Greens, Labor and Liberal FOI Political Parties Travel

1
GUIDELINES ON RETURNING UNSPENT FUNDS TO

AUSTRALIAN AID PROGRA M ,
DE PARTM ENT OF FORE IGN AFFAIRS AND TRADE
Aust ralian Govern ment

Department of Fonign Miain and Tra,de
The GST Adjustment Note is required where unspent funds are returned to DFAT.
The purpose of the GST Adjustment No te is to comply wIth G5T obligations as per GST Ruling 2000/lA - Addendum - Goods and
ServIces Tax.
DFAT is oot obliqated to provide an invoice for the retu rn of unspent f unds as the return of unspent funds does not constit ute a
separ ate supply. The return of unspent funds represents an adjustment to the original su pply. The effect of t he GST Adjustmen t Note
is to adjust the original invoice (supply).
It is t he responsibility of the su pplier/grant recipient t o ensure they comply with their GST requirements and it is not appropriate fo r
DFAT to provide advice on these matters. Su p pliers/grant r ecipients shou ld seek their own professional advice where necessa ry.
The amount r eturned to DFAT must equal the Balance Due as per the GST Adjust ment Note
PAYM ENTS
Via DIRECT CREDIT PAYMENT
DFAT, CAN BERRA ~ ADMINISTERED BANK ACCOUN T
Account Title:
DFAT (Australian Aid Program) Official Administered Payment s Account
BSS No:
092009
Account No:
110118
SWIFT Code:
[S22I1 ~
Bank:
Reserve Bank of Austr alia (RBA)
Branch
london Circuit, Canberra
DEPOSIT DESCRIPTION
The reference should be in
a recognisable format and should contain DFAT's project I
ROU
I agreement or activity number. (e.g. RED
CROSS, CONTRACTff*u .. .. ETc.).

A maximum of 1S ch<Jracters is permitted for references.
CONTACT
Payment advice and the GST adjustment note should he sent to:
Fin anci<J1 Accoun ting
Email:
finanamb@DFAT.gov.au
Fax:
612-61784993
..
Queries about hath refunds and this form should be directed t o:

Financial Accounting
.:- '
Phone:
61~2-6173-4666
Email:
finanar.lh@DFAT.gov.au
OpCion 2, Option 3
Australian Labour Party 1
DFAT DECLASSIFIED FILE 14/:i8759
CO~\S~tIE:B'eri~R
,
FOI Act 1982
GST Adjustment Note

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~p~'RaHrhenror;F,Q,r,~igi) 'Affai~s''!r(fJ(1[Ige
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t~_~~ ~
Suppliers Name:
EG: Department of Health (COMPULSORY)

Suppliers ABN:
Name of Project /
Program:
ROU / Agreement /
Activity number:
DFAT Project officer /
section:
Reason for Refund:
C=A+B
Amount
GST
Total amount
(GST Exclusive)
(if applicable)
LOriginallnvoice
Amount:
ii. less Amount of
funding spent:
iii. Interest earned: (if
applicable)
N/A
Balance Due:
(i -ii + iii)
Balance due:
Name of Contact Officer:
Must equal amount

:
' .
, returne~
(Supplier contact)
Email:
Phone:
Please FAX this DOCUMENT to 02 6178 4993 to EMAIL to finanamb@DFAT.gov.au
GST Adjustment Note

To:
ABN:
Supplie rs Name:
Australian l abor Party National Secreta riat

EG; Department
0/ Health (COMPULSORY)
38318251221
Suppliers A BN:
. Name of Project /
Australia n Aid Program
Program:
ROU / Agreeme nt I
Activity number:
63753
. DFAT Project office r I
section:
Australia n Aid Program

Depa rtment of Fore ign Affa irs and Trad"e
GPO Box 887, .Can b ~ rra ACT 2601
47 065634525002
. . ' ..
S2~
. Gove rnance Section
. _ _-_ _ _ _ __ _ _ _ _ _ _ __ __ _ _ _ __ _ _ _ _ __ __
Reason for Ref und:
2012 - 2013 Unspen t APPDP Funds
C=A+B
Amount
GST
Iotal amount
(GST Exclusive)
(if applicable)
i.O~igina l lnvoice
Amount:
ii. t ess Amount of

fun ding spent:
1,000,000.00
100,000.00
1,100,000.00
962,975.79
96,297.58
1,059,273.37
. 40,726.63
iii. Interest earned:

(if applicab le)
Balance Due:
(i -ii + jii)
N/A
Nil
37,024.21
3,702.42
"' .
Bala nce due:

Must eql,lal .amount

returned
IS22(-1.jj-
(Supplier conroct)
Email:
accounts@cb r.alg.org.au
Phone:
02 1s Zffiil
GST Adjustm ent Note

DFAT DECLASSIF IED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982
:@cbr.aJp.org.au>
From:
Sent:
To:
Cc:
Subject:
Attachments:
Tuesday, L September LUl4 1:39 PM
Jm1J
~7Fffil
FW: GST adjustment note for return of unspent funds [SEC:::UNCLASSIFIED)

Return of unspent Administered funds DFAT.xlsx; Unspent Grant - 20l2-20B.pdf
Please find attached completed GST adjustment note as requested for the return of unspent APPDP Funds.
Please do not hes itate to contact if you require any further details.
Kind Regards
S47 F (~
I Accounts Assistant
IS47F{1) 1
Australian labor National Secretariat I 5/9 5vdnev_Avenue, Barton ACT 2600
'If
0261200827 I ~ 0261200801 I
From:
!BI IS4 7-F (1 ~pr.~lp.prg,~u
S4711)
-
sen ~~ Monda)l l September 201411:57 AM
To: ~47F{1
SU'bject: FW: GST adjustment note for return of unspent funds [SEC=UNCLASSIFIED]
From :
S471'{-1 )1
Sent: Monda ~ . 1 September 2014 9:28 AM
To: [S47 F(1)J

Subject: FW: GST adjustment note for return of unspent funds (SEC= UNCLASSIFIEDj
F,om: ,s22{ij
@dfat.gov.aul
Sent: Monday, 1 September 2014 9:26 AM
TO:647Ff1) 1
C~S22(4'1)tll -Subject: GST adjustment note for return of unspent funds [SEC=UNCLASSIFIEDJ
Thank YOLI for returning unspent APPDP funds ($40,726) to DFAT.

In orderto receipt these funds, our Finance section has asked that you complete and submit a GST adjustment note
(attached).
Please let me know if you have any questions.
Kind reg3rds
S22\:11
DFAT DECLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982
5
S2~
Program and Policy Officer I Governance Section
Governance and Fragility Branch ( Development Policy Division
Department of Foreign Affairs and Trade
Phone +61 2 6178 IS 22(ij]
w.vw.dfaLqov.au
~ I ~ I YouTube 1.E!!s;!r
This email is confidential and may be privileged. If you have received this email by mistake: (1) please
notify me immediately and delete the emai l; (2) you must not use this email or its contents; (3) client legal
ptivilege is not waived.
.,
,
[S22ffil--
From:
Sent:
ThursdaY, 31 July 2014 4:08 PM

I@cbr.alp.org.au)
To:
S47Ff4B-
Cc:
~47F(+) [
IS22(1) [
FW:APPDP - fina ising termination [SEC=UNCLASSIFIEDj

aDA Funds Acquittal.pdf; Non GOA Funds AcquittaJ.pdf attachment appears later in page
Subject:
Attachments:
count
Hi [S4ZF(1)
Apologies for the delay, I was away on leave last week but before J left, sought advice on your req uest from our
Financial Policy team . The fonowing advice was provided:
DFAT is not obligated to provide an invoice for the return of unspent funds as the return of unspent funds
does not constitute a separate supply. The return of unspent funds represents an adjustment to the original
supply. It is the responsibility of the supplier/grant recipient to ensure they comply with their GST
requireme nts and it is not appropriate for DFAT to provide advice on these matters.
The acquittal statements provided for Tranche 1 (attached) indicate the unspent funds which will need to be
returned to DFAT. As per my below email, these funds may be deposited into the following account:
DFAT, CANBERRA - ADMINISTERED SANK ACCOUNT
Account Title:
DFAT (Australian Aid Program) Official Administered Payments Account
SSS No:
092009
Account No:
SWIFT Code:
1101__1=8____
~-{~~~------------IS22(1 ),
Sank:
Rese[Ve Bank of Australia (RBAl
Branch
london drcuit, Canberra
DEPOSIT
DESCRIPYlON
The reference should be in a recognisable format and should contain DFAT's project I ROU
CROSS, CONTRACT#u"u ETC.).
I agreement or activity number. (e.g. RE[
A maximum of IS characters is permitted for references.
Please let me know if you have any further queries.

Kind rel?:il rds
~22illl
Program and Policy Officer I Governance Section

Governance and Fragi!ity Branch I Development Policy Division
Phone +61 2 617~22l-TI1
www.dfat.gov.au
1
DFAT DECLASSIFIED FILE: 14/38759 COpy ISSUED UNDER FOI Act 1982
From :S47 FF((4-'1)fr"

, --
@cbr.alp,Qrg.aul
Sent: Wednesday, 23 July 2014 2:37 PM
To: S22(t)r
fS4'7F(1)
Cc:
Subject : FW: APPDP - fi nalising termination [SEC=UNCiASSIFIED]
Hi .S22(+)
Further to my email of 17 July, can you please provide us with an invoice for the funds you require to be refunded at
your earliest convenience and we will arrange for payment into the no mina ted account?
Regards,
S47F(1 )
Phon" .612 6120 ,4R'( 1)
Mobile:. S4 7Ff1)
Email:. - @cbr.alo.org.a u
Australian labor Party National Secretariat
~/~ S~dn~y ~Y~~~_f7:~ ~~.~!~~. ~~. ~.?E<2 ..
From: S47Ff1)
Sen t: Thursdav. 17 July 2014 2:22 PM
To: IS22(-1)
CC: S47FI1:)l---Subject: RE: APPDP - finalising termination [SEC=UNCLASSIFIED)

Dear ,S22(1)
Further to your email be low, can you please provide us with an invoice for the funds you require to be refunded at
your earliest convenience and we will arrange for payment into t he nominated account.
Rega rds,
S47"W
Phon~: +6116110 S41F(1)
Mob;!e: ' S47Ff'1)
Email : :
' @cbr.alp.org.au
Australian labor Party National Secretariat
5/9 ~ydney Aven.u.17'. ~a(ton ACT1600
From: S22f4jJ
Imallto:,s22(+)
Sent: Th ursdav. 10 July 2014 9:04 AM

To: S47~1)
Cc: National Secretary;' S47F{-1-]L-
@dfat.gov,auj
S22(1.)
Subject: APPDP - finalising termin<,ltion (SEC=UNClASSIFIEDJ

Importance: High
We're seeking to fina lise the termination of APPDP as soon as possible. According to the acquittal st atements yo u
provided for Tranche 1 (attached), there are unspen t funds which will need to be returned to DFAT in accordance
with clause 11.3 of t he agreement. Gra teful if you could please arrange the return of these f unds (+ GST) as soon as
possible to the following accou nt:
2

8
-:.

