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  • NSTP-LTS Module 5

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    Mary Christelle
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    University of Santo Tomas National Service Training Program under Literacy Training Service Module 5 Prepared by Ms. Rhea Capuloy Converted and edited by Mary Christelle Aquitania L-PHAR 1 Batch 2009-2010

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    University of Santo Tomas National Service Training Program under Literacy Training Service Module 5 Prepared by Ms. Rhea Capuloy Converted and edited by Mary Christelle Aquitania L-PHAR 1 Batch 2009-2010

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    Attribution Non-Commercial (BY-NC)
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    5K vues47 pages

    NSTP-LTS Module 5

    Transféré par

    Mary Christelle
    University of Santo Tomas National Service Training Program under Literacy Training Service Module 5 Prepared by Ms. Rhea Capuloy Converted and edited by Mary Christelle Aquitania L-PHAR 1 Batch 2009-2010

    Droits d'auteur :

    Attribution Non-Commercial (BY-NC)
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    MINOR D euler UTehfedire BT a dcx oM com acer lott) OVERVIEW | PROFILING | PLANNING | GUIDELINES | SUMMARY [tomes ractnerapenenantaevinnment _)] €@) et) > This module have two parts. First is the current module you are viewing- Project Management and Development, the second will differ to which program you are currently enrolled - CWTS or LTS. If you are taking LTS, after reading the first part please click and read the LTS module - Focusing on Lesson Planning, while if your program is CWTS you have to select the CWTS Community Development Planning. Use the arrows to move to different pages and the tabs to jump thru topics. Use the buttons at the top right if you want to turn off the sounds University of Santo Tomas RTS Ra ct CL eT OVERVIEW | PROFILING PLANNING GUIDELINES | SUMMARY You have learned about community development and organizing in previous modules, and how it helps in the empowerment of one community. In this module, what we are going to focus on is how to create a program or a project and execute this project/program to put community development into practice. At the end of this module, you are expected to be able: 1. To distinguish the different stages and processes of project management 2. To recognize and evaluate the significance of project management in community development; and 3. To devise and apply an effective and efficient project for the community en AUT CHO ade Race Ly OVERVIEW | PROFILING PLANNING GUIDELINES SUMMARY I. Project management: An overview Before we can understand what project management is, letus first differentiate a program from a project. A sequenced group of plans and activities combined to meet a certain goal or, give a specific product or service is a program. itis usually ongoing, consists of interrelated and interdependent projects. A project is a temporary execution of a designed plan to create a specific product or service, which is usually constrained by a definite schedule, set of task, budget and goal. Although a project may be temporary, itis a progressive work, hence it is developmental NDA TRL DCRR a emo Mace ila OVERVIEW PLANNING [_semetromnaememenntenres 1) @ Health Cluster Program Dental Project Childcare Project Herbal Medicine Project PROFILING GUIDELINES | SUMMARY Fig 1. mis simple dlagram shows ene of the programs of CWTS wherein Ithas small, Inchduel, yet Interalated projects below the said program Whereas management is defined as the act and processes that leads to the completion of the desired goal. involves a defirite set of principles, goals, tools and skills, in other words all resources, to get things done by an organization. UAC nour CHOIR adteR tor Race Ly OVERVIEW | PROFILING PLANNING GUIDELINES [sens renecaeanremensnsneminment [3] @) Different resources are involved in project management: human resources, financial resources, technological resources, and natural resources. Proper supervision of these resources will lead to a successful project. SUMMARY A program manager, or supervisor, in the NSTP Program is whom you recognize as your facilitator, and your team leader within your group is the project manager. A program manager heads the overall program and communicates with the program manager so that he/she can be updated with the current situation of each project, whether inline with the overall program. A project manager also consults changes with a program manager and gives timely report to moritor the progress of the project. Overview of Project Management Phases A. Assessment Where to start? You can start by asking the right questions and identifying the problem correctly. You can do this through assessment, data collection, or profiling. University of Santo Tomas RT sa cea Ran PROFILING | PLANNING | GUIDELINES | SUMMARY OVERVIEW [san somncsareninsncnemermen (91) Here are some of the questions you have to answer: A. Whatis the general state of the community? * This is where you give a general area description and demographic profile *0 Youcan even cite the condition of the community based on their economic, education, environmental, health, political and social situation. B. You also have fo assess your group #11 Who are involved in the project? +11 When do you plan to execute the project? How long will the project run? “11 What resources do you have at hand? Assessment is the act of determining the importance, value and goal of the project. In this phase you are going to create a profile of the community and identify the target of the project. University