Unit 10 Databases P2, P3, M2, D2

] Scenario:

A new library has opened in your area. They need a database to manage the book and DVD loan
system. The library staff are unfamiliar with databases. You have volunteered to create a database
for them.

The library staff have decided that you need to include certain
requirements:
A table of the books and DVDs in the library, including type (book/DVD), library catalogue
number, title, author, ISBN, year of publication, genre.
A table of library members, including membership number, name, data of birth, address,
phone number, email address

Unit 10 Databases P2, P3, M2, D2

A way to show whether a book/DVD is available or taken out on loan.

A way to show when a book/DVD has been taken out, by whom and when it is due back.

You decide you will create a relational database. The task will
include the following:
Describe the purpose of the database and explain how it will help staff.
Come up with a range of design idea for the database. Refer back to the staffs requirements
and select the best option. You should draw an entity relationship diagram (ERD) for this
section
Explain to the staff your plan for creating and testing the database and clearly outlines the
different stages and components of the design.
Identify any problems or issues you foresee at this stage.
From your design ideas, select the elements that best meet the brief, and give reasons why
you selected or discarded each option.
Create test data that will be used drawing the testing stage (you will need to research books
and DVDs and create some fake names for this section.

Unit 10 Databases P2, P3, M2, D2

Describe the purpose of the database and explain how it will help staff.

- So the library staff knows what books they have in the

system. Its going to be easier to look and inform
members of changes in the library if there are any.
- To know whether a book has been taken out on loan.

Come up with a range of design idea for the database. Refer back to the staffs requirements (these will be your field
characteristics) and select the best option. You should draw a number of entity relationship diagrams (ERD) for this
section. There is an example of an ERD in your files.

You will need more than one design to ensure you get a merit. Remember you can create a
new table just using foreign keys.

M
N

Name

Addres
s

Numbe
r

Unit 10 Databases P2, P3, M2, D2

1

`4

Sarah 112
Michel Econwa
le
ll St.
East
Acton
Sofia
14 Du
Hunte Cane
Rd.
White
City
John
75 Blue
Brown Rd.
Shephe
rds
Bush
Bob
16a
Smith South
Africa
Rd.
White
City

020
87450
896

020
45612
310

020
87354
950

020
87895
522

Unit 10 Databases P2, P3, M2, D2

Explain to the staff your plan for creating and testing the database which clearly
outlines the different stages and components of the design.
Here you should discuss the tools you will use including: fields, number of tables,
primary keys, foreign keys, validation rules.
You also need to discuss how you will test it using forms, reports and queries.
I am creating this database to ensure that the library system is organised and
ensuring everything is well secured and in place. I will always be using fields,
number of tables, primary keys, foreign keys, validation rules, forms, reports and
queries so when I am creating the database it will be very simple and easy to
understand.

Identify any problems or issues you foresee at this stage. You will need to

Unit 10 Databases P2, P3, M2, D2

consider productivity, accuracy and usability (remember that validation rules will
improve accuracy).
The database will not be user friendly but it will be productive and people also
need to be careful when signing up ensuring that all their details are accurate so
there will be no difficulties when entering their information in the database.

From your design ideas, select the elements that best meet the brief, and give
reasons why you selected or discarded each option.
Some of the elements that will best meet brief is the primary keys and foreign
keys because for example foreign keys are primary keys going into another table
uniquely identifies each record in a table so it will be very important to have
those two elements.

Create test data that will be used drawing the testing

stage (you will need to research books and DVDs and

Unit 10 Databases P2, P3, M2, D2

create some fake names for this section).

Table 1:
You will need to go onto www.amazon.co.uk and find some books and DVDs to complete the table below.
You need 10 books and 10 DVDs.
Type
(Book/DV
D)
Book

Library
catalogue
number
01

Book

02

Book

03

Book

04

Book

05

Book

06

Book

07

Book

08

Title

Author

ISBN

Gray
Mountain
Gone Girl

John
Grisham
Gillian
Flynn
Liane
Moriaty
Robert
Dugoni

038553714
X
0307588378

Alan
Russel

Big Little
Lies
My
Sister's
Grave
Guardians
of the
Night
The Andy
Cohen
Diaries
Hope to
Die (Alex
Cross)
The Last
Passenge

Year of
publicatio
n
October 21,
2014
April 22,
2014
July 29,
2014
November
1, 2014

Genre

1477825843

January 1,
2015

Andy
Cohen

1627792287

November
11, 2014

Mystery
and
Thriller
Series

James
Patterson

031621096
X

November
24, 2014

Angela
Dawe

147782653
X

October 1,
2014

0399167064
1477825576

Crime
Mystery
Literatur
e
Horror

Crime
and
Thriller
Mystery

Unit 10 Databases P2, P3, M2, D2

r
Book

09

Book

010

This
Changes
Everything
Civil War

Book

011

The Wake

Book

012

Book

013

Book

014

Green
Lantern
Animal
Man
Avatar:
The Last
Airbender

Book

015

Rebel Yell

Book

016

Book

017

In the
Kingdom
of Ice
The
Innovators

Book

018

Yoda

Book

019

The
Bulletproo
f Diet

Naomi
Klein

1451697384

Septembe
r 15, 2014

Journals

Mark
Millar
Scott
Snyder
Robert
Venditti
Jeff
Lemire
Josh
Hamilton

078512179
X
1401245234

April 11,
2007
November
11, 2014
November
4, 2014
November
11, 2014
June 14,
2011

