Accounts Payable Setups End To End.

ACCOUNT PAYABLES
CHAPTER-1
MANUAL INVOICES
1.1CREATE ONE MANUAL INVOICE
GO TO THE
N: INVOICEENTRYINVOICES
GIVE THE HEADER INFORMATION LICK

OPERATING UNIT BAJAJ HYD MFG
TYPE
STANDARD
TRADING PARTNAR BAJAJ SUPPLIER

1
INVICE DATE
CURRENT DATE
INVOICE NUMBER MAN-1

INVOICE AMOUNT 2000
THEN CLICK ON LINES TAB
AMOUNT
2000
CLICK ON DISTRIBUTIONS
GIVE AMOUNT2000
ACCOUNT01.01.7530.01.00
SAVE AND CLOSE THE DISTRIBUTION WINDOW
CLICK ON GENERAL TAB

STATUS NEVER VALIDATED
CLICK ON ACTION1
SELECT VALIDATE CHECK BOX AND SAY OK
THE STATUS VALIDATED

THEN CLICK ON ACTIONS1
SELECT CREATE ACCOUNTING CHECK BOX AND DRAFT

THEN CLICK ON OK
SAY OK
AGAIN CLICK ON ACTIONS1
SELECT CREATE ACCOUNTING CHECK BOX AND FINAL

THEN CLICK ON OK
SAY OK
CHAPTER-2
INVOICE USING DISTRIBUTION SET
WE HAVE 2 TYPES DISTRIBUTION SETS
1. STANDARD DISTRIBUTION SET
2. SKELETON DISTRIBUITON SET
1. CREATE STANDARD DISTRIBUTION SET

N: SETUPINVOICEDISTRIBUTION SET
GIVE OPERATING UNIT BAJAJ HYD MFG

NAME BAJAJ DISTRIBUTION SET
10
NAM
ACCOUNT
90
01.01.1530.01.00
01.01.7220.01.00
01.01.5050.01.00
SAVE AND CLOSE

2. CREATE SKLETION DISTRIBUTION SET
NSETUPINVOICEDISTRIBUTION SET
OPERATING UNITBAJAJ HYD MFG

NAME BAJAJ SKELETON DISTRIBUTION SET
11
NUM
ACCOUNT
01.01.1520.01.00
01.01.7220.01.00
SAVE AND CLOSE
2.1CREATE ONE INVOICE USING DISTRIBUTION SET


TYPE
STANDARD

12
INVICE DATE
CURRENT DATE

INVOICE AMOUNT 3000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET

CLICK ON LINES TAB
13
GIVE AMOUNT3000
CLICK ON DISTRIBUTION
14
THE ACCOUNTS AUTOMATICALLY GENERETED

CLOSE DISTRIBUTION WINDOW
15
THE STATUS NEVER VALIDATED

CLICK ON ACTIONS1
16
SELECT VALIDATE AND SAY OK
17
NOW THE STATUS VALIDATED

CLICK ON ACTIONS1
18
SELECT CREATE ACCOUNTING CHECK BOX AND DROFT THEN CLICK ON OK
SAY OK
19
CLICK ON ACTIONS1
20
SELECT CREATE ACCOUNTING CHECK BOX ANS FINAL THEN CLICK ON OK
SAY OK AND CLOSE IT

