Table of Contents

Overview
Welcome Letter
Overview of Bayport Scout Reservation
Getting to Bayport Scout Reservation
Weeks of Operation
Camp Fees
Refund Policy
Provisional Scouts
Month-by-Month Check List
Day of Arrival
Security Policy
Discipline and Standards of Conduct
General Information
Recommended Equipment Lists
Merit Badge Program
High Adventure
Merit Badge and High Adventure Fees
Programs
Merit Badge Schedule
Nighthawk Program

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Page 6
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Page 7
Page 8
Page 10
Page 11
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Page 17
Page 18
Page 25
Page 26
Page 27
Page 29
Page 31

Forms
Daily Campsite Visitation Form
Bayport T-shirt Order Form
Scholarship Application
Early Release Request
Nighthawk Merit Badge
Leaders Meeting RSVP Form
Fee Transmittal Form
Pre Camp Swim Test

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Page 40

Scouters,
Let me first welcome you to Bayport Scout Reservation. Whether it is our air-conditioned
Northrop Grumman Dining Hall, our 365,000 gallon Sarfan swimming pool, Joe Frank Captains Lounge
with Wi-Fi, our high quality staff are ready to provide an outstanding camp experience and program
you and your Scouts will not soon forget. As Bayport Scout Reservation continues to grow and expand
we invite you to come to the one stop shop for all of your units needs. If your need is a solid first year
camper program, our full day Nighthawk program will have your Scouts well on their way down the
Scouting Advancement Trail. The more seasoned Scouts can get excited about the extensive merit
badge opportunities that we have to offer including our Trail to Eagle Program. If your Scouts, have
been there and done that our High Adventure program will excite even the most veteran Scouts and
Scouters. If you are new to Bayport Scout Reservation, you will find a camp that has great facilities,
innovative programs, and a staff to match it all. If you are returning to Bayport Scout Reservation, we
are sure to have a couple of new program features for you.
Yours in Service,

Eric Smith
Bayport Scout Reservation Operations and Business Manager
eric.smith@Scouting.org
757-595-3356 ext. 217 - Scout Office
804-758-5140 - Camp Office (in use only during summer camp)
540-493-5409 - Cell

OVERVIEW OF BAYPORT SCOUT RESERVATION

Bayport Scout Reservation is a 306 acre, riverfront camp that has new facilities that are designed to
give Scouts and leaders a unique blend of rustic camping and modern conveniences. The reservation is
the dream outdoor class room; from 400 feet of sandy beach, a mill pond, pine groves, to hardwood
areas Bayport has something for everyone. The buildings and developed areas of camp provide the 16
campsites, rifle, archery, and shotgun ranges, central shower facilities each with individual shower and
bathroom areas, chapel, several pavilions and a 365,000 gallon pool. The Birdsong Center is 16,000
square feet of air conditioned bliss in the center of camp that hosts our Quarterdeck (Administration
Area), Northrop Grumman Galley (Mess Hall), Sick Bay, central bathrooms, Ships Store and a Captains
lounge with Wi-Fi for our leaders. Bayport Scout Reservation is located in Middlesex County, Virginia.
It is located within hours of Washington DC, Richmond, Williamsburg, Busch Gardens, Water Country,
Jamestown, Yorktown, and Virginia Beach. With all these wonderful sites, Bayport can be the middle
of a great Scouting trip.

High Adventure
This isnt your daddys campbut it could be yours!
The high adventure programs are a tribute to our unique geographic location on McCanns Bay. Our
port off of the Rappahannock River is among the most breath-taking features of Bayport Scout
Reservation. With 400 feet of sandy shoreline and a three-mile fetch of open water from our shore to
the other side, our program will feature intense sailing, motor boating, water skiing, wakeboarding,
fishing as well as a very unique COPE and Climbing Program. Our high adventure base has a whole
different attitude than your traditional summer camp. Our guests will live it up soaking up the rays on
the beach and enjoying life on the Rivah! Please refer to the high adventure section in this guide for
more information.

GETTING TO BAYPORT SCOUT RESERVATION

From Points North: From US Interstate 95S in Spotsylvania Exit 126 on to US-1/US-17S toward
Tappahannock. Follow US-17S for 66 miles. Turn left on to Canoe House Rd (Rt. 605). Follow Canoe
House Rd 3.5 miles, making a left at every fork in the road. Canoe House Rd. will change to Bayport Rd.
(Rt. 604). You will go down a winding hill and over a small bridge. After the bridge make the next left
into the camp property.
From Points West: From 64E take US-33E through West Point. Follow US-33E until it intersects with
US-17N. Turn left on to US-17N. You will see the Virginia Motor Speedway on the left. Continue 0.8
miles past the speedway. Make a right on Canoe House Rd. (Rt. 605) and a Bayport Scout Reservation
billboard. Follow Canoe House Rd 3.5 miles, making a left at every fork in the road. Canoe House Rd.
will change to Bayport Rd. (Rt. 604). You will go down a winding hill and over a small bridge. After the
bridge make the next left into the camp property.
From Points South: From 64W take US-33E through West Point. Follow US-33E until it intersects with
US-17N. Turn left on to US-17N. You will see the Virginia Motor Speedway on the left. Continue 0.8
miles past the speedway. Make a right on Canoe House Rd. (Rt. 605) and a Bayport Scout Reservation
billboard. Follow Canoe House Rd 3.5 miles, making a left at every fork in the road. Canoe House Rd.
will change to Bayport Rd. (Rt. 604). You will go down a winding hill and over a small bridge. After the
bridge make the next left into the camp property.

Weeks of Operation for Bayport Scout Reservation

Bayport Scout
Reservation
Week 1
Week 2
Week 3
Week 4
Week 5
Webelos
Cub Family Camp

Weeks of Camp
June 21 - 27
June 28 - July 4
July 5 - 11
July 12 - 18
July 19 - 25
July 26 - 29
July 30 - Aug 2

*Remember that provisional Scouts, or Scouts coming as an individual without their troops are
always welcome in any of our camps, as long as space is available.*
Camp Fees Bayport Scout Reservation
In Council Fees
Out of Council Fees
Leaders Fees

$280.00 Early Bird Fee

$300.00 Early Bird Fee
$125.00 Per

$300.00 Camp Fee

$320.00 Camp Fee
In Council: 2 Free

Early Bird Payment

Early Bird Fee will be based per Scout and not per unit. This means it is possible for some Scouts to
receive the Early Bird Fee where others may not.
For Early Bird Fees, final payments must be paid in full by April 1, 2015. If a Scout is NOT paid in full,
the Early Bird Fee will be forfeited and the full cost will be applied. If a participant is added after
the Early Bird deadline (regardless of when the troop registers), the full price will be charged.
The payment worksheet in the Forms Sections of this guide must accompany all payments to
assist in tracking the Scouts progress in payments.
*******Failure to make FINAL payment on or prior to Early Bird deadline will forfeit Early Bird
rate! *********

Regular Camp Payment Schedule

All participants registered after April 1, 2015, OR not paid in full (under the Early Bird rate) fall
under the regular payment amount.
Final payment is due two weeks prior to attending camp.
If a participant registers for camp within two weeks of arriving at camp, the full payment is due at
registration.
If payments, in addition to your hold a spot fee have not been made, your reservation will be
forfeited.
If a participant needs to cancel, the unit may transfer his reservation at no additional cost. Refunds
will only be granted if it falls within the refund policy requirements as stated in this guide.
Prior to selecting Merit Badges, you will be required to submit the names of all registrants.
Refund Policy
In the case of sickness or injury, summer school, or military transfer, death of the immediate family
member, we will refund all but $50 of the fees paid when verified by a physician, school official,
military commander, or such official. Reasons such as vacation schedule and last minute changes of
mind are not acceptable reasons for refunds. Once a Scout arrives at camp, refunds are not granted for
any reason. We strongly encourage units to find a replacement Scout and handle the transfer internally
before requesting a refund. Notification must be provided at time of unit check-in. Final verification
paperwork submitted no later than Sept 1.
All refund paperwork must be received by Sept. 1, 2015.
Paperwork for refunds received after Sept 1, 2015 will be denied.
Provisional Scouts
Bayport Scout Reservation offers a unique experience for those boys who are attending summer camp
for a second week or cannot attend camp with his unit. The Provisional Scouts will be assigned by the
Bayport staff to an attending troop for the week. For Provisional Scout fees see our fees section. A
$50.00 deposit is required to reserve a space for each Scout and full payment is REQUIRED two weeks
before arriving to camp. The deposit should be paid to the Council Service Center once the boy decides
to participate as a Provisional Scout. Scouts who are participating should arrive at camp to meet their
assigned troop on Sunday for check-in.
Provisional Scouts must have their completed Medial Form (parts A, B and C) and Blue Cards in order
to check-in Sunday.
Walk-ins will NOT be accepted.

