages



2014/10148a-b Pay Stub 1847
Wages



2014/10136a-b Pay Stub 1849
Wages


2014/10104 Check to Captain Collinson
Box

Wages




Folder


Certificates of Discharge
- Page 17 -
Mariner Records Collection 2014/10
Certificates of Discharge




Box Folder

2014/10125 Certificate of Discharge 1842
Discharge



2014/10138 Certificate of Discharge 1843
Discharge



2014/10095 Certificate of Discharge 1845
Discharge



2014/10118 Certificate of Discharge 1846
Discharge



2014/10139 Certificate of Discharge 1847
Discharge



2014/10144a-b Certificate of Discharge 1847
Discharge



2014/10146 Certificate of Discharge 1847
Discharge



2014/10149 Certificate of Discharge 1847
Discharge



2014/10173 Certificate of Discharge 1847
Discharge



2014/10133a-b Certificate of Discharge 1848
Discharge



2014/10134 Certificate of Discharge 1848
Discharge



2014/10184 Certificate of Discharge 1849
Discharge



2014/10171 Certificate of Discharge 1851
Discharge

- Page 18 -
Mariner Records Collection 2014/10
Certificates of Discharge





2014/10097 Certificate of Discharge 1852
Discharge



2014/10103a-b Certificate of Discharge 1852
Discharge



2014/10152 Certificate of Discharge 1853
Discharge



2014/10179a-b Certificate of Discharge 1854
Discharge



2014/10115 Certificate of Discharge 1856
Discharge



2014/10151a-b Certificate of Discharge 1856
Discharge



2014/10a-b Certificate of Discharge 1857
Discharge



2014/10192a-b Certificate of Discharge 1858
Discharge



2014/10180a-b Certificate of Discharge 1860
Discharge



2014/10189a-b Certificate of Discharge 1861
Discharge



2014/10128 Certificate of Discharge 1862
Discharge



2014/10129 Certificate of Discharge 1862
Discharge



2014/10187a-b Certificate of Discharge 1862
Discharge



2014/10132a-b Certificate of Discharge 1863
Discharge

- Page 19 -
Mariner Records Collection 2014/10
Letters of Recommendation and Employment Verification





2014/10172 Certificate of Discharge 1863
Discharge



2014/10120 Certificate of Discharge 1864
Discharge



2014/10127 Certificate of Discharge 1864
Discharge



2014/10086a-b Certificate of Discharge 1865
Discharge



2014/10112 Certificate of Discharge 1865
Discharge



2014/101865 Certificate of Discharge 1865
Discharge



2014/10150a-b Certificate of Discharge 1866
Discharge



2014/10186a-b Certificate of Discharge 1869
Discharge



2014/10175a-b Certificate of Discharge 1875
Discharge



2014/10100a-b Certificate of Discharge 1877
Discharge



2014/10101a-b Certificate of Discharge 1877
Discharge



2014/10168 Certificate of Discharge 1877
Discharge




Letters of Recommendation and Employment Verification


Box Folder
- Page 20 -
Mariner Records Collection 2014/10
Crawshaw, Robert




on



on




2014/10159 Employment Verification 1886
Employment

Verification


2014/10087 Employment Verification 1867
Employment

Verification


2014/10088 Employment Verification 1867
Employment

Verification


2014/10191 Job Recommendation 1856
Job

Recommendation


2014/10153 Job Recommendation 1866
Job

Recommendation


2014/10193 Job Recomendation 1870
Job

Recommendation

Box Folder

2014/108 Mariner's Registration Ticket 1874
Mariner's

Registration
Ticket



Crawshaw, Robert 1875-1910 1.0 boxes



Controlled Access Headings



Personal Name(s)



Crawshaw, Mary Ann -- Correspondence
- Page 21 -
Mariner Records Collection 2014/10
Receipts






Receipts


Box Folder

2014/10021 Burial Bill for Mary Ann Crawshaw 1910
Receipt



2014/114 Receipt of a coffin 1910
Receipt




Military Records


Box Folder

2014/10109a-b Certificate of Discharge 1875
Discharge



2014/10105a-b Certificate of Discharge 1877
Discharge



2014/10106a-b Certificate of Discharge 1877
Discharge



2014/10174a-b Certificate of Discharge 1877
Discharge



2014/10182 Certificate of Discharge 1877
Discharge



2014/111a-b Certificate of Discharge 1878
Discharge



2014/10177a-b Certificate of Discharge 1878
Discharge


2014/10/117 Work bids for Ship Scaling
Box

Work bid




Folder


Jewitt, Joseph and Drypool Vicage 1870-1917
- Page 22 -
Mariner Records Collection 2014/10
Jewitt family genealogy




on



Jewitt family genealogy
Box

Genealogy

2014/10075 Cemetery receipt for Mrs. Jewitt
Letter

Folder


2014/10091 Job Recommendation for Joseph Jewitt
Job

Recommendation


2014/124 Job Recommendation for Joseph Jewitt
Jewitt,
Joseph


2014/10096 Job inquiry from Joseph Jewitt 1917
Job Inquiry



2014/10122 Receipt from H.C. Askworth to Joseph Jewitt
Jewitt,
Joseph


2014/10130a-d Sail Log 1881
Sail Log



2014/10160a-e Child's School Book 1869
Jewitt,
Joseph


2014/10042a-b Unsigned letter addressed to Dear Friend 1870
Letter



2014/10116a-b tea advertisement, Hull Warehouse
Advertisement




2014/154 Check made payable to The Lord's Commissioners of H.M.
Treasury
Payment


2014/10176 check made to Mr. Speechly 1871
Check


Box Folder
- Page 23 -
Mariner Records Collection 2014/10
Jewitt family genealogy





2014/10170a-b Seaman's Allotment Note 1851
Wages