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TheSummitFoundation

AdministrativeAssistant/OfficeManager

GeneralDescriptionofDuties
TheAdministrativeAssistant/OfficeManagerisresponsibleforthegeneraladministrationof
officeoperationsofTheFoundation.Responsibilitiesinclude,butarenotlimitedto,reception,
administrativeandclericalsupport;dealingwithTheFoundationsmanypublics;supportingthe
executivedirector,directorofdevelopment,eventsandmarketingcoordinatorandaccounting
anddatabaseadministrator;aswellascoordinatingscholarshipandgrantapplications.

ReportingRelationship
ThispositionreportstotheExecutiveDirector.

Qualifications
Prefer2to3yearsexperienceinasimilarposition.Computerproficiencyrequiredincluding
WindowsXP,MicrosoftOutlook,MicrosoftWord,MicrosoftAccessandMicrosoftExcel.
KnowledgeofBlackbaudRaisersEdgesoftwarebeneficial.

Education
Minimum2yearAssociateDegree,Bachelorsdegreepreferred.

JobDutiesandResponsibilities
AdministerandperformadministrativeandclericalfunctionsforTheFoundation
Pickupmailfrompostofficedaily&andcoordinateoutgoingmailings
Manageoffice,maintainofficesuppliesandequipment
Coordinatestaffcoverageofofficeopenhours
Answertelephone,transfercalls,andgreetvisitorstotheoffice
Performcorrespondencewithdonors,volunteers,scholarshiprecipientsandnonprofit
organizationsbyemailandmail
Copy,mailandfileacknowledgementletters
PrepareandcopyBoardofTrusteemeetingmaterials
RecordBoardofTrusteemeetingminutes
Answergrant,scholarship,philanthropyawardinquiriesandgeneralquestionsaboutThe
SummitFoundation
ReceivegrantapplicationsandcoordinatenotebooksofapplicationsforTrusteereview
Receiveandorganizephilanthropyawardnominationsforcommitteereview
Receive,organizeandtrackscholarshipapplicationsandrecipients
AssistDirectorofDevelopmentwithPatronPassProgramandFallCampaignappeal
MaintainFoundationsclippingfile
AssistwitheventsandreceptionsbycoordinatingRSVPs,nametags,andvaryingeventsupport
AssistExecutiveDirector,DirectorofDevelopment,EventsandMarketingCoordinator,and
AccountingandDatabaseAdministrator

Requirements
Toperformthisjobsuccessfully,anindividualmustbeabletoperformeachessentialduty
satisfactorily.Theindividualmustexhibitapleasantandwelcomingdemeanorbothinperson
andonthetelephone.Therequirementslistedwiththisjobdescriptionarerepresentativeof
theknowledge,skilland/orabilityrequired.Reasonableaccommodationsmaybemadeto
enableindividualswithdisabilitiestoperformtheessentialfunctions.

Someeveningandweekendworkhoursrequiredatvarioustimesthroughouttheyearin
particularsupportingTheFoundationsannualevents.

LanguageSkills
Abilitytoread,analyzeandinterpretcorrespondenceanddocuments.Abilitytorespond
effectivelytosensitiveinquiresandcomplaints.Abilitytowriteabusinessletterandother
correspondence.

ReasoningAbility
Abilitytodefineproblems,collectdata,establishfactsanddrawvalidconclusions.

OtherSkillsandAbilities
Positionrequiresdemonstratedappliedskillsinwordprocessingandothercomputersoftware.
Abilitytoworkwithoutsupervisioninasmallofficeenvironment.Abilitytotakeinitiativeand
completeprojectassignmentsindependentlyandontime.Theindividualmustexhibita
pleasantandwelcomingdemeanorbothinpersonandonthetelephone.Organizationalskills
andperformingjobrequirementsefficientlyandorderly.Abilitytomaintainhighdegreeof
privacyandconfidentiality.AbilitytoholdavalidColoradoDriverslicense.

PhysicalDemands
Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyan
employeetosuccessfullyperformtheessentialfunctionsofthisjob.Reasonable
accommodationsmaybemadetoenableindividualswithdisabilitiestoperformtheessential
functions.

Whileperformingthedutiesofthisjob,theemployeeisregularlyrequiredtosit;usehandsto
fingers,handleorfeelobjects,toolsorcontrols;reachwithhandsandarms.Theemployee
frequentlyisrequiredtotalkorhear.

Theemployeemustoccasionallyliftand/ormoveupto30pounds.Specificvisionabilities
requiredbythisjobincludeclosevisionandtheabilitytoadjustfocus.

WorkEnvironment
Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployee
encounterswhileperformingtheessentialfunctionsofthisjob.Reasonableaccommodations
maybemadetoenableindividualswithdisabilitiestoperformtheessentialfunctions.

Thenoiselevelintheworkenvironmentisusuallylowtomoderate.Thisisanosmokingwork
environment.Theworkenvironmentislocatedonthefloorlevelofatwostorybuilding.

DuetothecyclicalnatureofTheSummitFoundationsrevenue,thispositionwillbe40hoursper
weekOctoberthroughJanuaryand32hoursperweekFebruarytoSeptember.

Application
Submitcoverletter,resume,andtwolettersofreferencetoTheSummitFoundation,POBox4000,
111ALincolnAve,Breckenridge,CO,80424,orlee@summitfoundation.orgbyFridayJuly13.
Visitwww.summitfoundation.orgformoredetailsaboutTheSummitFoundation.

6/2012