Bayport Scout Reservation

Month-by-Month Check List
Planning for a week at any summer camp starts long before you and your troop are greeted at Bayport
Scout Reservation. This section is designed to help you plan to make your time at Rappahannock Scout
Camp the best it can possibly be.
_____
_____
_____
_____
_____

Immediate Action Required

Submit a hold a spot form and a deposit for the desired week of camp.
Secure two-deep adult leadership for the week.
Meet with Troop Committee to discuss summer camp plans.
Leader, Troop Committee and Troop Leader Council should review this guide.
Develop a camp attendance and budget plan to help assist Scouts with summer camp fees.

_____
_____
_____
_____

October
Troops should begin projects to help Scouts with camper fees.
Hold parents night to discuss summer camp programs and why every Scout should attend.
Invite Webelos Dens to attend (fifth graders)
Plan to attend Leaders meeting April 18, 2015

December
_____ Collect and submit payments for Early Bird rate.
January
_____ Collect and submit payments for Early Bird rate.
February
_____ Submit campership form for additional help with fees.
_____ Begin promotion with 2nd year Webelos to ensure transition. (Blue and Gold is a great time to
do this!)
_____
_____
_____
_____

March
Recruit extra leaders for camp.
Review troop finance needs.
Issue each Scout a personal equipment list including a BSA medical form parts A, B, and C.
Send in attached form to RSVP for the Leaders meeting at Bayport on April 18, 2015.

_____
_____
_____
_____
_____
_____
_____

April
Final payment due April 1, 2015 (to qualify for Early Bird rate).
Attend the adult leaders meeting on Saturday, April 18, 2015. At this time we hope to put out
Merit Badge prerequisites based on the National Council changes to the Merit badge program.
This will also include a camp tour, lunch and an over view of camp in 2015.
Troop Leaders Council review camp program and activities.
Review with Scouts, including Webelos dens crossing over, whos not going to camp and
attempt to sign them up.
Set up and take Swim Test with a BSA Certified Lifeguard. Get copy of his/her certificate.
Distribute medical forms for physicals.
Review with Scouts their merit badge schedule.

May
_____ Have Scouts start on any prerequisites for Merit badges.
_____ Submit Tour Plan to local council service center.
_____
_____
_____
_____

June
Review personal and troop equipments needs.
Gather completed medical forms and ensure a doctor and parent/guardian has signed it.
Make sure your merit badge Schedule has been sent in.
Email Swim Test results and Lifeguard certificate to eric.smith@scouting.org

Two weeks prior to coming to Bayport Scout Reservation

_____ Submit any balance owed to camp to Colonial Virginia Service Center (Call 757-595-3356 ext.
223)
_____ Check on final transportation arrangements. CHECK IN WILL START AT 1:30pm on Sunday.
(Gates will be closed until 1:30PM!!!)
_____ Find out how many parents/family will be attending family night on Friday and collect $8.00 for
Friday night picnic.
Day of Arrival
CHECK-IN: STARTING AT 1:30PM ON SUNDAY
(Units are requested to arrive at camp after 1:30. NOTE: the gate will be closed until 1:30pm. Scouts
should arrive at camp as a unit. When all Scouts in the unit arrive at the same time, and have their
swim suits on, the check-in process is much easier and faster).
1) Scouts should travel to camp in their Field Uniform (Class A uniform). If swim check is
necessary, please instruct boys to wear their swimsuit under their uniform pants and have on
sneakers or hiking boots.
2) When you leave your meeting place, be sure to place your unit number in your vehicles window.
3) All of the units gear should be packed into one vehicle and a troop trailer if unit has one. If the unit
does not own a trailer or utility trailer, only one vehicle will be allowed to the trailer area to unload
at a time. NO other vehicles will be allowed in camp.
8

4) Vehicles will be greeted on the road as they enter the camp. All vehicles will be directed to the
parking lot. Staff members in the parking lot will direct these vehicles where to park. Trailers will be
allowed to remain in the designated area for each sub-camp for the week, however, tow vehicles
MUST be unhitched and moved to the provided parking lot. (Anyone caught speeding in camp will
have his/her in-camp driving privilege revoked.)
5) Camp commissioners and site guides will meet the unit at the parking area and assist them with the
check-in process.
6) The Scoutmaster (or their designee) will be directed to the check-in area to complete their units
paperwork. They should have with them receipts, checkbook, troop attendance report,
campership award letter, approved tour plan, proof of insurance, Early Release forms, roster
changes and any other info we should know to make your stay with us the best possible. The
Scoutmaster must leave the units medical forms with their other adult leaders and the senior
patrol leader.
7) The site guide, who will be your liaison between your unit and the camp management for the
week, will begin the camp check-in process. They will make the following stops before going to the
campsite:
(a)
Medical
(b)
Dining Hall
(c)
Trading Post and Quartermaster (This is not a time to purchase supplies for merit badges.)
(d)
Flag Pole
(e)
Health Lodge
(f)
Pool
NOTE: The Scoutmaster should be able to catch up with the unit quickly after completing their
paperwork. **A leader must be with the Scouts at all times during the check-in and tour process.
**
8) On the way to the campsite, the guide will continue the camp tour. He will point out program
areas.
9) The unit will then go to the campsite. Prior to the unit entering the campsite:
a.
The guide and the Scoutmaster will inspect the campsites tents.
b.
Not until the tents have been inspected should the Scouts begin to move in gear.
10) Dining times will be on the schedule provided at check-in.
11) A Leaders/SPL and key staff meeting will be held Sunday after diner in Northrop Grumman Galley.
Time will be on the schedule provided at check-in.
12) Taps 11:00 p.m. Lights out.

Things to know while you are at camp:

SECURITY POLICY OF THE COLONIAL VIRGINIA COUNCIL AND BAYPORT SCOUT RESERVATION
(Please read carefully and in its entirety)
Frequently, the request for an early release will be made as a result of an emergency situation in a
Scout's family or due to an illness or an activity outside of camp. In any event, there could be a certain
amount of anxiety and tension on the part of the legal parent or guardian. This individual may not
understand or appreciate any delay in the release of the Scout and adherence to the camp security
policy. Because of the legal parent or guardian's trust in the camp, we ensure the utmost care and wellbeing of the Scout.
Only the Reservation Director, Camp Director, or Assistant Camp Director may process an application
for early release.
In the event an individual reports to camp and requests the early release of a camper for whatever
reason, the following steps MUST be followed to ensure the entrusted well-being of the youth in our
care.
1) Verification must be made to assure that the person requesting release is acting as the legal parent
or guardian or under the direction of the legal parent or guardian. Verification may be done by the
following:
a.
Approval of the Scoutmaster.
b.
Presentation of proper identification matched with the name listed as the legal
parent or guardian on the Scout's medical form.
c.
Contact via telephone with the legal parent or guardian. The telephone number
used may be supplied by the Scoutmaster or obtained from the medical form.
d.
Previous arrangements made with the Scoutmaster and camp director by the legal
parent or guardian.
It is understood that any person who requests the early release of a Scout will abide by the policy
set forth above and completes the early release form prior to the release of the Scout.
It is understood that a Scout will never be released to another youth under 18 years of age without
verified permission from the legal parent or guardian.
If the parent is an adult leader attending camp an early release form must be submitted at time of
check-in if leaving early with their child.
The acting Scoutmaster must escort the camper to admin for final release.
**THE Scoutmaster has final say**
The basis for this policy is taken from the National Council's Health and Safety Guide,
Security Section, copyright 2013.
You can find a copy of the Early Release Form in the Forms section of this guide.
Camp Map
In the interest to protect Scouts from all walks of life, camp maps are available upon request.
10

DISCIPLINE AND STANDARDS OF CONDUCT

ALL Scouts camping at Bayport Scout Reservation will live up to the principles and values of the Scout
Oath and Law. Unit leadership and their Scouts should clearly understand their rights, and the course
of action that will be taken if their rights are violated. Please share the following with your Unit.
REPORT ALL UN-SCOUT LIKE ACTION TO THE CAMP DIRECTOR/ PROGRAM DIRECTOR IMMEDIATELY, IT
IS YOUR DUTY.
Colonial Virginia Council follows the Youth Protection Guidelines and the Guide to Safe Scouting.
As volunteers and staff, we are responsible for keeping our Scouting environment free from
harassment and abuse, whether physical, verbal, or mental.
The Scout Oath and Law are the code of behavior. They are all that are needed, and unit leadership
is responsible for enforcing these rules and disciplining those Scouts that break them.
In the case of in-unit conflicts or problems, the unit leadership of the Scouts involved is responsible
for disciplining each of the Scouts. The camp administration (including the Camp Director) is
available and prepared to assist in establishing communication in the event of in-unit problems.
The camp administration (including the Camp Director) will be directly involved with any intertroop conflicts (boys from different units).
The camp administration encourages unit leadership to send any Scout home immediately that
violates the Scout Oath and Law. The administration reserves the right to take action if necessary,
including sending the unit home within 24 hours.
Hazing, midnight raids, tent dropping, or any other such activities are not allowed at any time at
Bayport Scout Reservation. Such activities place Scouts at unnecessary risk of injury and may cause
larger problems to occur as a result of seemingly small actions getting out of control.
A curfew of 10:00 p.m. will be strictly enforced for ALL SCOUTS. Scouts are required to be in their
campsite by 10:00 p.m. Any Scout who leaves a campsite after 10:00 p.m. must be accompanied by
an adult unit leader or camp staff member, who is taking the Scout on a scheduled camp activity.
THE CAMP DIRECTOR RESERVES THE RIGHT TO TAKE ANY ACTION, INCLUDING THE REMOVAL OF THE
SCOUT OR LEADER, TO ENSURE THE WELL BEING OF THE CAMP AND ALL PARTICIPANTS.
GENERAL INFORMATION
Leaders Meetings:
Our first leaders meeting will be held on Sunday evening at 7:00 pm. Camp leader meetings will be
held every morning with the camp director, ranger and program directors.
Insurance:
Units from the Colonial Virginia Council are covered by a Council accident policy. This policy takes
effect only after the participants own insurance coverage is applied first.

