Ads Board Strategic Plan8 19 12

ADS Board
Strategic
Plan
August 19
2012
The Strategic Plan is an essential tool for continuous improvement. By establishing

long term goals and annual objectives against which to measure growth, the plan
guides the Campus and Board towards mission-aligned actions which help us
achieve our vision.
Strategic Plan
Long-Range Goals
and Objectives
Board Approved 8.19.2012
Page 0
Table of Contents
Mission Statement.......................................................................................................................................................................................2
Vision:......................................................................................................................................................................................................2
Core Values:.........................................................................................................................................................................................2
From Goals to Action Steps:........................................................................................................................................................................3
Overview of Improvement Planning...........................................................................................................................................................3
Board Long-Range Performance Goals:......................................................................................................................................................4
Strategic & Long Term Goals-.................................................................................................................................................................4
Academic Program Goals-.......................................................................................................................................................................4
Campus Goals-.....................................................................................................................................................................................5
Evaluation and Outcomes........................................................................................................................................................................6
Objectives and Action Plans........................................................................................................................................................................7
Academic Program & Campus Action Plans:..........................................................................................................................................7
Strategic & Long Term Action Plans:......................................................................................................................................................7
Executive & Finance Committee Action Plan:....................................................................................................................................8
Policy & Governance Committee Action Plan:.................................................................................................................................10
Grants & Development Committee Action Plan:..............................................................................................................................15
Appendix I: Figure1. ADS Comprehensive Planning, Monitoring and Reporting Schedule....................................................................18
Appendix II: Monitoring Item Definitions................................................................................................................................................19
Appendix III: Alignment of Goals & Objectives.......................................................................................................................................21
Strategic Plan
Page 1
Mission Statement
Austin Discovery School is an academically rigorous creative learning environment open to all students and their
families. We provide an individualized, handson curriculum that develops confident, environmentally & socially
aware, critical thinkers.
Vision:
Austin Discovery School will be locally and nationally recognized as model school, demonstrating that innovative
educational practices result in student engagement, outstanding performance and instill a passion for learning in all
students.
Core Values:
Continuous Learning - ADS' unique social learning environment and collaborative instructional team cultivates
reflection and inquiry, giving students the enthusiasm and critical thinking skills necessary for them to embrace a
life of experiential learning.
Creativity - The ADS experience and curriculum are grounded in creative thinking and expression, empowering
students to harness their individual creativity to solve problems, succeed academically, and confidently express
themselves.
Respect - The staff and students of ADS are committed to and embody universal respect - respect for oneself,
others, the community and the environment - which fosters acceptance, tolerance, and empathy for all.
Responsibility - Personal and social responsibility are central to the ADS Community, challenging parents,
students, staff and stakeholders to actively explore and assume accountability for their actions.
Strategic Plan
Page 2
Diversity- The ADS community recognizes and honors the diverse cultural, socio-economic and individual interests
of each family. We recognize diversity as a strength and teach that true problem solving involves understanding and
compromise.
From Goals to Action Steps:

Overview of Improvement Planning
As a single-campus district, Austin Discovery School incorporates planning and feedback at all levels of the organization from the
Board of Directors to campus-level stakeholder input. This section is intended to provide an overview of the levels of planning as well
as define some terms as used for ADS Campus Improvement efforts.
Goal- A statement of a long-term direction we want to go in, or purpose we intend to fulfill.
Objective- A measurable framework for how we will accomplish the goal.
Action items- Small, specific next steps we will take toward achieving our objectives.
The figure below illustrates various levels of planning and how each aspect of decision making supports the next level. At all levels of
decision-making, community and stakeholder input and student performance data is used to determine goals and priorities. See
Appendix I for more information outlining communication with the public regarding decision making at all levels.
Strategic Plan Tool developed and adopted by the ADS Board of Directors, informed by various stakeholder and outside community
input, to determine long-term Board and district goals. The plans purpose is to guide improvement efforts, aligned with the mission and
vision of the school.
Campus Improvement Plan Plan developed at the campus level, informed by stakeholder and community input through a
Comprehensive Needs Assessment (which includes student performance data on standardized tests, local assessments, and data on various
elements of campus performance), to determine long and short term goals, objectives and actions steps aligned with the Strategic Plan
and district goals.
Employee Performance Plan Plans developed for each employee to align professional and performance goals and professional
development activities with district goals outlined in the Strategic Plan.
Budget- The allocation of financial resources is determined by identifying areas of need when comparing to the strategic plan goals,
board and district goals, and campus goals against data indicating current levels of performance of students and staff.
Strategic Plan
Page 3
Master Facilities Plan The facilities plan will support the educational goals of the Campus and support the Campuss educational
mission.
Strategic Plan
Page 4
Board Long-Range Performance Goals:

The ADS Campus is the legal authority and our contract with the state of Texas. It provides guidance and direction concerning the
educational plan and should be revisited annually by each stakeholder participating in program evaluation.
The Board of Directors is the governing body of the Austin Discovery School. As a single-campus district, the Board (along with the
Superintendent) develops academic and long-term strategic goals to guide the Campus improvement efforts.
Strategic & Long Term Goals
Secure a permanent facility, thereby lowering facilities expenses.

