Académique Documents
Professionnel Documents
Culture Documents
REGISTRATION and
GENERAL INFORMATION
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Ryan Miura
Pacific Northwest District Convention Chair
Key Club International
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Parking
To the right is a map to the Washington State Convention Center
Parking Garage. Key Club has a
special discounted rate with
@TheConventionCenter Parking
Garage (NOTE: NOT CONVENTION
PLACE).
Please note that we will be selling
parking passes at the Help Desk
throughout the duration of convention, so park first then head up
to the desk. Parking passes are
available for $15 per day and do
not include in and out privileges.
If your club is traveling by bus, please make your own parking arrangements ahead of time,
as the Convention Center does not provide overnight parking for buses. If this pertains to
your club, please contact the following people:
Safeco Field
Malcom Rogel
206-346-4105
MRogel@mariners.com
Diamond Parking
Gus Rojas
206-729-0241
Gus.rojas@diamondparking.com
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Advisors, again, YOU are responsible for the individuals from YOUR club.
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Business attire (one outfit for Caucusing; two outfits for delegates)
Attire for Caucusing and House of Delegates will be strictly enforced! Business attire includes blazers,
slacks, blouses, dress code appropriate business skirts, etc.
Please bring one pair without holes or tears to wear with your provided convention t-shirt.
Underclothes
Shoes
Semi-formal attire (Saturday evenings General Session and Governors Ball)
Please bring one appropriate semi-formal outfit for the dance.
Toiletries
Pajamas (Friday and Saturday Night)
Optional Items: Spending money (to donate to The Eliminate Project during miracle minutes, buy themed
charity ribbons to support District and International Projects, buy raffle tickets to dance with a District Board
member, buy food, etc.)
Meal Overview
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Instructions:
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If you dont remember your Club ID you can find it listed in the Membership Update Center.
Club IDs for clubs in PNW are a capital H followed by 5 numbers (i.e. H12345).
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Please list the Advisor who will be responsible for your club at District Convention. If the faculty advisor is not attending, please list the Kiwanis advisor, or lead chaperone here.
The School contact information on file with the District will automatically populate. This can be edited if any of the information is incorrect.
Select your Division in the Area (region or district) field.
Note that Arrival Date should be 03/18/2016, departure should be 03/20/2016.
Select your payment method.
Click Save to advance to the next step.
Note: If you select Credit Card - Please fill out the credit card information on the form provided in Section A
of the Call to Convention (page 24) and mail in with your Code of Conduct and Medical Authorization Forms.
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Repeat steps 8-10 as needed until all of your attendees have been assigned a room**++
**If you plan to have any attendees share a room with members of another club, do NOT
assign them to a room yet. Follow the instructions in Step 10a on the next page.
++If you have a Lieutenant Governor or other District Board member in your club, please
register them with your club but do NOT assign them to a room. The District will assign them
to a room after they have registered with their home club.
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Note: If you select Credit Card - Please fill out the credit card information on the Registration Summary Form
and mail in with your Code of Conduct and Medical Authorization Forms.
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You may print as many copies as you need from this screen.
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Authorization Form
Authorization to attend Event and Emergency Medical Treatment
Please type or print all information. This form is required for all Key Club members attending designated Key Club International events
or activities. The parent, legal guardian or person in loco parentis for the member must complete this form. By signing this document, I
acknowledge that I am aware that photos taken of me during the event weekend may be published in magazines, Web or other
marketing and promotional materials.
Member Information
______________________________________
First Name
M.I.
Last Name
______________________________________
Street Address
______________________________________
City
State/Province
______________________________________
ZIP/Postal Code
Sex (circle one) F
Birth date
Nation
M
Height___________ Weight__________
Chaperone
Who is the designated chaperone responsible for this
Key Club Member?
________________________________
Relationship to Member
Note: An adult chaperone for Key Club shall be a Kiwanis member,
faculty member, parent, legal guardian or person who is in in loco
parentis, over the age of 21, approved by the school and registered
with and accompanying the Key Club member at the event or activity.
All non-Key Club members over the age of 18 attending the Key Club
International convention must have a background check that is conducted by Kiwanis International.
Emergency Information
In case of emergency, please contact_____________________________
Phone (______) _______________________________________________
Alternate contact_________________________________________________
Phone (______) _______________________________________________
Medical Information
Health insurance company_________________________________________ Policy number________________________________________
Group name on insurance coverage _____________________________________________________________________________________
Telephone number or other contact information shown on insurance card__________________________________________________
Will you Key Club member be taking any prescription medication or over-the-counter drugs of any type?____________________
If yes, please explain _____________________________________________________________________________________________________
Has he/she ever been or currently being treated for (circle Yes or No)?
Nervousness?
Yes No
Rheumatic fever?
Yes No
Asthma?
Yes No
Convulsion or epilepsy?
Yes No
Cancer or tumors?
Yes No
Diabetes?
Yes No
Heart condition?
Yes No
Headaches?
Yes No
Allergies to medication?
Yes No
Yes No
Fainting spells?
Yes No
District and International dues for the current year (2015-2016) must be paid for each Key Clubber attending District Convention by December 1, 2015.