of Santo Tomas DTS Nace RC aT OVERVIEW | PROFILING | PLANNING | GUIDELINES | SUMMARY [__ sem scrowstuinaenensersemerment (1 @@ At) @ You would often create your own profile in online social networks such as Friendster, or Facebook. A project profile is the similar to that- it is a set of data that helps identify the characteristics and features of a community. It also attempts to describe the community, highlights the area that needs to be developed. reveals possibilities, and helps place a benchmark for your project. Forms of Profiling There are several forms of community profiling according to http:/ww.bamados.org.uk Icommurityprofiiing.pdf, but we will be focusing on these two forms of profiling: TOS mutT NRE saree Ina ay ta PROFILING | PLANNING OVERVIEW [seus roncinarensnsaciemnet 17) @ 2. Focused Profile - it centers on what needs to be addressed and known from the community. The information that is needed is already predetermined. GUIDELINES | SUMMARY This profiting form can be used when the program already has an existing project. A likely example is when the Health Cluster would only need the profile of the children from 2 - 5 years old for a project about vacci Tools and Methods that can be used for Profiling: 1. Census information - our National Statistics Office (NSO) releases information and figures about the different sectors in the country, you can use that to create a profile, or as a bass for your profile. You can visit this website for the statistics: http:/www.census.gov.ph! NAAN Om CLT TTS ae mT Race TCL OVERVIEW | PROFILING PLANNING GUIDELINES SUMMARY i Module 5:ProjectManagementand Development | ewe 2. Maps - there are several maps that are available commercially, in our university library, or the barangay hall. Maps contain different information that will be helpful with your profiling, such as the crops and livestock that can ke found in that community. (Click the link to see a sample that depicts the topography of Bulacan’ htp/iwwwbulacan.govphimapitapography.php - you can also access this site thru the External Links menu found at he leftpanel of your account) 3. Prior Research - some areas already have profiles provided by the barangay or other organizations that have previously conducted projects in the area. Thase researches wil be helpful in further enhancing your own profile. 4. Surveys - By using o questionnaire or survey form, you can do a face-to-face interview with the residents to better understand their community. TONS Tmt CRE eae Tu we PROFILING | PLANNING SUMMARY OVERVIEW ee |< ) community profile may vary depending on the program that you are under. Some communities already have a profile which can be found at the OCD or NSTP office. GUIDELINES For some communities which are still new, you would need to come up with an informative profile, You can use what you have learned ftom the previous modules, particularly the National Concern, to come up with your own profile questions. Again profile questionnaires may vary, depending on your NSTP program, or your program cluster. Forms can be found for downloading in your online class. B. Planning What's next? ole sil ae Attet assessing the situation, we can start with the build on a possible solution. Implementing a project is not a ‘bara-bara” process; without proper planning you are bound fora disaster instead of success University of Santo Tomas RTS Ra ct CL eT PROFILING | PLANNING SUMMARY OVERVIEW In every endeavour, you have to be prepared. Without preparation, you might be caught unaware by the obstacles that you will encounter, and due to being unprepared you wi encounter a lot of problems. Just like what Benjamin Franklin has said, by failing to be prepared, you are So how do you prepare? By setting and formulating 2 welllaid plan for your project. GUIDELINES By falng to prepare, you are prepering to fall.” — Benjamin Franklin What is a plan? “A plan is a detailed formulation of a program action” (Merriam Webster’. These are the steps, or set of tasks that your group intends to do. Itis the structured diagram or procedure that is arranged beforehand to help attain a specified goal. The keyword is beforehand. University of Santo Tomas POR UR aiecR Ta Bact iT PROFILING | PLANNING | GUIDELINES | SUMMARY OVERVIEW Module 5: Project Management and Development @ @ © No Plan, No Control According to J. Lewis, author of Fundamentals of Project Management, “Control is exercised by comparing where you are to where you are supposed to be.” Hence the plan will be your guideline as you go along with your project. Imagine going to the community without a ready plan. This scenario might happen: The team leader is running around looking for what is needed for the project, one member is just sitting at the corner looking at the team, someone left one of the most important tools for the task at home, while some of the members are ruming off across the street to buy one of the ingredients. Without a plan, the group is bound to be out-of-control; the implementation bound to result to a catastrophe. A pian keeps you focused and organized, it points out who should be doing the task ‘and when, which things to do, and what things to be ready with. in order to have an effective project, the plan should also be well-thought and discussed. But creating a plan should not be solely shouldered by the leader of the group. The members who are involved in the project should also help plan the project; otherwise, the other members might be clueless on what they have to do and feel no sense of commitment to the project. This usually ends up with the project leader doing most of the task. University of Santo Tomas POR UR aiecR Ta Bact iT PROFILING | PLANNING OVERVIEW ee |