Diversify revenue streams to supplement and strengthen the educational program.
Develop a 3-6 month reserve to satisfy financial solvency requirements and ensure long-term financial
stability.
Develop a phased-plan to include the growth of a middle school program within the next 5-10 years.
Develop a comprehensive recruitment and retention plan for highly qualified teachers, staff and campus
leaders.
Develop partnerships and collaborate with mission-aligned organizations and institutions, including student
teaching, professional development and student-related activities.
Develop an integrated system to provide two-way communication regarding the Strategic Plan, Master
Facilities Plan, and Campus Improvement Plan and the Master Technology Plan.
Academic Program Goals
All students will actualize their academic potential, and, by the end of the school year 2014-15, this campus
will become an Exemplary school, as measured by state, district, and campus criteria.
The Austin Discovery School program will meet or exceed all state and federal accountability standards.
Achievement gaps among all student groups will be eliminated.
All students will perform at or above grade level.
All teachers, staff and campus administrators will be highly qualified, engaging in on-going, mission-aligned,
professional development.
Campus Leadership Team will provide guidance and support, ensure accountability, and foster trust and
communication with all stakeholders & school partners.
Strategic Plan
Page 5
Campus GoalsTo support and enhance our overriding goal for high student achievement, stakeholders in the ADS community have
established the following supplemental long-term goals:
All students will participate in an academically rigorous curriculum, based on Gardners Multiple
Intelligences, Blooms Taxonomy and the Texas Essential Knowledge and Skills- focusing on making connections,
building on individual interests, academic rigor, and high levels of student participation in the learning process.
All students enrolled here from kindergarten will be reading on grade level by the end of second grade and
will demonstrate proficiency in reading comprehension across the disciplines.
All students will build proficiency in mathematical concepts and will demonstrate grade-level mastery as
indicated by performance on 5th grade state math assessment and SMI district assessments.
All students will build proficiency in science concepts and will demonstrate grade-level mastery as indicated
by performance on 5th grade state assessment and local developmental assessments.
Limited English students and other special needs students will receive services that address the unique
needs of the diverse learner.
Austin Discovery School will become a more collaborative community of student and adult learners with
expanded opportunities for parent/community involvement, including multiple opportunities to showcase
student work.
Austin Discovery School will exhibit a positive, safe environment, conducive to teaching and learning.
All teachers/staff will exhibit understanding and demonstrate skills to successfully reach minority and
disadvantaged students.
Campus communication methods will be aligned to create consistent forms of communication from the Campus
Principal to students, teachers and parents.
** Note: Specific, incremental Annual Performance Objectives are outlined in the Long-Range Matrix for Student
Achievement (Appendix I in the Campus Improvement Plan).
Strategic Plan
Page 6
Evaluation and Outcomes

The ultimate goal of this plan is to significantly improve student achievement for each and all students, including
those served in special programs. The Principal, Campus Improvement Committee and campus staff will monitor
action plans on a regular basis to determine the level of implementation and the effectiveness in bringing about
desired student outcomes. These outcomes target closing any disparity in achievement levels among student
groups. Strategies, if successful, will create a positive learning environment in which all students are actively
engaged in a challenging and meaningful curriculum, based on the TEKS and the Principles of Learning. Specific
evaluation measures and performance targets are included in the AEIS Annual Performance Objectives and in each
action plan.
Specifically, the following outcomes will be realized:
A significant increase in student achievement, sufficient to move this campus toward a rating of Exemplary, as
measured by performance on STAAR and other district and campus assessments.
A significant decrease in the disparity in achievement of campus student groups.
A significant reduction in the number of discipline referrals and increase the time in class.
A significant increase in the number of opportunities for positive contact with parents.
A significant increase in percentage of staff retention and job satisfaction survey results.
A significant increase in parent involvement and positive survey responses.
Strategic Plan
Page 7
Strategic Plan
Page 8
Objectives and Action Plans

Academic Program & Campus Action Plans:
Detailed objectives and action plans for Academic Program and Campus Goals are contained in the Campus Improvement Plan. This
document is available on the website (www.austindiscoveryschool.org/cip) or by request at the front office
(info@austindiscoveryschool.org).
Strategic & Long Term Action Plans:

Action Plans for Strategic and long term goals are organized to align with working Board Committees:
Executive & Finance CommitteeCommittee responsible for conducting Board affairs in the intervals between meetings and coordinating
the annual performance review of the Executive Director, and shall meet at the discretion of the Chair;
responsible for overseeing all the financial operations of the organization, the development of long-range
fiscal plans, the procurement and review of any and all external audits, and the preparation and
recommendation of an annual operating budget to the Board. (Excerpt from Bylaws)
Policy & Governance Committee

