ELECTRONIC

MAIL

CONTENTS:
What is an Email?
How to create an email?
Advantages
Disadvantages
How to send an Email?
How to receive an Email?
What makes a valid address?
Email Etiquette
More information about Email

WHAT IS AN EMAIL?
Also known as Electronic Mail, according to Wikipedia,it is a
method of exchanging digital messages from an author to
one or more recipients.
While according to Merriam-Webster, email is a system for
sending messages to another computer

HOW TO CREATE AN EMAIL?

The following are the steps on making an Email according to the
research of Mr. Aban through the use of Internet:
Visit a website that offers an email service. Notable one are
yahoo.com, google.com, and hotmail.com. All of this offers
free service
Find where to Sign Up. Usually, there is a small link image or
text that says register or sign up, although you may have to
go to the login page to find this.
Follow all the instructions on the page, filling out all the
needed details. In some cases, you may feel uncomfortable
letting out certain information. Dont worry, most of the time
email accounts do not need information such s telephone and
street address, and you can skip these completely.
Read over the service agreement and click the box saying
that you agree to abide by the emails systems rules. Once
completed the, click on the submit or enter button of the screen.
Congratulations! You have now created an email account.

ADVANTAGES OF EMAIL
According to Mr. Cervantes research through the use of
internet, the followings are the advantages of Email:
Email can deliver extremely fast compared to traditional post.
Email can send 24 hours a day and 365 days a year
Email can be sent to one people or to several peoples
Email are free to send
Messages can be prepared in advance and saved it until you
are ready to

DISADVANTAGES OF EMAIL
According also to Mr. Cervantes research through the use of
internet, the following are the disadvantages of Email
Email attachments can contain viruses, key loggers, Trojan
horses, malware and etc.
Phishing is a fake login page for email. It steals users data
like back accounts, passwords, address and etc.
The recipient needs to connect to the internet in order to
receive and email attachments.

HOW TO SEND EMAIL?

In Gmail.com to send an Email the following steps must be
followed:
First you must login in your Gmail account.
Click compose located above the folder list.
In the "To:" box, type the address of the person you want to
write to.
In "Subject:", enter the subject of the email. If you want to
attach a file, click attach a file then click browse to select a
file.
When you finish typing your Email, click send.

HOW TO RECEIVE EMAIL?

In Gmail.com to receive an Email:
First, you should log on to your account. Your messages all
sit on the server, waiting for you to come and retrieve them.
You can choose whether to open it, delete it or store it. Within
limits each server will typically allow you to keep several
hundred e-mails, either read or unread, stored. If you have
exceeded your storage limit, you will receive a message from
the server administrator. At that time you will have to delete
at least enough e-mails to get back within the storage limit.
If you want to read your message, choose read.

WHAT MAKES A VALID EMAIL

ADDRESS?
According to IT Support Guides, when creating an email
account, for example with Microsoft Exchange, the following
rules can be used to avoid creating invalid email addresses:
Use only alphanumeric characters. That is, use only A
through Z and 0 (zero) through 9.
Do not use the following characters: < > ( ) [ ] ; : , @ \
As long as they are not the first character in the e-mail
address, hyphens ( ), underscores ( _ ), periods ( . ), and
numeric characters (0 through 9) are acceptable
characters to use within the address.

EMAIL ETIQUETTE
Take Another Look Before You Send
a Message
One strategy to avoid misinterpretations is to:
Allow every message at least some minutes of rest after you
have finished it.
Before you press the "Send" button, reread and reconsider
the whole message when you return to it, possibly from the
recipient's perspective.

EMAIL ETIQUETTE
Keep Emails Short
Long emails can look intimidating, and a long sequence of
long paragraphs, possibly including long run-on sentences
can make the recipient read less.