DFAT, CANBERRA - ADMIN ISTERED BANK ACCOUN T
Account TItle:
DFAT (Australian Aid Program) Official Administered Payments Account
SSS No:
092009
Account No:
110118
SWIFT Code:
[S22(1 )1
Bank:
Reserve Sank of Australia (RBA)
Branch
london Circui t, Canberra
DEPOSIT
DESCRIPTION
The reference should be in a recognisable forma t and should contain DFAr's project / ROV I agreement or activity number. (e.g. RE [
CROSS, CONTRACT# . . . . ETC.).
A maximum of 15 characters is permitted fo r references.
Governa nce Progra m & Policy Office r

Department of Foreign Affa irs an d Trade
Gove rna nce and Fragility Branch

Development Policy Division
EI S~
T I +61 mtl1
:@dfat.gov.au
notify me immediately and delete the email; (2) you must not use this email or its contcnts; (3) client lega l
privilege is not waived.
3
Australian _Labour P:arty 8_ _
S22(41S22tt),.
Fro m:
Thursday, 10 July 2014 9:04 AM
Sent:
To:
Cc:
S47F(:1)
.@cb r.alp.org.au
S47 FB:t--
National.secre~@cbr.aJp.orq.au;
S47 Ef:1~
9l cbr.alp. org.au);
"S22t15l . . ..
Subject:
Attachments:
APPDP - finalising termination ISEC=UNCLASS1AEDJ
Importance:
High
aDA Funds Acquittal.pdf; Non ODA Funds AcquittaLpdf
See page 27 for

attachment
Hi IS4A'(1)
We're seeking to fina lise the termination of APPDP as soon as pos.sible. According to the acquitta l sta teme nts you
provided for Tranche 1 (attached), there are unspent funds which will need to be retu rned to DFAT in accordance
with clause 11.3 of the agreement. Grateful if you cou ld please arrange the return of these funds (+ GST) as soon as
possible to the fo llowing account :
Via PIRECT CREDIT PAYME NT
OFAT, CANBERRA - ADMIN ISTERED BANK ACCOUNT
AccountTitle:
DFAT (Australian Aid Program) Officia l Administered Payme nts Account
BSS No:
092009
110118
AccountNa:
SWIFT Code:
S2 ~r------------------
Bank:
Reserve Bank af Australia (RBAJ
Branch
tandan Circuit, Canberra
DE PQSIT
DESCRI PTION
The reference should be in a recognisable format and should contain DFAT's project/ ROU / agreement or activity number. (e.g. REC
CROSS, CONTRACTIl U u ETc.).

A maximum of 15 characters is permitted far references.
Regards
S22(4 )
S22~
Governance Program & Policy Officer
Department of Foreign Affai rs and T(ade
I !S2?{.1J
Governance and Fragility Branch
TI
;@dfat.gov.au
Au stralian labour I?arty 9
10
[S22~
From:
S22{)-
Sent:
To:
Subject:
S47Ff-1 ~
Wednes~av.
18 June 2014 12:21 PM
RE: APPDP Terminat ion [SEC=U NCLASSIFIEDJ
I was wondering jf t here has been any update on the APPDP documen t ation?
Cheers
~
Department o f Foreign Affai rs and Trade

Developme nt Policy Division
==
From: [S477fFf1~:!J
Bl=
:
E 1 [i32@]
;@dfat.gov.au
T 1+612 6 17~ ( 1 ) [
@cbr.alp.org.a ul
Sent: "I uesaay, b May LUFf ll:.:Sts AM
To: [S22i4t1
Subject; APPDP Termination
Dear [S22(1)[.
I write in response to your letter of 14 April 2014 to Nick Martin regarding the Term ination of t he Australian Political
Parties for Democracy Program.
Please be advised that we a re in the process of acquiring the requested independently a ud ited statement of
expenditure of grant funds as at 4 February 2014 and this will be fo rwarded as soo n as possible.
v.o.u_r.eauire anything further in the interim could you please contact S47@
~)
)cbr.alp.org.au or on 02 61200 800.
S47
at
Sincerely,
S47FtijJ
phone, +61 2 6120 IS41F(1 )
Mobile: JS47F(1 )1
Email: rs47F(1~ 1@Cbr.aIP.om.au

Australian l abor Party National Se cretariat
5/9
Sydney Avenue, Barton ACT 2600
TIlls email is confidential and may be privileged. If you have received this email by mistake: (1) please
notify me immediately and delete the email; (2) you must not use this email or its contents; (3) client legal
privilege is not waived.
Australian_Labour P:arty 10
..
,
11
S22t-Br-
From :
Sent:
Monday, 14 Ap ril 2014 3:14 PM
S22{4(1-)-)-
To:
RE: APPDP termination [SEC=UNCLASSIFIEDJ
Su bject:
So speedy, t hanks so much[S22(1 )[

Cheers
:S22ffi\From: jS22t-1)1
Sent: Monaay, l "t Apn!
~U 14 j :1L
I-'M
To: [S22f47tSuoj ect: KE: APPDP termination [SEC=UNClASSlfIED]

That looks fine to send iS22(1 )] . Feel f ree to contact me if you wish to discuss any further issues.
Kind regards,
,s Wij
Legal Officer
Depa rtment of Foreign Affa irs and Trade
Procurement and Commercia l Law

Corporate Legal Branch
E IS22(3]
@dfat .gov.au
TI
Legal Division
please note: I am in the office Mondays, Tuesdays and Wednesdays
This email and any attachments may contain confidential information or legal advice over which legal professional privilege con
be claimed. Such privilege is not waived and you should ensure that, in your handling a/the advice, you ovoid waiving
privilege. Please consult the author a/the advice i/unsure about appropriate handling.
;:;{':1\l
From : S2~
---- ---- -- - --.- - -
- - - --
- - - - - _._ -_._ -- - - -
Sent: Monday, 14 April ZU14 2:58 PM
To: 'S22H()*l SubJecr:
KI:: A ...... UI-'
(ermlnarlon [SEC=UNCUo.SSIFIED]
Thanks for the chat. As discussed, please see attached a follow up letter to the ALP which we intend to send via
registered mail. I'd be grateful for legal's cle arance of the proposed text.
Many t hanks,
~tij
From: [S2 2tfjjSent: Tuesday, 8 April 2014 2:49 pr4
TO: [S22(t
Subject: RE: APPDP te rmination [SEC= UNCLASSIPIED]
t
Australian.Labour P:arty '11
Doar S22(1)
12
Have you se nt a f urthe r reminde r letterlemail t o t he ALP? Have you tried phoning t hem?
Presumably there is a maximum of $40,000 pote ntially remain ing from t he previous tra nche 's fu nds. and t hat is not
insignif icant, howeve r of course it may have been expended and just not ye t acquitted.
Th at sai d, recovery actions are one rous and costly, so a f urther friendly rem inder would be a helpful (and free! ) next
step.
Kind regards,
S22(1 )1
legalOtticer
@dfat.gov.au
Procurement and Commercial Law

Corporate Legal Branch
legal Division
Please note: I am in th e office Mondays, Tuesdays and Wednesd ays
This email and any attachments moy contain confidential (nformation or legal advice over which legal profeSSional privilege can
be claimed. Such privilege is not waived and yau should ensure tho r, in your handling of the advice, you ovoid Yloiving
privilege. Please consult the author af the advice if unsure abaut appropriate handling.
Fro-;;'-;-S-22\!ll
Sent: Monday, 7 April 2014 10:38 AM
To: S22(4)Subject: I"W: A ...... U... term ination [SEC=UNCLASSIFIED]
Hi,S22(1)
You'll recall a co uple of weeks ago I so ught your advice rega rd ing t he te rmi nation of APPDP, specifically foll owing up
with the t hree political pa rties on t he return of unspent prog ram funds to DFAT.
I've rece ived responses from the libera l Party and Gree ns, but have not heard b,ack from the ALP. According to t hei r.
acquittal statement submitted in October last yea r, t he ALP spent 96% of $lm 2012 ~ 1 3 t ranche an d as such, t here
may be unsp ent funds to re t urn to DFAT.
I'd be grateful for yo ur advice on this matter, happy to have a chat ove rthe phone abo ut this if that's easier.
Thanks S22(1)
Cheers
S22t1-)
S22(41Governance Sect ion

Cildfat.gov.au
E I jS2:2WJ
TI
1
-.
13
Sent: Mo_ndav, 17 March 2014 5:29 PM

To: S47F 1)1@cbr.a lp ,org,au
CC:S22ltll
.
Subject':-I'=W: APPDP tenninatlon [ SEC= UNCLASSIFIED]
Deor /S47-F(1) 1
Just a friendly rem inder regarding the steps for concluding the termination process of the APPDP program. In
particular, we note the party's responsibilities under the Agreement (Clauses 11.2 -11.5) incl uding the need to
return any uncommitted funds to DFAT, wh ich was due to occur with in 30 days of the date of the attached
termination notice (4 February).
In this context we would be grateful to hea r back from you as soon as possible, preferably by Monday 31 Ma rch at
the latest.
Please let us know if you need any further information or if we can be of any assistance .
Kind regards
S220-)
Policy Officer ~ Governance Section

Depa rtment of Foreign Affairs and Trade

Development Po licy Division
From: IS22TiSent: Wednesday, 5 February 20 14 5:48 PM

To:S47F(1) @cbr.alp.org.au
Subject: APPDP termination notice [SEC=UNCLASSIFIED]
Please see the attached termination notice fo r APPDP. The ha rd copy is in the mail.
Kind rega rds
S22(:1-)]
IS22ffijPolicy Office r ~ Governance Policy
Governance and Social Development

Policy-and Sector Division
JiS22Wl
,
@dfat.gov.au
3
Australian_Labour P:arty "1 'l.
14
Australian Government
Nick Martin
National Secretary
Australian labor Party
PO Box 6222
Kingston, ACT 2604
4 February 2014
Dear Mr Martin
Re: Termination of the Australian Political Parties for Development Program

