Definitions

Project

A temporary, one time, coordinated undertaking

o Definable goal
o Has interrelated and dependent activities tasks
o Is finite in duration- they stop.
o Provides a unique product, service or information
Formal definition- a temporary endeavor undertaken to create a unique
product, service or result
Ongoing Work Process
o Goes on forever- repeated
i.e. sending out bills and receiving the money
Operates under scope, quality, cost and time constraints
o Scope
How big is this project
What does it include?
o Quality
How good is it?
Quality requirement
o Cost
How much money is required?
o You cannot change one constraint, without affecting another
one

Scope

Product scope: All the things that will be created or delivered

Project scope: All the work we need to do during the project
Total scope: All the things and all the work

Project Manager

Formal definition: The person assigned by the performing organization to

achieve the project objectives
Technical Skills
o Some basic knowledge that you know
o You know a part of a project- not necessary the entire thing
Project Manager Process Skill
o What skills do you need?
Leadership skills
o Able to work with others
Various roles
o You dont have to be the genius of the group, but you have the right
people sitting on the table with you to gain their expertise
o Integrate all of the knowledge and experience into one total project

o
o

Big Picture and Detail

Super objectives
Units and objectives
Politics
Dealing with stakeholders
Projects and Functions
Cross-functional teams
Insert the project into the everyday functions of the organization

Project Management

Formal definition: the application of knowledge, skills, tools and techniques to

project activities to meet project requirements. Project management is
accomplished through the use of processes, such as initiating, planning,
executing, controlling and closing.
Stages:
o Planning
o Scheduling
o Managing
o Coordinating
o Leading
o Communicating
o Controlling

Knowledge Areas (10 steps)

1. Project
2. Project
3. Project
4. Project
5. Project
6. Project
7. Project
8. Project
9. Project
10.Project

Integration Management
Scope Management
Time Management
Cost Management
Quality Management
Human Resources Management
Communication Management
Risk Management
Procurement Management
Stakeholder Management

Process Groups
Five steps into completing a project:
1.
2.
3.
4.
5.

Initiating
Plan
Execute
Monitor and control
Closing

Initiating

Stakeholders

o People have a vested interest

o Individuals or organizations that are actively involved in the project
o People affected in the project
Customers
o Special subset of the stakeholders
o Hand them the project when its done
o They will receive the deliverables
Project Charter
o Name of the organization
Goals
o Project Manager
Who is chosen to manage the project with the authority
o Expanded table of contents
o Agreement involving all the parties
o One location for all overview information
o Definition of the project
o Guide for project activities
Are we on track?
Project Plan
o Work breakdown structure
o Schedule
o Spending plan
o Resource plan
o Cost management plan
o Risk management plan
o Communication plan
Elements of Charter and Scope Statements

Charter
Project purpose of justification
Measurable project objectives and
related successful criteria
High-level requirements
High-level project description, product
characteristics
Summary milestone schedule
High-level risks
Summary Budget
Project approval requirements (what
constitutes as success, who decides it,
who signs it off)
Assigned project manager,
responsibility and authority level
Name and responsibility of the
person(s) authorizing project charter
Stakeholder list

Scope
Product scope description
(progressively elaborated)
Project deliverables
Product user acceptance criteria
Project exclusions
Project constraints
Project assumptions

Scope Statement
o How big the project is?
o The deliverables are

Stakeholder Analysis

Technique to gather and analyze quantitative and qualitative data to

determine whose interests should be taken into account throughout the
project
Stakeholder Analysis Matrix

Stakeholder: Name
and Contact
Information

Stakeholders
Interest in Project

Assessment of
Impact (Interest
+power)

Potential
Strategies for
Gaining support or
reducing obstacles

High/Low Interest
High/Low Power

Should work with the people with high power and/or people with high power
and high interest
o How to lower the potential of them objecting to the project
o Gain support and reduce obstacles they may create