EMAIL ETIQUETTE
Properly Formatted Email Replies
If you reply to an email, it should be clear what you are
replying to. That's why the text of the original message is
usually quoted in a reply. So much is clear, but the best way
to quote text in an email is not.
There is a very sensible quasi-standard for doing the right
thing. It makes you quote just as much as is needed in a way
that lets the recipient of your reply see exactly what you are
reacting to.

EMAIL ETIQUETTE
Write Perfect Subject Lines
A subject like the headline above can irresistibly pull readers
into opening your message and reading its every hypnotic
word.
Your email's subject line is, next to your name, the first thing
the recipient sees. It is important.

EMAIL ETIQUETTE
Clean Up Emails Before Forwarding
Them
Forwarding emails is a great way of sharing ideas.
If you are at the end of such a sharing chain, you'll quickly
see why cleaning up emails before forwarding them is
essential
Messages that have been forwarded multiple times often
contain '>' and other quotation characters in all the wrong
places, lines are broken in even worse places, and email
addresses of people you don't want to know are everywhere.

EMAIL ETIQUETTE
Don't Forward Hoaxes
Hoaxes are chain letters telling interesting (sometimes funny,
often scaring) stories of computer viruses, something for free
(even money), new laws and much more. They all have one
thing in common: they are not true.

EMAIL ETIQUETTE
Use Antivirus Software, Keep Up to
Date, Scan for Free
Make sure you're not spreading worms and viruses via email
or act as a vehicle for spreading spam. All this can be
caused by malicious emails.

MORE INFORMATIONS ABOUT

EMAIL
SPELLING

ElectronVic mail has several English spelling options that occasionally

are the cause of vehement disagreement :
e-mail is the most common form. According to Corpus of
Contemporary American English data, this is the form that appears
most frequently in edited, published American English and British
English writing.
email is the most common form used online, and is required
by IETF Requests for Comments and working groups and
increasingly by style guides. This spelling also appears in most
dictionaries.
mail was the form used in the original RFC. The service is referred to
as mail, and a single piece of electronic mail is called a message.
EMail is a traditional form that has been used in RFCs for the
"Author's Address" and is expressly required "for historical reasons".
E-mail is sometimes used, capitalizing the initial E as in similar
abbreviations like E-piano, E-guitar, A-bomb, and H-bomb.

MORE INFORMATIONS ABOUT

EMAIL
ORIGIN
The AUTODIN network, first operational in 1962, provided a
message service between 1,350 terminals, handling 30
million messages per month, with an average message
length of approximately 3,000 characters.
Autodin was supported by 18 large computerized switches,
and was connected to the United States General Services
Administration Advanced Record System, which provided
similar services to roughly 2,500 terminals.

MORE INFORMATIONS ABOUT

EMAIL
IMAP email servers
IMAP refers to Internet Message Access Protocol. With an
IMAP account, a user's account has access to mail folders
on the mail server and can use any compatible device to
read and reply to messages, as long as such a device can
access the server.
Small portable devices like smartphones are increasingly
used to check email while travelling, and to make brief
replies, larger devices with better keyboard access being
used to reply at greater length. IMAP shows the headers of
messages, the sender and the subject and the device needs
to request to download specific messages. Usually mail is
left in folders in the mail server.

MORE INFORMATIONS ABOUT

EMAIL
MAPI email servers
Messaging Application Programming Interface (MAPI) is
a messaging architecture and a Component Object Model
based API for Microsoft Windows.

MORE INFORMATIONS ABOUT

EMAIL
Spamming
Spamming is unsolicited commercial (or bulk) email.
Because of the minuscule cost of sending email, spammers
can send hundreds of millions of email messages each day
over an inexpensive Internet connection. Hundreds of active
spammers sending this volume of mail results in information
overload for many computer users who receive voluminous
unsolicited email each day.

GROUP MEMBERS:
VON MICHAEL B. ARELLANO
ANGELO FELIX U. LIM
ANTONIO FORMACIL III
KEVIN VICTOR D. ABAN
THADDEO CERVANTES

THANK YOU!!!