Further to our conversation on 20 January 2014, I am writing to confirm that Australian
Government aid program funding for the Australian Political Parties for Deve lopment Program
will not proceed and DFAT is terminating the agreement under clause 11.2 of Grant Agreement
Deed number 63753.
As you are aware, the Australian Government has decided to reduce the growth in Australia's
overseas development assistance by $4.5 billion this current financia l year and over the following
three years, The first step in implementing these changes involves a reduction to this year's aid
budget, which has just been announced.
This is part of the Australian Government's commitment to address Australia's budget deficit and
10 improve the efficiency and the impact of the aid program.
This letter constitutes notice under clause 11.2 of the Grant Agreement Deed number 63753
between the Commonwealth of Australia and the Australian Labor Party ('the Party'). The reason
ror termination is that the Australian Political Parties for Development Program has not been
allocated aid program funding following budgetary reprioritisation.
Clauses 11 .2-11.5 of the deed outline the Party's responsibllfties in the event of a termination
notice. These include the requirement to provide an independently audited statement of
expenditure of grant funds within thirty days of the date of the notice [4 February 2014J and the
return of any uncommitted grant funds to DFAT.
We note that written agreement from DFAT had not been provided for the implementation of any
activities this financial year (2013-14) (clause 15.5), because required documentation had not
been submitted to DFAT (clause 15.6). As such, DFAT will not reimburse any monies expended
by the Party this financial year.
To discuss next steps or should you reQuire---.a..nx further information or assistance in relation to
Policy Officer, Governance Policy
closing this agreement, please contact IS22(4] 1
@dfat.gov.au or on 02 6178 S22(1 )
Section at fS22t-BJ
Thank you for your coope ration.
Sincerely
[ S2~
Andrew Egan
Ng Assistant Secretary, Governance and Social Development Branch
Australian _Labour P:arty "1-4
15
~)-
From:
Sent:
Tuesday, 14 January 2014 5:36 PM
To:
Subject:
'n ick .martln@cbr.alp.org.au'
Attachments:
rc
FW'--.A
j PPOP
~r.::lnt A~nlJitt::l1
- AI P fRFf:=IINr:1
A~!=;tFIFI1l
22(1)
Attachment deleted as
unrelated to scope
Hi Nick
Furthe rmore, as per your request, I am re-forwarding my email from October last year in response to your Acquittal
Stateme nt and Annual Report.
S22~(1~
r--_________________________
~, regards
'S22fBl-Policy Officer - Governance Policy

Policy and Sector Division
(a)dfat.gov.8U
F;~;;' :'S@lJ-Sent: Tuesday, 15 October 2013 1:48 PM

To: Tnternation<l I.Proiects@cbr.alp.Drg.au
Ce: S47F()
Subject: FW: APPDP Grant Acquittal - ALP [SEC=UNCLASSIFIEDj
Hi Nick
We've taken a look at your Annual Report and Acquittal Stateme.nts for the 2012-13 tranche and have a co uple of
comments/questions:
Annual Report
Clause 16.1 of t he agreement outlines annual reporting requirements includi ng a) a summary detailing progress on
activities and achievement towards overall program objective and b) an implementation strategy that highlights
any lessons learned from the above summary and proposes alternative approaches if required. While you've
provided us with a snap shot of the individ ual activities' implementation progress (first part of (a)), we'd be grateful
if you co uld also please address more specifically those points bolded above.
Acquittal Statements
Au stralian.Labour P:arty 1 ~
We note that t he ful l amount released fo r t his tranche was not expended. I refer you to clause 16.4 which will
req uire you to repay these funds at the com pletion of this program (when you submit your activity completion
report and final acquittal statement).
let me know if you have any question s, happy of course to discuss.
KindJ:PQ'Irrlc;
S22illL
S22\~1) t--,_
Policy Officer I Governance Policy I AusAID
Ph +'S22(T1)~1- - - - - -
F~;;;;_ S22i4 ~
------.....--.--. ---. -.--------- --.-.-.----..-.-.. -------..-- ..... ---- ...---..-..---.-.-. -.. ..--..
Sent: Monday, 14 October 2013 3:43 PM
To: 'International.Projects@cbr.alp.org.au'
Cc: S47Ff'1 )
Subject: RE: APPDP Grant Acquittal - ALP [SEC=UNCLASSIFIED]
Hi S4]F(1)
Thanks for sending t hese documents th rough, I will take a look at them shortly and be back in touch. Also just so you
know,
has left our section so I will be the main point of contact for this program moving forward.
1s22t1)l
Ki nd regards
S22f-1-l-Policy Officer
S~~
I Governance Policy I Governance & Social Development Branch l AusAID
0)1. 887 Canberra ACT 2601
www,ausald.ggy.lIu
The Austral/1M Government Is commi!tei::! to th e Implementation of the Mille nnium Deve/opmtnt Goals
From: International Projects fmajlto:I nternational .Projects@cbr.alo.org.au1

Sent: Friday, 4 October 2013 4: 58 PM
To: S22(41
Subject: APPDP Grant Acquittal - ALP
Dear S22-(1)
Please see attached acquittal docum enta tion for the Aust ralian labor Party under the Australian Political Parties for
Democracy Program fo r the period 1 July 2012 to 30 June 2013.
Please advise if there is anything further you require.
2
Australian Labour Party :1!
DFAT DECLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act
1982
(
,;
t
Nick Martin
Assistant National Secretary
Australian Labor Party National Secretariat
Ph: S47 fO{j)
17
Fax
Email: nick.martin@cbr.alp.org.au
W'I'M.alp.org .au
notify me immediately and delete the email; (2) you must not use tlllS email or its contents; (3) client legal
privi lege is not waived.
3
Australian Labour Party
:1'i
... ."
Labor
International
Mr
Director, Governance and Social Policy
Australian Agency for International Development
GPO Box 887

CANBERRA ACT 2601
By Email ~S22(~ )1
~ausaid.gov.au
IS 21(1)1
Dear :
Please find attached the acquittal documentation for the Australian Labor Party under the
Australian Political Parties for Democracy Program (APPDP).
If you could please notify us as soon as possible if there are any issues with the acquittallhat
would be appreciated.
InvOices for the next tranche payment will be forwarded to you shortly.
With regards,
Assistant National Secretary
26 September 2013
5/ 9 Sydney Avenue, 8ancn ACT 2600 _ PO Box 6222. Kin gston ACT 2604 - T +612 6120 0800 _ F +612 6120 0801 - \'iWW.alo,Qrg au
Australian _Labour P:arty 1 t
18
19
.'
Australian Labor International Report 2012/13

Activity: #001 Indonesia
The 2012/13 period saw good progress against stated aims in the Indonesia program. A significant
amount of work was put into developing the existing partnership with the Institute of Peace and
Democracy, an emerging player in the political governance field within the Asia Pacific Region.
Australian Labor International (AU) contributed resources to IPD's signature Asian Political
Leadership Program, providing facilitators and curriculum resources and has agreed to be a major
partner for the second iteration of the program based on the successfu I evaluation of the first
iteration.
AU, at the request of DFAT post also hosted the campaign manager of one of Indonesia's largest
political parties on a study tour, Visits such as this are key to achieving the stated theory of change
relating to building knowledge of Indonesian party officials through exposure to comparative party
operations. Note also that six Indonesia n participants - selected with input provided by post attended the Political Advisors Cou rse (see activity #007).
Activity: #003 Timor- Leste

The 2012/13 period saw an adjustment to the planned activities due to post election environment
circumstances. The organisational disintegration of the majority of political parties who contested
the 2012 election saw limited demand for Program B and difficulties in assisting parties. Gradual
progress was also achieved on Program A, with our major implementing partner undergoing
organisational change with the departure of their Director.
Activity: #004 Papua New Guinea

The 2012/13 period saw the release of AU's 'Guide to Political Parties of the PNG Parliament', This is
the first PNG publication in the ongoing series of party profiles that All regularly releases. The
publication was produced in partnership with the PNG Integrity of Political Parties and Candidates
Commission (IPPCC), and was launched by the PNG Political Parties Registrar, Alphonse Gelu. This
publication provided comprehensive baseline information on the current organisational and policy
capabilities of the political parties in the PNG Parliament. This information will feed into AU and
other organisations programming with PNG parties into the future. It was also a significant
relationship-building activity with the IPPCC.
AU contributed to the planning and facilitation of the first IPPCC & partnership quarterly workshop
as part of the Commission's five year learning and development plan. This workshop, held in Port
Moresby focussed on constitution building and party organising. The implementation of the learning
and development plan is critical to ensuring political parties are provided with comprehensive skill
building and organisational management capacity to reform the operation of individual political
parties and to strengthen the political party system as a whole.
Activity: #005 So II th Africa

This period saw ALI produce a publication on the relationship between the Australian Labor Party
and the African National Congress - highlighting the constructive roles that political parties and
peoples movements can have forming and strengthening democratic states.
Australian Labour Party ! ~c---------------------~
IDFAT DECLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982 I
20
With a series of changes in political leadership in South Africa during this period, in future, ALI will
attempt to better institutionalise relationships to ensure program progresses smoothly.
Activity: #007 Multilateral Engagemellt

This period saw the fifth iteration of ALI's flagship Political & Policy Advisors' Course, in partnership
with Graduate School of Government at the University of Sydney. This course continues to be the
only technical course available to political advisors in the Asia Pacific region which specifically
addresses the conceptual and technical aspects of working in a political office.
ALI took the Sth year of im plementation as an opportunity to review the course content with Geoff
Gallop as facilitator. Based on feedback from previous iterations, a larger participant presentation
and sharing component was added to the course, allowing a greater opportunity for participants to
learn from one another and share challenges, rathe r than one way learning from the program
presenters.
This program continues to provide excellent course outcomes, is used by several posts to strengthen
relationships with key contact people, and has created a strong alumni network which is used to
strengthen bilateral activities.
The Asia Pacific Social Democratic Engagement program has continued to develop, although at a
slower rate than first expected. ALI will continue to development this network, with the goal of
bringing together political parties and foundations in the Asia Pacific founded upon or informed by
social democratic traditions.
Activity: #008
ALI progressed a number of bi-Iateral relationships throughout this period, strengthening
relationships with US Democratic Party, British Labour, NZ Labour and European social democratic
parties. This involved bi-Iateral exchanges, visits and knowledge sharing activities.
Activity: #009
Multi-lateral relationships were improved between social democratic parties through this program,
in particular through work with the Socialist International, with the newly formed Progressive
Alliance, and through the International Progressive Campaign Forum which was convened in
Australia.
Activity: #013 Myanmar

An activity held in the 3,d quarter of 2012 in-cou ntry allowed for further relationship development
with parties - both government and opposition. Resources relating to party building and
consultations were held. In the period, this activity was limited in its implementation capacity due to
difficulties of visa issuance.
However, activities undertaken to date, along with the prioritisation of Myanmar participants to the
Political & Policy advisor course (6 participants took part this year) has meant that ALI is well placed
to continue to deliver activities against stated objectives. ALI will continue to build on existing
relationships with the Myanmar embassy in Canberra to ensure more reliable visa processing
timeframes.
r - - - ---=
AustraliarLLaOOuLE.ar:I}' 20
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21
Final Acquittal- aDA
Period of Acquittal
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The Granl Funes bein, aCQur\l~ have ~en ~~pendl:d ill ucordance with Ihe terms of Gran t C:eed Alreeme:lt Number 61751.
S47F(1)
Name:
National Ass/llta:lt Seaeu/y
Date:
26-Sepltmb!1-2011
53.l0
0."
l!!S.!!1!:!lI!Ory acknowledRfS: Ih~1 the IIlulng qf f~'te In/ormation or ml~leadlnlln formatTo n to the Commonwnlth Is iI serlolls
off~nce u nd~r section 131.1 of Ih~ Crimin"/ CadI/ Aft 1995.
Positioll:
s,ssuo
.J:'
Australian Labour Party2 1
22
Final Acquittal NonODA
Period of Acquittal
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OffcM' under section 13?,1 of !", Cr;minql Cpd, A(t J99s.