2.2CREATE INVOICE USING SKELETON DISTRIBUTION SET
N: INVOICEENTRYINVOICE
21

TYPE
STANDARD

INVICE DATE
CURRENT DATE

INVOICE AMOUNT 5000
22
DISTRIBUTION SET BAJAJ SKELETON DISTRIBUTION

THEN CLICK ON LINES TAB
23
AMOUNT5000
24
THE ACCOUNTS IS AUTOMATICALLY GENARETED

GIVE THE AMOUNTS EQUAL TO LINE TOTAL
25
TYPE
AMOUNT
ITEM
3000
ITEM
2000
26
GO TO ACTION1 SELECT VALIDATED AND

CREATE ACCOUNTING
o DROFT
o FINAL
27
2.3 ENTER AN INVOICE FOR A FIXED ASSETS


TYPE
STANDARD

INVICE DATE
CURRENT DATE

INVOICE AMOUNT 40000
CLICK ON LINES TAB
28
AMOUNT40000
29
SELECT TRACK AS ASSET CHECK BOX

THEN CLICK ON DISTRIBUTIONS
30
GIVE AMOUNT40000
ACCOUNT01.01.1570.01.00
31
GO TO ACTION1 SELECT VALIDATE AND

o CREATE ACCOUNTING
DROFT
FINAL
32
2.4 CREATE A FREIGHT DISTRIBUTION


TYPE
STANDARD

INVICE DATE
CURRENT DATE

TERMS IMMEDIATE
CLICK ON LINES TAB
33
TYPE
AMOUNT
PRORATE ACROSS ALL ITEM LINES
ITEM
9000
---
FREIGHT
1000
SELECT
SELECT ITEM LINE CLICK ON DISTRIBUTIONS
34
ACCOUNT 01.01.7530.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
35
SELECT FREIGHT LINE CLOCK ON ALLOCATION
36
SAY OK
37
CLICK ON ACTION1
SELECT
o VALIDATE
o CREATE ACCOUNTING
DRAFT
FINAL
2.5 CREATE ALLOCATE FREIGHT CHARGES
38

TYPE
STANDARD

INVICE DATE
CURRENT DATE
INVOICE NUMBER INV-8

TERMS IMMEDIATE
CLICK ON LINES TAB
39
TYPE
AMOUNT
ITEM
12000
FREIGHT
5000
MISCELLANEOUS
3000
SELECT ITEM CLICK ON DISTRIBUTIONS
40
GIVE AMOUNT 12000

ACCOUNT 01.01.7110.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
41
SELECT FREIGHT SELCET CHECK BOX IN THIS LINE
42
PROATE ACROSS ALL ITEM LINES

AND CLICK ON ALLOCATION
43
CLICK ON SELECT/UNSELECT ALL

THEN SAY OK
44
SELECT MISCELLINIOS LINE
45
SELECT MISCELLANEOUS LINE THEN CLICK ON DISTRIBUTIONS

CLICK ON ALLOCATIONS
46
SELECT THE CHECK BOX ANS SAY OK

CLICK ON ACTIONS1
SELSCT
o VALIDATE
o CREATE ACCOUNTING
DRAFT
FIANL
47
2.6 CREATE A SCHEDULED PAYMENT INVOICE


TYPE
STANDARD

INVICE DATE
CURRENT DATE

INVOICE AMOUNT 8000
TERMS IMMEDIATE
CLICK ON LINES TAB
48
GIVE AMOUNT 8000

QUANTITY INVOICED20
UOM Each
UNIT PRICEAUTOMATIC COMING
CLICK ON SCHEDULED PAYAMENTS TAB
49
METHOD ELECTRONIC
SAVE AND
VALIDATE
CREATE ACCOUNTING
DRAFT
FIANL
50
2.7 CANCAL AN INVOICE

PRESS CTRL+F11
51
SELECT ANY ONE INVOICE FOR CANCAL

AM SELECTING INVOICE NUMBER MAN-1
52
GO TO ACTIONS1
53
SELECT CANCEL INVOICES THEN SAY OK
54
SAY OK
55
THE STATUS IS CANCELLED
56
2.8 REVERSE INVOICE DISTRIBUTIONS

PREES CTRL+F11
SELECT ANY ONE INVOICE LINE
AM SELECT INVOICE NUMBER MAN-5

CLICK ON LINES TAB
57
58
SELECT REVERSE 1
59
SAY OK
60
THE SECOND LINE IWILL BE AUTOMATIC GENARETED

SELECT NEXT LINE
61
SAVE AND CLOSE THE DISTRIBUTION INDOW
62
GO TO ACTIONS1
VALIDATE
CREATE ACCOUNTING
DRAFT
FINAL
63
2.9 INVOICE MATCH TO PURCHASE ORDERS