Committee responsible for recommending candidates to fill Board and officer vacancies and for
presenting a slate of candidates for officer and Director positions to the Board before the regular Board
meeting at which approval of the recommended candidates will be sought; responsible for overseeing
Board Governance, including orientation of new Directors, overseeing Board development, and
maintaining the Bylaws and necessary updates. (Excerpt from Bylaws)
Grants & Development Committee

Committee responsible for the organizations fundraising activities and shall coordinate its fundraising
goals with the Executive & Finance Committee; responsible for raising overall awareness about ADSI in
the Central Texas community and supporting the staff and the Development Committee in furtherance of
visibility and development goals. (Excerpt from Bylaws)
Each committee has annual procedural responsibilities (listed as a checklist) as well as an Action Plan that defines measurable
objectives and action steps towards meeting goals set in the Strategic Plan.
Strategic Plan
Page 9
Executive & Finance Committee Action Plan:

Annual Procedural Checklist:
Month
Item
As Needed
As Needed
As Needed
As Needed
Monthly
Monthly
Monthly
Semi-monthly
December
February
May-July
June
June
Status
Draft Resolution for Board Amendments

Review Campus Amendment prior to Board Approval
Review RFP, RFQ or proposals for contracted services at or above amount stated as per Board Policy
Review HR decisions, including administrative evaluations and staff attrition
Review progress towards strategic plan goals
Review Financial Statements and Bank Reconciliations
Review HR Issues with Superintendent
Review Campus progress towards District and Campus Goals as stated in CIP
Review Financial Audit prior to Board Approval in January
Review Annual 990 IRS Filing
Review Draft budget Proposal Prior to Board Approval in August
Annual Superintendent Evaluation
Prepare and offer Superintendent Contract
Action Plan:
Annual Objectives:
1. Decrease facilities costs by 10% by 2014.
2. Develop comprehensive technology infrastructure plan to support long-term technology needs by
March 2013.
3. Develop two phase plan by March 2013 to complete move to the new facilities by August 2015.
4. Develop multi-year schedule of estimated operational and maintenance costs by March 2013.
5. Develop long-term Master Facilities Plan by March 2013.
6. Increase teacher pay to match local school district pay scales by 2015.
7. Increase employer contribution towards benefits to remain competitive with area schools by 2015.
8. Increase asset balance in savings account by 25% annually until 6 months of expenses is saved.
Action Steps
1A. Finalize Letter of Intent with lawyers
Strategic Plan
Person
Responsibl
e
Kyle
Timeline
Resources
Needed
In
progressSeptembe
Legal fees
(earmarked
$10,000)
Formative
Evaluation
Measures
LOI draft
Summative
Evaluation
Measures
Signed LOI
Status
Page 10
1B. Create list of possible alternative

spaces
1C Sign final contract (PSA)
E&F
1D. Complete Environmental inspection
E&F
1E. Complete Appraisal
E&F
2A. Complete District Technology Plan
Superintend
ent and
Campus
Staff
Cinnamon
Cinnamon
2B Sign up for E-rate Program

2B. Design technology infrastructure
Board
r
July 2013
TGD- Agent
List of
options
Contract
Contract
Engaged
Report
~ $4,000-$5,000
Engaged
Report
90 days
after LOI
60 days
after PSA
signed
60 days
after PSA
signed
Sept-Oct
$50,000 earnest
money
~ $2,000
TBD
Draft for
review
Final Plan
Sept- Dec
After
Technolog
y Plan
PSA
signed
TBD
TBD- Architect &
Consultants
Applications
Draft Plans
E-rate Grant
Final Plans
Budgeted TBD
moved
3A Phase I move
Cinnamon
3B Phase II move
Cinnamon
PSA
signed
Budgeted TBD
4A. Develop Maintenance Schedule,

including replacement costs
Cinnamon
March
2013
Budget TBD
With
contract
With
contract
Complete
Architect
Checklist,
timeline and
budget
Checklist,
timeline and
budget
Reviewed
peer facility
estimates
Draft plans
Architect
Draft plans
Final Plans
Budget
2012-13
Budget
DataComparison
Doc
Current
Fiscal Year
Estimate
Long-term
budget
Budget
5A. Draft final architectural plans
Cinnamon
5B. Design traffic flow
Cinnamon
6A Document Austin Area Teacher pay

scales as compared to ADS
7A Document Austin Area Teacher benefit
packages as compared to ADS
Cinnamon
Cinnamon
March
2013
Budget
8A Create system to routinely report and

follow current and projected cash flow
estimates for a long term outlook of
Cinnamon
Currentupdate for
new long
JR3
Strategic Plan
moved
Budget
schedule
Final Plans
Long-term
estimate
documents
Page 11
reserve funds.
8B Create long-term financial plan with
new facilities acquisition and cost to
reflect programming aligned with needs
assessment while maintaining and
increasing reserves.
8C Develop 5 year financial plan
Cinnamon
Cinnamon
term plan
by close
of LOI
March
2013
Oct 2013
documents
Past budgets,
purchase
agreement,
Maintenance
Schedule, CIT
Past budgets,
purchase
agreement,
Maintenance
Schedule, CIT
Draft
Budget
Final Budget
Draft
Budget
Final Budget
Policy & Governance Committee Action Plan:

