

The Employees Provident Funds Act, 1952


Employees Provident Fund Scheme, 1952
Provident Acts main object is that every employee will have some benefits after his
retirement.
Benefits:
a) Cash benefit
b) Pension benefit
c) Dependents benefit
d) Loan facilities like home, medical and marriage

PF Acts Administration
Forms to be submitted for the company coverage under PF act.
1. Pro forma coverage form
2. Form 5A
3. Data Sheet
4. Company license Xerox copy
5. PAN card No.
6. Bank Details
7. First month wage details of the employee
8. First month Contribution DD

Different forms required:

Declaration/Nomination of new joining employee FORM 2
Monthly Returns FORM 12A/R1
Returns of new joining employees FORM 5
Returns of leaving employees FORM 10
Annual Returns Of
Individual Employee FORM 3A
Total Employees FORM 6A
Withdrawals and Settlements
EPF FORM 19
EPS FORM 10C
Transfer of funds FORM 13
Contribution Particulars FORM 23
Type of A/Cs : % Contribution
A/C No. 01 15.67% PF [employee (12%) + employer (3.67%)]
A/C No. 10 8.33% EPS by Employer
A/C No. 02 1.10% Administrative charges on total wages
A/C No. 21 0.50% EDLI by Employer
A/C No. 22 0.01% Administrative charges on total wages
MONTHLY RETURNS
PF Pay Sheet for the month of mar09 - feb 09
S.No. PF A/C No. Name Wages 12% 3.67% 8.33%
1 AP/HY/47701/1 Ramesh 7000 840 299 541
2 AP/HY/47701/2 Ravi 7500 900 359 541
3 AP/HY/47701/3 Rajesh 6500 780 239 541
4 AP/HY/47701/4 Ramu 6500 780 239 541
5 AP/HY/47701/5 Rudra 7500 900 359 541
Total 35000 4200 1495 2,705

PF Monthly Returns: Last Date: Next month 15th

Enclosures with Monthly returns submission:
• Covering letter
• Declaration of newly joining employee-form 2
• Form No. 12a, 5 and 10
• Challan triplicate copy
Annual Returns Period: 01.03.2008 to 28.02.2009
Annual returns preparation and submission last date: April15th
EPF= Employee Provident fund
EPS = Employee Pension Scheme
EDLI = Employee Deposit Linked Insurance Scheme
PF Wages = Basic + DA + VDA
Contributions = Employee (12%), Employer (13.61%)
Contributions:
A/C NO.01: 4200 + 1495 =5695
A/C NO.10: =2705
A/C NO.02: (1.10% on 35000) = 385
A/C NO.21: (0.50% on 35000) = 175
A/C NO.22: (0.01% on 35000) = 4
TOTAL=8964

ANNUAL RETURNS
PRO FORMA OF FORM NO.3A
(Individual returns of employee)

Name: Ramesh Pf A/c No. AP/HY/47701/1

S.No. Month Wages 12% 3.67% 8.33%
1 March 7000 840 299 541
2 April 7000 840 299 541
3 May 7000 840 299 541
4 June 7000 840 299 541
5 July 7000 840 299 541
6 August 7000 840 299 541
7 September 7000 840 299 541
8 October 7000 840 299 541
9 November 7000 840 299 541
10 December 7000 840 299 541
11 January 7000 840 299 541
12 February 7000 840 299 541
TOTAL 70000 8400 2990 5410
Maximum pension return wage is 6500 i.e. 541(6500x8.33%)
PRO FORMA OF FORM NO.6A
(Annual returns of total employees)

3.67
S.No. PF A/C No. Name Wages 12% 8.33%
%
1008
1 AP/HY/47701/1 Ramesh 84000 3588 6492
0
 1080
2 AP/HY/47701/2 Ravi 90000 4308 6492
0
3 AP/HY/47701/3 Rajesh 78000 9360 2868 6492
4 AP/HY/47701/4 Ramu 78000 9360 2868 6492
1080
5 AP/HY/47701/5 Rudra 90000 4308 6492
0
42000 5040
Total 17940 32460
0 0

ABSTRACT

3.67 8.33 1.10 0.50

S.NO MONTH WAGES 12% % % % % 0.01%
1 March 35000 4200 1495 2705 385 175 4
2 April 35000 4200 1495 2705 385 175 4
3 May 35000 4200 1495 2705 385 175 4
4 June 35000 4200 1495 2705 385 175 4
5 July 35000 4200 1495 2705 385 175 4
6 August 35000 4200 1495 2705 385 175 4
7 September 35000 4200 1495 2705 385 175 4
8 October 35000 4200 1495 2705 385 175 4
9 November 35000 4200 1495 2705 385 175 4
10 December 35000 4200 1495 2705 385 175 4
11 January 35000 4200 1495 2705 385 175 4
12 February 35000 4200 1495 2705 385 175 4
5040
Total 420000 0 17940 32460 4620 2100 48