TYPE
STANDARD
PO NUMBER
100

INVICE DATE
CURRENT DATE
INVOICE NUMBER MATCH-2

INVOICE AMOUNT 8000
64

TERMS IMMEDIATE
CLICK ON MATCH
NUM101 CLICK ON FIND
65
SELECT CHECK BOX

CLICK ON MATCH
66
GO TO ACTIONS1
VALIDATE
CREATE ACCOUNTING
DRAFT
FINAL
67
THE STATUS VALIDATED

ACCOUNTED YES
HOW TO SEE THE ACCOUNT TRANSACTION
GO TO TOOLSVIEW ACCOUNTING EVENTS
CLICK ON VIEW JOURNAL ENTRIES

68
CLICK ON CIEW T-ACCOUNT
69
CLOSE IT
2.10 CREATE A SPECIAL CALENDAR

N: SETUPCALENDARSPECIAL CALENDAR
70
SAVE AND CLOSE

2.11 CREATE A RECURRING INVOICE
N: INVOICEENTRYRECURRING INVOICE

SUPPLIER NAME
BAJAJ SUPPLIER
71
CALENDEAR NAME
BAJAJ SPE CAL
NUMBER OF PERIODS
FIRST
JAN-14
INVOICE DEFINITION TAB

NUMBER BAJAJ RENT
LINE DEFINITION TAB
GIVE NAME BAJAJ DISTRIBUTION SET

CLICK ON ACCOUNTS TAB
72
GIVE FIRST AMOUNT 3000

CLICK ON INVOICE DEFINITION AGAIN
73
NUMBER OF INVOICES 6
CLICK ON CREATE RECURRING INVOICES
74
SAY OK AND CLOSE

GO TO INVOICEENTRYINVOICES
PRESS F11 (OR) FN+F11
75
PRESS CTRL+F11
76
THE RECURRING INVOICES IS CREATED. TOTAL 6 MONTHS OF INVOICES IS

CREATED
THEN CLOSE IT
2.12 CALCULATE A SUPPLIER BALANCE
N: INVOICEINQUIRYBALANCES
77
GIVE NAME BAJAJ SUPPLIER

THEN CLICK ON CALCULATE BALANCE OWNED

THEN CLICK ON CALCULATE
78
UNPAID AMOUNT144000
BALANCE OWNED144000
NUMBER OF INVOICES17
VIEW THE DETAILS ANC CLOSR IT.
2.13 PLACE A HOLD ON AN INVOICES
PRESS CTRL+F11
79
SELECT WHAT YOU HAVETO DO BY HOLD THAT TRANSACTION LINE WILL BE

SELECT
AM SELECTING INVOICE NUM MAN-9
CLICK ON HOLDS TAB
80
GIVE HOLD NAME AMOUNT

SAVE AND CLICK ON GENERAL TAB
81
HOLDS 1
CLOSE THIS WINDOW
82
2.14 RUN THE INVOICE HOLDS REPORTS

STEP-1SUBMIT THE MATCHING HOLD DETAILS REPORTS
THIS IS A PO MATCHING INVOICE. WE ARE ASSIGN ANY MATCHING PO
INVOICE THAT INVOICES WE ARE ASSIGN HOLD THAT INFORMATION WILL BE
HOW MANY INVOICE HOLD ARE AVAILABLE THAT INFORMATION CHOUSING.
VIEWREQUESTS
SELECT REQUESTS
CLICK ON SUBMIT A NEW REQUEST
83
SELECT SINGLE REQUEST SAY OK
NAME MATCHING HOLD DETAIL REPORT

OPERATING UNIT BAJAJ SUPPLIER
SUPPLIER NAME BAJAJ SUPPLIER
CLICK ON OK
84
CLICK ON SUBMIT
SAI NO
85
CLICK ON FIND AND REFRESH DATA AND CLOSE IT

STEP-2SUBMIT THE INVOICE ON HOLD REPORT
IT IS GET ONLY MANUVAL INVOICE HOLDS CHOSING.
VIEWREQUESTSUBMIT NEW REQUESTSINGLE REQUEST
86
GIVE NAME INVOICE ON HOLD REPORT

OPREATING UNITBAJAJ HYD MFG
TRADING PARTNER BAJAJ SUPPLIER
CLICK ON OK AND SUBMIT
87
CLICK ON FIND
CLICK ON REFRESH DATA
88
2.15 SETUP AN INVOICE BATCH

GO TO BAJAJ SYS
RESPONSIBILITIEBAJAJ AP
PROFILE NAME AP: Use Invoice Batch Controls
CLICK ON FIND
SAVE AND CLOSE