Annual Procedural Checklist
Month
Item
Status
On-going
Recruit and vet candidates for Board Member positions
On-going
Recruit, vet and develop relationships with candidates for Advisory Board Roles
On-going
Schedule annual Board Member training opportunities and ensure training compliance
On-going
Review, draft and recommend Board policies
On-going
Provide orientation for new Board members and Advisory Board Members- create procedure for
onboarding (agreement, confidentiality, conflict of interest, role of the board, flowchart of school, reading
a budget, deliverables, calendars)- Cinn draft one and send to committee
On-going
Maintain Board Member skills matrix to target needed skills for Board and Advisory Seats
On-going
Create Board succession plan and keep board informed of actions needed to ensure smooth transitions
On-going
Maintain Board Member Roster
On-going
Ensure Board member files are current and complete for Audit
Strategic Plan
Page 12
On-going
Ensure all Board Minutes, policies and legally required postings are up to date and complete
June-August
Provide Board with self-assessment opportunity to shape Board Development
Action Plan:
Objectives:
1. Ensure sound policies are in place to allow additional revenue streams, resulting in a 10%
increase in rental revenues by August 2013.
2. Campus operations will be 100% in compliance with ADS Board policies by June 2013.
3. Complete Phase I of Emergency Preparedness Plan by December 2013.
4. Draft Campus Amendment and Resolution for addition of middle school for review June 2013.
5. Conduct full audit of By-Laws and Campus Application, noting areas in need of amendment by
June 2013.
Action Steps
Person
Timeline
Responsible
Resources Needed Formative

Evaluation
Measures
Summative
Evaluation
Measures
Status
1A.Recommend facilities lease Lenny

agreement for board Approval
March 2013 Draft agreement,

Deke review
1B. Recommend donor

Brook
stewardship procedures
(referenced to policy) for Board
approval
Due to P&G Recommendations Draft- check

from other from G&D
rec. against
committee in committee, existing policy
November policies
Final revisions for

board approval by
January
2A. Conduct Audit of Adopted

polices to identify areas of
procedural concern
November- Policies
December
Draft
comparison
table
Final Procedural
recommendations
December- Comparison table

March
and
recommendations
Draft
procedural
manual
organization
Complete
procedural manual
Cinnamon &
John
2B. Ensure campus procedures Cinnamon

are developed to comply with
Board policy
Strategic Plan
Revised draft Final draft
Page 13
and template
2C. Review financial
procedures drafted by
Superintendent and Treasurer
Cinnamon &
Vicki
December
board
meeting
2D. Review and recommend

Special Education procedures
drafted by Student Services
director and Superintendent.
Cinnamon &
John
March Board Legal Framework,

Meeting
esc guidance
templates
3A Identify areas addressed by Brook & Lydie Aug-early

Phase I, Phase II and Phase III
sept
Sample procedures Draft w

and legal guidance, Treasurer
ADS financial
policies
Final for Board

review & adoption
Draft for P&G Final for board

review Jan
approval
COO feedback,
Draft outline Final outline with
existing procedures with timelines specific areas
for completion identified & timeline
3B Outline and find solutions

to obstacles in Phase I
planning
Brook & Lydie September 3A, existing

procedures
Draft of
obstacles
3C Draft and review Phase I

procedures for Board approval
Brook & Lydie September 3A, existing

procedures
Draft of Plan I Final Plan I
3D Campus training and

implementation of Phase I
emergency procedures
Brook & Lydie October
3A, existing
procedures
MOU for staff Training

re: Plan I
documentation &
materials
3E. Complete Phase II

Procedures
Brook & Lydie November
3A, existing
procedures
Draft of Phase Final Plan, and

II with MOU training
and training documentation
materials
Strategic Plan
Obstacle-solution
table
Page 14
3F. Complete Phase III

Procedures
Brook & Lydie January
3A, existing
procedures
Draft of Phase Final Plan, and

