BATCH MANAGEMENT

go through this General Setting:

1. Define Batch Level
Use
This transaction enables you to set the batch level for batch management. Three unique options for a material are
available:
At plant level•
At material level•
At• client level
Prerequisites
If the material or client level for a material is chosen, check that no materials exist in stock. If a material exists in
stock, the level may not be changeable.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCE
IMG Specify Batch Level and Activate→ Batch Management →Menu Logistics - General Status Management
2. Choose Batch Level
3. In the Define Batch Level screen, select Batch unique at material level and choose save.
4. If the system displays any warning messages, continue through them by choosing Enter.
Result
The batch level has been set to the material level.

2. Activate Status Management

Use
This activity sets the batch management to active status in the client.
Prerequisites
The batch level should be set before the batch management is set to active.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCS
→IMG Menu Logistics - General Specify Batch Level and Activate Status Management→Batch Management
2. Choose Batch status management active.
3. Choose Save.
Result
The batch level status has been activated.

3. Update LOBM Standard Characteristics

Use
This activity copies LOBM standard characteristics from client 000 to the development client.
Procedure
1. Access the activity using one of the following navigation options:

Transaction Code BMSM

→ Batch Valuation → Batch Management →IMG Menu Logistics - General Update Standard Characteristics
2. On the Update the Standard Features dialog box, choose Yes.
3. On the Maintain Standard Features LOBM screen, choose Back.
4. On the Copy Object Lists between clients screen, choose Back.
5. On the Maintaining Standard Characteristics with Object Dependencies screen, choose Back.
Result
You have copied the LOBM standard characteristics from client 000 into your development client.

IMG Settings for Scenario-1 (Batch Classification)

1. Create Class for Batch Management
Use
In this step, you define classes for use with batches.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CL02
SAP R/3 Role Menu Installation ® Create Class for Batch Management
2. Choose Create and maintain the necessary master data manually. The relevant data can be found in the file:
Result
The materials are later assigned to class in the material masters is used in the batch determination search
strategies.

1
2. Activate Batch Classification for Goods Movements
Use
This step activates batch classification for goods movements in IM.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMCV
Batch→IMG Menu Logistics - Genera Valuation for Goods Movement in Inventory→ ◊ Batch
Valuation→Management Activate Batch Classification for Goods Movements in IM→Management
2. On the Classify Batches Within Goods Movement Screen, make the following entries:

Result
You have activated batch classification for goods movements in IM.
3. Order type Dependent Parameters
Process order control parameters are defined for each order type. The following screen shows the defined order
type dependent parameters

Conclusion
In this document, necessary settings for Batch Management are documented. For module specific settings, please
find the respective building blocks.

IMG Settings for Scenario-2 (Batch Split Valuation based on Source)

1. Activate Split Valuation
Use
This step activates split valuation in batch classification.
Procedure
3. Access the activity using one of the following navigation options:
Transaction Code OMW0
→IMG Menu Logistics → Split Valuation → Valuation and Account category →Material Management Activate Split
Valuation

1. Activate Split Valuation

Use
This step activates split valuation in batch classification.
Procedure
Access the activity using one of the following navigation options:
Transaction Code OMW0
Valuation and Account→ Material Management →IMG Menu Logistics Activate Split Valuation→ Split Valuation
→category

2. Configure Split Valuation

Use
This step activates split valuation in batch classification.
Procedure
Access the activity using one of the following navigation options:
Transaction Code OMWC
Material→IMG Menu Logistics configure Split→ Split Valuation → Valuation and Account category →Management
Valuation
.

Two new entries ZIN and ZEX are created as valuation type.

New Valuation Category Z is Created with following setting.

For Valuation Category Z valuation types ZINT and ZEX are activated for the Plant ZB01.

For the Plant ZB01 the following Valuation Categories are activated.