GO TO BAJAJ AP
N: INVOICEENTRYINVOICE BATCHES
89
SAVE AND CLOSE IT

2.16 CREATE FOLDER FORMS FOR THE INVOICE HEADER AND LINES
REGIONS1
GO TO N: INVOICEENTRYINVOICE BATCHES
QWERY OUR BATCH NAME
90
CTRL+F11
91
CLICK ON INVOICES
92
GO TO FOLDERSAVE AS
93
GIVE FOLDER NAME AND NAVER THEN CLICK ON OK

CREATE ONE INVOICE
94
AFTER CREATING THE INVOICE CLOSE THE FORM
2.17CREATE INVOIE IN INVOICES BATCHES

N: INVOICEENTRYINVOICE BATCHES
FRST QWERY OUR INVOICE BATCH
95
CLICK ON INVOICES
96
WE HAVE CREATE MORE THEN INVOCES IN BATCH INVOICE. AT A TIME ALL

INVOICE ARE VALIDATE AND CREATE ACCOUNTING.
CLOSE THE INVOICE WINDOW
97
CLISK ON VALIDATE 1 (AT A TIME ALL BATCH INVOICES ARE VALIDATED)
98
SAY OK
99
SAY OK AND CLICK ON CREATE ACCOUNTING
100
SAY OK AND CLOSE THE INVOICE BATCH WINDOW

AGAIN QWERY OUR INVOICE BATCH
101
CLICK ON INVOICES
102
ALL INVOICES ARE VALDATED

CLOSE THE FORM
103
CHAPTER-3
PAYMENTS
STEP-1: CREATE INTERNAL BANK ACCOUNT
GO TO BAJAJ CM
N: SETUPBANKSBANKS
CLICK ON CREATE
104
COUNTRY INDIA
BANK NAME BAJAJ BANJ FOR AP
BANK NUMBER00292828
CLICK ON SAVE AND NEXT
105
CLICK ON CREATE FOR BANK ADDRESSES
GIVE THE ADDRESS DETAILS AND CLICK ON APPLY

106
CLICK ON FINISH
CLICK ON BANK BRANCHES ON TOP
107
CLICK ON CREATE
CLICK ON CONTINUE
108
GIVE BRANCH NAME BAJAJ BANK BRANCH FOR AP

THEN CLICK ON FINISH AND CLOSE IT
109
WE ASSIGN OWER LEGAL ENTITY IN USER MANAGEMENT

USER NAMEsysadmin
PASSWORDsysadmin
USER NAMEsysadmin
PASSWORDsysadmin
CLICK ON LOGIN
SELECT USER MANAGEMENT

110
CLCIK ON ROLES & ROLE INHERITANCE
NAME BAJAJ CM
APPLICATION CASH MANAGEMENT
CLICK ON GO
111
SELECT UPDATE
CLICK ON SECURITY WIZARDS
112
CLICK ON SAVE AND PROCEED
SELECT CE UMX SECURITY WIZARD CLICK ON RUN WIZARD
CLCIK ON ADD LEGAL ENTITIES
113
NAME BAJAJ% THEN CLICK ON GO

SELECT OWER LEGAL ENTITY
AND CLICK ON SELECT
SELECT ALL CHECK BOXES

THEN CLICK ON APPLY
114
CLICK ON APPLY AND CLOSE LOGOUT

LOGIN OWER USER AND GO TO BAJAJ CM
CREATE A BANK ACCOUNT
N: SETUPBANKSBANK ACCOUNTS
115
CLICK ON CREATE
GIVE BRANCH NAME BAJAJ BRANCH FOR AP

THEN CLICK ON CONTINUE
GIVE BANK ACCOUNT OWNER BAJAJ LEGAL ENTITY

ACCOUNT USE
PAYABLES
RECEIVABLES
THEN CLICK ON NEXT
116
GIVE ACCOUNT NAME BAJAJ AP DISBURSHMENT

ACCOUNT NUMBER BAJAJ00029
CHECK DIGIT 100000
CURRENCY USD
MULTIPLE CURRENCIES ALLOWED
DESCRIPTION CASH DISBUSHMENT ACCOUNT
117
GIVE THE PAYABLES CONTROLS TAB DETAILS

118
CLICK ON ADD ORGANIZATION ACCESS
SELECT PAYABLES, AND RECEVABLES CHECK BOX
119
ORGANIZATION BAJAJ HYD MFG (GIVE OWER OPERATING UNIT)

