Chapter 1

The Problem and Its Background

Introduction
La

Consolacion University Philippines Online

Entrance
Examination
College
Department
Modern technology
nowadaysSystem
has been for
interchanging
every
now and then.

Advancement of Information Technologies is giving lots of benefits for all institutions and
business establishments. With the use of advance technology, transactions, processing
and operations became faster, accurate and effective. As time goes by, computers
Submitted by:
became very useful in minimizing the amount of time needed to accomplish a task. In this
Roberto Martin C. Ponce
Christopher
Allan B.as
Cal
generation, these machines can now
be considered
necessities.
Renz Angelo R. Valeriano
Jan Patrick L. Dionisio
In the field of education, implementations
of computerized based systems such as
BSIT IV
automated Enrollment System and Information Kiosks are mostly applied in the different
institutions here in the Philippines. But most of these institution are using manual system
in terms of administering Entrance Examination, which is very time consuming,
unorganized and sometimes inaccurate when it comes to checking of papers. Some
schools already implemented the automated entrance examination. An entrance
examination is an examination that many educational institutions use to select students
for admission. These exams may be administered at any level of education, from primary
to higher education, although they are more common at higher levels. Automated
Entrance Examination System is a system that will provide question through computer for
those who will take the test.

This system is better than the paper-base system because it will lessen the time
The study aims to create an automated entrance examination and to improve the
that of students because after they take the exam the result will be posted
manual examination in La Consolacion University Philippines, conducted at the
automatically with the remarks as they passed or failed the given test. In order to have
guidance office
a high performance in conducting the college entrance examination, the paper-base
system should be replaced by automated one.
Statement of the Problem
The researchers came out with the idea of developing a system about the
The research aims to develop an automated college entrance examination
automated examination to minimize the work of the guidance office and to make it
system that will help the La Consolacion University Philippines and its Client for
easier for administering examination. Through the use of Automated Entrance
administering test.
Examination System, it will provide faster transaction and results of the test is
generated in less time. The system handles all the operations, and generates reports
After conducting some researches from the articles, through interview and
needed by the administering office.
observation, the researchers have gather information needed in order to achieve the
desired output.
Locale of the Study
La Consolacion
University
Philippines
(LCUP),
the onlyexamination
Catholic University
1. What
is the current
status of
system use
for entrance
in collegein
Bulacan
is owned,
managed and operated by Augustinian Sisters of Our Lady of
department
of LCUP?
Consolacion
(ASOLC). Lately
LCUP
hadbe
two
separate
campuses,
one beside
in the
2. What developmental
model
could
used
in developing
the the
proposed
system?
historical
Barasoain
church ofinthe
San
Gabriel Malolos
and thesystem?
other in Catmon,
3. What
are the features
automated
entranceCity,
examination
Malolos
butacceptable
now, all departments
Barasoain
campus
are transferred
Catmon
the
4. How
is the onlineincollege
entrance
examination
systematfor
the client
main campus.
in the terms of:
A. Accuracy;
B. Speed;

Users
B. Reliability;
Menu. Through this menu, users can easily add, edit, update and delete
certain username
C. User-friendliness;
and password.
and This menu could only be access with an admin
account type
D. Security
of username. There are two (2) types of user account: the user account
type and E.
theMaintainability
admin account type. The user account type can only accessed the login/out menu and the register menu. This account type will be used for by the students
Theoretical Framework
who will take the entrance examination. The admin account type can access all the
menus in the system and will be used for by the guidance office personnel only.
Computer-assisted entrance examination provides fast and printed results to the
Backup Menu. Same with the users menu, only a username with an admin
examinees. It is a user-friendly system and provides quality service to the students as
account type can accessed this menu. Backup menu helps the user save the system
well as to the guidance counselor. The system will only be activated using a username
together with the database in another storage location for security purpose.
with its corresponding password for confidentiality.
Restore Menu. An admin account type username can activate this kind of menu.
If the backup menu saves the system, restore menu is responsible for restoring the
Through the use of Computer Assisted Entrance Examination system, much
saved system from the selected storage location.
effort may be saved and many projects will be made more effective for the development
Register Menu. This menu can be accessed by a username with an admin
of entrance examination.
account type and user account type. This register menu is equivalent with the
registration form of the manual system. On this menu, the examinees will provide
Systems Mechanics
his/her personal information before the examination proper will get started.
The following are the mechanics of the system with its corresponding
Examination Result Menu. An admin account type of username can only viewed
description.
this result menu. Listed on this menu are the names of the examinees together with the
Log-in/out Menu. Log-in menu enables the users to access the system
date of their examination, their scores and their examination status whether they
depending on the type of account the user has.
3
passed or failed the entrance examination.
Log-out menu enables the users to exit or close the application.