11

Troop Leadership in Camp:

Every troop must be under the supervision of two adult leaders at all times. All adult Scouters staying
with Scouts in camp are considered "Scoutmasters." Under the troop system of camping you are
responsible for your unit at all times.
This means that the majority of discipline and organization of the troop is your responsibility. It is never
the camp staff's job to take over your job as a leader, but to aid you in achieving the utmost respect of
your Scouts. All leaders that are in camp must be trained in Youth Protection.
Uniforms in Camp:
All Scouts and adults are encouraged to wear complete official BSA summer uniform in camp (Scout Tshirt, Scout shorts and socks). Sneaker or hiking boots and a shirt must be worn at all times. Aqua
shoes or sandals can be worn in the pool or bath houses.
Vehicles in Camp:
Only one unit vehicle at a time will be permitted to haul equipment to the sub-camp trailer parking to
unload and load, and this will be accomplished only during the check-in and check-out. No private
vehicles are allowed to move in the campsite areas during the camp sessions. All vehicles must be
parked in the designated parking area. The speed limit on the main camp road is 12 mph.
Riding in Vehicles:
There will be no transporting of youth or adults to any program area using a personal vehicle while in
camp, this to include traveling to the beachfront. If youth need to be transported for medical reasons,
please advise the Camp Director.
Buddy System:
All troops should use the buddy system. Troop leaders should keep up with the location of your
Scouts. During the evening programs, all troops must attend camp functions with adult supervision.
There should be NO Scouts left in campsites without adult supervision. All leaders should have
completed Youth Protection training. (http://www.Scouting.org/pubs/ypt/ypt.jsp)
Site Visitation:
Your campsite will be visited daily by one of the camp commissioners.
Electrical Power in Site:
The electrical power in the sites is limited to medical use only, and those with medical needs have
priority to the tents by the outlets. (A minimum of 100 ft. extension cord should be brought)
Shoes:
In order to prevent foot injuries, all youth in camp (including visitors) must wear sneakers or boots at
all times throughout camp. Pool shoes may ONLY be worn on the pool deck and in the shower. When
walking between the campsite and the pool, or to and from the shower house sneakers or boots MUST
be worn. NO Crocs, NO Sandals, NO Keens.
12

Ship Store:
A stock of necessities will replace the forgotten toothbrushes, flashlights, and soap. Items to enjoy
during their leisure will also be available to Scouts. Campers may need to purchase supplies for their
merit badge sessions from the Ships Store. We will also have a host of snacks and refreshments
available. Scouts are responsible for their own money. Please be aware of posted Ship Store hours.
Those interested in purchasing shirts for the whole unit please fill out the order form in the Forms
section.
Ice:
Ice is for sale in the ships store during normal open hours. Due to the size of the ice machine at Bayport
NO ice will be given to the Scouts or leaders. This includes ice for medication, water bottles/jugs, or
large mugs.
Bikes at Bayport:
Adults only are allowed to have bikes and helmets at Bayport. If you would like to use one of the camp
bikes, limited numbers are available. Helmets must be worn at all times while riding the bikes.
Home Sickness:
This is common for our young Scouts who have not had much camping experience. It is important for
the Scout NOT to call home during this event. It is encouraged that you make our staff aware of the
situation so we can help. (We have many years of experience with this, and there are many solutions.)
Valuables:
Unfortunately, even in Scout camp, losses occur. For self-protection, valuables that are merely creature
comforts (cell phones, IPods, radios, tape/CD players, computers, and other expensive personal items)
should be left at home. All personal items are the sole responsibility of the individual and not of
Bayport Scout Reservation.
Pets:
BSA regulations DO NOT permit Scouts or their families to bring any pet to Bayport at any time. This
includes the first day during check in, family night, and the last day of camp when family members
come for pick-up.
Religious Services:
A Scout is reverent. Camp will host a vespers service on Wednesday nights. All are encouraged to
attend. It will be a non-domination service. If there are special religious requests please let the camp
administration know in advance. There will be a chaplain on duty and area Clergy are on 24-hour call.
Camp Phone:
The phone number for Bayport Scout Reservation is 804-758-5140. A phone is located in the
administration office and is limited to business and emergency use only. Discourage parents from
making calls and remind them that Scouts are not located near a phone. If they do call, they will need
to give the Scouts troop number along with his name. The message will then be given to the
Scoutmaster. In the event of an emergency a Scouts must be accompanied by their unit leader in order
to use the phone.
13

Receiving and Sending Mail:

Campers enjoy receiving mail while at camp. Please encourage parents and Scouts to write Letters
(NOT send packages). Mail will be delivered to the camp each regular postal day (Monday to Friday),
except holidays. Mail will be sorted and deposited in site mail boxes located in Admin. Mail may only
be picked up by an adult leader after 3 p.m. To ensure delivery while Scouts are still at camp, it is
recommended that families send mail early. We will sort the mail by day. To help us sort mail easier,
please identify the youth name and unit number and week on the front of the envelope. We do,
however, discourage packages of goodies sent to the Scouts. When the boys receive these packages,
they tend to bring the goodies into their tent which in turn invites those unwanted 4 legged visitors.
Send to:
Bayport Scout Reservation
C/O (Scout's Name) Troop??? Week???
130 Scout Trail
Jamaica, VA 23079
If your Scout plans to write home, have them bring paper/pen and a self-addressed stamped envelope
with them to Bayport. Scouts may deposit outgoing mail in Admin for delivery to the post office.
Meals:
Meals are served cafeteria style in the dining hall. Troop waiters assist in placing silverware, drinks, and
cups on the table for dinner only. Breakfast and Lunch will be open dining, meaning Scouts, using the
buddy system, come and eat sometime during the breakfast and lunch period and cleaning up after
themselves. Upon check-in, units will be assigned a time to report to dinner (in the event of shift
dining). They also assist in cleaning the tables after the meal. Troop waiters should arrive ten minutes
before each meal. Menus are developed and approved by a professional nutritionist and prepared by
experienced cooks.
Food Allergies:
For food allergies, especially gluten, please contact camp two weeks prior to the arrival at camp.
Food in Camp:
As part of the Scouting experience, Scouts are introduced to eating a variety of foods, which might not
necessarily be the same as something they would receive at home. Our Camp Kitchen staff prepares
food that is both good tasting and nutritious. There are some occasions where what is on the menu
may not be favored by every Scout, so to offset this we offer a salad bar, and peanut butter and jelly
stations for lunch and dinner and a cold cereal station for breakfast.
We discourage the units from bringing outside food into camp. This will also help keep the wildlife,
(skunks, raccoons, etc.) out of the campsite areas specifically the tents.

14

Medical Forms & Physical Examinations:

ALL campers, both youth and adult, MUST bring the newly released BSA 2014 Annual Health and
Medical Record when they check in to camp. The form must be completed in its entirety to include all
3 parts (A, B, and C). This medical form will be turned into the Camp Medical Officer for your stay and
will be returned to the unit during checkout. If there is no medical form on the property, the Scout
will, unfortunately, be sent home until a medical form is acquired. There is no refund for any time
lost. The medical form is a National BSA requirement.
The link provided below take you to the National website with the current BSA medical
http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx
Part time leaders and those at camp less than 72 hours still need to have all 3 parts (A, B, and C) of
the medical form because the program itself exceeds 72 hours.
Medication in Camp:
All medications being brought into camp must be on the BSA medical form, and be in their original
dispensed container. Upon check in each unit will be asked if they want to keep and dispense
medications, all medications, or no medications. If the unit chooses to dispense their own meds, the
meds must be kept in a locked box at ALL times. In the event that a camper has a medication that has
to be refrigerated, all of that campers meds will be dispensed by the medics.
Health Lodge & Emergency Medical Treatment:
The Health Lodge is staffed 24 hours/day. Camp employs a fully trained EMT who remains on the
premises 24 hours/day. Bayport Scout Reservation has an agreement with Riverside and Tappahannock
Hospitals.
Heat & Water:
Summers at camp will get very hot. All Scouts will be encouraged to drink plenty of water (NOT SODA)
during hot weather. Water coolers will be located in all program areas. Prior to the beginning of each
meal, Scouts will be encouraged to drink water that has been placed on his table. This way, leaders can
ensure that each Scout is drinking some water throughout his day. Water coolers will also be available
at each Program Area. Each Scout should bring his own water bottle, or canteen to camp, along with a
way to secure it to himself for use throughout the day.
Fatigue:
One of the greatest dangers to a successful camp experience is fatigue. We expect each leader to insist
that his Scouts get plenty of rest and that all observe taps and reveille hours by being quiet in the
campsite. Scouts are expected to be in their sites resting quietly during the afternoon siesta.
Family Night:
Each Friday, from 4:30 pm till the end of the campfire, parents and guests are invited to camp. Visitors
may bring picnic dinners for the unit or participate in the camps food program. The camp will ask for
numbers and payment prior to Tuesday so our cooks can plan for the increased numbers. There will
also be an $8.00 per person meal cost. Visitors should plan to attend the exciting and entertaining
retreat ceremony and campfire beginning at 8:15 pm at the flagpole. Anyone needing special
transportation please see the camp administration and arrangements will be made.
15