THEN CLICK ON CONTINUE
VERIFY THE ALL ACCOUNTS AND CLICK ON APPLY
120
AGIN CLICK ON ADD ORGANIZATION ACCESS
GIVE THE OPTIONS AND CLICK ON CONTINUE
121
VERIFY THE DETAILS AND CLICK ON APPLY
122
AGIN CLICK ON ADD ORGANIZATION ACCESS ADD OPERATING UNIT
GIVE DETAILS AND CLICK ON CONTINUE
123
VERIFY THE DETAILS AND CLISK ON APPLY
124
THEN FINALLY CLICK ON SAVE AND NEXT
SELECT CREATE CONTACT
125
GIVE THE CONTACT PERSON DETAILS AND CLICK ON APPLY
SELECT THE CONTACT LINE AND CLICK ON FINISH

126
SELECT THE BANK LINE CHECK BOX AND CLICK ON MANAGE PAYMENT
DOCUMENTS
CLCIK ON CREATE
127
GIVE NAME BAJAJ AP CHECK STOCK

PAPER STOCK TYPE PRENUMBERED STOCK
FORMATE EXTERNAL CHECK FORMAT
FIRST AVILABLE DOCUMENT NUMBER 1000
LAST
1100
CLICK ON APPLY
128
CLOSE THIS WONDOW

REVIEW THE BANK ACCOUNT
GO TO BAJAJ AP
N: OTHERREQUESTSRUNSINGLE REQUEST
GIVE THE NAME BANK ACCOUNT LISTING

SAY OK AND SUBMIT
129
CLICK ON YES FOR ADD OTHER OPERATING UNIT

OPERATING UNIT BAJAJ BNGL MFG
130
SAY OK AND SUBMIT
CLICK ON YES FOR ADD ANOTHRT OPERATING UNIT
131

OPERATING UNIT BAJAJ BNGL MFG
SAY OK AND SUBMIT
CLICK ON NO
GO TO VIEWREQUESTFIND
132
THE STATUS HAS BEEN COMPLETED

THEN CLOSE IT
STEP-2CREATE A EXTERNAL BANK ACCOUNT
N: SUPPLIERENTITY
QWERRY OWER SUPPLIER
GIVE SUPPLIER NAME BAJAJ

THEN CLICK ON GO
133
SELECT BANK DETAILS TAB
134
CLISK ON CREATE
135
GIVE THE CONTRY INDIA

ALLOW INTERNATIONAL PAYAMENTS
BRANCH NAME BAJAJ BRANCH FOR AP
ACCOUNT NUM00001110
CHECK DIGITS 100000
ACCOUNT NAME Mr. PRASHANT KUMAT RAI
CURRENCYUS DOLLAR
CLICK ON APPLY
136
GIVE SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ HYD MFG

CLICK ON GO
137
CLICK ON ADD
CLICK ON GO AND CELECT A CONTACT NAME LINE THEN CLICK ON SELECT
138
CLICK ON SAVE
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ PUNE MFG
CLICK ON GO
139
CLICK ON ADD
CLICK ON THEN SELECT A CONTACT NAME LINE THEN CLICK ON SELECT
140
CLICK ON SAVE
141
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ BNGL MFG

CLICK ON GO
142
CLICK ON ADD
CLICK ON GO SELECT A CONTACT LINE CHECK BOX AND CLICK ON SELECT
143
CLICK ON SAVE AND CLOSE THE SUPPLIER WINDOW
144
CHAPTER-4
PAYMENT PROCESS MANAGER
4.1 CREATE PAYMENT PROCESS MANAGER
N: PAYMENTENTERPAYMENTS MANAGER
CLICK ON TEMPLATE
CLICK ON CREATE
145
THEN CLICK ON PAYMENT ATTRIBUTES TAB
146
CLICK ON PROCESS AUTOMATION
CLICK ON APPLY
147
CLICK ON PAYMENT PROCESS REQUESTS
CLICK ON SUBMIT SINGLE REQUEST
148
CLICK ON PAYMENT ATTRIBUTES
149
CLICK ON SUBMIT
THEN CLOSE THIS WINDOW

THEN GO TO
150
VIEWREQUESTFIND
CLICK ON REFREAH DETA

NOW VERIFY THE STATUS
N: PAYMANTSENTRYPAYMENTS MANAGER
CLICK ON NEED ACTION1
151
CLICK ON BAJAJ PAYMENT PROCESS FOR ALL
152
CLICK ON 64,000 WE CAN SEE ALL [AYMENT DOCUMENTS
153
154
CLOSE IT
RUN THE CONCURRENT MANAGER
N: OTHERREQUESTSINGLE REQUESTOK
SAY ON AND SUBMIT IT.