Please be sure that an Annual Achievement Report Form has been mailed in for your club by February 1,
2016. This form will be included later in this packet.
There must be one adult for every ten Key Clubbers in attendance.
Only advisors or chaperones may pick up their clubs registration materials and room keys upon arrival.
Every club member in attendance shall respect the authority of the Sergeant-at-Arms.
A curfew of 12:00 midnight Friday and 12:30 AM Sunday will be observed and is expected to be enforced
by the clubs chaperones.
Key Clubbers are expected to be mindful of their noise levels as there are other guests staying in the hotel.
Key Clubbers will not leave the hotel or the Convention Center without a chaperone.
No intoxicants or drugs of any kind will be in possession of anyone attending convention; nor will smoking
be permitted.
Property shall not be defaced or destroyed and furniture will remain inside the hotel rooms. Any damage
will be the responsibility of the person(s) occupying that room.
Any action unbecoming of a Key Clubber will not be allowed.
The pool and exercise areas are off limits during Convention.
No Key Clubber may change room assignments without the express consent of the District Administrator.
Key Clubbers of opposite genders shall not be allowed in the same room, except when properly chaperoned by a Faculty advisor, Kiwanis advisor, parent, and/or administrator.
Convention name badges and wrist bands must be worn in a visible position at all times.
Violation(s) of any of the Convention Rules by any individual member of a Key Club will result in that member being sent home prior to the Conventions close, or other disciplinary actions as deemed appropriate.
Anyone dismissed from Convention will arrange transportation at their own expense and parents as well as
appropriate school officials will be notified of the incident that led to the dismissal.
Key Clubbers are known for acting as responsible young adults. The rules outlined here are
minimum standards of conduct. Violations of the rules will be handled with the best interest of
Key Club in mind.
I have read, understand, and agree to abide by the Convention Rules.
Printed Name of Key Clubber : ________________________________________________________________
Division ________
________
________
________
________
________
$ 100.00 each
Payment by:
[ ] Check
[ ] Credit Card
[ ] Purchase Order
TOTAL
==========
NOTE: REGISTRATION AND HOUSING INCLUDE ROOMS FOR FRIDAY AND SATURDAY NIGHT AND MEALS
FOR FRIDAY DINNER AND SATURDAY LUNCH.
_______________________________________________
Date ______________
Signature ____________________________________
Disclaimer: Clubs are responsible for filling their own rooms. We encourage that clubs coordinate with
nearby schools in their respective divisions to fill each room to quad occupancy if desired.
THIS SUMMARY FORM AND FULL PAYMENT
MUST BE POSTMARKED BY
FEBRUARY 1, 2016
Please make checks payable to PNW Key Club Convention
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One per attendee (this includes both Key Clubbers and adult chaperones)
Registration Summary
Payment in total
Annual Achievement Report (found on pages 3-6 of Section C)
Service Fair Registration (optional)
Bring to Convention
Club Delegate Registration (turn in on Friday during registration at the Credentials Desk)
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WHEN?
11:00 am on Saturday, March 19, 2016
WHO?
Each club in good standing is entitled to two (2) delegates. It is highly recommended that these be
the club president and vice president. Alternates should be chosen for each delegate. Each delegate
shall be entitled to cast one vote. The alternate may cast the vote if the elected delegate is not in attendance at the convention. There shall be no voting by proxy. No club delinquent in the payment of
International or District dues shall be considered in good standing.
Delegates should be selected by each club prior to convention, and the Club Delegate form included in this registration packet must be filled out and turned in at District Convention at the
Credentials Desk. Delegates must check in at the Credentials Desk during hours of operation: Friday
during registration and Saturday morning. Upon check-in, each delegate will receive a delegate ribbon for his/her name badge which acts as a delegate pass, and a candidates booklet. To be admitted to this session as a voting member, each delegate must have their name badge ribbon.
District Bylaws provide that each current Lieutenant Governor, as well as the Executive Offices of
Governor, Secretary, Treasurer, and Bulletin Editor, shall serve as Delegates-At-Large.
Non-voting Key Clubbers permitted in the "Delegate" portion of the House include any
International Officers and Liaisons.
Limited seating for non-delegates and others interested will be available in a separate section of the
House.
As a delegate, you are personally responsible for being in the House of Delegates on time. This means
being seated no less than ten minutes prior to the scheduled convening of this session.
You should review carefully any information provided to you pertaining to the business to be conducted.
"Robert's Rules of Order, Newly Revised" will be the official procedure followed. These rules must be
adhered to at all times during the House of Delegates session.
NOTE: PLEASE BRING A PEN WITH YOU TO THE HOUSE OF DELEGATES SESSION TO PROPERLY MARK YOUR BALLOT.
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Please bring this certificate with you to Convention! Do not mail this form in. This change is to
provide flexibility in delegate changes until the day of convention.
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Convention Chair
Ryan Miura
pnwconventionchair@gmail.com
or
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FULL NAME
* : Clubs only
PHONE NUMBER
E-MAIL ADDRESS
President*
Faculty Advisor*
Representative
Representative
Representative
_______________________________
________________________________
Club President*
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