Alcoholic Beverages, Illegal Drug Use, and Tobacco Use:

No alcoholic beverages or illegal or harmful drugs are allowed in camp. Anyone failing to comply will be
immediately dismissed from camp. NO TOBACCO, USE IS ALLOWED IN ANY BUILDING OR PROGRAM
AREA (This is to include but is not limited to: electronic cigarettes, personal vaporizers, or electronic
nicotine delivery systems that simulate tobacco smoking). Smoking may be done only in the designated
area located by the water tower.
Fireworks:
Any individual found to have/had fireworks in their possession in camp will be dismissed from Bayport
immediately.
Lanterns, Candles, & Stoves:
The liquid fuel policy for camp is the same as outlined in BSA camping policies. Liquid fuel is approved
for adult use in camp, but the fuel must be stored with the camp Quartermaster. All flames are
forbidden under canvas. NO OPEN FLAMES IN TENTS.
Sheath Knives:
Sheath knives are allowed at Bayport Scout Reservation. All knives (except for kitchen knives) with
blades longer than 3-1/2 inches are not allowed.
Non-Discriminatory Statement:
Rules for acceptance and participation in all sessions of this camp are the same for everyone without
regard to race, color, creed, national origin, sex, or disability.
Troop Photo:
While at Bayport Scout Reservation troops will be able to have a troop photo taken. The form will be
available after the pre-camp leaders meeting on April 18, 2015.

RECOMMENDED EQUIPMENT LISTS

16

All equipment must be carried from parking lot to campsite.

Only one vehicle per troop will be allowed in to the campsite at a time.
Individual Scout Equipment
_____ Full Scout summer uniform
_____ Sneakers or Hiking Boots
NO Crocs, NO Keens, NO Sandals
_____ Underwear (6 pairs)
_____ Extra Clothing (t-shirts/shorts/pants)
_____ Scout Cap or hat
_____ Socks (6 or more pairs)
_____ Jacket
_____ Swim trunks
_____ Rain Gear
_____ Flashlight w/extra batteries
_____ Sleeping bag or 2 sheets and blanket
_____ Mattress cover is desired
_____ Pack, footlocker or utility bin for gear
storage
_____ Scout Handbook
_____ Pen/Pencils and paper
_____ Completed medical form (A, B, and C)
_____ Spending money ($60.00)
_____ Hand Towel
_____ Bath Towel
_____ Wash Cloth
_____ Soap
_____ Toothbrush
_____ Toothpaste
_____ Brush or Comb
_____ Canteen or Water Bottle
_____ All perquisite work done for merit
badges

_____ Sunscreen
_____ Musical instrument
_____ Alarm Clock battery operated
_____ Pillow
_____ Bible or Prayer book
Troop/Patrol Equipment
_____ 100 ft. Rope
_____ US/Troop/Patrol Flag
_____ Camping and project materials
_____ Propane lanterns/table top lantern
_____ Props for skits
_____ Thumbtacks
_____ Troop first aid kit
Scoutmaster Special Needs
_____ Scoutmaster Handbook
_____ Merit badge books
_____ Troop advancement records
_____ Merit badge application cards
_____ Pens/Pencils and paper
_____ Alarm Clock Battery operated
_____ CPAP machine (medical; must bring
Extension cord)
_____ Skit or Song Book
_____ Blue Cards (filled out and extras)
_____ All troop paper work
Participants in any boating program should
bring water shoes or an old pair of sneakers to
wear in the boat that can get wet.

Optional Gear
_____ Fishing Gear
_____ Mosquito netting
_____ Camera and Film
_____ Bug repellent

Participants in Nighthawk should bring a tent,

backpack and other essentials if they plan to go
on the weekly overnighter. Plus they will be
participating in swimming merit badge.

17

MERIT BADGE PROGRAM

Bayport Scout Reservation offers a variety of merit badges in a number of different program areas.
Aquatics
This program area works out of two different locations. The first is our 365,000 gallon swimming pool.
The pool allows Scouts to learn to swim in a clear and safe location. All Scouts will have an opportunity
to get in the pool if they wish. Beyond the merit badge program we also offer an hour of free swim
from 4-5 Monday through Thursday.

Swimming: Swimming is a leisure activity, a competitive sport, and a basic survival skill. Scouts who
earn this badge will learn about safety when swimming and diving, how swimming can contribute
to overall fitness and health, and gain some basic competitive swimming skills.

Lifesaving: No Boy Scout will ignore a plea for help. However, the desire to help is of little use
unless one knows how to give the proper aid. The main purpose of the Lifesaving merit badge is to
prepare Scouts to assist those involved in water accidents, teaching them the basic knowledge of
rescue techniques, the skills to perform them, and the judgment to know when and how to act so
that they can be prepared for emergencies.

The second program area is our waterfront. We are lucky to have beach access to McKans Bay on the
Rappahannock River. The bay provides an excellent location to learn how to control various
watercraft. The shallow bay and our 1,000+ foot pier allow Scouts to try out new skills and not have to
worry about moving or deep water.

Canoeing: For several centuries, the canoe was a primary method of travel for explorers and
settlers. Today, it remains an important part of the wilderness experience and an enjoyable leisure
activity that teaches communication, teamwork, and physical fitness. Scouts will learn how to
safely enter, exit, control and care for a canoe.

Rowing: Rowing is the use of oars as a means of propelling boats, has grown from a basic method
of transportation to a competitive sport and an enjoyable method of exercising. Scouts will learn
how to safely enter, exit, control and care for a rowboat.

Kayaking: Kayaking has quickly become a premier sport throughout the world. The versatility of
the craft allows it to be used in a variety of environments. Scouts will learn how to safely enter,
exit, control and care for a kayak.

Small Boat Sailing: Sailing is one of the most enjoyable pastimes on the open water. The quiet and
peacefulness of the water can provide a pleasant break from everyday life. However, smooth
sailing requires paying careful attention to safety.
18

Motorboating: With the fun of operating a motor boat comes the responsibility for keeping that
boat in first-class condition, knowing and obeying the nautical "rules of the road," and gaining the
general knowledge and skills to operate a boat safely.
Water Sports: Water sports are a fun and exhilarating way to enjoy being outdoors while
developing strength, coordination, and fitness. By developing experience with water sports and
practicing good judgment, Scouts will gain skills that will serve them well for a lifetime and have
extreme fun while they do.
Health and Fitness

Physical fitness is a key element within the Scouting program. Our health and fitness area allows
Scouts to participate different activities and sports. Our program area offers a large multi-use field,
basketball court, and sand volleyball court. The health and fitness staff offer open sports from 4-5pm
Monday through Thursday.

Athletics: Being involved in an athletic endeavor is not only a way to have fun, but it also is one of
the best ways for a person to maintain a healthy and strong body, living up to the promise each
Scout makes "to keep myself physically strong." Scouts will learn how use athletics to keep
themselves in good physical condition.

Personal Fitness: From the importance of cardiovascular activity to caring for their teeth Scouts will
learn about all the aspects of keeping themselves in good physical condition.

Sports: Teamwork and sportsmanship are both values that the Scouting program would like to pass
on to all Scouts. This merit badge will introduce Scouts to a variety of different sports, their rules
and how teamwork is used within each.

First Aid: First aid - caring for injured or ill persons until they can receive professional medical care
- is an important skill for every Scout. With some knowledge of first aid, a Scout can provide
immediate care and help to someone who is hurt or who becomes ill. First aid can help prevent
infection and serious loss of blood. It could even save a limb or a life.

Emergency Preparedness: Scouts are often called upon to help because they know first aid and
they know about the discipline and planning needed to react to an emergency situation. Earning
this merit badge helps a Scout to be prepared by learning the actions that can be helpful and
needed before, during, and after an emergency.

Search and Rescue: Scouts will have the opportunity to learn about and conduct a number of
different search and rescue scenarios. This merit badge takes the offerings of First Aid and
Emergency Preparedness merit badges and takes it to the next level.

