BTEC

2012
Unit 1 The Online World

Name: Michael Olatunji

Lesson8Email

StarterWhatisemailshortfor?
Electronicmail

1. Explainthestoreandforwardsystem.
Whenanemailissentitisstoredonanemailserverandremainsthereuntiltherecipientaccessestheiremail
account.
Itiswhenthepersonopenstheiremailthattheserverforwardsthemessagetothem.

2. Explainthedifferentfieldshighlightedinthepicturebelow.

1.
2.

3.

1:

Recipient
Arecipientisthepersonthatwillreceivetheemailthatissenttohim/her.

2:

CarboncopyCC
Withtheadventofemail,theabbreviationccorbcc(blindcarboncopy)hasalsocometoreferto
simultaneouslysendingcopiesofanelectronicmessagetosecondaryrecipients.

3:

BlindcarboncopyBcc
Bcc:Blindcarboncopytotertiaryrecipientswhoreceivethemessage.Theprimaryandsecondary
recipientscannotseethetertiaryrecipients.Dependingonemailsoftware,thetertiaryrecipientsmay
onlyseetheirownemailaddressinBcc,ortheymayseetheemailaddressesofallrecipients.

3. Listfivepositiveandnegativeaspectsofusingemail.

Positive:

Negative:

1 Speed of delivery

1 Spam

2 Cost, no additional charge

2 Viruses

3 Can deliver too many

3 Need for internet access

4 Can attach files

4 Phishing spam

5 Instant delivery globally

5 Lack of interactivity

BTEC 2012
Unit 1 The Online World

4. Explainthefollowingemailprotocolsused.

Acronym
Protocol

Name: Michael Olatunji

Description

SimpleMailTransferProtocol
SMTP

POP3

IMAP

TheInternetstandardusedforsendingmessages
acrossIPnetworksinservertoservertransfers.Also
usedbyemailuserstosendamessagetoanemail
server.

PostOfficeProtocol3
Usedtoretrieveemailsfromanemailserver.Users
downloademailsfromemailservertolocalcomputer
usingPOP3thisdeletesfromtheemailserver.

InternetMessageAccessProtocol Thisistheotherpopularemailretrievalprotocol.
EmailsresideonEmailserverusingIMAPanddonot
download.

5. Usethespacebelowtodrawadiagramshowinghowemailworks.Usesomeofthekeytermsyouhavelearn.

BTEC 2012
Unit 1 The Online World

Name: Michael Olatunji

6. Explainhowyouwouldaddanattachmenttoanemailmessage.Usebulletpointsratherthanwritinga
sentence/paragraph.
Open your e-mail program, launch a new message window and compose your message.
Click the attachment icon (the paper clip) or insert the file by selecting from the drop-down menu.
Browse your hard drive or removable disks to locate the file you want to attach. Click it to highlight
the name, and then click the Insert button.
An icon or message should now appear indicating that the file has been attached.
Finally, click the Send button and off it goes!

Plenary
a. WhatdoesBCCstandforandhowdoesitwork?
b. Whoinventedemail?

a. Blindcarboncopytotertiaryrecipientswhoreceivethemessage.Theprimaryandsecondary

recipientscannotseethetertiaryrecipients.Dependingonemailsoftware,thetertiaryrecipients
mayonlyseetheirownemailaddressinBcc,ortheymayseetheemailaddressesofallrecipients.

b. RayTomlinson