the Grin! iunds b, lngacquitt.d hlv, bltn .xptnd,d In :Je:ordillC. with lh. ttrms of Gunt On d
5lcntd:
"'greem~nt
Num!Mr 63753.
S47F(1)
Nidi Mi.lin
Pl)$lllon:
Natlonal Msistani S.CffU,ry
O~te:
2~ .ptember-10I )
Australian labour l?arty22
23
.'
Certificate Required under Clause 7.I(b) orlhe Granl Deed

Australian Political Parties for Democracy Program
/, Nick Martin, hereby certify that to the best of my knowledge and belief, the Final Acquittal for the
Grant Period 1 July 20012 to 30 June 2013 presents a true and fair view of the financial transactions
during this period.
r further certify that to the best of my knowl edge and belief, all expenses recorded were expended
in accordimce with the Grant deed and were not subject to reimb ursement by other State or Federal
Government Funding Arra ngements.
Attached:
Independent Auditor Opinio n stating t hat the Final Acquittal presents fairl y, in all material
respects, the actual expenditu re incurred .
S47F(1)
Sicned:
Name:
Nick Martin
Posit ion:
Assista nt Natio nal Secretary
Date:
26 September 2013
Political Party: Aust ralian Labor Party
Au stralian Labour Party23
'.
IS22 (1)
From:
24
S221t(11-)~I----
~fat.gov.aul
Sent: Monday, 16 June 2014 4:36 PM
To: S47F(t)
Subject: RE: Fina l audit of APPDP funding (SEC=UNClASSIFIEOJ
Hi S47.f(1)
Thanks for your audited acquittal statement. This is to confirm that the APPDP termination process has now been
completed.
Kind regards
S22illJ
From: S47F(1)
iDgreens.org.ctYJ
Sent: 1 nursaay, IU April LUl'f l :L::' PM
To: .S33(alti)
RE: Final audit cf APPDP funuing
Subj:::ct::
'.,
[SEC=UNCLASSIFIED]
HiS22(1)
Please find attached our audited ucq uittal.
1
Greens 1
.
Le~ me know jf you have any questions or re quire anyth ing f urt her to meet the requi rements of our contract
Regards
S47F(-1)
Et-- -
1
;;~;;;: ,S22<t(41
@dfat.gov.au)
Sent : Mo nday. 7 April 2014 9:34 AM
To: S47F(-1)
Subject: RE : Final audit of APPDP funding (SEC=UNCLASS IFIEDj
Thanks
S47,F(1 )
Cheers
S22(-1.)
S22(4).iGovernance Section
E IS2?Wl
Development Policy Divisio n
Tl
~ IS47 F ( 1 ) j
IDdfat.gov.au
~@greens.Qrg .au]
Sent; Friday, <:1 April 2014 4:42 PM
To:S22f41t
Subject; RE ; Final audit of APPDP funding [SEC=UNClASSIFIEDj
HiS2;!\.1 )
I sent our figures to the auditor a couple of weeks ago and
will follow up .with t hem on Monday.
Sorry fo r the delay. In t he end we overspent o n t he gra nt in winding up the program so there is no money t o be
returned.
Regards
S47F{J)
From: S22fi]
Sent : Friday. 4 April 2014 4: 26 PM
IDdfat.gov.aul
To: iS47F(4)j
Subject : RE: Final audit of APPDP funding [SEC=UNCLASSIFIED)
Hi S4lli12J
Just wonderi ng jf there js any update on your final audit report for APPDP?
Cheers
"'
S"'
22fBj..cc.
I
From: S47rF(~17ih-Sent: Monday, 3 March 2014 1:32 Pt..,
[ilgreens.org.au]
2
Greens 2
25
~I
r
I,
To: S2 2f4lr-
26
Subject: Final audit of APPDP funding
Hello S22f-1)
Just to let you know that S4-7-R(ctppJeted working for us two weeks ago and I have commenced work for Our
auditors to comp lete on the wind-up of this program but we are not going to make the deadline this week for the
fina l audited report.
I will get it to you as soon as I can. I hope this delay is ok. Let me know if it creates any problems.
Regards
S47<-(1 )
No virus found in tins message.

Checked by AVG - www.avg.com
Version: 2014.0.4 1581 Virus Database: 3614/6773 - Release Date: 10/22/13
Internal Virus Database is out of date.
No vin.ls found in this message.

Checked by AVO - www.avg.COlll
Version: 2014.0.41581 Virus Database: 3614/6773 - Release Date: 10122113
hltemal Virus Database is out of date.
No virus fawld in this message.

Checked by AVO - www.avg.com
Version: 20 14.0.41581 Virus Database: 3614/6773 - Release Date: 10/22113
Intemai Virus Database is out of date.
3
Greens 3
"
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Final Acquittal - Tranche 1
m
o
r G>
en .g
P"erfod Start.;Oate,.
110712012
en",.
"o
"in
P:eriod .End 'D.afe:

28/0212014
Travel
expe nses
Airfares
#
1
Activity driven expenses

Activity name
APGF Networking and Training
APGF Secretariat
2,500.00
a-0
Emerging Parties
13,350.24
en
en
Subtotal Activ ity Expenses
(incl. (lccomm, Conferencel

Semi nar
meals and
Incidontals)
Fees
Other
Costs
Total
Individual
Activity
Expenses
DDA
13,384.90
13,384 .90
8,432.49
2,002.58
53,500.00
58,002.58
36,541.63
9,080.75
34,505.00
56,935.99
56,935,99
no n-ODA Details of other costs

4,952.41 Contract for host organisation, Partido
a>
""'"
o
<D
Kalikasan (Philippines)
and Solomon Islands plus the Election Study
-<
7,749.00
Strategic Research
7,749.00
4,881 .87
Tour
2,867.13 Grantees Australian Greens, The Green
c
m
o
21,460.95 T ravel and support costs for APGF

operations
0.00 Grantees in Philippines, Nepal, Indonesia
Institute and Green Civil Society (Nepali

Greens)
15,850,24
11,083,33
0,00
109,138,90
136,012,47 106,791,97
29,280.50
m
;U
a"
n.
200 000.00
3.767.67
203767.67
Total Grant Fundin

Interest Income
Totallncome
<D
428 .44
Surp l us/Deficit
a>
'"
This acquittal is a true and fair record of the income and expenditure of the grant
funds provided and all expenditure was undertaken in accordance with the Grant
of management
Agreement Deed number 63755.
Signed by
Cf2 - National Manager on 20 March, 2014

I
--
en
'"
I.:;j
t:l
28
::".:iFinancial Index
WEALTH
ACCOUNTANTS
Australian Greens (The Greens) Inc - Australian Political Parties for

Democracv Program Final Acquittal
INDEPENDENT AUDITOR'S REPORT
Report on the Final Acquittal Report

We have audited the accompanying final acquittal report of Australian Greens (The Greens) Inc for
the period ended 28 February 2014.
Management's Responsibilitv for the Acquittal Report

Management Is responsible for the preparation and fair presentation of the final acquittal report in
acoordance with the Grant Deed, and for such internal control as management determines is
necessary to enable the preparation of the final acquittal report to present a true and fair vlew of the
financial transactIons of the report during the perIod, and that all expenses recorded were expended
In accordance with the Grant Deed and were not subject to reimbursement by other State or Federal
Government Funding Arrangements.
Auditor's Responsibility
Our responsibility is to express an .opinlon on the final acquitt211 report based on our audit. We
conducted our audit in accordance with Australian Auditing Standards. Those standards require that
we comply with relevant ethical requirements relating to audit engagements and plan and perform
the audit to obtain reasonable assurance about whether the report is free from material
misstatement.
An audit Involves performing procedures to obtain audit evidence about the amounts in the report.
The procedures selected depend on the auditor's judgement, including the assessment of the risks of
material misstatement of the report, whether due to fraud or error. In making those risk
assessments, the auditor considers Internal control relevant to the entity's preparation and fair
presentation of the report in order to design audit procedures that are appropriate In the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's
internal control.
We believe that the audit ev'dence we have obtained Is sufficient and appropriate to prOVide a basis
for our aooit opinion.
Opinion
~..~PIn1cm;-the
final acquittal report presents fairly, in all material respects, the actual expenditure
S47F(",1)1!'-_ _ _ __
S471'\:1)
Registered Company Auditor
Dated this .....
!c? .~. day of ...&~. 2014
Financial Index Wealth Accountants
Canberra. Office:
Lo .... el 1. 23 Bri ndabella Circuit
B rindabell.:l Business Park ACT 2609
Heoo Oflko: Le"ei
Postal Ad dress:
Phon e: (02 ) 6 2 3 0 5999
Locked Bag 3
Facsimile: (02) 52305355
Kingston ACT 2604
E ~i l :
2'3. 600 Bourke SWXll. MelbQUrnIt VIC
F"tRoJ~ InCIe>: ~Ih~nl.:tnl$ ~>corP<>f'*"S F_I,)I_~
3000
Phone; (03) 9292 0101 I i=:ac5Imdc : (0 3 ) 9292 0 102
www.ffndex.com.au
i" ";ging i t toge ther
l"ro@findex.C'Of'l'I.au
WNIIr.,o.cC<:unlolnt,
I
PI~
lid (ASH a? I41.;os 766. ,~.
"~t ~o.
2dG266&1I).Fln.Jr.cl/llln<lc" AuW~"" I>!y lld(" SNro 0!)4 181 037, ilttW.,,,,,,,

.F";"ancl.)l S"'YIa. l>ccnc~ 201()~9) .. nd Ih~"1<I1G1<!d OOd,eslcorllO'ilC'.
Green~
DFAT DECLAS::;!F!ED FILE: 14/38759 COPY ISSUED UNDER Fa! Act 1982
29
Brett Consta ble
National Manager
The Australian Greens
GPO Box 1108
Canberra, ACT 2600
4 February 2014
Deaf Mr Constable
Re: Termination of the Australian PolitIcal Parties for Development Program