Climbing: Climbing is not a sport that requires tremendous muscular strength; it demands mental
toughness and the willingness to practice hard to master a set of skills. The adventure of climbing
can also provide a new way to enjoy the outdoors. Scouts will learn different techniques to safely
climb and assist others in climbing and repelling.
19

Scoutcraft
Scoutcraft is the basis of what the Scouting program is. When people think of Scouts they imagine
them in scenarios taught in this area. From knot tying to cooking, to camping, many of the things
Scouts will use on different events and weekends are all learned at Scoutcraft.

Cooking: The Cooking merit badge introduces principles of cooking that can be used both at home
and in the outdoors. Scouts who earn this badge will learn about food safety, nutritional guidelines,
meal planning, and methods of food preparation, and will review the variety of culinary (or
cooking) careers available.

Camping: Camping is one of the best-known methods of the Scouting movement. When he
founded the Scouting movement in the early 1900s, Robert Baden-Powell encouraged every Scout
to learn the art of living out-of-doors. He believed a young person able to take care of himself while
camping would have the confidence to meet life's other challenges, too. Scouts will learn how to
camp using the patrol method and low impact camping.

Fishing: In Scouting for Boys, Baden-Powell offers this advice: "Every Scout ought to be able to fish
in order to get food for himself. A tenderfoot [beginner] who starved on the bank of a river full of
fish would look very silly, yet it might happen to one who had never learned to catch fish."

Wilderness Survival: In their outdoor activities, Scouts learn to bring the clothing and gear they
need, to make good plans, and do their best to manage any risks. But now and then, something
unexpected happens. When things go wrong, the skills of wilderness survival can help make
everything right again.

Pioneering: The knowledge of ropes, knots, and splices along with the ability to build rustic
structures by lashing together poles and sparsis among the oldest of Scouting's skills. Practicing
rope use and completing projects with lashings also allow Scouts to connect with past generations,
ancestors who used many of these skills as they sailed the open seas and lived in America's forests
and prairies.

Orienteering: Orienteering, the use of map and compass to find locations and plan a journey, has
been a vital skill for humans for thousands of years. Orienteering is also a recognized sport at the
Olympic Games, and thousands of people participate in the sport each year in local clubs and
competitions.

Geocaching: The word geocache is a combination of "geo," which means "earth," and "cache,"
which means "a hiding place." Geocaching describes a hiding place on planet Earth - a hiding place
you can find using a GPS unit. A GPS (Global Positioning System) unit is an electronic tool that
shows you where to go based on information it gets from satellites in space.

20

Nature, Conservation and Ecology

This program area offers more merit badges than any other area. From dog care to rocket launching to
leaf identification, Scouts in this area are constantly learning new skills and are always busy. The Fox
Family taxidermy display allows Scouts to closely observe a variety of animals up close and personal.

Plant Science: Taking on the role of a field botanist, Scouts will get the chance to learn about a
variety of different plants and their effects on the ecosystem around them.

Reptile and Amphibian Study: Boys always have been interested in snakes, turtles, lizards, and
alligators, as well as frogs and salamanders. Developing knowledge about these captivating
creatures leads to an appreciation for all native wildlife; understanding the life cycle of a reptile or
amphibian and keeping one as a pet can be a good introduction to natural history; and knowing
about venomous species can help Scouts to be prepared to help in case of an emergency.

Electricity and Energy: This dual merit badge program allows the boys to work on both badges at
the same time. Electricity is a powerful and fascinating force of nature. As early as 600 BCE,
observers of the physical world suspected that electricity existed but did not have a name for it. In
fact, real progress in unraveling the mystery of electricity has come only within the last 250 years.
Saving, producing, and using energy wisely will be critical to America's future. If we are to leave
future generations with a world in which they can live as well or better than we have, Scouts and
other potential leaders of tomorrow must begin the hard work of understanding energy and the
vital role it will play in the future.

Environmental Science: While earning the Environmental Science merit badge, Scouts will get a
taste of what it is like to be an environmental scientist, making observations and carrying out
experiments to investigate the natural world.

Geology: Geology is the study of Earth. It includes the study of materials that make up Earth, the
processes that change it, and the history of how things happened, including human civilization,
which depends on natural materials for existence.

Astronomy: In learning about astronomy, Scouts study how activities in space affect our own planet
and bear witness to the wonders of the night sky: the nebulae, or giant clouds of gas and dust
where new stars are born; old stars dying and exploding; meteor showers and shooting stars; the
moon, planets, and a dazzling array of stars.

Archeology: Archaeologists are detectives who study how people lived in the past. They figure out
what happened, when, how, and why. Using the clues that people left behind, they try to
understand how and why human culture has changed through time.

21

Fish and Wildlife Management: Wildlife management is the science and art of managing the
wildlifeboth animals and fishwith which we share our planet. Maintaining the proper balance
and the dynamics that go with it requires humankind's attention. We use this stewardship tool to
help minimize or eradicate the possibility of extinction of any given species. We want our
descendants to have the opportunity to experience the same animal diversity that we now enjoy.

Dog Care: Dogs are mans best friend and Scouts are no exception to this. While working on this
badge Scouts will learn what it takes to care for another being and how dogs are different from
each other.

Mammal Study: A mammal may weigh as little as 1/12 ounce, as do some shrews, or as much as
150 tons, like the blue whale. It may spring, waddle, swim, or even fly. But if it has milk for its
young, has hair of some kind, is relatively intelligent, and has warm blood, then it is a mammal.

Oceanography: The Ocean is a constant draw to many people and being able to understand it helps
us take better care of it. Scouts will learn about the ocean ecosystem and the affect we have on it
and the affect the ocean has on us.

Space Exploration: Space is mysterious. We explore space for many reasons, not least because we
don't know what is out there, it is vast, and humans are full of curiosity. Each time we send
explorers into space, we learn something we didn't know before. We discover a little more of what
is there.

Sustainability: This new merit badge allows Scouts to learn about their impact on the environment
and climate. They track and analyze their use of energy and goods and determine how we can be
better stewards of the world.

Soil and Water Conservation: Conservation isn't just the responsibility of soil and plant scientists,
hydrologists, wildlife managers, landowners, and the forest or mine owner alone. It is the duty of
every person to learn more about the natural resources on which our lives depend so that we can
help make sure that these resources are used intelligently and cared for properly.
Handicraft

Being skilled with your hands is an important trait within Scouting. Handling a knife or leather punch
correctly can help a Scout develop eye hand coordination and a respect for safety. Handicraft also
gives Scouts the opportunity to look at and analyze some of the finer part of the world. They gain an
understanding of why all forms of art are important and give them a chance to express themselves in a
different format.
Sculpture: This merit badge introduces Scouts to sculpture, an art form that allows an artist to
express what he sees and feels by using these three dimensions by shaping materials such as clay,
stone, metal, and wood.

22

Woodcarving: As with any art, woodcarving involves learning the basics of design, along with
material selection and tools and techniques, as well as wood-carving safety. The requirements of
the Wood Carving merit badge introduce Scouts to an enjoyable hobby and that can become a
lifetime activity.

Leatherwork: Scouts who complete the requirements to earn the Leatherwork merit badge will
explore leather's history and its endless uses. They will learn to make a useful leather item using
the same types of raw materials that our ancestors used; be challenged to master skills like handstitching, lacing, and braiding.; and learn how to preserve and protect leather items so they will last
a lifetime and beyond.

Basketry: Basketry is a handy skill for a Scout. A basket can be a sturdy companion on campouts,
carrying clothes snugly and efficiently, holding potatoes and corn for roasting over a campfire, or
carrying the day's fishing catch back to camp for dinner. Baskets and basket-weaving projects also
make great gifts for family and friends.

Art: This merit badge concentrates on two-dimensional art, specifically drawing and painting in
various media, including an introduction to design applications in the fields of graphic arts and
industrial design, history and design principles, and how these fields relate to fine art.

Photography: Beyond capturing family memories, photography offers a chance to be creative.

Many photographers use photography to express their creativity, using lighting, composition,
depth, color, and content to make their photographs into more than snapshots. Good photographs
tell us about a person, a news event, a product, a place, a scientific breakthrough, an endangered
animal, or a time in history.

Pulp and Paper: Here's an astonishing number to digest. Each person in the United States uses
about 700 pounds of paper each year. Paper is everywhere in our lives. Every year in the United
States, more than 2 billion individual books, 24 billion newspapers, and 350 million magazines are
published on paper.

Textiles: People use countless fibers and fabrics in their everyday lives: clothes, carpets, curtains,
towels, sheets, upholstered furniture. Add to that list boat sails, book bindings, bandages, flags,
sleeping bags, mailbags, airbags, seat belts, backpacks, parachutes, umbrellas, basketball nets, and
more.

Indian Lore: Far different from the stereotypes or common images that are portrayed on film, on
television, and in many books and stories, American Indians have many different cultures,
languages, religions, styles of dress, and ways of life. To learn about these different groups is to
take an exciting journey of discovery in which you will meet some of America's most fascinating
peoples.

23

Shooting Sports
Our shooting sports area allows Scouts to participate rifle, shotgun and archery merit badges. It has
two pavilions along with two certified national camp School Directors we are able to offer multiple
merit badges at the same time on our three separate ranges.