IMG Settings for Scenario-3 (Active ingredient Valuation)

1. Create Unit of Measure
Use
The purpose of this activity is to create unit of measure.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CUNI

2
IMG Check units of measurement◊Menu General settings
2. On the Unit of measure Initial screen choose No dimensions and click Unit of Measure.
3. Click Create and make the following entries.
Key field Entry
Int. meas. unit YGW YWK
Commercial YAI YIK
Technical Ylbai Yai/lb
Measurement unit text Pound act. ingrd. lb act.ingrd. / lb
lb ac.ing. yai/lb
Commercial meas. unit X
Result
A unit of measure is created.
2. Edit Batch-Specific Material Unit of Measure
Use
The purpose of this activity is to edit batch-specific material unit of measure.
Procedure
1. Access the activity using the following navigation options:
Transaction Code BMA1
IMG Menu Batch-Specific Material Units of Measure◊ Batch Management ◊Logistics - General Edit Batch-Specific
Material Unit of Measure ◊
2. On the Change View “Batch specificUnits of Measures” screen, choose New Entries and make the following
entries.
Key field Entry
Batch Uom YAI
Ref. Uom LB
Result
Batch specific unit of measure for the active ingredient edited.
3. Define Calculation of Proportion Quantity from Base Quantity
Use
The purpose of this activity is to define calculation of proportion quantity from the base quantity.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code BMA3
◊IMG Menu Logistics – General Calculate ◊ Batch-Specific Material Units of Measure ◊ Batch Management
Define Calculation of Proportion Quantity from Base ◊ Proportional Factors Quantity
2. On the Change View “Calculation of proportion/product quant. from base quant” screen, make the following
entries:
Units of Measure Technical Measurement Unit. Text
YIK Yai/lb lb act.ingrd. / lb
3. Choose the Details button.
4. Make the following entries:
Field Entry
Batch-specific UoM YAI
Base Unit of Measure LB
5. Save the entries.
Result
Calculation of proportion quantity is defined.
4. Define Strategy Types to Determine Receiving Batches
Use
The purpose of this activity is to define strategy types to determine receiving batches.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code DRC6
IMG Set Up◊Derivation of Batch Data ◊ Batch Management ◊Menu Logistics - General Set Up
Condition ◊ Derivation of Batch Data ◊ Condition Technique for Derivation Define Strategy Types to Determine
Receiving ◊ Technique for Derivation Batches
2. On the Change View “Conditions: Types”: Overview screen, make the following entry:
CTyp AcSq. ValTo From LA Name
ZDR1 BDR1 EN MatNumber/MatType
3. Save the entry.
Result
The strategy types to determine receiving batches is defined.
5. Define Search Procedures to Determine Receiving Batches
Use
The purpose of this activity is to define search procedures to determine receiving batches.

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Procedure
1. Access the activity using one of the following navigation options:
Transaction Code DRC7
Derivation of Batch Data◊ Batch Management ◊IMG Menu Logistics - General Set Up ◊ Derivation of Batch Data ◊
Set Up Condition Technique for Derivation ◊ Define Search Procedures to Determine ◊ Condition Technique for
Derivation Receiving Batches
2. On the Change View “Conditions: Types”: Overview screen, choose New Entries button, and make the following
entries:
Proc. LA Description
ZDR001 EN MatNumber/MatType
3. Press Enter and select Control folder on the left pane and make the following entries:
Step Cntr Ctyp From To Reqt AltCty AltCBV
001 01 ZDR1 000 001 000 000 000
4. Save the entries.
Result
Search procedures to determine receiving batches is defined.
6. Define Derivation Events
Use
The purpose of this activity is to define the derivation event.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code
IMG Menu Define◊Derivation of Batch Data ◊Logistics - General Batch Management Derivation Events
2. On the Change View “Assignment of Search Procedures to Derivation Events”: Overview screen, make the
following entry:
DE RecProc. SndrSch. Typ Window Control
200 ZDR001 BDS001 S
3. Save the entry.
Result
The derivation event is defined.
7. Activate Split Valuation
Use
The purpose of this activity is to activate split valuation.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMW0
◊IMG Menu Material Management Activate Split◊ Split Valuation ◊Valuation and Account Assignment Valuation
2. On the Activate Valuation screen, choose Split material valuation active.
3. Save your entry.

Entries made in this transaction will be not transported automatically.