Further to our conversation on 20 January 2014, I am writing to confinn that Australian
Government aid program funding for the Australian Political Parties for Development Program
will not proceed and DFAT Is terminating the ag reemen t under clause 11.2 of Grant Agreement
Deed number 63755.
As you are aware, the Australian Government has decided to reduce the growth in Australia's
overseas development assistance by $4.5 billion this cu rrent financial year and ove r the following
three years. The first step in implementing these changes Involves a reduction to thls year's aid
budget, which has just been announced.
This Is part of the Australian Government's commitment to address Australia's budget deficit and
to improve the efficiency and the impact of the aid program.
This letter constitutes notice of terminatio n under clause 11.2 of the Grant Agreement Deed
63755 between the Commonwealth of Australia and the Australian Greens ('the Party'). The
reason for termination is that the Australian Political Parties for Development Program has not
been allocated aid program funding foHowing budgetary reprioritisatlon.
Clauses 11.2-11.5 of the deed outline the Party's responsibilities in the event of a terminatio n
expenditure of grant funds within thirty da ys of the date of the notice [4 February 201 41 and the
return of any uncommitted grant funds to DFAT.
To discuss next steps or should you require any fur ther information or assistance in relation to
' Policy Officer, Governance Policy
closing this agreement, please contact .S22f1Ji
.@dfatgov.au or on 02 6178 ~22 (1)J
Section at !S22{i)'
Thank you for your cooperation.
Sincerely
S47~
Andrew Egan
AJg Assistant Secretary, Governance and Social Development Srancll
Greens 6
30
The Australian Greens' 2012-2015 work plan has four strategic direction with the aim of promoting
democracy in the region through the strengthening of NGOs and emerging and more established
parties with a Greens perspective to participate in political spaces.
The four programmatic objectives areas are:
1. Support networking and training opportunities for Asia-Pacific Green parties
2. Strengthen capacity of the Asia-Pacific Greens Network to build capacity and
professionalism of Green parties
3. Assist the development and consolidation of emerging parties
4. Strategic research on democratic best practice
Details of implementation are listed based on each programmatic objective. Overall progress in
2012 -13 was substantial, in particular the greatly increased capacity of the Asia Pacific Greens
Network (APGN) with a functioning permanent secretariat in Manila and solid preparation for
staging the Congress in 2013 -14 as well as registration of APGN to Asia Pacific Greens Federation
(APGF) as a legal entity registered in Australia. Significant progress was also made in party building
in four countries with greatly improved planning and broader membership. Given the substantial
analysis generated on barriers to development of Green Parties in the Region, the programme was
reduced to three activities to maximize maximum financial resources available to support parties
abroad. Lessons learned related to sustainability of core funding and the importance of support to
emerging parties were strongly demonstrated. Accordingly, two study tours to Perth and Sydney will
take place during the upcoming Federal Election so that grantees can learn first-hand about
democratically held elections and network together.
Activity Proposal 1
Support networking and training for Asia Pacific Green Parties
APGN awarded the right to host the 3'd APGN on March 19, 2013to further develop the
network's governance capabilities and to produce resolutions on green politics. Planned for
November 2013, the delay was due to a slower bid process. Funding has been given to Partido
Kalikasan (Philippines Greens) to implement the Congress 2013-2014 Work Plan and organise the
event on March 14-16,2014 in Batangas City, Philippines. Partido Kalikasan strongly demonstrated
the capacity to hold such a regional event during the bidding process.
* Administrative arrangements are completed for employment of the Project Finance Officer and
Event Organiser from 1 July 2013 to end March 2014 as well as a joint monthly Congress Organising
and Steering Committee meeting to capture lessons learned from implementing this conference in
2013-2014.
Activity Proposal 2
Strengthen capacity of the Asia-Pacific Greens Network (APGN) to build capacity and
professionalism of Green parties
* The APGN convener Keli Yen was contracted as (part time) interim secretary to implement the
APGN Secretariat Start-up Operational Plan 2012-13, as approved by the Asia -Pacific Greens
Network Coordinating Committee (APGNCC) on 3 September 2012 and the Australian Greens APPDP
Committee.
Greens
'7
r-I
D-FA-T- D---=
E-=CLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982 I
31
*The interim secretary assessed suitable locations for a permanent secretariat in Manila, Philippines
which has now been established permanently in Manila. She also steered recruitment ofthe new
executive officer to take over when her interim pOSition ended on 30 June. The convener has
completed a handover over to a new executive officer, RioT Santos, of APGN to start work on 1st
July, 2013 in Manila, Philippines.
..
She organized a visit and knowledge exchange between Greens parties overseas and
Australian Greens in Taiwan as well as regular networking with a range of APGN members
throughout the region, involving key regional partners.
*
Using tools like website management, timely information sharing and research, the interim
secretary effectively steered the review application for the 3rd Congress and a new secretariat in
Manila.
*
Another key outcome is the registration of APGN to Asia Pacific Greens Federation (APGF) as
a legal entity registered in Australia resulting from the Dakar Global Greens Congress. APGF is now
recognized as legal entity, able to carry out its own fundraising activities. Registered under the
Corporation Act (company limited), and building on the legal entity of Friends of Greens (FROGG), a
new revised constitution based on APGNCC rules and regulations was drafted. A new board will be
re-elected to take over from an interim board at the upcoming Congress and the new constitution
fully endorsed and adopted.
..
Based on consistently documented need, a new budget line was been set aside for
tra nslation of the new constitution of APGF into 3 key languages, Chinese, Japanese and Korean.
Lessons learned -this rapid 'progress in APGN can be attributed to both the organizational capacity
of the interim secretary, monthly teleconferencing with APG NCC and oversight by the IDe. Regular
mentoring by the convener and technical support have resulted in much improved governance,
planning, consensus based decisionmaking and international fundraising for Congress and
assistance to APGN individuals and organizations.
Activity Proposal 3
Assist the development and consolidation of emerging parties
The AGIDC funded project grants supporting the development and consolidation of emerging
unregistered parties in IndoneSia, Philippines, Nepal and Solomon Islands. Sarekat Hijau Indonesia,
Partido Kalikasan, Green Party Solomon Islands and Green Civil Society (Nepal)completed a baseline
questionnaire before the start of the project cycle I including, gender disaggregated data to be used
as a monitoring tool.
1. Saraket Hijau Indonesia (SHI) has strengthened the position of women in politics in Indonesia in 4
provinces and nationally. SHI organised capacity building workshops and training in political
participation for key women's organisations in four provinces, South Sumatra, West Java, Southeast
Sulawesi and Central Sulawesi. A national dialogue on strengthening women in politics was
subsequently held in Jakarta informed by the experiences of women from all sectors, peasant
organisations, environmental activist, women's organizations, trade unions and political
organisations.
Key Outcomes and Strategy going forward
Some 100 new women members in four provinces (South Sumatra, West Java, Southeast
Sulawesi and Central Sulawesi) were recruited increasing SHl's current membership of
women in SHI from 600 to 700 out of the total membership of 3210.
IDFAT DEC LASSi FIED FILE: 14/38759 COpy ISSUED UNDER FOI Act 1982 I
32
Identification of those women with the ability and interest to enter direct politics at levels of
parliament, the State Agencies and other elected positions. Mentoring is needed to prepare
them for 2014 Elections
Built cooperation among women, NGOs, including the Women's Organization and the
Women's Coalition for mobilizing political movements in the run up to Election 2014.
2. Partido Kalikasan (PK) increased significantly its capacity to register as national political pa rty in
the Philippines through an expansion of party branches. The grant given was to cover costs in branch
expansion of Partido Kalikasan in twenty-six cities and municipalities and production of a basic
coordinator/convenor orientation kit
The project support resulted in Partido Kalikasan to be eligible to file a petition for accreditation as a
national political party with the Commission on Elections (COMELEC) in fulfilling the requirements
for nationwide area coverage and organizational development as stipulated in the omnibus election
code and pertinent implementing rules and regulation ofCOMELEC. Around 30% Partido Kalikasan's
memberships of 687 are women.
3. Green Party Solomon Islands reviewed its current Constitution and held its second Convention. At
the second convention, party members endorsed the new constitution, developed and refined its
governance procedures and policies and elected a new executive, There are now SO% women in the
newly elected executive committee (four women out of eight) However tot aI mem bership of
women is low at only 28% (fifteen out ofthe total 52 membership) although an increase from 4%
before the convention .
Key outcome was that the participants had acquired a better knowledge on the history, core
principles, network, and other fundamental issues taken up by Global Greens and the Asia Pacific
rd
Green network (APGN) .The party recently took part in the Gella byelection on Feb 3 2013 and
Henry Zim bo was the third in polling out of ten candidates. The party now is seeking full membership
ofthe Asia Pacific Greens Federation in the coming months.
4. Provision of funds for staffing and a computer to the youth- based Green Civil SOciety (GCS) party
in Kathmandu, Nepal resulted in regular consultations and evidence informed policy and consensus
on endorsing policies in the final version of the Green book. The Green Book will be a key tool for
outreach to increase membership and educating public on green issues. There are in total 1875
members of GCS of which 150 are women. In the executive committee there are 18 males and 7
females.
A lesson learned from funding the four above projects is the need for sustainable core funding to
cover staff and office costs. A strategy moving forward in next round is to ensure grants would be
designed for a longer period of 12 months to attract and retain staff and cover start up like office
costs as many of the emerging parties funded had neither office premises nor computers. With core
funding for staffing, key activities like project management, community organ ising and education
would be conducted in a sustainable fashion to support upcoming Green political candidates
Another lesson learned is although it is key to give more sustained support to emerging pa rties,
there will be at time when parties may not be as responsive to outside support as they be facing
their own internal struggle depending on the stage of party development.
3
GrelliL9____________________________________________________,
r-I
D-FA-T- D-----::
E---=CLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982 I
....
33
Further data collection will take place with the 4 grantees before the disbursement of the round of
gra nts, to document the next stage of party development. We will also continue to monitor how
funding is leading to positive outcomes in membership, governance, policies, broadening of party
branches and election participation as well as the extent to which project outcomes will be met
The Australian Federal Election in the second half of 2013 provides a unique opportunity for AGInternational Development Committee to fund an election study tour. Unspent funds from Activity
proposal 3 and 4 are funding this activity. This activity is in line with our programmatic objective of
assisting the development of emerging parties in Asia Pacific.
Modeled on the Victoria Study Tour of Asian Pacific Greens Leaders in 2010, which was extremely
valuable for regional participants. Two Election Study Tours will be held simultaneously in Sydney
(New South Wales) and Perth (Western Australia), coinciding wIth Australia's Federal Elections, the
dates yet to be determined.
Nine Participants from seven countries (Taiwan, Philippines, Nepal, Solomon Islands, PNG, Fiji, and
Pakistan) will acquire first-hand experience in how the Australian Greens prepare and campaign for
Federal elections. The Election Study Tours are intended to build the capacity offuture APGN
trainers to support elections across the Asia Pacific region.
Objectives:
1.
learn about Australian politics, parliamentary procedures, the Australian voting system and
measures to ensure the integrity of the electoral process;
2. Observe Greens meetings and gain training on activities such as door-knocking, campaign
strategy, engaging volunteers, fund raising and social media;
3. Meet Green parliamentarians, candidates and party workers in a range of innermetropolitan and regional seats to discuss their motivations, challenges and experiences;
and
4. Work with Greens candidates in a number of key campaigns to assist with door-knocking,
calling volunteers, stalls, staffing polling booths and scrutineering.
A call has already been made through the Asia Pacific Greens Network and travel grants offered to
nine delegates from across the Asia-Pacific Region covering airfares, travel insurance and low-cost
travel expenses. Accommodation will be arranged through billeting. Shorter term outcomes from
this activity are to arm participants with skills to participate in elections, train other members in
their party to use the resources and training received when they return.
4. ACTVITYY PROPOSAL 4
Strategic research on democratic best practice Funding was awarded to research grants in following
areas
A. Barriers to the Development of enVironmental/Green politics in the Asia-Pacific
researched by the Australian Greens
The research explored the development of proto-Green parties in a range of Asia-Pacific nations and
seeks to identify factors that may be responsible for a lack of success of Green parties in the region.
10
1r---0FAT- 0---'Greens
E C LA S S~IF~I-;::E-;:;:O---;::F:-;-;IL---;::E::-:---:;1~
4/~3-;:;-:
S7::;-;:5:::::9----:;C;;-::O::-:P:-:-Y-;-:I:-:::
S:-:::
S-;-;U=
E=
O --:-U-:-:-N=O=-=E=-=R:-:F=-O=-I----,A-ct 1- 9-S----,
2 1
34
Potential Barriers identified in the research were: Authoritarian regimes, Restricted Democracies;
Newly democratized nations where an entrenched two-party system has also lead to increased
marginalization of minor parties and candidates; Electoral violence (esp. in South Asia); Multiplicity
of parties in more established democracies; Lack Resources (financial or otherwise); Clientalistic
political relations; Rapid industrialization(emerging middle class but lack a viable 'post-material'
class of voters) and Organisational 'uneasiness'.
B. Asia Pacific region's green parties' key agendas and strategies for election researched by
the Green Civil Society (Nepali Greens)
The aim of this research project was to study the election agendas and strategies of green parties of
Asia Pacific regions and some lessons learned. The study area for this research was ASia-paCific
region's green parties which include Green Party of Aotearoa-New Zealand, Green Party of KoreaSouth Korea, Mongolia & Mongolian Green Party, Japan Green Party, Philippines. Greens PH (Partido
Kalikasa/ Philippine Green Party), Australia - Australian Greens, Solomon Islands - Greens Party
Solomon Islands and Green Civil Society (Nepali Greens).
The results indicate that the majority of parties have adopted global green charters based agendas
like social equity, ecological wisdom and strategies like street advocacy, online campaigns for the
election campaign. The research study concludes that the election strategies seem more theoretical
and need practical aspects too.
It is recommended that Green parties should develop more
innovative and practical strategies which directly influence people to vote the greens.
C. Research to develop working draft of "model rules" for Green parties and political
movements researched by the Green Institute.
The resea rch has just began with the scope of the research recently being finalized to now include
collating standard guidelines for organizational and constitutional best practices, and to give at least
3 case studies of organizational models from different parts of the Asia-Pacific region. Findings will
be available in September, 2013.
Research findings will be shared with APGN and inform the AG-IDC on what kind of activities project
grants s in the follOWing two cycles. Findings will also be shared in the upcoming Congress in March
14-16th 2014 in the Philippines to help all APGN members. We are unable at this time to report on
short term and long term outcomes as only 2 out of the 3 the research projects have been
completed and reports submitted. However, an immediate outcome is the research will inform IDC
on areas oftraining required for its capacity building workshop at the upcoming Congress.
Greens
:11
35
S22f-1-lt-
S47FtBl--
Fro m ;
Sent:
To:
Subject:
Attachm ents:
!@Iiberal.org.au>
Tuesday, 10 June 201411:03 AM
S22f-11-T)Return of unspent funds

