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Systems Theory
Ludwig Von Bertalanffy, has long been
regarded as the Founder of Systems
Theory
He argued that all systems, whether
organic or organisational, shared similar
characteristics & could be analysed in
similar terms
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Systems Theory
Views the organization as a
system of interrelated parts that
function in a holistic way to
achieve a common purpose.
McGraw-Hill
its
environment
All non-random functioning systems have:
Inputs
Processes
Output
Systems Concepts:
Boundaries
Boundaries are the interface between a
system and its subsystems or a system
and its environment.
By examining the boundaries of a
system, we can often isolate the friction
and its causes.
Systems Concepts:
Synergy
Systems working well experience
synergy where the total system output
are greater than the sum of all inputs.
For synergy to occur, subsystems must
not optimize, but cooperate for the
good of the overall system, e.g.,
Teamwork.
Synergy is also called nonsummativity
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Contingency Theory
Or
It all depends on the situation
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Contingency Theory
States that there is no one best way to manage
an organization.
Because what works for one organization may
not work for another
Situational characteristics (contingencies) differ
Managers need to understand the key
contingencies that determine the most effective
mgt practices in a given situation
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Technology
Lots of research since 1950 has taken
place to identify the effects of technology
upon organisations
Research by Woodward & Tavistock
Institute indicated that Technology
influenced :
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Methodology :
About hundred firms were taken as a sample
They were divided into 3 general categories
based on their method of production :
-
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Main Findings :
Firms with similar methods of prodn were
organised in a similar way
Firms at either end of continuum had similar
characteristics
There was a relationship between technology,
organisational structure & economic success
There was a relationship between technology
and the pattern of industrial relations
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Socio-Technical Systems
Socio-technical theory evolved from the field work
of researchers from Tavistock Institute of Human
Relations
Principle finding was that there are social
implications for every implementation of change
Measures suggested :
- Set up a structure for intergroup
communications to solve any problems groups
might experience
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SOCIOTECHNICAL SYSTEMS
THEORY EVOLVED FROM THE FDWORK OF
RESEARCHERS OF TAVISTOCK INSTITUTE OF
HUMAN RELATIONS
DEVELOPING OF METHODS FOR SYSTEMATIC
OBSERVATION OF HUMAN BEHAVIOUR IN
ORGANISATIONS SO AS TO SOLVE SOCIAL
PROBLEMS.
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PROBLEM
TAVISTOCK RESEARCH
THE BASIC PRINCIPLE WAS THERE ARE SOCIAL
IMPLICATIONS FOREVERY IMPLEMENTATION OF CHANGE.
ORGANISATIONAL SYSTEM
ENVIRONMENTAL SYSTEM
GOALS &VALUES SUBSYSTEM
CULTURE
PHILOSPHY
OVERALL GOALS
INDIVIDUAL GOALS
PSYCHOSOCIAL
SUBSYSTEM
MANAGERIAL SUBSYSTEM
GOAL SETTING
.
PLANNING
ASSEMBLING
RESOURCE
ORGANISING
IMPLEMENTATION
HR
ATTITUDES
MOTIVATION
GP DYNAMICS
LEADERSHIP
INFLUENCE SYSTEMS
TECHNICAL SUBSYSTEM
TASK REQUIREMENT
KNOWLEDGE
TECHNIQUES
LAYOUT OF FACILITIES
MACHY EQUIPMENT
INFORMATION
STRUCTURAL SUBSYSTEM
TASKS
WORK FLOWS
WORK GROUPS
AUTHORITY
INFORMATION FLOWS
PROCEDURES & RULES
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TECHNICAL SUBSYSTEM
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TECHNICAL SUBSYSTEM
DEFINITION
MECHANISTIC VIEW - THE MECHANICAL
MEANS FOR PRODUCTION OF GOODS AND
SERVICES AND REPLACEMENT OF HUMAN EFFORT.
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DETERMINED BY THE
-
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TECHNICAL SUBSYSTEM
ACCELERATING TECHNOLOGY
SCIENCE AND TECHNOLOGY PERVASIVE FORCES IN MODERN
SOCIETY.