155
NO GO TO VIEWREQUESTFIND
CLICK ON VIEW OUTPUT
156
YOU CAN SEE THE STATUS
157
4.2 CREATE A MANUAL PAYMENTS

CREATE A INVOICE USING A DISTRIBUTION SET
VALIDATE,
CREATE ACCPUNT
DROFT
FINAL
NO GO TO N: PAYMENTENTRYPAYMRNTS
TYPE
MANUAL

PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
158
BANK ACCOUNT BAJAJ BANK FOR PAYMENTS

PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
GIVE INVOICE NUMBER MAN-10

SAVE AND CLOSE THE SELECT INVOICE WINDOW
159
GO TO ACTION1
160
CREATE ACCOUNTING
DROFT
161
SAY ON AND CLICK ON ACTION1
162
CREATE ACCOUNTING
FINAL
SAY OK
163
SAY OK AND CLOSE

NOW GO TO N: INVOICEENTRYINVOICES
QWERRY OUR INVOICE NUMBERMAN-10
164
THE INVOICE IS AMOUNT PAID.

CLOSE IT.
4.3 CREATE A QUICK PAYMENT
CREATE A ONE INVOICE AND VALIDATE AND CREATE ACCOUNTING IT.
INVOICE NUMBAR MAN-11
N: PAYMENTSENTRYPAYMENTS
165
TYPE
QUICK

PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
BANK ACCOUNT BAJAJ BANK FOR PAYMENTS
PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
166
SAVE AND CLOSE THE SELECT INVOICE WINDOW.
167
GO TO ACTION
o CREATE ACCOUNTION
DROFT
FINAL
GO TO N: INVOICEENTRYINVOICES
QWERRY INVOICE NUMBERMAN-11
168
THE INVOICE AMOUNT PAID

THEN CLOSE IT
4.4 PLACE A STOP ON A PAYMENT
N: PAYMENTSENTRYPAYMENTS
169
VIEWFIND
170
FIND IT
171
SELECT QUICK LINE

GO TO ACTION
172
SELECT CHECK BOX FOR INITIATE STOP

SAY OK
173
SAY OK
THEN CLICK ON PAYMENT OVERVOEW
174
STATUS STOP INITIATION
4.5 VOID AND RE-ISSUE A QUICK PAYMENT

GO TO PAYABLE OPTION
N: SETUPOPTIONSPAYABLE OPTIONS
QWERRY OUR OPERATING UNIT
GO TO PAYMENT TAB
175
N: PAYMENTENTRYPAYMENTS
GO TO VIEWFIND
176
GIVE AMOUNT 40000

FIND IT
177
SELECT TYPEQUICK LINE PAYMENT TRANSACTION

GO TO ACTION1
178
SELECT INITIATE STOP CHECK BOX

SAY OK
179
CLICK ON PAYMENT OVERVIEW
180
THE STATUS IS NEGOTIABLE

THEN CLOSE IT
4.6 VOID A PAYMENT IN PAYMENTS MANAGER

N: INVOICE ENTRY INVOICE
181
CREATE ONE INVOICE AND VALIDATE, CREATE ACCOUNTING {DROFT, FINAL}

THE INVOICE NUMBER MAN-14
GO TO ACTION1
182
SELECT PAY IN FULL CHECK BOX AND SAY OK

PAYMENT WINDOW WILL BE OPEN
183
FILL THE ALL VALUS

AND CLISK ON ACTION1
CREATE ACCOUNTING
DROFT
FINAL
184
NOW GO TO PAYMENSENTRYPAYMENTS PROCESS MANAGER
CLICK ON PAYMENTS
185
GIVE PAYEEBAJAJ SUPPLIER

PAPER DOCUMENT NUMBER2007
CLICK ON GO
THE PAYMENT LINE WILL BE GENERATED. CLICK ON AMOUNT33000
186
187
CLICK ON RETURN TO PAYMENTS
IT IS IN PENDING
4.7 ENTER A CREADIT MEMO AND RECORD A REFUND