Rifle: Unless a rifle is handled incorrectly or recklessly, it is not dangerous. A rifle, like any other
precision instrument, is manufactured to perform a specific task and can do so at no risk to the user
or others. By earning this badge, Scouts can develop their shooting skills while learning safe
practices.

Shotgun: A shotgun is a precision instrument, designed to shoot a shot charge in a specific pattern
to cover a designated area at a certain distance. Unlike a rifle, the bore of the shotgun is not rifled,
so the shot emerging from the muzzle is not spinning. Scouts will learn how to safely handle, fire
and clean a shotgun.

Archery: Archery is a fun way for Scouts to exercise minds as well as bodies, developing a steady
hand, a good eye, and a disciplined mind. This merit badge can provide a thorough introduction to
those who are new to the bow and arrowbut even for the experienced archer, earning the badge
can help to increase the understanding and appreciation of archery.
Trail to Eagle

This program area is designed specifically for the young men in your troop who have been to camp a
number of times and are only a few steps away from earning their Eagle. The only thing they need is
that last merit badge and then they will be ready to start their eagle project. The trail to Eagle is
designed for boys who are at least age 13 and are at least the rank of Star.

Citizenship in the Community: A nation is a patchwork of communities that differ from each other
and may be governed differently. But regardless of how local communities differ, they all have one
point in common: In the United States, local government means self-government. Good citizens
help to make decisions about their community through their elected local officials.

Citizenship in the Nation: As Scouts fulfill the requirements for this merit badge, they will learn how
to become active citizens who are aware of and grateful for their liberties and rights. They will
understand the need to participate in their governments and protect their freedom, helping to
defend their country and standing up for individual rights on behalf of all its citizens.

Citizenship in the World: Scouts who earn the Citizenship in the World merit badge will discover
that they are already citizens of the world. How good a world citizen each person is depends on his
willingness to understand and appreciate the values, traditions, and concerns of people in other
countries.

24

Communication: This clear and concise definition comes from the U.S. Department of Education:
"Communication focuses on how people use messages to generate meanings within and across
various contexts, cultures, channels, and media. The field of communication promotes the effective
and ethical practice of human communication."

American Heritage: Every Scout swears to an oath that includes duty to his country. A better
understanding of American heritage, the ways in which the past has led to our present nation, is
key to truly knowing what it means to be an American. Although not Eagle required, the merit
badge fits well with the others offered in Trail to Eagle.

High Adventure Programs

Our high adventure programs are designed for older boys to get a chance to escape from the younger
Scouts for a short period of time. Some of the programs are half day while others are full day. They
may require the Scouts to attend during evening or early morning.
Rivah Runners
In this half-day program participants will spend the week learning to safely and effectively operate
motorboats and small sailboats. Our fleet includes 420s and Flying Junior sailboats, and 19-20 foot
motorboats. These sailboats arent the Sunfishes your father used at Boy Scout Camp. These are twoman sailboats used by college racing teams. Primary instruction includes rigging and sailing the
sailboats, operation and care of the motorboats, and water-skiing.
Rivah Runners offers advancement opportunities for Scouts, Venture Crews, and Sea Scouts. Boy
Scouts who successfully meet all requirements will receive Small Boat Sailing, Motorboating and Water
Sports Merit Badges.
Watermans Program
This full day program allows participants to spend the week living the life of a local waterman on the
historic waters of the Chesapeake Bay. They will have the opportunity to experience different forms of
fishing from shore fishing, to head boat to crabbing. Scouts will get to meet with local fishermen and
learn what its like to live a life on the water.
Watermans offers advancement opportunities for Scouts, Venture Crews and Sea Scouts. Boy Scouts
who successfully meets all requirements will receive fishing merit badge.

25

COPE/Climbing
Participants in the COPE/Climbing program will learn to push themselves to their limits while gaining
leadership and team building skills on our low and high ropes course and lighthouse climbing tower.
This is offered as two half day programs. COPE in the morning, which is team based low and high ropes
program. This is excellent for older boy or leadership patrols. Climbing is in the afternoon and it takes
climbing merit badge to the next level. Scouts will get a chance try different repelling techniques,
chimney climbs, ascensions and so much more!
Cope/Climbing offers advancement opportunities for Boy Scouts, Venturing Crews, and Sea Scouts.
Boy Scouts who successfully meets all requirements can earn a merit badge and patch for climbing.
Merit Badge and High Adventure Program Fees
Merit Badge
Motorboating
$25 Art
$6
Watersports
$25 Photography
$10
Space Exploration
$15 Leatherwork
$10
Basketry
$8 Cooking
$10
Sculpture
$8 Archery
$12
Woodcarving
$10 Rifle
$12
Indian Lore
$18 Shotgun
$25
High Adventure
Rivah Runners
$60 COPE
$60
Waterman
$120 Climbing
$60
*Camp fees are subject to change due to the availability and accessibility to curtain supplies*
Merit Badge Registration
The Merit Badge registration will be done prior to your Scouts coming to camp. We will host a session
on this during our leaders meeting in April. The merit badge sign up system will then open for
registration on April 20th at noon. If you cannot use the web based registration we will work with you
to input your Scouts choices.
We will give you a print out of you troops roster (even if you turn it in on paper) at the Sunday night
leaders meeting. If changes need to be made please submit a note to the program director.
*Scouts must still submit merit badge applications to their counselors first thing on Monday morning
with any prerequisites.*
PLEASE PRINT CLEARLY ON THESE FORMS AS WELL
26

PROGRAM OFFERED
Bayport Scout Reservation has a wide variety of extra programs offered in the program areas. We are
always open to new suggestions too.

Snorkeling Award: Scouts will learn the basics of using snorkeling equipment and become
comfortable snorkeling in a clear and safe location.

BSA Lifeguard: This rigorous course if for Scouts or Scouters 15 and older. This program is all day
every day and very tough to complete. BSA has teamed up with the American Red Cross in order to
align our certifications. A Scout who completes this course can attend a Red Cross challenge event
and earn their Red Cross lifeguard certification separate from camp

Instructional Swim: This program is designed to help Scouts who would like to learn how to swim
or to become stronger swimmers in order to pass the swim test. Our staff is tenured and
experienced in working with Scouts who struggle with swimming.

3 on 3 Basketball Tournament: Do you have a team of boys that can ball??? They can take on
Scouts from other troops in our 3 on 3 tournament held on Thursday evening.

Scoutmaster Cook-off: Does your troop have the one leader that owns more cooking gear than the
entire troop, or someone with a special dish that they have to make every camp out? Well they
can put themselves up against other leaders and test their cooking skills. Leaders must provide all
food and cooking equipment. Staff will provide sophisticated pallets and empty stomachs.

27

ADVANCEMENT AT BAYPORT SCOUT RESERVATION

Merit Badges:
Only those merit badges authorized by the Colonial Virginia Council will be offered at summer camp.
Requirements are taken from the 2015 Boy Scout Requirement Book and not the merit badge
pamphlets. Please make sure that the application is completed and that you, the Scoutmaster, sign the
application.
Prior preparation is required for many merit badges. We will hand out a merit badge supplement at the
Leaders meeting in April on updates from the National Council of the BSA. We may have to modify
some merit badges from our current schedule. If the Scout does not complete the prerequisites before
attending camp, the summer camp staff will issue a partial completion of the merit badge. Scouts
applying for merit badges will turn in unit leader approved applications Monday during their first class
session. At the end of the week, merit badge counselors will turn in completed forms to the
headquarters building. The applications will reflect a completion or will indicate the remaining
requirements the Scout must complete.
Unit leaders may collect their units merit badge applications Friday afternoon starting at 2 pm at the
mandatory Blue card showdown. Area directors will be on hand to answer questions and clear up
issues.
Partially Completed Merit Badges:
Merit badges not completed in full will result in partial credit for the Scout. The original merit badge
application will be returned to the Scoutmaster, with the requirements not completed listed on the
form. Afterwards, it is the unit leaders responsibility to see that the Scout completes the merit badge.
Progress Awards (Ranks):
If a Scout earns a progress award while at camp, it is the unit leaders responsibility to have the Scout
reviewed by a board of review. In most cases, a board of review can be conducted at camp using
leaders from other units to assist you.

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29

Lifesaving

BSA Lifeguard
(All day)

Swimming

11:00 - 12:00

10:45-12:15

Electricity/Energy

Canoeing
Kayaking
Motor boating
Astronomy

Archeology

Health and Readiness

Scoutcraft

Athletics

First Aid

Half Day Cope 9-12

Archery
Rifle

Shooting
Sports

Cooking
Rifle
Orienteering Shotgun

Camping

Pioneering
Fishing

Photography Emergency Preparedness Wilderness

Survival

Basketry

Photography
Art

Electricity/Energy

Environmental Science

Basketry

Geology

Leatherwork

Sculpture

Handicraft

Athletics, Sports and

Camping
Personal Fitness (2 hour
Reptile & Amphibian
Woodcarving Block Class till 10:55) Geocaching
Study
Plant Science

Nature Ecology

Canoeing
Environmental Science
Rowing
Small Boat Sailing

Boating

Swimming

Fish and Wildlife

Art
First Aid
Management
*Sessions are either an hour long, or an hour and a half, do not select merit badges that overlap on times.