Profile Menu. This profile menu will enable the user to view all the examinees
It will generate a hard & soft copy of the Login Report, Examination result and a
profile. The personal information that they have provided in the register menu will be
working Information System.
listed on this menu. It is accessible only by an admin account type username.

Question Bank. This menu allows the administrator to create, update and delete
All
of the gathered data will
processed
to produce a useful output needed the
1.Student Data
1.be
System
Planning.
questions. The questions
were being randomized
in the actual exam.
2.Gatheredexamination
Needed Data.
2. Requirements
and Analysis.
by
clients
and
system
users.
3.Design and develop needed for system. 3.System Design.
AUTOMATED ENTRANCE EXAMINAT
4.Conduct test through specific number of4.System
respondents.
Development.
5.Questionnaires
5.Program
Conceptual Framework
INPUT
PROCESS
OUTPUT
6.Testing and Implementation
The IPO (Input Process Output) is useful for planning, processing and
troubleshooting for development of a system.

Using IPO model provide visual

presentation that help explaining complex process.

The IPO are methods used to describe the system by its function. It is made up
of three important components: (1) Input The data needed by information system
such as the Student's Info, Logs and System Users. These also include the software
use in development of the information system.

In creating the GUI, the Visual

Basic.Net programming language are needed. MS Access is the database to be used

for the storage of the system data. The hardware requirement are desktop computers
and Printer for printing the result.
(2) Process These involve the encoding &
Figure 1. Conceptual Framework of the Study
validating the data, report generation and design the system. (3) Output After the
processing takes place, these are the following output it will provide:

Scopes and Delimitations

Significance of the Study
The system is a network-based system; it has a server side and a client side.
The server part of the system will manage all of the questions, for security
The result of the study will be useful to the Institution because this system will
reasons the administrator of the system is one who can add, update and delete the test
provide an accurate and effective Automated Entrance Examination System which will
questions. The examination result will be automatically generated after students have
benefit the following:
done taking the exam.
Guidance Counselor and Assistants. The system will automatically compute
The client side is where the students will take the exam. The questions are
and rank the scores, thus the guidance counselor will no longer check the hundred
randomly generated on each machine or computer, meaning the question displayed in
folds of examination papers which is prone to errors. They can now focus on their other
one monitor will not be the same on another. Set of examination questions covers only
responsibility.
multiple choice and not covers essay type questions and other set of questions
Incoming Freshmen/Transferee Students. Because entrance examination will
administered by the guidance office.
be done through computers, students who will take the entrance examination will no
longer bring any pencils and as soon as they finished the examination, results will be
Definition of Terms
released.
For a better understanding of this system, the following terms are operationally
Future Researchers .This project will be very useful to the future researchers
defined:
because this will serve as a basis of their study. This will also sharpen their knowledge
Automated It refers to something that controlled by a machine rather than a person.
and ability in developing a new system.
Examination It refers to a test of ones knowledge in a particular area.

Application form It refers to a form that you complete in order to apply for a place or
course.
Server - is a computer program or a machine that waits for requests from other
machines or software (clients) and responds to them.
Client - is an individual computer that accesses the information and programs stored
on a server as part of a network environment.
Network-based system a system that can be accessed by different users in multiple
computers.