Ausaid final funds return Jun14.pdf
Please refer to the attached.

The information contained in this e-mail,and any attachments to it, Is intended for the use of the addressee and is confidentfal.
If you are not the Intended recipient you must not use, disclose, read, forward, copy or retain any of the information. If you
have received this e-mail in error, please del ete it and notify the sender by return e-mait or telephone 02 6273 2564.
Liberal Party 1
36
LIBERAL
The LIBERAL PARTY
of AUSTRALIA
10June2014
MsS22f41Governance Section
Department of Foreign Affairs & Trade
Canberra ACT
2601
By email:
Dear
:@dfat.gov.au
)
AusAid Agreement No. 63754

Further to the acquittal documentation previously sent to you and your subsequent
response, I have now completed the paperwork for the return of the unspent funds.
The amount to be returned to you is $337,097.21 including GST. This amount is
made up as follows:
Balance of funds due to AusAid at 30/6/12 as per our
acquittal documents
Add Interest received from 1/7113 to 3014/14
Less Bank fees from 1/7/13 to 30/4/14

Income tax applicable to interest received
306,689.64
445.84
307,135.48
200.00
133.75
333.75
Balance due to AusAid

Add GST
Total payable to Au sAid including GST
306,801.73
30,295.48
337,097.21
I have sent the funds via direct credit in accordance with the instructions you
provided.
A copy of our GST Adjustment Note is also attached for your reference. If you have
any queries, please do not hesitate to contact me.
Yours sincerely
)
Corpor~te Services Manager

FEDERAL SECRETARIAT, BLACKALL & :VIACQUARIE STREETS, BARTON, ACT. PO BOX 6004, KINGSTON, ACT 2604
T. 02 6173 2564 F. 02 6273 1534 E.libadm@liberal.org.au \\ww.liberal.org.au
37
LIBERAL
The LIBERAL PARTY
of AUSTRALIA
ABN: 15 217 882 958
GST Adjustment Note

th
28 May, 2014
To:
Department of Foreign Affairs & Trade

(DFAT -Australian Aid Program)
ABN: 62921558838
John McEwan Crescent
BARTON ACT 0221
Name of Project/Program:
Australian Political parties for Democracy Program
ROU/Agreement/Activity No:
63754
AusAID Project officer/section:
i Original Amount
ii Less Amt Funding used
iii Interest (if applicable)
Balance Due (i + ii + iii)
Reason for Refund:
AAmount
(GST exclusive)
997,300.00
694,345.19
3,846.92
306,801.73
BGST
(if applicable)
99,730.00
69,434.52
N/A
30,295.48
C=A+B
Total Amount
1,097,030.00
763,779.71
3,846.92
337,097.21
Must equal
Amount returned
Return of unexpended grant money under terms

of Agreement No: 63754

Contact Phone:
Email:
glliberal.org.au
FEDERAL SECRETARIAT, BLACKALL & MACQUARIE STREETS, BARTON, ACT. PO BOX 6004, KINGSTON, ACT 2604
T. 02 6273 2564 F. 02 6273 1534 E. Iibadm@libcral.org.au www.liberal.org.au
- - - - - -- -- - -- - - - - - - --
----38
The LIBERAL PARTY

of AUSTRALIA
27 March 2014
Mr Andrew Eg an
Acting Assistant Secretary
Governance & Social Development Branch
DFAT -Australian Aid Program
GPO Box 887
Canberra ACT 2601
Dear And rew,
Australi an Aid Program Agreement Number 63754

Attached is the acquittal in respect of approved projects undertaken by the Party
from 1 July 2012 to 30 June 2013, together with an audit report. We apOlogise for
the lateness of this report, but as previously explained on several occasions it is
difficult to comply with the timelines set out in the Deed.
Please advise when yo u have completed your review of the acquittal so we can
finalise the next steps.
Should you have any queries in regard to the acquittal , please do not to hesitate to
contact myself or S47F(4)
Yours sincerely
S47F(1)
Corporate Services Manager
FEDE R,H , SECI!ETAR IoU. B l ACKAI.L & )I,\CQU.1RIE STR EETS. IL"RTO;.i, ,\CT. 1'0 !lOX 600.t , KI :-.:G STON, ACT 1 604
.
T. 02 627,\ 2564 f. 01627.1 1534 E. 1il';\dHl~hhct.1J.o r~.lu w\\'\\".Jihrr~t.f}r~.:lI1
Liberal Par1~4
39
. . ..
- -- . -- -- -r . - ~.- -
aDA
B/Fwd
_.- --
OM'
tOO . - -_.,. __
331
80 ,000
,
332A
__ L . ,
_.. ~~~~.~~ .
13,906.61
3328
33'3/\
.. !_.~ ___.. __ _ . _ . . . _. .
__ . __ . __ ._ .
_~.~.~. ~
3338
- "
. --
'S;03Sj9 : - -:30,06-0'
-----
. :.
. '-- ' .. .. --- -. 25: 127.25'
. :_~ .
.-: .. - ~6,23Kf3~_ ~ __ ~_ .
,
22,545.44
-.. . - -- .- -..-.. -- . "--32,'712.48 :--- 65,065
...- --- -. -- -12:754.21-: --.
333C '
333D
334A
3348
335
336 ....
.. . .. ; .
44,000
. i
.. . .
._ ,
. _
' _ _
_. _.' _ __ A, _ _ _ _ . ,! ,..
33i
--- .. - .- ..- -
.. .. ,- I - ",- .. .
---~-
._.. ,, __
._~ _____
_ _ ____ .-:-__ __ .;. .
58,836.69 :
_, ::- '.: --_:. .' ._. .. .. .. ._ ....... __ .~~t3~!.::[f L
338
339
... .. ........ ........-
3'40
- ~
.. -- ..
...
342
-i
' -'~ - ~
j,820_._~... .
. . ' _-- . .: -
____?~!~~.~~
343
Monitori'rig'&evaluaii~n costs
Wa'ges - admTrilstration' -..
."P
~-
-~!~QQ"
51,000
~tQ6o_
70,491.28
47,000
--.. ,.--. - .... .... - - --- ---- - --- - -- -.- -- . - '. -- .. - ------ - ------47,000
.-.-- --. - -!- ....
. . --. - -- . -" ---- -. --.
- - . . --- . 47,000'
..
341
. .. _ .. . . ..
___ . . _ . __ "' . _ ___ 3?!QQQ
-21,Q~.Q.
__~,_QO_O
10,000
. .. . -.- . .
1~,?8~ . ~g__ : _ -~;O~Q
4,20<1.16
__ . <!&5.0.
;
Au~m, insur~!i.~e;-b~nk fee~ & t~x on hl!r:r~~t
recei"ed
Total aDA
'j
NON aDA
B/Fwd--.. -.
301
302303
69,172.79 '
~9,O(JO
. 6.?,~~~ : QO ;
..~3,0Q9
1~.~9_~Q
31,000
304
305
31,006
31,000
306
'307
30,005.?6 .
308
!9,O~~
. - - ---. ' ... .
309 - . _. __ ._ .... __.... J ._
310
~~! OOQ
__ .. .... 19!~8~ .~.~. : ._ ~.Q!Q..O~

6,831.79
10,000
. 1~.,5..~-If .
15~OO
311
312
__
. ___ .. . 42,000
. .~1!9Q9
1,819.50
....?4,.9.Q.9 ..
313
314A
--~17,893-.80 :-
3148
314C
315
~~_95:?9
i :
Nori-ODA'Activlty -.. .- . . - .-.. .

Total
. . . .. . . .. ---_ . -- ... _... - ..... _- --- .....---j -------.----._18,368.20 .