Instructional
Swim

Lifesaving

Swimming

Instructional
Swim
10:00 - 11:00

9:15-10:45

9:00 - 10:00

Instructional
Swim

Pool

Proposed Bayport Scout Reservation Morning Merit badge Schedule 2015

American
Heritage

Citizenship in the
World
Communications

Citizenship in the
Nation
Citizenship in the
Community

Trail to Eagle

30

4:00 - 5:00

3:45-5:15

3:00 - 4:00

2:15-3:45

Personal Fitness

Climbing

Half Day Climb 2-5

Indian Lore
Leatherwork

Space Exploration
Sustainability

Wood
Carving

Art

Safety/Fire Safety

Search and Rescue

Open Sports

First Aid

Photography Emergency Preparedness

Basketry

Textiles

Wilderness
Survival

Orienteering Shotgun

Cooking

Rifle

Shotgun

Fishing

Camping

Rifle

Shooting
Sports

Pioneering

Camping
Geocaching

Scoutcraft

American
Heritage

Trail to Eagle

Citizenship in the
Nation
Citizenship in the
Community

Communications

Citizenship in the
World

*Sessions are either an hour long, or an hour and a half, do not select merit badges that overlap on times.

Open Swim

Soil and Water

Conservation

Environmental Science

Sustainability

Snorkeling

Oceanography

Environmental Science

Mammal Study

First Aid

Emergency Preparedness

Pulp and
Paper

Dog Care

Sports

Sculpture

Fish and Wildlife

Management

Health and Readiness

Handicraft

Nature Ecology

Space Exploration

Canoeing
Kayaking
Watersports

Boating

Swimming

Instructional
Swim

2:00 - 3:00 Nighthawk Swim

Pool

Proposed Bayport Scout Reservation Afternoon Merit badge Schedule 2015

NIGHTHAWK PROGRAM
The Nighthawk program is designed specifically for first year campers. It is an all-day program, in which the boys
will work on Tenderfoot, Second, and First Class requirements. From fire starting to lashings, the boys will get
introduced to all the aspects of Boy Scouting. The program is setup in the patrol method format. The boys will
be broken into patrols and then form a troop as a whole. The boys will have a chance to earn first aid,
swimming, and a handicraft merit badge as part of the program. They will also participate in an overnight trek
and cook breakfast for themselves one morning. As part of the nighthawk program, the boys will get a taste of
all the program areas in camp. Each Scout will have the opportunity to earn their Totin Chip and Firemen Chip.
The following is a list of requirements that the Scouts will have an opportunity to work on. Not all Scouts meet
all the requirements because of individual skill and time need to complete the skills.
Boy Scout
Repeat the Pledge of Allegiance
Demonstrate Scout Sign, Salute, Handshake
Square Knot
Live by Scout Oath, Law, Motto, Slogan, and Outdoor Code
Describe the Scout Badge
Tenderfoot
1. Properly dressed for campout. Pack and carry gear
2 .Sleep in a tent that you pitched
3. Assist in preparation, cooking, clean-up of 1 meal
4a. Whip and fuse rope
4b. Tie two half hitches and taut-line hitch
5. Rules of safe hiking- highway/cross-country, day/night and what
to do if you are lost.
6. Display, raise, lower and fold the American Flag
7. Repeat and explain the Scout Oath, Law, Mottos and Slogan.
8. Patrol Name, Yell, Flag
9. Explain the Buddy System
11. ID Poisonous plants and treatment of exposure.
12a. Demonstrate how to care for some who is choking
12b. First Aid: cuts and scratches, blisters, 1st degree burns, bites,
stings from insects
Second Class
1a. Compass, orient a map, map symbols
3c. Care/Sharpen/Use: Knife, saw, ax and when to use each.
3d. Tinder, kindling, fuel
3e. Cooking fire, lightweight stove, when to use and safety
procedures
3. Flight a fire and a cooking stove
4. Participate in a flag ceremony
5. Service Project (minimum of 1 hour)
6. ID/Evidence of @ least 10 wild animals
7a. "Hurry Cases" stopped breathing, serious bleeding, internal
poisoning
7b. Prepare a personal First Aid kit (for a hike)
7c. First Aid: Object in the eye, bite of a rabid animal, puncture
wounds-splinter, nail, fish hook, 2nd degree burn, heat
exhaustion, shock, heat stroke, dehydration, hypothermia,
hyperventilation
8a. Tall the precautions for a Safe Swim
8b. Jump into water over your head, level off, swim 25 feet, turn
and return

8c. Water Rescue Methods: reach arm/leg/object, throwing

lines/objects. Explain why swimming rescues should not be
attempted and how to rescue someone.
First Class
1. Find direction without a compass - day and night
2. Use a compass to complete a 1 mile orienteering course,
measure height and width, of a tree/canyon/tower/ditch, etc.
4a. Plan a nutritional patrol menu for 1 campout.
Breakfast/lunch/dinner with @ least 2 meals cooked. Include
how it has foods from the pyramid
4b. Procedure for safe handling and storage of a variety of foods
and proper disposal of waste
5. Discuss your Constitutional Rights and Obligations as a US Citizen
6. ID/Evidence of @ least 10 plants
7a. Discuss when you should and should not use lashings then tie
timber hitch, clove hitch. Tie square, shear, and diagonal
lashings.
7b. Use lashings to make a useful camp gadget.
8a. Demonstrate: Bowline and several uses for it.
8b. Demonstrate bandages for sprained ankle/head/upper
arm/collarbone.
8c. Transport yourself/with another person, from a smoke filled
room, with a sprained ankle at least 25 yards
8d. Tell the 5 most common signs of a heart attack. Explain the
steps in CPR
9a. Tell the precautions for a safe trip afloat
9b. Complete the BSA Swimmer Test
9c. Show line rescue as a tender and a rescuer
12. Demonstrate SCOUT SPIRIT every day!
Optional
Whipping and Fusing Totin Chip
Firem'n Chit
Cooking Outdoors
Constitutional Rights Orienteering Practice
Overnight Camp Out

31

Special Equipment Needed

Each Nighthawk Scout will need to bring a pocket knife which he will learn to use properly. If the Scout
plans to participate in the nature hike or overnight campout, he will need to bring the items below, in
addition to his regular camp gear. If a Scout does not own these items, we recommend that he borrow
what he needs.
A pack suitable for an overnight trip
A canteen/water bottle
A tent or share with another
Hiking boots
A sleeping bag

Day

9-10am

10-11am

11-12pm

1:303pm

3-4pm

4-5pm

Mon.

Meet at
NH

Skills or
MB

Skills/MB

Pool

Skills or
MB

Whip and
Fuse Rope

Tu.

NH Skills

Skills or
MB

Skills/MB

Pool

Skills or
MB

Open
Archery

Camp wide
Activity

Wed. Breakfast
at NH

NH Skills

Skills or
MB

Skills/MB

Pool

Skills or
MB

Totin Chip

Vespers/
Volleyball

Thur.

NH Skills

Skills or
MB

Skills/MB

Pool

Skills or
MB

Meet at NH
to set up
for
overnighter

Meet at NH
to go for
Overnighter
and
campfire

Meet @
NH to
build
fires

Finish
any Skills

Finish
any MB

Camp wide activity

Fri.

7-8:00am

Sample Nighthawk Schedule:

6:30 Take
down
tents

32

7:158:15pm

8:15 Closing
Campfire

Bayport Daily Campsite Visitation Form

Campsite Name: ________________________________ Site # _____________ Troop # ______________
Senior Patrol Leader: ____________________________ Scoutmaster: ____________________________
# of Points

Possible
Inspection Point
Monday
Tuesday
Wednesday
Uniform/Neatness
All tent flaps rolled up if
10
weather is good
All beds made or rolled
5
Towels, wet clothing
5
hung out on a line (not
tent platforms)
Personal items stored
5
neatly
Tent ropes secured and
5
properly tied
Fireguard tools in place
5
Fireguard chart
5
completed and
displayed
Cleanliness
Overall grounds (-1 for
10
each piece of litter)
Trails to campsite free
5
of litter
Latrine washed down,
5
lids down
Sink area washed down,
5
faucets off
General Appearance
Troop and American
5
Flag properly Displayed
Flammable materials
5
safely locked away
No safety hazards in
5
camp
Gateway improvements
8
Impact on campsite as a
5
minimum
*Improvements while at
7
Rappahannock*
Total Possible
100
Total Points per Day
1. Please post visitation sheet on bulletin board by 9:00am Monday morning or
no points will be awarded
2. Troops sharing a campsite will be scored as a site.
3. Campsite scores for all troops are posted daily on the commissioners board.

Thursday

Friday

*Improvements at Bayport should be organized and performed by Scouts for the benefit of others and should be approved
by a commissioner.*

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Bayport Scout Reservation T-Shirt Order Form

This form is for unit who wish to preorder 10 or more shirts. To ensure that Bayport can fill the order
please submit the form not later than June 1st. The cost per shirt will be $18, shirts over the size of
extra-large will cost $20. Units will be asked to pay for the order no later than Wednesday after arriving
at camp. Email completed form to eric.smith@scouting.org.