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DANGERS OF TECHNOLOGY
WILL DRIVE OUT HUMANISTIC AND SOCIAL
CONSIDERATIONS.
TOTAL INTEGRATION OF MAN INTO THE TECHNICAL
SYSTEM(SOCIOCULTURAL STRUCTURE).
TECHNICAL SUBSYSTEM
CLASSIFICATION OF TECHNICAL SYSTEMS
BASIS OF PRIMARY FN - SCHOOLS , HOSPITALS,UNIONS, ETC.
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CLASSIFICATION BY THOMPSON
TECHNICAL SUBSYSTEM
PROBLEMS
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TECHNICAL SUBSYSTEM
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THREE
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TECHNICAL SUBSYSTEM
CLASSIFICATION OF TECHNICAL SYSTEMS
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CLASSIFICATION BY THOMPSON
LONG LINKED TECHNOLOGY INVOLVES SERIAL
INTERDEPENDENCE BETWEEN VARIOUS PRODUCTION
UNITS ,eg FULLY AUTOMATED ASSY LINE.
MEDIATING TECHNOLOGY - INVOLVES JOINING OF
CLIENTS &CUSTOMERS ,OTHERWISE INDEPENDENT,eg
BANKS, POST OFFICES.
INTENSIVE TECHNOLOGY DEAL WITH SPECIFIC
PROBLEMS,eg R&D, HOSPITALS.
THE TWO PRIMARY DIMENSIONS HERE ARE
COMPLEXITY AND DEGREE OF UNIFORMITY OR
NONUNIFORMITY.
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TECHNICAL SUBSYSTEM
IMPACT UPON STRUCTURE
RESEARCH BY JOAN WOODWARD.
DIRECT CORRELATION BETWEEN TECHNOLOGY
AND ORG STRUCTURE .
ORG CHARACTERISTICS WHICH SHOW A DIRECT
RELATIONSHIP WITH TECH ADVANCE ARE :-
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TECHNICAL SUBSYSTEM
IMPACT ON PSYCHOSOCIAL SYSTEM
.
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TECHNICAL SUBSYSTEM
IMPACT ON PSYCHOSOCIAL SYSTEM
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TECHNICAL SUBSYSTEM
REMEDIAL MEASURES
INCREASED PRODUCTION.
PERSONAL SATISFACTION.
QUALITY AND EFFICIENCY.
MAINT HIGH LEVEL OF GROUP MORALE.
BETTER COORDINATION.
JOB ENRICHMENT.
LEAD TO INCREASED ORGANISATIONAL
EFFECTIVENESS AND EFFICIENCY
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TECHNICAL SUBSYSTEM
IMPACT ON MANAGERIAL SYSTEM
SPECIALISED SKILLS AND TRAINING
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TECHNICAL SUBSYSTEM
IMPACT ON MANAGERIAL SYSTEM
IN TRADITIONAL SYSTEMS PRIMARY CONSIDERATION
WAS GIVEN TO DIFFERENTIATION OF ACTIVITIES INTO
SUBSYSTEMS.
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TECHNICAL SUBSYSTEM
ORGANIC SYSTEMS
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ORGANISATIONAL SYSTEM
GOALS &VALUES
SUBSYSTEM
ENVIRONMENTAL SYSTEM
TECHNICAL
SUBSYSTEM
CULTURE
TASK REQUIREMENT
KNOWLEDGE
PHILOSPHY
TECHNIQUES
OVERALL GOALS
MANAGERIAL SUBSYSTEM
LAYOUT OF
INDIVIDUAL GOALS
FACILITIES
GOAL SETTING
.