III with MOU training
and training documentation
materials
4A Draft Campus Resolution to John

increase enrollment and add
grades to 8th.
Aug 2013
Long term plan

estimates from
Cinnamon
Draft of
resolution
4B Review Educational Plan for John

areas concerning enrollment
number and grades served, as
well as curriculum and methods
of instruction & propose
amended changes as per TEA
instructions.
June 2013
Current educational
Plan, Middle School
Ad hoc work,
campus-level
committee
Draft of
Final Amendment
amendmentMarch 2013
for feedback &
review
4C Gather campus-level
feedback on Campus
Amendment
Feb-April
2013
Feedback methods Feedback tool Feedback data

(survey monkey,
and suggested
etc.)
amendment
4D Adopt resolution and

John
amendment and submit to TEA
by Feb 2013.
Sept 2013
Amendment, TEA Draft for TEA Final adopted

required documents submission
resolution and
amendment for
TEA submission
5A Review By-laws against

TCSA policies and note any
issues which may need
clarification and/or possible
amendment work.
John
October
November
2013
Current bylaws and Side by side

policies
review edits
for board
review
5B Divide existing Campus

application (with passed
amendment corrections) into
John
November
2013-Feb
Charter, approved
and suggested
Strategic Plan
John
Final resolution,
adopted
Final amendment
wording to by-laws
or policies adopted
by board
Summary
Timeline for action
document
steps to amend
showing how
Page 15
sections for review.
5C Review each section of

Campus amendment for
updates and/or changes
needed to more accurately
reflect mission, vision and
current practice and
recommend changes.
2014
amendments
to divide
charter and
prioritize
sections for
amendment
process
sections of charter
John
Schedule set Timeline set in 5B,

in 5B (March Charter &
2014-SY 15) Amendments
Draft of
Board reviewed
amendments resolutions and
w resolution amendments
5 D Approve Board resolutions John

with specific changes as well
as amendment for submission
to TEA. (Note, there is a limit of
the amount of Campus
amendments we can do each
year, so this is an ongoing
goal.)
Schedule set Timeline set in 5B,

in 5B (March Charter &
2014-SY 15) Amendments
Draft of
Board approved
amendments resolutions and
w resolution amendments &
TEA submission for
approval
Grants & Development Committee Action Plan:

Annual Procedural Checklist:
Month
Item
Monthly
Review locally raised revenues by category & donor reports
Monthly
Review and update wish list
Monthly
Contact and thank donors
Strategic Plan
Status
Page 16
Monthly
Review and capture positive PR, news and messaging for advancement efforts
Action Plan:
Objectives:
1.
2.
3.
4.
5.
6.
7.
Increase PTO/Community local fundraising by 15% for 2012-13.
Increase local revenues by 20% for 2012-13.

Increase diversity of local funds by 15% for 2012-13.
Increase alumni participation in fundraising and community events by 20% for 2012-13.
Increase awareness of ADS mission by creating at least 50% more activities aimed at that purpose for 2012-13.
Increase formalized community partnership/collaboration effort by 50%.
100% of Board members will be able to effectively communicate the mission and vision of Austin Discovery School.
Action Steps
Person
Responsible
Timeline
Resources
Needed
1A Meet with PTO officers to

ensure 501 status is granted
1B. Create written plan for
collaboration with PTO for oncampus and community giving
1C Create written plan for
accounting procedures and
oversight structures for monies
raised by PTO
1D Create written plan detailing
reporting requirements for PTO
funds raised (to ADS board,
parents, and admin on a regular
basis)
2A. Create event calendar,
defining each event and
projected cost and expected
revenues.
2B. Create capital campaign
targets and roll out timeline,
including needed resources
2C Create visual to show current
avenue for funds and to house
Lydie
Augongoing
Sept 30Oct
NA
Cinnamon
Strategic Plan
Summative
Evaluation Measures
NA
Formative
Evaluation
Measures
Bi-weekly
progress report
Draft Sept 30
Oct 15th
NA
Draft
Present draft Oct 16th

mtg
Cinnamon
Oct 30th
1B, 1C
Draft for Oct G&D

mtg
Present to board Nov

mtg
Cinnamon
Sept 4th
draft
PTO events,
Budget
Drat Sept 4th
Present to Board Sept

18th
Sept 4th
draft
Budget,
event
Cinn Draft sept 4th
Dawn final draft for

Board Sept mtg
Cinnamon
Status
501 status ppwk

Plan to present to
Board Oct mtg
Dawn
Cinnamon &
Dawn
Page 17
new ones
3A. Create schedule for grantwriting activities
3B. Create plan for corporate
giving
3C Identify and initiate formal
processes of donor stewardship
and recognition
3D Create tracking sheet for
asks
4A Create alumni tracking tools
calendar
Dawn
October
Draft oct G&D

mtg
Draft oct G&D
mtg
Meet w Lydie
early Sept
Schedule
Dawn
October
Dawn
End of
Sept
Gift works
Dawn
November
GW
Template
Jan 2013
Lydie, GW
Tool
Dawn
Feb 2013
Lydie
Tool
Ongoing tracking on
template
Report out data data
collection in feb to
board
Report to board
Dawn
4B Structure Gift works software