Result
Split valuation was activated.
8. Configure Split Valuation
Use
The purpose of this activity is to configure split valuation.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code OMWC
IMG ◊ Split Valuation ◊ Valuation and Account Assignment ◊Menu Material Management Configure Split Valuation
2. On the Split Valuation of Materials screen, choose Global categories.
3. On the Global Valuation Categories screen, ◊ Global categories ◊select Valuation Cat. X. From the menu bar,
choose Goto OUs.◊ Cat. ◊Assignments
4. On the Valuation Category X: Allocate to Plants screen, select the required plants and choose Activate.
5. Save your changes.
Result
Split valuation was configured.
9. Configure Pricing Procedure for Sales Order
Use
The purpose of this activity is to configure Pricing Procedure for sales order.
Procedure
2. Access the activity using one of the following navigation options:
Transaction Code V/08
IMG Menu Sales and Distribution

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Result
Pricing Procedure was configured.

1. IMG Settings for Scenario-2 (Batch Split Valuation based on Source)

Update LOBM Standard Characteristics
Use
This activity copies LOBM standard characteristics from client 000 to the development client.
Procedure
6. Access the activity using one of the following navigation options:
Transaction Code BMSM
→ Batch Valuation → Batch Management →IMG Menu Logistics - General Update Standard Characteristics
7. On the Update the Standard Features dialog box, choose Yes.
8. On the Maintain Standard Features LOBM screen, choose Back.
9. On the Copy Object Lists between clients screen, choose Back.
10. On the Maintaining Standard Characteristics with Object Dependencies screen, choose Back.
Result
You have copied the LOBM standard characteristics from client 000 into your development client.

2. Create Class for Batch Management

Use
In this step, you define classes for use with batches.
Procedure
2. Access the activity using one of the following navigation options:
Transaction Code CL02
SAP R/3 Role Menu Installation ® Create Class for Batch Management
3. Choose Create and maintain the necessary master data manually. The relevant data can be found in the file:

Result
The materials are later assigned to class in the material masters is used in the batch determination search
strategies.

3. Create Sort Sequence

Use
This activity creates the sort sequence used to sort batches during batch determination.
Prerequisites
As a rule, all characteristics (this applies to standard characteristics as well as to user-defined characteristics) used
in the sort sequence must also be contained in the batch class.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CU70
SAP R/3 Role Menu Installation ®Create Sort Sequence
2. To maintain the necessary master data manually, make the following entries:

11. Save your entry.

Result
The sort sequence is created with characteristic

4. Create Sort Sequence

Use
This activity creates the sort sequence used to sort batches during batch determination.
Prerequisites
As a rule, all characteristics (this applies to standard characteristics as well as to user-defined characteristics) used
in the sort sequence must also be contained in the batch class.
Procedure
1. Access the activity using one of the following navigation options:
Transaction Code CU70
SAP R/3 Role Menu Installation ®Create Sort Sequence
3. To maintain the necessary master data manually, make the following entries:

12. Save your entry.

Result
The sort sequence is created with characteristic

And Priicng prospective please take following scenarios one is discount based on the expiry date

