Unit1: Introduction

unit 2: Phase 1 Collect

unit 3: Phase 2 Process
unit 4: Phase 3 organize
unit 5: Phase 4 Review
unit 6: Phase 5 Do

Unit 7: choosing the best

Apps and services

How to choose apps and services

1.
2.
3.
4.
5.
6.
7.

dead simple
10x+ ROI on time
free OR one-time purchase
popular
multi-platform
sexy
full-featured
t

= Tiago recommended

most important

least important

Task management
These are the apps I recommend for those starting out
with GTD:

Overall platforms Price

t

Things

Todoist

Any.do

Wunderlist

9/10

Mac, iPhone,
iPad

8/10

Mac, iOS,
Windows,
Android,
browsers

7/10

iOS, Android,
Chrome

6/10

Mac, iOS,
Windows,
Android,
browsers

$50
Mac,
$10
iPhone

Autofill from
Apple Mail
and Gmail

No
collaboration
or export

$2.42/
mo.

Browserbased;
advanced
search/filters

Subscription
required

Free

Mobilecentric; free

No native
desktop
version or
tags

$5/mo.

Good
collaboration
/sharing

Subscription
required

Calendar
$30

$20

Mac!

BusyCal!

Fantastical!

free

iOS!

Sunrise Calendar!

Any.do Cal!

Reference

all
free

aka note-taking

Evernote!

Google
Keep!

Microsoft
OneNote!

Springpad!

Simplenote!

List-making

nerdy
(every feature,
not too pretty)!

practical

hipster

(solid features,
not too fancy)!

(buttons are
so mainstream)!

$9

List Master

$1

$5

Pocket Lists

Clear

Read later

Pocket

Instapaper

free

$4

Reminders
Due

Finish

$5

Apple Reminders

$1

free

Time-tracking
mobile and practical,
with manual entry

automated and
highly detailed

analytical and free!

$3
$5/mo

HoursTracker

Toggl

free

RescueTime

tracking and measuring your productivity:

Data inputs*

hours worked!

tasks completed!

*see Addit. Resources for detailed setup instructions!

tracking and measuring your productivity:

guidelines
everything you track in your task
manager must be tracked in your time log
you must always create and check off
tasks as Next Physical Actions
you must keep your methodology
consistent over the period measured

tracking and measuring your productivity:

benefits
allows you to test hypotheses and draw
conclusions from your performance
encourages you to group similar tasks,
gaining economies of scale
allows you to calculate ROI in terms of
time for your projects and areas

15
Choose your digital tools

3 Essential
GTD skills

be lazy

self-awareness over self-discipline

dont run with the crowd

design your workflow and double your productivity

in 21 days
An Online

Class by Tiago Forte

Attributions
GTD and Getting Things Done methods, terminology, concepts, and photos are registered
trademarks of David Allen & Co.
Icons and symbols from The Noun Project:
Teacher designed by Juan Pablo Bravo; Quiz designed by Rmy Mdard; Easel designed
by Stanislav Cherenkov; Mountains designed by Chris Cole; Flag designed by
Brad Hollander; Box designed by Michael Rowe; Checklist designed by Aaron Dodson; Stop
designed by Chris Robinson; Thumbs Up designed by Nick Holroyd; Tug of War by
James Keuning; Airplane designed by Gilad Fried; Axe designed by Vincent Barse; Tag
designed by Diego Costa de Araujo; Clapperboard by Edgar Vargas; Clock designed by
Michela Tannoia; Bar Graph designed by Fernando Vasconcelos; Gears designed by
Cris Dobbins; Test Tube designed by Benton Rochester; Profit by Vlad Likh; Glasses
designed by Travis Yunis; Hipster designed by Rosemary Wannan; Gorilla designed by
Jinhwan Kim; Check Mark designed by Muneer A.Safiah; Trash Can designed by
Bjrn Wisnewski
Creative Commons images:
Flickr: warriorwoman531, jdanvers, TANAKA Juuyoh, wwarby, wsilver, Legoloverman,
my_name_is_eric, makelessnoise, strupey, BLW Photography, hktang, Joe Lanman,
Andi Sidwell, DijutalTim, websitedesignerorg, MultiplyLeadership, Yandle, BebopDesigner,
lwpkommunikacio (2), BrownGuacamole, Heisenberg Media, Enzofloyd, Bernardo Macena,
Phanatic
Creative Commons music:
Whiskey on the Mississippi, Hustle, and Jarvic 8 by Kevin Macleod; Rabenschwarz by
Lino Rise
Logos
All company and product logos and screenshots are trademarks of their respective
companies.