21,000
. -. - ..-
- .T''' - -~ ~ ~--~:.~ -- -;QOO~
600
.
Llbe[aiEar:ty 5
I~FAT OE CLASS' F ';'::E~O-;:F:-;-;'L-;:E=-:---;-~---;-4/-;::-3-::-:87::-:5=-=9----:C::-::O::-::P=Y---:-.':S--=-S--'-:

-= U=
E-=-O-'---U-N-O-E-R-F-O
-'-A-ct19-82~
40
Evaluation & monitoring costs (some included in Int. Sec's costs)

__ -~~- -- --- -:- --------- ~-_c_--- ---- ----..
Wages--adf!1inistj~!f~
~~,681.~Q :
..
4.20416 .
~_~~.it~ insuran~e,-- bank fe~~ & tax E~.lQt~est re:~_~!y.E:!~ #
!~!Q.qQ
8,000
-~----
1!Q
Total Non ODA
Total Program
Costs
694,011.44
3,500.00
1,020.32
. ------- --. --
#. --Audit
fees
------- --_ ...
Income tax on interest received
Bank fees
Travel. insurance
. . . . . . . . -- --- ...
T~tCll . _____.
ODA I NODA half each
140.00
. 3,748.56
840832
4.20.:.1 16
Liberal Party"
997,300
--." .- ---------
41
113. 87f44
.'.
..,:
Total
NODA
y/e 30/113
yie 36i6714 '

Subtotaf"- .
F(~~~j~ !~!!
395 35i" 69 .
298.653.75
395.35769 .
298653.75
. 0'11 4<1 :
395.357.69 '
694.011 .44
_. ,
Ai.isaia'Grani'sto-date (nefof Gstj ,
3&061201 3 - .... ,
30/06;2014 '
3010612015
69~
997 .300.00 ;
..
'Subt6ial -
555 .85'0 '05 . . .g 1,450.00
S9i.300.00
160,492.3;
303.28856
142 795,25
Reconciliation
to APPo"P ban k account"at JOiSPiJ".q~sh 'at bah~per. (~C?':lciliation
state:ment at 30/6113 .
Less amountsduelo'"i. "PA" but nofpaid at 30/si13

GST reimbursement
,. .
Projecf~ sis d~e '
113871 .:14
113,871.44
Subtotal
30668961
Balance of fundsremaining as ca"icui"ated above

