Office of Special Education

Special Education Procedures

Updated July 1, 2013

Determining Eligibility for Special Education and Related Services

When determining a students eligibility for special education services, the IEP team must follow the steps
outlined below.
Initial Eligibility
1. The LEA representative should assign roles at the on-set of the Eligibility Team meeting.
a. The recorder should complete the IEP/Staffing Meeting Summary form during the meeting. (See
the HCS IEP/Staffing Meeting Summary Procedure for further information on how to complete this
form)
b. The school psychologist should complete the Evaluation Results Summary and Eligibility
Determination form (P-1).
2. The IEP team members should each report/review the results of the evaluation components. The
school psychologist should check all areas reviewed in the first section of the P-1 form.
3. Following a discussion of the results, the IEP team then determines if the student meets the eligibility
criteria for special education and related services as outlined in the South Carolina Standards for
Evaluation and Eligibility Determination (SEED, 9/23/2011).
a. If the student does not meet the eligibility criteria for special education, the school psychologist
should check that box on the P-1. All participants should indicate their attendance by signing
page 2. Follow the process outlined in the IEP/Staffing Meeting Summary for providing prior
written notice to the parent of the decisions made at the meeting.
b. If the student meets the eligibility criteria for special education, the school psychologist/speech
clinician should check that box on the P-1 and check the box next to the area of disability
appropriate to the students eligibility. If determined eligible under the area of SLD, the school
psychologist will facilitate the discussion in the next section of the P-1 and document the
decisions.
c. If the student is eligible and an IEP will be developed, but not at this time, a meeting must be
reconvened within thirty (30) days.
d. If the student is eligible and an IEP will be developed at this time, the procedures for developing
an IEP and conducting an IEP meeting will be followed. Additionally:
i. The school psychologist/speech therapist should obtain the parents consent for the
students initial provision of special education on the Consent for Placement form
(Parcon-1).
ii. All participants should sign their attendance on the P-1 form, and
iii. The LEA representative will follow the process outlined in the IEP/Staffing Meeting
Summary Procedures for providing prior written notice to the parent of the decisions
made at the meeting.
e. If the student meets the eligibility criteria for special education and the parent refuses to consent
to the provision of special education and related services or the parent fails to respond to the
request, the District is not required to develop an IEP. (CFR 300.300 (b)(4)(i)(ii)). The parents
decision should be documented in the minutes of the meeting.
f. If the parent is not in attendance at the initial Eligibility Team meeting, IEP Services can not begin
until Consent for Placement (Parcon-1) is obtained.
4. The school psychologist should obtain the parents signature on the Medicaid Consent form (MC-1)
at this time if such consent is not already on file.
Reviewing the Results of a Reevaluation:

If additional evaluation information was determined necessary through a Reevaluation Review, follow
these steps for completing the form after the results have been obtained.
1. The IEP team members should each report/review the results of the evaluation components. The
school psychologist/speech therapist should check all areas reviewed in the first section of the P-1
form. Following a discussion of the results, the IEP team then determines if the student continues
to meet the eligibility criteria for special education and related services as outlined in the SEED
document.
a. If the student no longer meets the eligibility criteria for special education, the school
psychologist/speech therapist should check the box that the student does not meet eligibility
criteria.
b. All participants should indicate their attendance by signing the P-1. Follow the process
outlined in the IEP/Staffing Meeting Summary for providing written notice to the parent of
the decisions made at the meeting.
c. If the student continues to meet the eligibility criteria for special education, the school
psychologist/speech therapist should check that box and check the box next to the area of
disability appropriate to the students eligibility.
i. The special educator and related service provider(s), if appropriate, should then
revise the IEP in EXCENT as outlined in Chapter 3 of the IEP Process Manual. If a
Draft revised document has been developed, the special educator should review
each section with the team, making sure that the students evaluation results and the
educational implications therein are documented thoroughly and accurately as
presented in #2 above.
ii. All participants should sign their attendance on page 2.
iii. Follow the process outlined in the IEP/Staffing Meeting Summary for providing
written notice to the parent of the decisions made at the meeting.