Comic

S.C
Gwynne
Hampton
Sides

1451673280

Walter
Isaacson

147670869
X

October 7,
2014

Beth
Stern
Dave
Aspery

1481444077

November
18, 2014
December
2, 2014

1401250890
1401249949
159582748
X

0385535376

162336518
X

September
30, 2014
August 5,
2014

Thriller
Comic
Comic
Action
and
Adventur
e
History
History

Action
and
Adventur
e
Children
s
Help

Unit 10 Databases P2, P3, M2, D2

Book

020

Camping
Chaos
(Hardy
Boys: The
Secret
Files)

Franklin
W.Dixon

1442490489

December
2, 2014

Action
and
Adventur
e

Unit 10 Databases P2, P3, M2, D2

Table 2:
You will need to create a table of library members. Here you will have to essentially make up some
addresses in the local area. Please use your common sense. You will need 10 members.
Membersh
ip number
1

Name
Sarah
Michelle

Date of
Birth
11/10/19
79

Sofia
Hunte

25/12/19
72

John
Brown

21/08/19
80

Bob
Smith

12/01/19
82

Tommy
Lee

22/04/19
85

Address
112
Econwall
St. East
Acton
14 Du
Cane Rd.
White
City
75 Blue
Rd.
Shepher
ds Bush
16a
South
Africa
Rd.
White
City
40
Westway
Rd.
Ladbrok
e Grove

Phone
number
020
874508
96

Email address

020
456123
10

Beautiful.sofia@hotmail.c
om

020
873549
50

Johnny187@hotmail.com

020
878955
22

Bob_smith@live.com

020
986536
97

Tommy09@hotmail.co.uk

Sarah.michelle06@hotma
il.com

Unit 10 Databases P2, P3, M2, D2

6

Abraha
m
Lincoln

22/06/19
92

Simone
Phillip

31/11/19
92

Mary
Jane

08/07/19
98

Josie
Myers

01/05/19
90

10

Kharee
m
Gregg

25/12/19
98

14
Campde
n Rd.
White
City
45 Grove
Cresent
White
City
112
Wulfstan
St. East
Acton
305
Campde
n Rd.
Ladbrok
e Grove
115
Wulfstan
St. East
Acton

020
366389
10

Abraham.lcn@hotmail.co.
uk

020
788965
21

Simonephillip@live.co.uk

020
585454
24

maryJ08@live.co.uk

020
789123
65

Josiemyo@hotmail.co.uk

020
123456
78

K1_758@hotmail.co.uk

Extension:
If you complete all of the above in the lesson then please set up a new Microsoft Access Database and create
the two above tables and input the data you have researched.. Ensure you save it as (Your name) Library
Coursework

Unit 10 Databases P2, P3, M2, D2

ID
1
2

Name
Sarah
Michelle
Sofia
Hunte

John
Brown

Bob
Smith

Tommy
Lee

Abraham
Lincoln

Simone
Phillip

Mary
Jane

Josie
Myers

10

Khareem
Gregg

Address
Phone No.
112 Econwall 020
St. East Acton 87450896
14 Du Cane
020
Rd. White
45612310
City
75 Blue Rd.
020
Shepherds
87354950
Bush
16a South
020
Africa Rd.
87895522
White City
40 Westway
020
Rd. Ladbroke
98653697
Grove
14 Campden
020
ID
Rd. White
36638910
1401245234
1
City
45 Grove
020
1401250890
2
Crescent
78896521
White City
3 Wulfstan1401249949
112
020
St. East
58545424
159582748X
4
Acton
305 Campden 020
1451673280
5
Rd. Ladbroke
78912365
Grove
0385535376
6
115 Wulfstan 020
St.
12345678
147670869X
7 East Acton

Due
20/01/15
01/02/15
10/01/15
12/03/15
28/12/14
29/11/14
31/12/14

1481444077

16/12/14

162336518X

25/11/14

10

1442490489

25/11/14

Unit 10 Databases P2, P3, M2, D2

ISBN
1401245234
1401250890
1401249949
159582748X
1451673280
0385535376

147670869X
1481444077
162336518X

1442490489

Book Name
20/01/15
Gray
Mountain
01/02/15
Gone Girl
Big Little Lies 10/01/15
12/03/15
My Sister's
Grave
Guardians of 28/12/14
the Night
29/11/14
The Andy
Cohen
Diaries
Library
Member
31/12/14
Hope to Die
Catalogue
Name
(Alex Cross)
Number
16/12/14
The Last
011
Sarah Michelle
Passenger
012
Sofia Hunte
25/11/14
This
013
John Brown
Changes
014
Bob Smith
Everything
015
Tommy Lee
25/11/14
Civil War
016
Abraham Lincoln
017
Simone Phillip
018
Mary Jane
019
Josie Myers
020
Khareem Gregg

Gray Mountain
Gone Girl
Big Little Lies
My Sister's Grave
Guardians of the Night
The Andy Cohen Diaries
Hope to Die (Alex Cross)
The Last Passenger
This Changes Everything
Civil War