with Alumni contact information
and resources needed (letters,
invitation, survey data tools, etc.)
4C Determine key data tracking
events to use to track alumni
participation
4D Contact inputs
Dawn
Dec 2012
Tools being
used, Lydie
Review and
enhance draft
Jan board mtg final

draft
Dawn
Ongoing
Deke
Oct
Internal process
for inputting data
Draft for G&D
October
Report on progress
5A Create value proposition
5B Review marketing materials

and create needed tools to share
mission and vision messaging,
updated and accurate
5C Identify event structures to
meet defined goals of
advancement events (friend
raiser, etc.)
Deke &
Dawn
Oct
Contact info
for alumni
Greenlights
report,
Administrati
on/ staff
Campus
committee
Exemplar email,
letter and phone
script/ newsletter
Hard copy for ongoing

board review
Deke
See 2A
Deke
Guest list,
invitations,
vendors,
schedule for
event
List of places to
release to & best
practices
Events
5D Create press release plan

(what and how to make, with list
of who to distribute to )
FebFriendrais
er
Novguest list
Oct
5E Determine avenues for
Deke
October
Strategic Plan
Plan
Clear stewardship
process for admin
Final to board for

review in Nov
Final timeline with

press release
guidelines and places
to submit
Page 18
teachers to publish
5F Create newsletter for alumni,
community support to recognize
donors (corp and community)
6A Formalize and take inventory
of current partnerships and
collaborations
6B Create plan to strengthen
current partnerships
Cinnamon
November
Samples
Draft in Nov G&D
Board review Nov

board meeting
Cinnamon
October
Staff,
Finalized & ongoing

lists
Deke
November
See 3B and
3C
6C identify potential missionaligned partners
Cinnamon
Oct/Nov
6D Collaborate on formal
partnerships
Deke
Sept
Documents
& other
schools
Campus
staff
List partnerships,
sponsors &
donors
Plan- touches,
how often, press
releases
List for G&D Oct
Monthly report out on

partnerships
6E Create procedures to
stewards partners for continued
mutual benefit
Dawn
Jan 2013
Plan for outreach

and capture
current
partnerships
Draft procedure
6F Create weekly Thur folder

and web blurbs for Fundraising,
wishlists, partners, etc
Cinn
Sept 4th
draft/ 30th
final
7A Elevator Speech
Deke
October
See 5
7B Vision Pitch
Deke
October
See 5
See 4, P&G
review
Timeline and
schedule for each
piece/content
Script- spoken
and written
Script- spoken
and written
Plan
List for board Nov
Final procedure
submitted to P&G for
policy review and
recommendation to
board
Thur folders and
announcements
published online and
through social media
Script
Video summary on
website
Appendix I: Figure1. ADS Comprehensive Planning,

Monitoring and Reporting Schedule
Action
1. Start of Year Report
2. Budget Adopted
Strategic Plan
AUG
SUP
SUP
SEPT
2012
OCT
NOV
DEC
JAN
FEB
2013
MAR APR
MAY
Page 19
JUN
3. Six Weeks Performance Monitoring Report due to Superintendent