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Re: BATCH MANAGEMENT
BATCH DETERMINATION
A batch in the Materials Management system is defined as a subset or partial quantity of a material that is
managed separately from other subsets of the same material. Each batch is identified not only by its material
identification but also by a separate batch number. Typical examples of batches include different production lots
(such as paints, dyes, wallpapers, and pharmaceutical products), delivery lots, or quality grades of a material.
In Sales and Distribution (SD), it is possible to determine batches that match customer specifications. Batch
determination can be triggered at two points in the process, either when the sales order is entered, or when the
delivery is created.
If you enter a batch number directly into the sales document, the system checks whether its availability and
expiration dates are valid. When you copy a pre-sales document to a sales order, any existing batch numbers are
also automatically copied but cannot be changed in the sales order. If you create a sales order with materials to be
managed in batches that does not have a preceding document, you can change the batch numbers until
subsequent documents, such as the delivery, have also been created. If, when creating a delivery, the system
discovers that the copied batch is not valid, a warning is issued by the system. In this case, the batch specification
must be changed in the sales document source.
Maintaining Master Data for Batches
If a material is managed in batches, you indicate this fact in the material master record in either the Purchasing or
Plant data/storage 1 views. You can also create and maintain master data for individual batches, specifying such
information as the expiration date, valuation type, and the country of origin. If you are planning to use batch split at
delivery time, you must also maintain the relevant customer master records for those customers who permit
batches to be split.
Entering Batch Number in Sales Document
Before you can enter a batch number in a sales document, a delivering plant must be entered for the item. If no
delivering plant is entered, the Batch field remains inactive.
You can find the Batch field on the Item overview tab page in the table with the items.
If you do not know the batch number, you can display all the available batches in the delivering plant for your
material, by using the input help.
An availability check is carried out for the batch, which you have entered, and the quantity available is confirmed.
If no batch number is proposed in the sales order for an item with material to be handled in batches, automatic
batch determination can be carried out in the delivery.
There are four points at which you should use batch determination in Sales & Distribution. These are:
Quotations
Quantity contracts
Sales orders (or scheduling agreement)
Delivery
SPRO- IMG- Logistics General- Batch Management- Batch Determination & Batch Check- Activate automatic batch
det for SD.

http://72.14.235.104/search?
q=cache:o2tkp0q2TzcJ:help.sap.com/bestpractices/BBLibrary/Documentation/G91_BB_ConfigGuide_EN_DE.doc+
batch+determination%2Bsap&hl=en&ct=clnk&cd=2&gl=hk
Normaly we use batch determination at delivery level, because at the time of order material may or may not be
created.for this material should be configured with batch and batch determination should be checked in sales views
of material.

A2) Batch Determination during order Creation.

For this you need to maintain a Classes d for you Material. Depending on the Manufacturing process you can
define the characteristics for your material.

Ex: Purity for Medicines, Resistance for Electric Items.

You need to create a class (You might have to create a new class type) which incorporates the characteristic.
First Create the Characteristic Using Ct04 and then using Cl02 create the Class including this characteristic.
Then in your material master Classification View Enter this class.
Then Create a Batch for the particular plant and Stor Loc using MSC1N.Give the value of the characteristics in this
batch.
Then go to SPRO ->Logistics General ->Batch Management and maintain the Condition Technique (Procedure,
Strategy Types and assignment to sales docs etc).
Then Create the Batch Determination Record using VCH1.
http://www.sap-img.com/sap-sd/some-light-on-batch-determination.htm
http://help.sap.com/bestpractices/BBLibrary/Documentation/G91_BB_ConfigGuide_EN_DE.doc
http://help.sap.com/saphelp_47x200/helpdata/en/25/28428b4f7811d18a150000e816ae6e/frameset.htm
http://www.saptechies.com/sap-batch-handling/
http://help.sap.com/bestpractices/BBLibrary/documentation/M05_BB_ConfigGuide_EN_DE.doc

6
SAP allows a configuration setting for 3 different batch levels.

This wills effective your possibilities. Option Number 2 is the default configuration for SAP out of the box:
1.) Plant - can allow for the Batch Management Flag on a material sold out of 2 different plants to be set
independently. Batch numbers can be used for multiple materials, and batch specifications and analytical results
can be different for each batch (multiple batch Master records).
2.) Material - Batch Management flag is set the same for the material across all plants that use it. Batch numbers
can be used for multiple materials, however, batch specification and analytical results are the same for the batch
(one Batch Master Record).
3.) Client - Batch Management flag is set the same for material across all plants that use it. Batch number can only
be used for one material across the client. (One Batch Master Record).
If the Batch level flag is set at the Client level, it allows for a batch number to be used with only one material
throughout the entire SAP client. This is troublesome with products which are produced in bulk and then packaged
into smaller size containers for sale. Due to the limitation of having only one batch number per material, when the
product is packaged, new batch numbers have to be assigned to the finished packages, even though the same
bulk material is being used inside the package. Because of this work-a rounds have been created and business
processes adjusted to accommodate this restriction.
There is a process in SAP that will allow for the conversion of the Batch Level in SAP from Client level to Material
level. Please investigate SAP notes 41715, 891902, 893053, 900359 among others, and it appears that there is a
conversion program in SAP that will do this in configuration.