FIRST CREATE A ONE CREADIT MEMO INVOICE

TYPECREDIT MEMO
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERCM-1
INVOICE AMOUNT <20000> (-20000)
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
188
TERMSIMMEDIATE
CLICK ON LINES TAB
AMOUNT-20000
189
190
CLICK ON ACTION1
VALIDATE
CREATE ACCOUNTING
DROFT
FINAL
191
GO TO ACTION1 SELECT THE CHECK BOX FOR PAY IN FULL SAY OK
192
TYPEREFUND
OUBAJAJ HYD MFG
TRADING PARTNERBAJAJ SUPPLIER
PAYMENT DATECURRENT DATE
BANK ACCOUNTBAJAJ AP DISBURSHMENT
PAYMENT PROCESS PROFILELong Check Format
SAVE IT
193
CLICK ON INVOICE OVERVIEW
194
GO TO NAVIGATOR
4.8 CREATE A PREPAYMENT INVOICE
195

TYPEPREPAYMENT
INVOICE NUMBERPP-1
INVOICE AMOUNT 2000
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
196
AFTER CLOSEING THE DISTRIBUTION WINDOW
GO TO ACTION1
o VALIDATE
197
THE STATUS IS UNPAID

GO TO ACTION1
o PAY IN FULL
198
FILL TE ALL DETAILS

SAVE
199
CLOSE THE FORM

THEN GO TO N: INVOICEENTRYINVOICES
QWERY OUR PREPAYMENT INVOICE
200
CTRL+F11
201
THE STATUS ISAVAILABLE

CLOSE IT
4.9 APPLY A PREPAYMENT

202
SAY OK
203

TYPESTANDARD
INVOICE NUMBERPP-2
INVOICE AMOUNT 2000
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
204
CLICK ON DISTRIBUTION
THEN GO TO ACTION1
o VALIDATE
o CREATE ACCOUNTING
DROFT
FINAL
GO TO ACTION1
205
SELECT CHECK BOX FOR APPLY/UNAPPLY PREPAYMENT

SAY OK
206
SELECT THE LINE CHECK BOX

CLICK ON APPLY/UNAPPLY
207
CLOSE THE APPLY/UNAPPLY WINDOW
208
AMOUNT IS PAID
STATUS ISNAVER VALIDATED
GO TO ACTION1 VALIDATE IT
GO TO NAVIGATOR
209
CHAPTER-5
AUTOMATIC INVOICE
5.1 CREATE ONE NEW SUPPLIER
CLICK ON CREARE SUPPLIER
210
CLICK ON APPLY
THEN CLICK ON ADDRESS BOOK
CREATE A ADDRESS
THEN CLICK ON PURSHASING TAB
211
CLICK ON SELF BUILDING TAB IN PURCHASING
212
CLICK ON SAVE
213
CLICK ON PAYMENT DETAILS TAB
214
CLICK ON SAVE
THEN CLICK ON INVPICE MANAGEMENT TAB
215
SAVE AND CLOSE.
216
NOW GO TO SYS ADMIN

ASSIGN PROFILE OPTION
CLICK FIND
217
SAVE AND CLOSE.

NOW CREATE A PURSHASE ORDER
DO TO BAJAJ PO
218
N: PURCHASE ORDERPURCHASE ORDER
CLICK ON TERMS
219
CLOCE AND CLICK ON SHIPMENTS
220
221
SAVE AND APPROVE IT
222
CLOSE IT.
223
NOW GO TO VIEWREQUEST
CLOSE IT
NOW GO TO BAJAJ AP
N: INVOICESENTRYINVOICES
THE INVOICE IS AUTOMATICALLY CREATED
QWERRY INVOICE NUMBERERS%
224
CTRL+F11
225
GO TO ACTION
VALIDATE AND
CREATE ACCOUNTION
DROFT
FINAL
THEN CLOSE THE FORM.