4. Federal & State Accountability Reports Issued
5. Monthly Department Focus Reports (Campus Admin to Super)
6. Strategic Plan Scorecard Delivered
7. Strategic Plan Monitoring Reports (Superintendent)
8. CIT Team Reviews Action Plans
9. CIT Team Conducts CNA
10.CIP Developed
11.Initial Stakeholder input on Budget Issues and Priorities Gathered
12.Strategic Plan Review Conducted
13.Parent, Student and Staff Surveys Conducted
14.Annual Report Delivered
15.TEA Performance Reports: Public Meetings & Information Distributed
16.Financial Management Report (School FIRST report)
17.Preliminary Budget presented to Board
18.Mid-Year Benchmark Performance Monitoring Report Delivered to BOD
19.Budget review by Board, Admin and Stakeholders
20.District (Board Goals) Developed
21.STAAR Preliminary Data Issued
22.STAAR Final Data Issued
23.End of Year Report
Strategic Plan
PRIN
PRIN
PRIN
PRIN
PRIN
PRIN
TEA
SUP
SUP
SUP
CIT
CIT
SUP
SUP
SUP
CIT
CIT
CIT
CIT
SUP
SUP
SUP
SUP
SUP
PRIN
SUP
SUP
PRIN
SUP
SUP
TEA
SUP
SUP
Page 20
Appendix II: Monitoring Item Definitions
Start of Year Report Given by the Superintendent, this report will highlight the Annual Goals and Priorities for the District for the coming year. It will
give an overview and summary of the Improvement Plan, Strategic Plan and notify stakeholders about ways to be involved and informed about campus
decision-making, goals and progress. This report is to be delivered in paper form, posted on website, and presented in a public meeting at the start of each
school year.
Budget Adopted- The Board of Directors must approve the Budget by August 31st of each year, prior to the first day of our fiscal year (September 1 st.)
Although drafted versions will begin in early February, the final version will reflect goals and priorities of the strategic plan, board and campus goals, and
our current best funding estimates.
Six Weeks Performance Monitoring Report due to Superintendent- The Principal will deliver campus performance reports to the Superintendent at the
conclusion of each six weeks. It will include academic assessment information, attendance rates (teachers and students) as well as any other priority
indicated in the CIT.
Federal & State Accountability Reports Issued Following the release of accountability reports, the information will be shared in public meetings. The
Superintendent and Board will discuss in an open Board meeting and the Principal will join with the Campus Improvement Team to discuss the reports in
an open meeting. In addition, these reports will be delivered to each household and will be posted on the website.
Monthly Department Focus Reports (Campus Admin to Superintendent) - Each month, the Principal, Behavior Director, and Student Services Director
will present a monthly Focus (mini-goals) adopted from the CIP and departmental objectives. These goals will be monitored in monthly staffings to
ensure progress in each key campus area.
Strategic Plan Scorecard Delivered This annual report is delivered by the Superintendent to monitor progress towards meeting the districts established
targets laid out in the strategic plan. The scorecard informs the Annual Report and the Strategic Review Process.
Strategic Plan Monitoring Reports (Superintendent) - These frequent monitoring reports contain detailed action plans for Year One implementation of the
Strategic Plan. This, more detailed review of the three year plan help the Board focus on next steps. Monitoring points three times a year help show
progress and inform stakeholders.
CIT Team Reviews Action Plans- The Campus Improvement Team reviews current year action plans laid out in the CIP three times a year. This review
helps establish benchmarks and inform stakeholders of progress toward current year goals.
CIT Team Conducts CNA- The Campus Improvement Team reviews current and historical performance and demographic data to inform the development
of a Needs Assessment for the CIP. The data that are reviewed by the CIT includes state assessment results, local assessment results, accountability
ratings under the state and federal systems, attendance rates, parent, teacher and student surveys, and other data as described in the CIP.
CIP Developed- The CIT Needs Assessment Information is gathered and published in the CIP at the conclusion of the CNA process. New established
priorities are determined by analysis of findings against district and campus goals. Action plans are updated. CIP findings and updated action plans are
presented to the Superintendent for Administrative Review and consultation prior to finalization of the CIP.
Strategic Plan
Page 21
Initial Stakeholder input on Budget Issues and Priorities Gathered- Open meeting and annual survey on budget priorities distributed to parents and staff
during preliminary stages of budget development.
Strategic Plan Review Conducted- The Board of Directors will review scorecards and monitoring reports from the Strategic Plan and further develop next
action steps to update Strategic Plan objectives, goals and action steps.
Parent, Student and Staff Surveys Conducted- Various surveys, focus groups and open meetings will be held to solicit stakeholder input on budget and
programmatic evaluation and performance. These forms of input will be available in multiple formats, with results posted on the website. Data gathered
through these processes will inform both Campus-level and District-level decision making. These surveys include Staff Climate Survey, Student Climate
Survey, Parent Satisfaction Survey, and Budget Survey.
Annual Report Delivered- The Annual Report is a highly visible document for general public and media audience. The report combines performance data
with basic data about the district. This report will be available on the website.
TEA Performance Reports: Public Meetings & Information Distributed- As required by statute, the Campus will hold a public meeting and distribute
accountability information regarding student performance results on state assessments.
Financial Management Report (School FIRST report) - In an open Board meeting on campus, the Superintendent will present the annual management
report as required by state law. Public notices will be posted at school and in the local newspaper prior to the meeting.
Preliminary Budget presented to Board- The Superintendent will draft a preliminary budget based on projected estimates of state aid. This budget will
take into consideration stakeholder input and CIP goals and objectives; however, the final budget will not be adopted until August. The Preliminary
budget helps to define financial parameters and facilitates prioritization of Campus and District goals.
Middle Year Benchmark Performance Monitoring Report Delivered to Board- The Principal will report academic and campus progress towards campus
and district goals in an open board meeting. The report will include assessment data and proof of indicators towards meeting performance targets.
Budget review by Board, Admin and Stakeholders- This period of time for open comment helps identify areas where budgetary support may not be in
alignment with district and campus goals, or where it is. Open comments from all stakeholders help the Superintendent draft a final budget aligned with
district and campus priorities.
District (Board Goals) Developed- The Board reviews Action plans, Strategic Monitoring reports, survey data and Needs Assessment Data. This data is
used to review and update District and Board goals as needed on an annual basis.
STAAR Preliminary Data Issued- The state issued test data to schools and districts.
STAAR Final Data Issued- The school submits individual test data to students and parents. (Note: 2011-12 test data has not been issued yet due to the
fact the state has not determined the measure scale of the tests. When tests are scored with measurable results, they will be issued to parents.)
End of Year Report- The end of Year Report will summarize progress made on action plans as well as District and Campus goals for the year.
Strategic Plan
Page 22
Appendix III: Alignment of Goals & Objectives