Normally we use batch determination at delivery level, because at the time of order material may or may not be
created. For this material should be configured with batch and batch determination should be checked in sales
views of material.

Batch Determination during order Creation.

For this you need to maintain Classes d for you Material. Depending on the Manufacturing process you can define
the characteristics for your material.

Ex: Purity for Medicines, Resistance for Electric Items.

You need to create a class (You might have to create a new class type) which incorporates the characteristic.

First Create the Characteristic Using CT04 and then using CL02 create the Class including this characteristic.

Then in your material master Classification View Enter this class.

Then Create a Batch for the particular plant and Storage Location using MSC1N.Give the value of the
characteristics in this batch.

Then go to SPRO ->Logistics General ->Batch Management and maintain the Condition Technique (Procedure,
Strategy Types and assignment to sales docs etc).

Then Create the Batch Determination Record using VCH1.

Config Setting In Batch Management

Logistics general - Batch Management

1.1. Specify Batch Level
Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Specify batch level and activate
batch status management Transaction OMCT

1.2. Batch Number - Activate Internal Number Assignment

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Number Assignment -->
Activate internal batch number assignment Transaction OMCZ

1.3. Batch Creation - for Goods Movements

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Creation of new batches --> Define
batch creation for goods movements Transaction

1.4. Characteristic Value Assignment -- Update Standard Characteristics

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Characteristic Value Assignment
--> Update Standard Characteristics Transaction

7
1.5. Activate Batch Classification for Goods Movements in Inventory Management
Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Characteristic Value Assignment
--> Valuation for goods movements --> Activate Batch Classification for goods movements in Inventory
Management Transaction OMCV

1.6. Batch Determination – Condition Table (Cross Client)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Condition Tables --> Define production order condition tables Transaction OPLB

1.7. Batch Determination – Condition Table (Cross Client)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Condition Tables --> Define SD condition Tables Transaction V/C7

1.8. Batch Determination – Access Sequence (Cross Client)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Access Sequences --> Define Production Order Access Sequences Transaction OPLF

1.9. Batch Determination – Access Sequence (Cross Client)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Access Sequences --> Define SD Access Sequences Transaction V/C2

1.10. Batch Determination – Strategy Types

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define Production Order Strategy Types Transaction OPLE

1.11. Batch Determination – Strategy Types

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define SD Strategy Types Transaction V/C1

1.12. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define IM Search Procedure Transaction OMCY

1.13. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define Production order Search Procedure Transaction OPLG

1.14. Batch Determination – Batch Search Procedure

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define SD Search Procedure Transaction V/C3

1.15. Batch Determination – Batch Search Procedure Allocation

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Allocate IM search procedure/activate check Transaction OMCG

1.16. Batch Determination – Batch Search Procedure Allocation

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Assign Search procedure to production order Transaction OPL8

1.17. Batch Determination – Batch Search Procedure Allocation (SD)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Allocate SD Search procedure Transaction V/C5

1.18. Batch Determination – Activate Automatic Batch Determination (SD)

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Activate Automatic Batch Determination in SD -->For delivery item categories Transaction V/CL

1.19. Batch Determination – Batch Selection Class

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define Selection Classes Transaction CL01

1.20. Batch Determination – Sort Rule

Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Batch Determination & Batch
Check --> Define Sort Rules Transaction CU70

1.21. Batch Determination – Make Settings for Batch Where-used list

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Menu Path Enterprise Structure--> Logistics General--> Batch Management --> Make Settings for Batch Where-
used list Transaction OMBB

Re: BATCH MANAGEMENT

Posted: Jun 1, 2007 3:40 PM in response to: manam narayana

http://help.sap.com/saphelp_47x200/helpdata/en/1e/f4a18e11d811d4b5af006094b9ec21/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/1e/f4a18e11d811d4b5af006094b9ec21/frameset.htm

https://www.sdn.sap.com/irj/sdn/wiki?path=/display/ERPLO/CIN%2bConfiguration
In Indian Taxing procedure, Excise Duty plays a vital role in manufacturing cenario's. Excise related configuration is
known as CIN configuration. CIN Configuration is a topic in itself.