MACHY EQUIPMENT
PLANNING
INFORMATION
ASSEMBLING
RESOURCE
PSYCHOSOCIAL ORGANISING
SUBSYSTEM
IMPLEMENTATION
STRUCTURAL SUBSYSTEM
TASKS
HR
ATTITUDES
MOTIVATION
GP DYNAMICS
LEADERSHIP
INFLUENCE SYSTEMS
WORK FLOWS
WORK GROUPS
AUTHORITY &1`ORG CHARTS
INFORMATION FLOWS
PROCEDURES & RULES
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STRUCTURAL SUBSYSTEM
ESTABLISHED PATTERN OF RELATIONSHIPS AMONG
THE COMPONENTS OR PARTS OF AN ORGANISATION
THAT ARE RELATIVELY STABLE AND THAT CHANGE
SLOWLY .
INFERRED FROM THE ACTUAL OPERATIONS AND
BEHAVIOUR OF THE ORGANISATION .
ARRANGEMENT OF ITS SUBSYSTEMS AND
COMPONENTS IN THREE DIMENSIONAL SPACE AT A
GIVEN MOMENT OF TIME.
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STRUCTURAL SUBSYSTEM
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BUREACRATIC AND
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STRUCTURAL SUBSYSTEM
IMPACT OF SOCIOCULTURAL ENVIRONMENT
RESEARCH BY STINCHCOMBE
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STRUCTURAL SUBSYSTEM
IMPACT OF SOCIOCULTURAL ENVIRONMENT
RESEARCH BY CHANDLER
CHANGING POPULATION ,INCOME ,TECHNOLOGY,
AND OTHER FORCES IN THE ENVIRONMENT LED
TO EXPANSIO OF THESE FIRMS INTO NEW FIELDS.
STRATEGY OF DIVERSIFICATION AND EXPANSION
LED TO MAJOR MODIFICATIONS IN STRUCTURE
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LED
TO ADOPTION OF A MULTIDIVISIONAL
STRUCTURE.
- CENTRAL CORPORATE OFFICE PLANS AND
COORDINATES THE ACTIVITIES OF A NUMBER
OF OPERATING DIVISIONS AND ALLOCATES
PERS ,FACILITIES ,FUNDS AND OTHER
RESOURCES.
-
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STRUCTURAL SUBSYSTEM
IMPACT OF SOCIOCULTURAL ENVIRONMENT
STRUCTURE OF CONGLOMERATES
- SMALL CORPORATE HQs.
- DO NOT EXERCISE STRICT CONTROLOR
COORDINATE ACTIVITIES OF THE OPERATING
UNITS
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ORGANISATIONAL SYSTEM
GOALS &VALUES
SUBSYSTEM
ENVIRONMENTAL SYSTEM
CULTURE
PHILOSPHY
OVERALL GOALS
MANAGERIAL SUBSYSTEM
INDIVIDUAL GOALS
PSYCHOSOCIAL
SUBSYSTEM
HR
ATTITUDES
MOTIVATION
GP DYNAMICS
LEADERSHIP
INFLUENCE SYSTEMS
GOAL SETTING
.
PLANNING
ASSEMBLING
RESOURCE
ORGANISING
IMPLEMENTATION
TECHNICAL
SUBSYSTEM
TASK REQUIREMENT
KNOWLEDGE
TECHNIQUES
LAYOUT OF FACILITIES
MACHY EQUIPMENT
INFORMATION
STRUCTURAL
SUBSYSTEM
TASKS
WORK FLOWS
WORK GROUPS
AUTHORITY &1`ORG
CHARTS
INFORMATION FLOWS
PROCEDURES & RULES
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PSYCHOSOCIAL SUBSYSTEM
INDIVIDUAL AND THEIR RELATIONSHIPS ARE THE
PRIMARY ELEMENTS OF THIS SUBSYSTEM.
PSYCHOSOCIAL SYSTEMS CAN BE UNDERSTOOD
INTERMS OF MOTIVATION AND BAHAVIOUR
OCCURRING IN AN ENVIRONMENT WHICH
INCLUDES
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PSYCHOSOCIAL SUBSYSTEM
GROUP DYNAMICS
SMALL GPS PROVIDE A MEDIATING MECHANISM
BETWEEN INDLS AND ORGS.
ACTIVITIES, INTER ACTION AND SENTIMENTS PLAY AN
IMP PART IN ORG BEHAVIOUR.
