The Outlookers

Microsoft Outlook
Team Project Plan

Introduction
Representing the Marketing Department
Marketing Microsoft Outlook to college

students within Franklin University

Both on campus and virtual students will be

marketed to increase productivity

Project purpose
To provide insight into Microsoft Outlook to

students
Team Members
Andrew Leachman, Rachel Leek, Morgan
Lowman, Ryan Manley, Melissa Martin

Project Plan
Phase
Task

Resource

Deliverabl
e

Tool
Time
Date
Completed

Brainstormin Developmen Revisions Implementati

g
t
on
Gather ideas from
team members
(COMPLETED)

Review tools for

errors and
effectiveness

Distribute materials to
attendees

Melissa- Topic #2&

Handout and website
Ryan Slides for deck
around Lync and Office
(Topic #3)
Andrew-Agenda & Intro
Morgan- Wrap up and
Q&A
Rachel Topic #1

All Team
Members

Melissa once team

members completesend to Melissa to
distribute to
Professor HO

Narrow Topic, finalize

what materials will
need to be created by
whom- all
contributed

Create slide deck to

present Rachel

Revise deck,
review and run
through as a
team- All team

Presentation Plan
Intro, part 1-3,
Conclusion (TBD) See
timeline

Email, Discussion
Boards, Meet Chat

Word and
Powerpoint
delivered via email
Rachel

All team
members
review and
provide
feedback

Franklin Live, PPT and

created handouts from
word

1-2 Hours

10 Hours, 2 per
team member

20 Min per
team member

15 Minutes for the

actual presentation

4 weeks prior to
presentation

3 weeks prior to
presentation

2 weeks prior
to presentation

3 days prior to
presentation email all
materials to attendees

All Team members

contributed

Build tools

Meeting Logistics Checklist

PreMeeting
Tasks

Detail of
tasks

Materials
Proofread

Final Review of all

materials

Andrew and Ryan

1 Hour

5 Days prior to
presentation sent to
team member who will
distribute

Materials
Distribute
d to all
attendees

Email all tools, along

with time of meeting
and any other
meeting details to all
team members and
attendees

Melissa

10 Minutes

3 Days prior to
presentation

Tools set
up and
tested

Ensure Franklin Live is

functioning for all
team members

Morgan

10 Minutes

3 Days prior to
Presentation

Schedule team
Meeting to rehearse
final presentation

Rachel

1 Hour (for all

attendees)

5-7 Days prior to

presentation

Meeting
Rehearsed

Resource

Time
Allocated

Due Date

Presentation Timeline
Segment

Time Allotted

Resource

2 Minutes

Andrew

Part 1
Review Topic #1
Introduce Next
Speaker

3 Minutes

Rachel

Part 2
Review Topic #2
Introduce Next
Speaker

3 Minutes

Ryan

Part 3
Review Topic #3
Introduce Next
Speaker

3 Minutes

Melissa

2 Minutes

Morgan

2 Minutes

Morgan

Introduction
introduce team
members
Review Agenda
Verify Materials were
received
Introduce next
speaker

Wrap Up
Review Agenda for
completion
(Take Notes)
Facilitate Q&A