Some info on CIN Configuration (it may not appear as understandable below, but if you check on screen, it will be
understood better):
Country Version India comes with four pricing procedures as follows:
? JINFAC (Sales from manufacturing plants)
? JINEXP (Export sales)
? JINDEP (Sales from depots)
? JINSTK (Stock transfers

CIN:
IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations

Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
Enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise
registrations.

Activities
For each excise registration in your business create a registration ID, and state:
? Which taxes the registration covers (additional excise duty, special excise duty, and cess)Fields for any taxes that
are not covered will be hidden in transactions involving excise duty.
? The maximum number of items to be printed on each excise invoice
? Whether you are allowed partial CENVAT credits

Maintain Registration ID NUMBER, Excise code number, excise registration number

Excise Registration Number

A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.

ECC Number
Specifies the organization's ECC number.

Excise Registration Number

A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.

Excise range: Specifies the excise range in whose area the excise registration is located.

Excise Division
Specifies the excise division in whose area the excise registration is located.

Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.

Indicator for confirming AED usage

Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in
addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
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Similarly for SED CESS

Number of Items in Excise Invoice

Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for
other movements.

This information is used to split the transfer postings' items into multiple subcontracting challans.

Excise register set description

Description of the excise registers set.

Partial CENVAT Credit

Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT
account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and
nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the
nondeductible duty to the material value.

This information is also shown when you post the vendor's excise invoice.

Maintain Company Code Settings

Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI).
Here ED is document type for cenvat posting.

Indicator for providing debit account overwriting

Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher
transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of
transaction.

Automatic balance Indicator

Excise year start month

The calendar month marking the beginning of the excise year
Use
This start month represents the month for the start of the excise invoice number range. The month 04 is entered
here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise
authorities regarding start month should be taken care of by an entry in this field and initialization.

Excise invoice selection procedure

Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can
be either earliest or latest invoices that were received.

Number of excise invoices to be selected

Indicates the number of excise invoices that needs to be selected in the excise invoice selection.

Days to be considered for excise invoice selection

Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.

Document type for TDS FI posting

Financial accounting document type for TDS posting.

Document type for FI posting on Utilisation

Financial accounting document type for TDS posting.

Indicator for item level excise duty round off

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This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during
procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the
Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one
rupee then no rounding is done

Rounding off of Excise duty for outgoing excise invoice

You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'.
The rounding is done at the item level for each item where the amount is greater than 1 Rupee.

Immediate Credit on Capital Goods

Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise
duty to the appropriate CENVAT accounts.

The rest is posted the CENVAT on hold account, for use in the following year.

CVD Clearing Account

Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the
Incoming Excise Invoices transaction.

Exchange rate type

Key representing a type of exchange rate in the system.
Use
You enter the exchange rate type to store different exchange rates.
Example
You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign
currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates
for valuation of foreign currency amounts.

Exchange rate type to be used for Export excise duty converts

When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked
up using this Exchange rate type.

Maintain Plant Settings

Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
? Specify whether it is a manufacturing site or a depot.
? Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.

Depot
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice
generation.

Number of goods receipt per excise invoice.

Multiple GR for one excise invoice, Single credit

Multiple GR for one excise invoice, Multiple credit

Maintain Excise Groups

Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise
invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers
and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.

Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers
and one set of accounts. But through exemption from the authorities, multiple books can be maintained.

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If your company has only one set of excise registers, then you need to maintain only one excise group.

Activities
1. Create one excise group for each set of registers that you need to keep.
1. Assign the excise groups to plants.
2. Maintain whether this Excise group is for a depot or not.
3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you
receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as
'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to availa the credit only after all the
goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator
'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete
RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D
automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt
if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no create' is marked system will generate Folio numbers for RG23D during receipt of excise
invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in
single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock .
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant
transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into
consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.

Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify
which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise
group.

Indicates that the plant in question is a depot.

Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice
generation.