NOW GO TO BAJAJ SYS
GIVE PROFILE OPTION
N: SYSTEMPROFILE
226
CLICK ON FIND
227
SAVE AND CLOSE
228
NOW CREATE A PO WITH 4-WAY MATCHING OF THE INSPECTION REQUERED
CLCIK ON SHIPMENT
229
SELECT MATCH APPROVE LEVEL 4-WAY

THEN CLICK ON DISTRIBUTION
230
SAVE AND APPROVE IT
231
THE PO IS APPROVED. THEN CLOSE IT

GO TO N: RECEIVINGRECEIPTS
232
CLICK ON FIND IT
233
SAVE AND COPY RECEIPT NUMBER

GO TO N: RECEIVINGRECEIVING TRANSACTION
234
CLICK ON FIND
235
SELECT THE BOX AND CLICK ON INSPECT
236
CLICK ON OK AND SAVE CLOSE THE FORM

RE-OPEN THE SAME FORM
237
CLICK ON FIND
238
SELECT BOTH THE LINES AND SAVE THR RECORD

NOW GO TO N: RECEIVINGRETURNS
239
CLICK ON FIND
240
SAVE AND CLOSE

NOW GO TO RECEIVINGRECEIPT
241
CLICK ON FIND
SELECT CHECK BOX AND SAVE AND CLOSE
NOW GO TO VIEWREQUESTFIND
242
CLOSE IT
GO TO BAJAJ AP
QWERRY THE INVOICES
243
CTRL+F11
244
THE INVOICE IS AUTOMATICALLY CREATED

NOW GO TO ACTION
o VALIDATE
o CREATE ACCOUNTING
DROFT
FINAL
245

Accounts Payable Setups End To End.

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Accounts Payable Setups End To End.

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Formats disponibles

ACCOUNT PAYABLES

GIVE THE HEADER INFORMATION LICK

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-1

CLICK ON GENERAL TAB

SELECT VALIDATE CHECK BOX AND SAY OK

THE STATUS VALIDATED

SELECT CREATE ACCOUNTING CHECK BOX AND DRAFT

AGAIN CLICK ON ACTIONS1

SELECT CREATE ACCOUNTING CHECK BOX AND FINAL

1. CREATE STANDARD DISTRIBUTION SET

GIVE OPERATING UNIT BAJAJ HYD MFG

SAVE AND CLOSE

OPERATING UNITBAJAJ HYD MFG

SAVE AND CLOSE

2.1CREATE ONE INVOICE USING DISTRIBUTION SET

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-3

DISTRIBUTION SET BAJAJ DISTRIBUTION SET

THE ACCOUNTS AUTOMATICALLY GENERETED

THE STATUS NEVER VALIDATED

SELECT VALIDATE AND SAY OK

NOW THE STATUS VALIDATED

SELECT CREATE ACCOUNTING CHECK BOX AND DROFT THEN CLICK ON OK

SELECT CREATE ACCOUNTING CHECK BOX ANS FINAL THEN CLICK ON OK

SAY OK AND CLOSE IT

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-4

DISTRIBUTION SET BAJAJ SKELETON DISTRIBUTION

THE ACCOUNTS IS AUTOMATICALLY GENARETED

SAVE AND CLOSE THE DISTRIBUTION WINDOW

GO TO ACTION1 SELECT VALIDATED AND

2.3 ENTER AN INVOICE FOR A FIXED ASSETS

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-5

SELECT TRACK AS ASSET CHECK BOX

GO TO ACTION1 SELECT VALIDATE AND

2.4 CREATE A FREIGHT DISTRIBUTION

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-8

PRORATE ACROSS ALL ITEM LINES

SELECT ITEM LINE CLICK ON DISTRIBUTIONS

SELECT FREIGHT LINE CLOCK ON ALLOCATION

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER INV-8

SELECT ITEM CLICK ON DISTRIBUTIONS

GIVE AMOUNT 12000

SELECT FREIGHT SELCET CHECK BOX IN THIS LINE

PROATE ACROSS ALL ITEM LINES

CLICK ON SELECT/UNSELECT ALL

SELECT MISCELLINIOS LINE

SELECT MISCELLANEOUS LINE THEN CLICK ON DISTRIBUTIONS

SELECT THE CHECK BOX ANS SAY OK

2.6 CREATE A SCHEDULED PAYMENT INVOICE

OPERATING UNIT BAJAJ HYD MFG

TRADING PARTNAR BAJAJ SUPPLIER

INVOICE NUMBER MAN-9

GIVE AMOUNT 8000