INDLS HIGH LEVEL NEEDS (SOCIAL ESTEEM AND SELF
ACTUALISATION) ARE SATISFIEDVIA HIS POSITION IN A
SMALL GP OR A LARGE ORG.
COMMUNICATION IS THE BASIS OF GROUP DYNAMICS.
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PSYCHOSOCIAL SUBSYSTEM
INFLUENCE SYSTEMS
INCLUDES VIRTUALLY ANY INTERPERSONAL
TRANSACTION WHICH HAS PSYCHOLOGICAL OR
BEHAVIORAL EFFECTS.
EXERTED IN MANY DIRECTIONS - UP AND DOWN THE
HIERARCHY AND LATERALLY IN PEER GROUP
RELATIONSHIPS.
CHANGES IN BEHAVIOR OF A PERS/GROUP DUE TO
ANTICIPATION OF THE RESPONSE OF OTHERS
RELATIONSHIPS AMONG PEOPLE.
WAYS TO INFLUENCE BEHAVIOUR - EMULATION
,SUGGESTION PERSUASION, COERCION.
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PSYCHOSOCIAL SUBSYSTEM
LEADERSHIP
ABILITY TO PERSUADE TO SEEK DEFINED OBJECTIVES
ENTHUSIASTICALLY .
BINDS A GROUP TOGETHER AND MOTIVATES IT TOWARDS GOALS.
TAPPING OF LATENT HUMAN CAPABILITY IN ACHIEVING GROUP
OBJECTIVES.
MGMT ACTIVITIES SUCH AS PLG ORG AND DM ARE DORMANT
COCOONS UNTIL THE LEADER TRIGGER THE POWER OF
MOTIVATION IN PEOPLE AND GUIDES THEM TOWARDS GOALS.
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PSYCHOSOCIAL SUBSYSTEM
HR ATTITUDES.
NORMS, VALUES AND CULTURE OF THE ORG MAKE UP
THIS SUB SYSTEM.
INCLUDES SOCIAL RELATIONSHIPS AND COMMON
NETWORK.
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CURRENT
PAST EXPERIENCE
PERSONAL
SITUATION
PERCEPTION
MANAGERIAL SYSTEM
PERSONAL VALUE SYSTEM
(PLG & CONT DECISIONS (ATTITUDES ,PROPENSITIES TO ACT)
LEADERSHIP)
COGNITION
GROUP RELATIONDHIPS
MOTIVATION
WORK SITUATION
(TASK &TECHNOLOGY)
CULTURE (NORMS )
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ORGANISATIONAL SYSTEM
ENVIRONMENTAL SYSTEM
GOALS &VALUES SUBSYSTEM
CULTURE
PHILOSPHY
OVERALL GOALS
INDIVIDUAL GOALS
PSYCHOSOCIAL
SUBSYSTEM
MANAGERIAL SUBSYSTEM
GOAL SETTING
.
PLANNING
ASSEMBLING
RESOURCE
ORGANISING
IMPLEMENTATION
HR
ATTITUDES
MOTIVATION
GP DYNAMICS
LEADERSHIP
INFLUENCE SYSTEMS
TECHNICAL SUBSYSTEM
TASK REQUIREMENT
KNOWLEDGE
TECHNIQUES
LAYOUT OF FACILITIES
MACHY EQUIPMENT
INFORMATION
STRUCTURAL SUBSYSTEM
TASKS
WORK FLOWS
WORK GROUPS
AUTHORITY
INFORMATION FLOWS
PROCEDURES & RULES
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MANAGERIAL SUBSYSTEM
MGMT PROCESS OF INTEGRATING HUMAN AND
MATERIAL RESOURCES INTO A TOTAL SYSTEM FOR
OBJECTIVE ACCOMPLISHMENT.
LINKS OTHER PRIMARY SUBSYSTEMS OF ORGS.
INTEGRATES ACTIVITIES TOWARDS ACHIEVEMENT
OF EXPLICIT/IMPLICIT GOALS.