GR Per Excise Invoice

Multiple GR for one excise invoice , Multiple credit

Multiple GR for one excise invoice , Single Credit

Create Excise Invoice Automatically

Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a
commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in
Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.

RG23D Sales Creation and posting option

RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in
single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification
and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before
running RG23D selection.

Default excise qty in GR

If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity
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on to the Goods receipt document.

Folio number for depo

Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the
Verify and Post. You need not separately Post the excise invoice

Also we can set indicator for creation of part 1 for:

Blocked stock
Stock transport order
Consignment stock

Maintain Series Groups

Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to
maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for
outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
? Define excise series groups based on type of outgoing document
? Assign series group to excise registration ID
? If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization'
indicator.
? If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the
'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.

No account postings for CENVAT in sales cycle

No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice
then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any
account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and
creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within
CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization
program.

Maintain Excise Duty Indicators

Use
In this IMG activity, you maintain the excise duty indicators.

IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes
on input materials in India.
? If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
? If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both
concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have
started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old
documents.

Maintain Excise Defaults

Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes
using formula-based excise determination.
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Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
? Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
? Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special
excise duty, and cess.
? Specify the conditions in the sales order that are used for excise rates.
? Specify the countervailing duty condition type used for import purchase orders.
See also

SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-
Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates
the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise
determination, whereas TAXINJ supports condition-based excise determination and formula-based excise
determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes
applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a
material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort
of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered
in the condition records.
Activities
Customizing
Make the settings in Customizing Basic? India?for Logistics - General, by choosing Taxes on Goods Movements
Account? Excise Duties Using Condition Technique and ...?Settings Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise
determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise
determination in each line item. The system then calculates the excise duties using the condition records you have
created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise
duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter
ID, select Country/Plant/Control Code.
4. Choose .
5. Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.

Formula-Based Excise Determination

Use
When you execute a business transaction involving materials that are subject to excise duty, the system
automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the
data on the Excise Rate Maintenance screen, which you can Master Data?access from the SAP Easy Access
screen by choosing Indirect Taxes Excise Rate Maintenance.?
You maintain the following types of data:
? Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the
same excise status from a legal point of view, such as all those that are in an exempt zone.
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See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see
Partial CENVAT Credit).
? Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator.
You must also specify the vendor type - for example, whether the vendor is a manufacturer, a depot, or a first-stage
dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
? Customer master data
Similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise
status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
? Material master data
Each material is assigned a chapter ID.
? Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material.
Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of
excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty
indictor is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Let's assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID
1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use : In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter
purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.

Assign Tax Code to Company Codes

Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.

Classify Condition Types

Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to
condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an
incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order,
the system determines the various excise duties in the excise invoice using the information that you have entered
here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
? For taxes on purchases, use the condition types contained in the tax procedure.
? For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.

IMG > Logistics - General > Tax On Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
You have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing
accounts during excise invoice verification.
? VS1 (basic excise duty)
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? VS2 (additional excise duty)
? VS3 (special excise duty)
? VS5 (sales tax setoff)
? MWS (central sales tax)
? MW3 (local sales tax)
? ESA (service tax)
? ESE (service tax expense)

Specify Excise Accounts per Excise Transaction

Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the
various transaction types. Enter all the accounts that are affected by each transaction type.
If you use subtransaction types, enter the accounts for each subtransaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of
excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO,
EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for
fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account

Specify G/L Accounts per Excise Transaction

Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by
looking at the:
? Excise group
? Company code
? Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub
transaction types.
Requirements
You have already:
? Defined the G/L accounts
? Defined the excise groups
? Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of
accounts will suffice for alltransactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for
transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.

Even though this functionality is available in enterprise version, a small config step has to be made in Screen
Sequences for Material Master.

Following document helps you to do this configuration.

? Material Master ? Logistics General ?1. Go to IMG Define Structure of Data Screen for each?Configuring the
Material master Screen Sequence.
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.

3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is "Foreign
Trade: Import Data". Select the same and click on Subscreens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and
ensure that the subscreen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 - 0001 and instead add
SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.

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7. Create a Material Master and check whether in Screen Foreign Trade - Import, Excise related subscreen
appears.

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