PF Number allotment
• Declaration form filled by employee while joining the company
PF Register:
S.NO. PF A/C NO. NAME Father Name DOB SEX DOJ DOL REMARKS
Mal
1 AP/HY/47701/1 Ramesh Krishna 10-08-1980 01-03-2009
e
Mal
2 AP/HY/47701/2 Ravi Ranga rao 01-08-1981 01-03-2009
e
PF number allotment prioritize based on DOJ
HR Role in PF Act
 Application for company coverage under PF Act
  PF number allotment to newly joining employees
 Preparation of monthly pay sheet
 Challan preparation and remit at bank
 Annual returns preparation and submission at regional office
 Settlements and withdrawals of funds
 Transfer of funds
 Pension allotment
Files To be maintained:
ऽ General corresponding file ऽ Declaration file
ऽ Monthly return file ऽ Annual return file
ऽ Settlement file ऽ Challan file

Month wise Statutory Deposits & Returns

January

 Before 15th P.F., P.F. Challan

 Before 25th P.F Form 5, 10 & 12A(P.F)
 Monthly statutory register daily/end of the month
(Monthly statutory register should be maintained)

February

 Same as January month

March

 Before 15th P.F., P.F. Challan

 Before 25th P.F Form 5, 10 & 12A(P.F)
 P.F, P.F. Annual Returns form 6A D & 3A
 Monthly statutory register daily/end of the month
(Monthly statutory register should be maintained)

April to December

 Same as January month

EMPLOYEE PENSION SCHEME, 1995

Employee pension scheme, 1995:

Two types of employee pensions are there:
o Short service pension
o Superannuates pension

Short service pension:

If employee has completed 10<20 years of EPS service and retires on attaining the age of
58, he will be eligible for short service pension

Superannuates pension:
If employee has completed 20+ years of EPS service and retires on attaining the age of
58, he will be eligible for superannuates pension.
If employee expired before even after the retirement, then dependents will get the pension
and LIC insurance of minimum amount 60000/-.

Monthly pension Calculation:

= pensionable salary x pensionable service
70
Quantum of pension:
• When the employee retires from the service, he can get 33% pension of 100
months in advance. That amount of pension is called as quantum of pension.
• Then pensioner will get only 67% of pension for next 100 months.
• If the pensioner expires during this period of 100 months, the dependent will get
100% of pension.
 If the employee deceases, being in the employment then his dependents will get the
pension.
 If the employee wants to retire at the age of 50 then he will get only 67% of the
pension per month.

The example that showing the information of the PF

Challan
Form 12A Statement of contribution (Monthly)
Form 5 Employees Qualifying for PF for first time (Monthly)

Form 10 Employees leaving the service (Month Wise)

Form 3A Contribution card for specific currency period
(Employee wise)
 Form 2: Nomination and Declaration

Form 13 Applications for Transfer of EPF Account

PF Letter format
 09/01/07

To,
The P.F. Commissioner,
Provident Fund Office,
Dilsukhnagar,
Andhra pradesh.

Ref: - Est. No. AP/HYD/……….

Sub: - Submissions of documents

Respected Sir,

Please find enclosed herewith the following returns

1. Form No.5 for December 2006
2. Form No.10 for December 2006
3. Form No.2

Please acknowledge the receipt

Thanking you.
For ABC Ltd.,

B.C.S.R
Officer-HR

Date: 08/03/2007
To,
The P.F. Commissioner,
Provident Fund Office,
Dilsukhnagar,
Andhra pradesh.

Ref: - Est. No. AP/HYD/……….

Sub: - Submission of revised Return for the period of 2004-2005 & 2005-2006.

Respected Sir,

Please find enclosed herewith the revised 6-A along with reconciliations
for the period of 2004-2005 & 2005-2006 & also submitting the soft
copy for the same. Therefore requested to you kindly make the
necessary corrections at you end & issue account slip at earliest of our
employees.

Thanking your cooperation,

For ABC Ltd.,

B.C.S.R
Officer-HR

Enclosed: - As above

The Cheque

Date: 14/11/07
Pay Employees Provident Fund Account No.1
Rupess……………………………………………