    ) In creating a plan, your group should be SMART. Use the SMART objectives as a uuideline to your goals in your project. S - Specific M- Measurable A-Attainable R - Realistic T - Time-bound GUIDELINES | SUMMARY Every plan should start with 2 goal in mind - these are the objectives of the group. These are the things you want to get done in the task. Youhave to be specific with your goal: don't be vague or too wordy. You group should also be able to measure, or rate the target that you want to achieve. Be sure that the plan is attainable - we don't want to set a very high expectation, or a fictitious idea. When you are setting up a plan make sure that there is a leeway for mistakes, and that the plan is susceptible to changes. Be realistic. Your plan should be practical, and it is not ust anidea but something that can be made possible. Being realistic, you have to consider the resources at hand, And lastly the plan shoud be time-bound. Make sure that the project will be completed within a reasonable timeframe, especially since you only have a semester or two to implement the said project. UEDA at National Service Training Program PROFILING | PLANNING OVERVIEW GUIDELINES | SUMMARY [_srmns-rowstuimneneneersemerment (3) @@ (At) @ What are these objectives? “An objective specifies a desired end result to be achieved” (Fundamentals of Project Management by J.Lews). These are the things that you intend to do and accomplish in the program. Objectives will serve as your guide as you go about with your project, and these will also be your measuring sticks to know if youhave achieved what your project intend to get done. As it was stated above, your objectives have to be SMART. Here are examples of objectives, paint out which one followed the SMART guideline better: Sample 1: ‘Teach Math to the children of the community Sample 2: Mlustrate how to add two to three di numbers to the grade school children of Mabilog. I RRC IRC Rate Ric Mace td OVERVIEW PLANNING [_ mentronnumnnmeniennnt 1) @ if your answer is Sample 2, then you have a grasp of what being SMART is. But you also have to remember that being SMART is not enough. As a Thomnasian, you also have to make sure that the three Thomasian core values are integrated with your objectives. Think of it this way. your objective will be affecting the following aspects: PROFILING GUIDELINES | SUMMARY a, HEAD (cognitive) - affects the thinking process of an individual (Commitment) b.HEART (affective) - this affects the emotions and expressions of an individual (Compassion) «HANDS (psychomotor) - focuses on the physical and kinesthetic skills. (Competence) Can you point out from the examples on the next page which core values are displayed or considered in the setting up these objectives? UEDA at National Service Training Program OVERVIEW | PROFILING | PLANNING | GUIDELINES | SUMMARY odule roject Management and Development J ewe Sample 1: Explain the different health benefits of the avocado plant to the elders of Ariendo. Sample 2: Recognize the value of team work in leaming and playing soccer Sample 3: Build 2 10 mx 20 m court for basketball for the residents of Lambakin within three weeks. To help you further in setting up a goal for your project a link is provided below from Bloom's Taxanomy, here specific keywords are already provided to describe and identify which would be appropriate for the tasks you intend to accomplish. Visit the inks at the External Links found at the leftpanel of your Eleap account. You will see the appropriate links for either the CWTS program or the LTS program at Read Modules, found at the left panel as well. Read the ones which will be appropriate for your program as an NSTP student Included in each program link is a format of your plan that used by your team in creating a project plan LINKS: Bloom's Objective Taxonomy CWTS:CWTSCommunity Development Planning LTS: Focuses on Lesson Planning University of Santo Tomas Ne adem Tt Ba PROFILING | PLANNING | GUIDELINES | SUMMARY OVERVIEW me C.:Implementation Carry out the possible solution. Implementation is the step done to carry out and put into action the plan that the group has prepared. From the verb implement which according to World Book Dictionary is to provide the power and authority necessary to accomplish or put (something) into effect. In executing this plan, it would be best if the group also knows what guidelines are to be followed while working. i. Guidelines 1. No faculty supervisor; No parental consent: NO TRIP; 2. Do not be late. Respect each other's time. Avoid being the cause of delay; 3. Wear and bring modest working clothes. Wear our NSTP uniform shirt; 4, Expect to hike and get soiled; 5. Be prepared and do not bank on the residents for your needs; 6. Avoid a grand entrance and raise people's expectations when entering the community; University of Santo Tomas RUC UR ate Bae Lt OVERVIEW | PROFILING | PLANNING | GUIDELINES ee <>) 7. Do not look for the comforts of your own home; 8. Don't be pretentious. Never pretend that you know everything. Itis also wise to listen carefully to what indigenous or local leaders could say about anything under discussion; 9. Be courteous and polite to the people of the community and be an active listener. (Some of the contents are taken from: Al StudentLeaders: Community Development Frum, Orientation Materials;UST-OCD) SUMMARY You also have to keep in mind that the main purpose of your projectis to ensure that you ‘empower the residents with skils that will help them progress and enrich their ives. While you are carrying out your project, immerse yourself with the community, adjust to them and don't look for linury that you are often used to. Make sure that when you are done with your project