Forms:
Evaluation Results Summary and Eligibility Determination (P-1)
Consent for Placement (Parcon 1)
IEP
IEP/Staffing Meeting Summary (IEP-10)
Medicaid Consent (MC-1)

Office of Special Education

PO Box 620005, Conway, SC 29526

Updated July 1, 2013

P-1

Evaluation Results & Eligibility Determination

Students Full Name__________________________________________
School ____________________________________
INITIAL EVALUATION

RE-EVALUATION

Meeting Date __________

DOB _______________

Date of Reevaluation Review Meeting _________________

An Eligibility team has considered the following multi-disciplinary reports and other information:
(Check all that apply)
Academic Information
Achievement
Classroom Performance
Adaptive Skills
Assistive Technology
Behavioral Performance
Functional Behavior Assessment
Communication
Developmental Skills

Health
Hearing
Information from the Parents
Intellectual Ability
Motor Skills
Observation(s)
Perceptual-Motor
Social Skills

Transition Assessments
Functional Vocational Evaluation
Vocational Aptitudes
Interests/Preferences
Informal Assessments
Vision
Orientation and Mobility
Other (specify below)
______________________________

Based upon a review of this information, the Eligibility team has determined that the student:
does not meet the eligibility criteria for special education services under SC State Board of Education Regulation
43-243.1 or
meets*/continues to meet the eligibility criteria for special education services under SC State Board of Education
Regulation 43-243.1 as a student with:
Autism
Deaf/Hard of Hearing
Emotional Disability
Mental Disability (mild,moderate,severe)
Orthopedic Impairment
Other Health Impairment
Speech/Language Impairment Preschool Child with a Disability
Visual Impairment
*If SLD complete the questions below:

Deaf-blindness
Multiple Disabilities
Specific Learning Disability*
Traumatic Brain Injury

1. Is the identified disability primarily due to a lack of instruction in reading or math?

No Yes
2. Is the identified disability primarily due to the students limited English proficiency?
No Yes
3. Were there relevant behaviors noted during observation in general education classroom?
No Yes
If Yes, describe how such behavior affects the students academic functioning:
______________________________________________________________________________________
4. Are there educationally relevant medical findings? No Yes, please explain:
______________________________________________________________________________________
5. The following have been ruled out as primary causes for the eligibility decision:
Sensory-Motor Disability
Emotional Disability Mental Disability
Lack of Appropriate School Experiences
Environmental, Cultural or Economic Disadvantage
6. Does this decision reflect each members conclusion: Yes No
(If no, the group member must submit a separate statement presenting the members conclusion)
The following members of the IEP/Staffing team attended the meeting.
Signatures

Position
LEA Representative
Regular Educator
Special Educator
School Psychologist

Signatures

Position
Parent

Related Service Provider

Provide a copy of this document to the parent. Keep a copy in the students school folder. Fax a copy to 488-6552. Provide the original to
the DO Records Room.

Office of Special Education

PO Box 620005, Conway, SC 29526

Updated July 1, 2013

Evaluation Results & Eligibility Determination

Students Full Name__________________________________________
School ____________________________________

Parcon-1

Meeting Date __________

DOB _______________

PARENT CONSENT TO PROVIDE SPECIAL EDUCATION AND RELATED SERVICES

I acknowledge that I participated in the evaluation process and received a copy of the evaluation
report(s). I understand that the eligibility team has determined my childs initial eligibility in the
area(s) of____________________________________________________.
I understand the action proposed and that the District is required by law to obtain my written
consent for initial placement.

I understand that my consent to special education and related services is voluntary and may be
revoked at any time.
If you revoke consent, an IEP/Staffing team will meet to review your
request.

I understand that if I do not consent to these services, Horry County Schools is not obligated to
provide a free appropriate public education, convene an IEP meeting, or develop an IEP for my
child.
I give my consent for the school district to provide special education and related services.

I do not give my consent for the school district to provide special education and related services.

_________________________________________________
(Signature of parent, legal guardian or surrogate)

________________
(Date)

You and your child have protection under the procedural safeguards (rights) of special education law.
Previously you received a copy of your procedural safeguard rights in a booklet entitled Your Rights
as Parents Regarding Special Education. If you would like another copy of this booklet and/or
assistance in understanding the provisions of the procedural safeguards, please contact the school
administration, Horry County Schools Office of Special Education at 843-488-6787, the Horry County
Schools Parent Educator Resource Services staff at 843-488-6240, or the SC Department of
Education, Office of Exceptional Children, Ombudsman at 803-734-2833.
Provide a copy of this document to the parent. Keep a copy for the students school folder.
Provide the original to the DO Records Room.