Troop Number: _________

Color of shirt the unit would prefer:

Week Arriving at Camp: _______

Blue

Green

Number of Shirts:
S: ______ M: ______ L: ______ XL: ______ 2XL: ______ 3XL: ______

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BAYPORT SCOUT RESERVATION SCHOLARSHIP APPLICATION

Scouts Name: _____________________________________________________
Troop/Crew/Ship: __________________________________________________
Scout will attend camp during week 1 2 3 4 5 6 List Dates: ________________
Reason for Scholarship request
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Please complete the following Camp Tuition Plan:
Cost of Camp

$__________

Amount the Scout plans to earn/save

$__________

Chartering Organization/Troop Contribution

(If any)
Your Scholarship Request

$__________
$__________

Please Mail your troops involvement with fundraisers:

_____ Popcorn Sales

_____ Troop fundraisers __________________________

(Please list)

Approval of Scoutmaster or Committee Chairperson: _______________________

Please include two letters of support from someone who knows the Scout, such as a minister, school
professional, or employer. This request must be received at the Colonial Virginia Council Scout Service
Center by April 1, 2015. Please Mail to:
Reservation Director
Colonial Virginia Council
11721 Jefferson Ave
Newport News, VA 23606
For more information call Eric Smith at 757-595-3356 ext. 217 or 540-493-5409.
35

SCOUT EARLY RELEASE REQUEST

Any parent or guardian desiring to pick up their son early from summer camp prior to the troops
departure on Saturday morning must have this form filled out and turned in with registration at the
beginning of the camp week.
NAME OF SCOUT: ___________________________ TROOP: ______________________
HOME ADDRESS: ___________________________ CITY: ________________________
STATE: ___________ ZIP: ____________

PHONE NUMBER: ___________________

SCOUT IS LEAVING ON (DATE): ______________________ AT (TIME): _____________

PERSON PICKING UP SCOUT: ________________________ RELATION: ____________
ADDRESS: _______________________________________ CITY: __________________
STATE: ___________ ZIP: ____________

PHONE NUMBER: ___________________

In signing this request for release, the BSA, the Colonial Virginia Council, and the troop leaders or their
representatives will not be held liable for any loss or injury to the Scouts person or property.
Parents or guardians signature: _____________________________________________
ADDRESS: __________________________ CITY: ____________ STATE: ______________
ZIP: ______ TELEPHONE NUMBER: (W) _____________ (H) _______________________
Before leaving camp, Scouts must check out with their Troop Leader and the Camp Director and have
their signatures below.
Troop Leader: _______________________ Troop: _______

Date: _________

Camp Director: ____________________________________

Or Designee

Date: _________

36

Nighthawk Form for Merit Badge Selection

Please email this form to eric.smith@scouting.org no later than two weeks before arrival.
You may use the 1st letter of each merit badge to identify the choice (P, A, or B)
P - Photography $10.00 A - Art $6.00 B - Basketry $8.00
Week attending Camp: 1

6 (circle one)

Acting Scoutmaster at camp: _______________________________________________

Contact phone number: ___________________________________________________
Troop Number: __________________________________________________________
Name of Scout

1st Choice

2nd Choice

Please remember we try to accommodate as many Scouts as possible for their merit badge choices.

37

Bayport Scout Reservation

Pre-Camp Leaders Meeting
Saturday, April 18, 2015
RSVP Form
**Only RSVP with form if planning to attend**
Name: ________________________ Troop #: _____________
Total Number Attending (Including self): ___________
Address: ______________________

City: ________________

State: ______ Zip Code: _________ Phone: ________________

Week Attending: __________________________
Return Form by April 10, 2015 To:
Reservation Director
Colonial Virginia Council
11721 Jefferson Ave
Newport News, VA 23606
-OrEmail to eric.smith@scouting.org

38

Bayport Scout Reservation

2015 Summer Resident Camp Fee Transmittal Form
Pack #:

Troop #:

Crew #:

Ship #:

Council:
Name of person submitting this form:

Date:

Phone:

Email:
What week is your unit attending camp?
June 28 - July 4
July 19 - July 25

June 21 - June 27
July 12 - July 18

July 5 - July 11

Which session is your Pack attending:

July 26 - July 30

July 31 - August 2

(for 4th & 5th grader in the 2015-2016 school year)

(for 2nd & 3rd grader in the 2015-2016 school year)

All checks should be made payable to Colonial Virginia Council, BSA

11721 Jefferson Ave.

Newport News, VA 23606

$_________________

Total Payment Amount enclosed with this form:

Amount above is paid by Cash ____

or Check ____
or should be charged to a Credit Card using the information below
Type of Card:

VISA

Mastercard

Discover

Name on the Credit Card:

Card Number:
Card Expiration Date:
Please tell us how to apply the payment listed above broken down by Scout or Leader.
Scout's Name

Amount Paid
with this Form

Scout's Name

Amount Paid
with this Form

Leader's Name

Amount Paid
with this Form

All fees are due to council at least 2 weeks prior to arrrival day at camp.

39

BAYPORT SCOUT RESERVATION

Pre- Camp Swim Check

Units attending Rappahannock Scout Camp, at Bayport, have the option to complete swim checks before camp this year. This will
save time on Sunday during the check-in process. The camp Aquatics Instructor reserves the right to re-test any camp participant
if they show lacking skill for their swim levels.

SWIM CLASSIFICATION PROCEDURES

The swim classification of individuals participating in a Boy Scouts of America activity is a key element in both Safe Swim Defense
and Safety Afloat. The swim classification tests should be renewed annually, preferably at the beginning of each outdoor
season. Traditionally, the swim classification test has only been conducted at a long-term summer camp. However, there is no
restriction that this be the only place the test can be conducted. It may be more useful to conduct the swim classification prior to a
unit going to summer camp.

All persons participating in BSA aquatics are classified according to swimming ability. The classification tests and test procedures
have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be
in the water (e.g., the swimmers test demonstrates the minimum level of swimming ability for recreational and instructional
activity in a confined body of water with a maximum 12-foot depth).

ADMINISTRATION OF SWIM CLASSIFICATION TEST

The swim classification test done at a unit level should be conducted by one of the following council-approved resource people:
Preferred: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue
Or: Other lifeguard, swimming instructor, etc. with Scoutmaster or appointee in observance of the test

When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director
for use at the camp.
TO THE TEST ADMINISTRATOR
The various components of each test evaluate the several skills essential to the minimum level of swimming ability. Each step of
the test is important and should be followed as listed below:
SWIMMERS TEST:
1. Jump feet first into water over the head in depth, level off, and begin swimming.
2. Swim 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, trudgen, or crawl
3. Then swim 25 yards using an easy resting backstroke.
The 100 yards must be swum continuously and include at least one sharp turn. After completing the swim, rest by floating long
enough to establish the ability to conduct a resting float facing upward.
BEGINNERS TEST:
1. Jump feet first into water over the head in depth, level off
2. Swim 25 feet on the surface, stop, turn sharply, resume swimming as before, and return to starting place.
1. Anyone not able to complete the Beginners test.

LEARNERS

Special note: Although swim tests may be conducted prior to summer camp, the aquatics director is expected to review or retest
any Scout or Scouter whose skills appear to be inconsistent with his classification.
Additionally, the aquatics program director is authorized to retest any Scout or group of Scouts when he is reasonably
concerned that pre-camp swim tests were not properly administered.

40

Bayport Scout Reservation Unit Swim Classification Form

Camp Week:
Troop Number:
E-mail Address:
Submission of this form to Bayport Scout
Reservation certifies that the unit named
above has conducted its own swimming
ability classification testing following the
guidelines of Safe Swim Defense as defined in
the Guide to Safe Scouting. The unit requests
that this classification be used for aquatics
activities at Bayport Scout Reservation.
Units are encouraged to retain a printed
copy for future unit aquatic activities. The
classification of tests should be reviewed
annually.
Please know that it is at the Aquatics
Director and/or Supervisors discretion to
re-test if they feel necessary.
List the appropriate letter for swim level
S=Swimmer, B=Beginner, L=Learner

Camp Scoutmaster:
Council:
Phone Number:
Date Swim-test Conducted:
Location of test:

NAME

NAME

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Swim
Level

Test Conducted By: _____________________

Title: __________________ Date: _________
Signature: ____________________________
Phone Number:________________________
Certification Expiration Date: _____________
Public Aquatic Facility
Address:______________________________
_____________________________________

Attach a copy of the certification card

21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41

Swim
Level

Council and Camp Contact Info

Council Service Center
Colonial Virginia Council
11721 Jefferson Ave.
Newport News, VA 23606
Phone: 757-595-3356
Fax: 757-877-8611
www.cvcboyscouts.org
Scout Reservation:
Bayport Scout Reservation
130 Scout Trail
Jamaica, VA 23079
Phone: 804-758-5140 (manned June mid August)
Fax: 804-758-5130
www.bayportsr.org

42