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ORGANISATIONAL SYSTEM
ENVIRONMENTAL SYSTEM
GOALS &VALUES SUBSYSTEM
CULTURE
PHILOSPHY
OVERALL GOALS
INDIVIDUAL GOALS
PSYCHOSOCIAL
SUBSYSTEM
MANAGERIAL SUBSYSTEM
GOAL SETTING
.
PLANNING
ASSEMBLING
RESOURCE
ORGANISING
IMPLEMENTATION
HR
ATTITUDES
MOTIVATION
GP DYNAMICS
LEADERSHIP
INFLUENCE SYSTEMS
TECHNICAL SUBSYSTEM
TASK REQUIREMENT
KNOWLEDGE
TECHNIQUES
LAYOUT OF FACILITIES
MACHY EQUIPMENT
INFORMATION
STRUCTURAL SUBSYSTEM
TASKS
WORK FLOWS
WORK GROUPS
AUTHORITY
INFORMATION FLOWS
PROCEDURES & RULES
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FIVE LEVELS.
INDIVIDUAL VALUES.
GROUP VALUES AFFECT INDL BEHAVIOUR
AND ACTIONS OF ORG.
ORGANIZATIONAL VALUES.
VALUES OF CONSTITUENTS CUSTOMERS,
COMPETITORS OF ENVIRONMENT AND GOVT
AGENCIES.
CULTURAL VALUES VALUES OF THE TOTAL
SOCIETY.
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SUPRASUBSYSTEM
EVERY ORG HAS IDENTIFIABLE BUT PERMEABLE
BOUNDARIES WHICH SEPARATE THEM FROM THEIR
ENVIRONMENT.
THEY RECEIVE INPUTS ACROSS THESE BOUNDARIES,
TRANSFORM THEM AND RETURN OUTPUTS.
BOUNDARIES PROVIDE A DEGREE OF AUTONOMY AND
INDEPENDENCE FOR ORG FROM EXTERNAL
INFLUENCES.
SELECTIVELY OPEN TO INPUTS, TRANSFORMATIONS
AND OUTPUT
.
ACTS AS A FILTER.
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AUTONOMOUS WORKGROUPS
SOCIO TECH THEORY.
WORKERS ARE LIKELY TO BE PRODUCTIVE AND
SATISFIED WHEN THEIR SOCIAL NEEDS ARE MET.
TAVISTOCK RESEARCHES CONCEPT OF
AUTONOMOUS WORK GROUPS.
WORKERS WORK AS A TEAM TO COMPLETE AN
ENTIRE TASK VIS A VIS WORKERS PERFORMING A
PARTICULAR CHORE ALONG AN ASSY LIVE.
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TWO APPROACHES.
TEAM BUILDING
MATRIX ORG COMPROMISE BETWEEN
STAFF AND COMPLETE
AUTHORITY.
- VERTICAL FLOW OF AUTHORITY FROM
VARIOUS FM MANAGERS.
- HORIZONTAL FLOW OF PROJECT AUTH.
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AUTONOMOUS WORKGROUPS
CHANGES IN EACH SYSTEM AFFECTS THE OTHER
SYSTEMS FOR eg
THE PROBLEM OF RETAINING WORKERS.
MGMT SUBSYSTEM MGMT OF WORKERS.
TECHNICAL SUB SYSTEM - AVAILABILITYOF TOOLS
AND RESOURCES.
PSYCHO SOCIAL SUB SYSTEM --- INTER
PERSONNEL
RELATIONSHIPS.
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UNCERTAINITY
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AFFECT OF SIZE
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Boundaries:
The
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Differentiation:
The organizational units vary on following four
dimensions:
Formality of structure
Goal Orientation
Time Orientation
Interpersonal Orientation
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Rewards:
Do all needed tasks
have incentives?
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Organizational Fit
How the organization fits within its environment
Compatibility with customers, government, union
How the individual fits with in the organization
Compatibility of individuals personal values, political
orientation, hobbies, style of dress with other
organizational members
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Thank You
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