or program, they would be able to manage on their own and have a long-term use of what you imparted to them even after the group has already left the area. We are there to give service, make sure that you do your best and act as responsible Thomasians, the residents are not obliged to provide for your needs, so be ready at all times: Ue nuh National Service Training Program PROFILING | PLANNING OVERVIEW SUMMARY ii. Etiquette in taking pictures GUIDELINES = Do not block someone else's view of the event = Never be rude, not everyone wants their pictures taken especially when what they are doing is private = Donot put yourself or anyone else in danger by your actions * Donot expect special treatment (it is wonderful to get backstage access but it is necessarily nota right) = When in doubtif something is ok - ASK = tis important to take photos of the activity, especially while it is being conducted. Prioritize taking pictures of the “implementors’ in action while doing the activity. University of Santo Tomas Rae mle Rar E OVERVIEW | PROFILING PLANNING [_ sean srencimannemenset nomen 1) D. Monitoring GUIDELINES | SUMMARY Find out if the solution is working. A very important task in project management is monitoring. Itis the regular observation done and to check how the project is progressing. (Fundamentals of Project Management). In monitoring, you will be able to do the folowing with your project: + Analyze the situation in the community and its project; + Verify whether the resources used in the project are well utlized and allocated; + bolate problems and make necessary adjustments in the plan; + Make certain that all activities are done properly by the right people and in time; and + Determine whether the way the project was planned is the most appropriate, adequate, effective and efficient way of solving the problem at hand. This is where your proposed plan will be helpful - you can use it as a basis for your monitoring. ttwill also aid you in making sure that your objectives and the program's goal is achieved. University of Santo Tomas RUC UR ate Bae Lt PROFILING | PLANNING | GUIDELINES | SUMMARY OVERVIEW [sean sronciseremensettomnome 71) E. Evaluation Check if the solution is right To carefully examine and determine the worth or merit of the project is a process called evaluation. Acco g to Webster dictionary: Evaluation is derived from the verb evaluate: “form an idea of the amount or value of; assess”. This is applied to provide ‘useful feedback” that will be helpful for future projects. A project evaluation is used to also identify whether a particular project should be continued or cancelled. t will lead back to the objectives cited at the onset of the project. Consider these things when evaluating your project: Was it adequate for the goal of the program? Ist the appropriate project for the community? for the program? Was the execution effective? ‘Was the distribution of the resources efficient? Is the effect of the program long-term? Did you empower the community? eveene BDAC Eau SPDR aan Reta OVERVIEW | PROFILING | PLANNING | GUIDELINES | SUMMARY Each program has a different set of evaluation tool. Use the forms found at eleap thatis, appropriate for you. CWTS: Evaluate your CDP LTS: Postest: Evaluating your leamer Project Developmentis an interrelated process of implementing projects that is ongoing and progressive. Itinvolves different resources which your group has to utlize wisely and efficiently for a successful and effective project outcome. In developing a project, you should be able to identify the problem, needs or concems of the community which you would like to be an instrument in resolving. From the findings of your profiling, you will start formulating possible solutions or responses for the said concerns. The project must be SMART. Everyone in the team must give inputs and share in the planning of the project. This plan will be executed, monitored and evaluated to check the effectiveness and efficiency of the ptoject that was implemented, whether it could be continued or it has to be changed or cancelled. UEDA Oar Den ae mac La OVERVIEW | PROFILING | PLANNING | GUIDELINES | SUMMARY [seme srrncnsanreneneesnemermen (91) You must also remember that the NSTP program encourages you to develop and manage projects that will enrich the community and empower them to stand on their own. We are there to help the community develop self-reliance, widen their knowledge, increase their skills, share and learn compassion END OF LESSON Reference Fundamentals of Project Managen Some ats and plats: Rabber Character Cl & You may now proceed to <° your specific program lessons WANCIMY Moxnn asenman’ are Tee Ree ce ene aan etre me UR Tue ast ea Tee eae Tee how you will teach your learners and how you'll do it. Use the arrows below to navigate through the lesson. OTT RCRD ey era After finishing this module, you will be able to... ee he ee b. Discuss the things to be considered in lesson planning. ee en el ee aL d. Appreciate the importance of proper lesson planning eel Saute eae Just like the blueprint of the architect, or the script of a ARCS Em ee ene aoe is commonly called a Lesson Plan. | Evaluating OMAS seins Morn Program: SST Macey Lg PW eC eee UC ua en general framework for the work of the day or term that would be ee aoe Ree nee s Cee en eu Re ea ees PROPOR C Lt RSet CUE MCS cA Ea Ey PO CeCe cra The sole purpose of lesson planning is the Re ee ee CUCU RUC ee Cee aP ER CR rR CeCe eC aed confidence and security in the classroom. He/ She will have a definite and appropriate experience ready to develop with the students. HOM! Basic Steps in Lp pu Types of LP Evaluating OMAS sey own Program); TS

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