Goal
Objective
Secure a permanent facility,

thereby lowering facilities
expenses.
E&F:
1. Decrease facilities costs by 10%.
2. Develop comprehensive technology infrastructure plan to support long-term
technology needs by March 2013.
3. Develop two phase plan by March 2013 to complete move to the new facilities by
August 2015.
4. Develop multi-year schedule of estimated operational and maintenance costs by
March 2013.
P&G:
1. Ensure sound policies are in place to allow additional revenue streams, resulting in a
10% increase in rental revenues by August 2013.
G&D:
3. Increase diversity of local funds by 15% for 2012-13.
E&F:
8. Increase reserves by 25% annually.
G&D:
1. Increase PTO/Community local fundraising by 15% for 2012-13.
2. Increase local revenues by 20% for 2012-13.
E&F:
P&G:
4. Draft Campus Amendment and Resolution for addition of middle school for review
June 2013.
5. Conduct full audit of By-Laws and Campus Application, noting areas in need of
amendment by June 2013.
E&F:
6. Increase teacher pay to match local school district pay scales by 2015.
7. Increase employer contribution towards benefits to remain competitive with area
schools by 2015.
G&D:
Diversify revenue streams to

supplement and strengthen the
educational program.
Develop a 6 month reserve to
satisfy financial solvency
requirements and ensure long-term
financial stability.
Develop a phased-plan to include
the growth of a middle school
program within the next 5-10 years.
Develop a comprehensive
recruitment and retention plan for
highly qualified teachers, staff and
campus leaders.
5. Increase awareness of ADS mission by creating at least 50% more activities aimed at that purpose
for 2012-13.
Strategic Plan
Page 23
Develop partnerships and

collaborate with mission-aligned
organizations and institutions,
including student teaching,
professional development and
student-related activities.
Develop an integrated system to
provide two-way communication
regarding the Strategic Plan, Master
Facilities Plan, and Campus
Improvement Plan and the Master
Technology Plan
Strategic Plan
G&D:
4. Increase alumni participation in fundraising and community events by 20% for 2012-13.
5 Increase awareness of ADS mission by creating at least 50% more activities aimed at that purpose
for 2012-13.
6. Increase formalized community partnership/collaboration effort by 50%.
Superintendent Professional Goals: Strategic Plan & Campus Improvement Plan Alignment, monitoring
schedule & stakeholder input/communication schedule.
Page 24

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ADS Board

The Strategic Plan is an essential tool for continuous improvement. By establishing

Board Approved 8.19.2012

Board Approved 8.19.2012

Board Approved 8.19.2012

From Goals to Action Steps:

Board Approved 8.19.2012

Board Approved 8.19.2012

Board Long-Range Performance Goals:

Strategic & Long Term Goals

Secure a permanent facility, thereby lowering facilities expenses.

Academic Program Goals

Board Approved 8.19.2012

Board Approved 8.19.2012

Evaluation and Outcomes

A significant decrease in the disparity in achievement of campus student groups.

A significant increase in parent involvement and positive survey responses.

Board Approved 8.19.2012

Board Approved 8.19.2012

Objectives and Action Plans

Strategic & Long Term Action Plans:

Policy & Governance Committee

Grants & Development Committee

Board Approved 8.19.2012

Executive & Finance Committee Action Plan:

Draft Resolution for Board Amendments

Board Approved 8.19.2012

1B. Create list of possible alternative

1D. Complete Environmental inspection

1E. Complete Appraisal

2A. Complete District Technology Plan

2B Sign up for E-rate Program

4A. Develop Maintenance Schedule,

5A. Draft final architectural plans

5B. Design traffic flow

6A Document Austin Area Teacher pay

8A Create system to routinely report and

Board Approved 8.19.2012

Policy & Governance Committee Action Plan:

Recruit and vet candidates for Board Member positions

Review, draft and recommend Board policies

Maintain Board Member Roster

Board Approved 8.19.2012

Provide Board with self-assessment opportunity to shape Board Development

Resources Needed Formative

1A.Recommend facilities lease Lenny

March 2013 Draft agreement,

1B. Recommend donor

Due to P&G Recommendations Draft- check

Final revisions for

2A. Conduct Audit of Adopted

December- Comparison table

2B. Ensure campus procedures Cinnamon

Revised draft Final draft

Board Approved 8.19.2012

2D. Review and recommend

March Board Legal Framework,

3A Identify areas addressed by Brook & Lydie Aug-early

Sample procedures Draft w

Final for Board

Draft for P&G Final for board

3B Outline and find solutions