Add lnierestreceiveif ..
.. . .. _-_ .....
-
..
303.28856
3.401.08
, .
Tolal
306.689 .64
... ,
_._-- _._._!. __ ......... '.,
... ... _._ . . . .- -. ,.. _ .. __ ...... .. .... --
!'.~.~ t ~~lia~ Po li t.i .c;~J. f~.~~~. ~~~ P.~f!l.~~!_~C::. ~.~~,~.~~_~
'. ~~ia'i'-houghiia. n~-,. '~~~.~y_ ~tate-th~ !~o',he I?~~~ ~r~{kii~.Le~9~ .Sic! ~~i~(aii lh~ ~?,p~n'd ~tuie-reciird~d
~b~~~~_~s_.be~!!.~~.nd!!~..in..~~.c;>.~angl~. ~i~h ~_~ t~.!:ms of t~~ G r.l!!.t.g~~~ E.~~ed_~1. -!,!lt~~ 1.~ _berw~n
!~e ~o~!!1_o,n.~~alth_~~ ~~~!alia ,~~.e~_~!!ted ~~ .~~!~ustra!ian Age~~y .f0.. !."~~~~~i~_~~.! D~v~. !op_~en.!.
~~d !!l~_ ~bera~_e~~_ of ~~~ ~~Ii.~ : 'Ql!:!. Gr.~n~ f.S;qu.it~~! ~~.t~!!,e nt h<l:s bee ~ .I?~~.I?~lfe? in aC?co~9anc~
_.
..... ..,
with the requirements of the Grant Deed.
~~~~~e d:-Tn-de~~~~~~t:~c-~~ti~~- ~~ ~:~~~~na~tur~-~~~-~r

' the ie~~~~~~i~: -Gr:~f~~~~.'~ ..-' ..
;;.- --- ---. -- .... - --- ..-. . .. .. ..
... "-'S47Ff1* - - ~i[~~
T:{~;~~~r~~~gt~=:. ~.-- ~,:.~
:. .
- .~ --.-.~ =~.:.-
.~i~: .. . ~~~~(/4~ (... __ . : ~'-i.~tb~~y'~~~-=~~~~.~ .~=-=~~:_~.~ -_.- -Uberal Party 7
DFAT DECLASSIFIED FILE: 14/38759 COPY ISSUED UNOER FOI Act 1982
42
Independent auditor's report to the directors of the Liberal Party of Australia

We have audited the attached Statement of Receipts and Payments (the Statement) for the Australian
Political Parties for Democracy Program for the period from I July 2012 to 30 June 2013. The Statement
has bcen prepared by the directors based on the Grant Agreement Deed dated 31 July 2012 (the
Agreement) between Commonwealth of Australia represented by the Australian Agency for Intcrnational
Development (AusAID) and Liberal Party of Australia (the organisation).
Directors' responsibility for the Statement

The directors of the Liberal Party of Australia are responsible for the preparation of the Statcment in
accordance with the Agreement and for such internal control as the directors determine is necessary to
enable the preparation of the Statemcnt that is free from material misstatement, whether due to fraud or
error.
Auditor's responsibility
Our responsibility is to express an opinion on the Statement based on our audit. We conducted our audit
in accordance with Australian Auditing Standards. Those standards require that wc comply with relevant
ethical requirements relating to audit engagements and plan and perfonn the audit to obtain reasonable
assurance whether the Statement is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
. the Stat~ment. The procedures seleCted depend on the auditor's judgement, including the assessment of
the risks of material misstatement ofthe Statement, whether due to fraud or error. In making those risk
assessments, the auditor considers intemal control relevant to the entity's preparation of the Statement in
order to design audit procedures that arc appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of the entity' s internal control. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonablcness of accounting estimates
made by the directors, as well as evaluating the overall presentation of the Statement.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis [or
our audit opinion.
Auditor's opinion
In our opinion the Statement of Receipts and Paymcnts attached:
a)
presents fairly the transactions of the grant for the period t July 2012 to 30 June 2013; and
b)
is based on the books, accounts and records of the Liberal Party of Australia.
We do not have financial interests relating to the shareholdings of the organisation or hold a position of
officer with the organisation . We have not been involved in the maintenance of the organisation's
financial books and records.
KPMG. an Australian partnership and a member

firm of the KPMG netw ork of independent member
firms affiliated with KPMG International Cooperative
r=-c:=---c-:=-==-=~illeJ:a 1 Party 8
CKPMGJotemational:l.--'LSwiss_B1llil.Y
LiabililY limited by a scheme approved under

Pcolfts~ ional Standards Legislation ..
43
Basis
0/accounHng and ras/ric/ion 011 dislributio1J
Without modifying our opinion, we draw attention to the basis of accounting, The attDched Statement has
been prepared as required by the Agreement fo r the purpose or reporting to AusAID on behalf of the
Commonwealth. As a resull. the Statement may not be suitable fo r another purpose. OU f report is
intended sole ly fOT the organisation and AusAlD and should not be distributed to or used by parties other
than the organisation or AusAID.
S47~
Partner
Canberra
lbMnrCh 2014
Liberal Party 9
44
AUSTRALIAN POLITICAL PARTIES FOR DEMOCRACY PROGRAM

ANNUAL REPORT 2012-13
LIBERAL PARTY OF AUSTRALIA
The Liberal Party of Australia has a strong commitment to the work it carries out under
the Australian Political Parties for Democracy Program and expresses its appreciation for
the funding from the Australian Government that makes the program possible. We
believe it is very much in Australia's national interest for this program to operate and for
this funding to be prOVided.
We have a firm conviction that stronger political parties are an essential part of
strengthening democracy in the newer democracies where we work, with the benefits of
improved governance and development that can flow for those countries as a
consequence. As well, there continues to be great value in enhancing the relationships
the Liberal Party has with its sister parties around the world i both bilaterally and
through relevant international organisations. AccordinglYi we use the funding provided
by APPDP to support our activities in both these fields. We have done so for 2012-13 on
the basis of the Work Program approved by Ausaid i and the comments which follow
relate to the activities which were implemented (referred to by the numbers we allocate
to activities and which are used in the financial statement).
The larger portion of the funding is spent on ODA activities, ie activities that are
regarded as meeting the official definition of Official Development Assistance. Each of
our ODA programs and activities is set out separately below. The remainder of our
spending is on non-ODA activities i which are listed at the end of this report.
TIMOR lESTE PROGRAM
The Timor leste Program in this year had two elements - training and election
observation. liberal Party involvement in both was carried out in conjunction with the
International Republican Institute, a major US-based democracy foundation. The Liberal
Party works with IRI in Timor leste and in several other countries.
Free and fair elections are central to the operation of any democracy. For countries still
relatively new to running democratic ejections there is real benefit for their election
process to include observers of the election process from outside the country. Timor
leste held parliamentary elections in July 2012. The IRI organised an international
Election Observation Mission as part of its election observation activities, and the Liberal
Party provided one representative to be part of that Mission (Activity 332A, at cost of
$4,949.93). Members of the Mission received intensive briefing in Dili and then on
election day visited polling stations throughout the country, observing the voting
procedures and then the counting of the vote. The elections were considered by
Liberal Party . n
IDFAT DECLASSIFIED FILE: 14/38759 COPY ISSUED UNDER FOI Act 1982
--_..- _ - - - - -_ .
.. .. .
45
observers to be credible and generally well-run. This conclusion was supported by a

detailed report subsequently published by IRI based on the observations of members of
the Mission.
One opportunity arose to provide a trainer during this year, in June 2013, for Timor
Leste (Activity 3326, at cost of $13,906.61). In conjunction with IRI, a representative of
the Liberal Party went to Timor Leste and carried out training organised by IRI over
several days. Two half day trainings were held for Members of Parliament from each of
the two main parties in the government. This covered constituent relations,
implementation of party platform and overall external and internal communication. A
full day oftraining was given for MPs' staff members, dealing with how to support MPs'
activities such as constituent relations and assisting with communications. These are
topics of basic importance for MPs and their offices, hence the importance of those who
attended the training becoming conversant with them and learning how to make
practical application of the skills acquired. Tra ining at this level directly strengthens the
ability of MPs to do their jobs effectively. Subsequent feedback from IRI has indicated
the high value of the training for participants.
CAMBODIA PROGRAM
In Cambodia as well the Liberal Party works with IRI and sends trainers to IRI programs.
Four trips were made by Liberal Party representatives to Cambodia during this year. The
first was for providing training in debating and public speaking (August 2012, Activity
333A, at cost of $8,038.39). This was provided in two forums. One was as part of a
Future Leaders program which IRI runs for selected young people from both government
and opposition parties and some non-government organisations. The other was for the
Youth Council of Cambodia, a body IRI actively supports. In both cases the skills involved
in debating and public speaking were explained and practical exercises undertaken by
partiCipants to develop their skills. It was noted that the training gave an opportunity for
participants, more than they had done before, to see issues from other people's points
of views. This work which IRI is undertaking with younger members of parties and other
bodies makes a contribution to producing a new generation of political participants who
have had exposure to democratic ideas and to practical skills needed in democratic
politics.
The remaining three trips were for a Liberal Party representative to spend time working
with IRion a series of television debates for younger members of several political parties
(November 2012, Activity 333B, at cost of $25,127.25; January 2013, Activity 333C, at
cost of $36,235.13; May 2013, Activity 3330, at cost of $22,545.44). This involved the
providing of training for participants in debating, in how to perform on television and in
preparing and articulating opinions about public policy issues, and also work on the
production of the programs. This sort of program was relatively new for Cambodia. For
partiCipants and viewers alike it was a worthwhile introduction to policy debates and the
free exchange of ideas. For younger participants in the political system to be introduced
to such concepts strengthens the possibility of democratic development in the future.
LlberalEar:ty . ~ .
. .
[OFAT DECLASSIFIED FILE: 14/38759 COpy ISSUED UNDER FOI Act 1982
46
Subsequent feedback from IRI has indicated the high value of these activities for
pa rtici pa nts.
PAPUA NEW GUINEA PROGRAM
In Paua New Guinea the Liberal Party has worked with Australia's Centre for Democratic
Institutions, the PNG Registrar of Political Parties and the ALP in the holding of quarterly
training seminars for officials of PNG's numerous political parties. This is a welcome new
initiative from the Registrar and the first was held in April 2013. The Liberal Party sent
three representatives (Activity 334A, at cost of $32)12.48). One representative was
sent to the next seminar in June 2013 (Activity 334B, at cost of $12,754.21). PNG parties
are for the most part not organisationally strong, and their officebearers often have had
little or no training in the skills needed for party work. Since the work of parties is crucial
to an effective democracy, improving the skills and knowledge of party officebearers is
an important objective. PNG parties mostly sent very senior officebearers to these
seminars. Topics covered at these two seminars were Party Constitutions, compliance
with legal and regulatory requirements, party membership and internal party structures.
ACT ELECTION OBSERVATION
A major element in the Liberal Party's democracy programs is giving opportunity for
party representatives from newer democracies to visit Australia to observe the holding
of elections and in particular to observe the Liberal Party's campaigns. An election was
held in October 2012 for the Legislative Assembly of the Australian Capital Territory and
the Liberal Party sponsored a group of observers to come to Canberra for the final days
of this campaign (Activity 337, at cost of $58,836.69). Twelve parties accepted
invitations to send a representative to Canberra, the parties being from Papua New
Guinea, Solomon Islands, FijL Timor Leste, Indonesia, Bangladesh, Maldives, Sri Lanka
and Samoa. A program was arranged for them that included a briefing on Australian
politics, a visit to the Liberal Party ACT headquarters for a briefing on the central
campaign, a visit to a candidate campaigning at a shopping centre, a visit to pre-poll
voting, attending a Liberal Party community rally, a visit to the Legislative Assembly
chamber, observing voting at a large polling booth on election day and attending the
Liberal Party's election night function. This gave the observers an opportunity to see in
action many facets of party campaigning as it is done in Australia. The visitors indicated
a high level of satisfaction with the program and the information it gave them to report
back to their parties. It is emphasised to them that they need to inform their party of
what they have learned and to seek ways of implementing relevant aspects in their own
campaign planning. Feedback from participants by questionnaire and oral feedback
indicated the high value of the activity for participants.
WA ELECTION OBSERVATION
An election for the State Parliament of Western Australia was held in March 2013 and
the Liberal Party sponsored a group of observers to come to Perth for the final days of
____~~U,~re~~ 2~____________________________~~~~~~~
47
this campaign (Activity 338, at cost of $65,317.91). There were nine in the group, from
parties in the countries of Papua New Guinea, Timor leste, Sri lanka, Maldives and
Samoa. A program was arranged for them that included a briefing on Australian politics,
a visit to the liberal Party WA headquarters for a briefing on the central campaign, a visit
to a candidate campaigning in a marginal seat, a visit to pre-poll voting, visits to
Parliament House and the Constitutional Centre of Western Australia, observing voting
at a large polling booth on election day and attending the liberal Party's election night
function. This gave the observers an opportunity to see in action many facets of party
campaigning as it is done in Australia. The visitors indicated a high level of satisfaction
with the program and the information it gave them to report back to their parties. It is
emphasised to them that they need to inform their party of what they have learned and
to seek ways of implementing relevant aspects in their own campaign planning.
Feedback from participants by questionnaire and oral feedback indicated the high value
of the activity for participants.
JOINT REGIONAL AND WOMEN'S CONFERENCE
In March 2013 the Liberal Party held a joint conference organised by the Party's Federal
Regional and Rural Committee and the Federal Women's Committee in Devonport,
Tasmania. The liberal Party sponsored a group of observers to attend and observe the
conference and the events associated with it (Activity 339, at cost of $70,491.28). There
were 12 in the group, from parties in the countries of Papua New Guinea, Fiji, Solomon
Islands, Timor leste, Indonesia, Maldives, Samoa and Sri lanka. The visit gave the
observers the opportunity of exposure at close quarters to senior levels of the liberal
Party organisation, to meet senior officebearers and to witness the running of a major
Party conference. This gave the observers insights into the structure and organisation of
an Australian political party, the way in which working relationships between different
sections of a Party are developed and the manner in which a party conference drawing
in delegates from all over the country is organised. This then gives them opportunity to
consider the possible application to their own parties of the party practices and
structures which they have observed. It is stressed that their role is to report back to
their own parties on these points. Feedback from participants by questionnaire and oral
feedback indicated the high value of the activity for partiCipants.
ICAPP STANDING COMMITTEE VISIT TO BURMA
The liberal Party has a representative on the Standing Committee of the International
Conference of Asian Political Parties and supported the travel of the representative
when the Standing Committee visited Burma (Activity 342, at cost of $5,820.62). The
purpose of the visit was for Standing Committee members to meet with political figures
from both the government and the opposition parties, including Aung San Suu Kyi, to
discuss the movement towards greater democracy in that country. This was a significant
visit as a part of the continuing process of strengthening the moves towards establishing
democracy in Burma and in strengthening the role ofthe political parties there.
bFAT 0 ECL~FrE~<1D~~--;:::F~IL--;:E~:--:;-14~/;-;::38-;:;-:7::;-;:5~9-:;C;;-;O::-:P~Y--;-;-::1S~S:-:-U=E=D:-:U~N~D=-E=R=-=FC-=O--:-I--:-A-ct- 1-9-82---'
48
DEMOCRACY ROUND TABLE

A day of round table discussions was held following the holding in Canberra of a major
conference on democracy by the International Institute for Democracy and Electoral
Assistance. The round table focused specifically on the relationship between political
parties and citizen movements and the implications for political party assistance. The
Liberal Party sponsored five participants, from Timor Leste, Papua New Guinea and
Solomon Islands, to attend the conference and round table. The Liberal Party also jointly
with the ALP met the costs of staging the round table meeting (Activity 343, at cost of
$23,736.09).
NON-aDA ACTIVITIES
The non-aDA activities of the Liberal Party are directed to strengthening the bilateral
and multilateral ties that the Liberal Party maintains with other political parties in both
long-established and newer democracies. This includes engagement with international
and regional organisations of political parties that further this objective. The activities
supported by APPDP funding include attendance at significant meetings where Liberal
Party representatives make contributions to the functioning of these organisations,
where there are exchanges of ideas on political matters of importance to party
organisations or where there is an opportunity for participants to learn and to enhance
their skills in political party work. The effect of these activities is to strengthen the
international organisations concerned, to equip participants better for their roles and to
enhance the Liberal Party's relationships with other parties.
Activity
Number
Activity Name
Date
301
Meeting of International
Democrat Union (IDU) Executive
and international program of
Republican National
Convention, in Tampa, Florida
USA
August
2012
302
Meetings of IOU Executive and

IOU Standing Committee on
Foreign Affairs, in Helsinki,
Finland and preparatory
meetings in London, UK
International Young Democrat
Union (youth wing of IOU)
Freedom Forum in Rabat,
Morocco
304
Number of
Liberal Party
Representatives
Involved
four
$69,172.79
March
and April
2013
four
$65,489.00
July
2012
two
$36,935.40
Liberal Party , < A
Cost
._-_
... _. .
. ... _ - - - _ ..
------
._ - - - _._.... _ - _ .,
49
307
309
310
311
314A
314B
314C
European Young Conservatives

Activist Training Conference in
Oxford, UK
Meeting of International
September 2012
two
$30 1 005.56
April
one
$10 1 388.58
Conference of Asian Political

Parties (ICAPP) Standing
Committee in Hanoi, Vietnam
ICAPP Special Conference in
Xi'an l China
UK Conservative Party Annual
Conference
Visit to Republican Party USA,
supplementary funding for
travel mostly funded by
separate program
Visit to Republican Party USA
2013
May
2013
October
2012
October
2012
one
$6,831.79
one
$18,568.18
one
$1,819.50
January
2013
October
2012
one
$17,893.80
one
$8,295.29
Visit to Conservative Party of

Canada
r-lo-F-AT -O-E-c....Lt~ss,FrE~b~
F I:-:-L=E-: -:14-:-:'-=-38=-=7=-=5:-::9----:C=-=O
=-=P=-CY
:----:-:-::
1S=-=S=-=-U-:C:E=-=OC--:-:U-:-CN=O-=E:-:-R- F- OC:-Ic-Ac-c-t --:-1-g 8- 2-'1
50
S2~
,S22f-1.l--
From:
Sent:
Mo nday. 17 March 2014 5:25 PM
~47F(1)1
To:
Cc:
;@liberai.org.au
IS2~;~~ termination [SEC=UNCLASSIFlED]
Subject:
Archived attachment list.txt
Attachments:
IS47'''1 ,1
~
Dea r
Just a friendly rem inder rega rding t he st eps for con cl ud ing t he te rmination process of the APPDP program. In
particular, we note t he pa rty's responsibi lities under the Ag reeme nt (Cla uses 11.2 -11.5) including the need to
provide an indepe ndently audited statement of expend itu re of grant funds and t he return of any uncomm itted
f unds to DFAT, which was due to occur w ithin 30 days of t he dat e of the attached t e ~ m inat ion notice (4 February).
In t his context we would be gratefu l t o hea r back from yo u as soo n as possible, prefera bly by Monday 31 Ma rch at
the latest .
Please let us know if you need any fu rther informatio n or if we ca n be of any assist ance.
Kind regards
~~
Policy Otticer Governance Section
Depa rtment of Fo reign Affai rs and Trade
Governa nce and Fragility Branch

EI
[g2{1)l
@dfat.gov.a u
TI
-- - - - - - - - -
----1S22(4.)-
From:
Sent: Wednesday, 5 February 2014 5:51 PM
To: [S47F(1 )1
;@liberai.org.au
SUDject:APPDP tenninat ion notice [SEC!:UNCLASSrFIED]
De) S47,F(1 )[
Please see the attached t erminat ion not ice for APPDP. The hard copy is in the mail.
Policy Officer ~ Governance Policy

Depart ment o f ~o reig n Af fairs and Trade

Pollcy and Sector Division
E I S~
@dfat.gov.<1l1
LiberaLParty 1"
51
Bruce Edwards
Natronal Secretary
Li beral Party of Australia
PO Box 6004
Kingston, ACT 2600
4 February 2014
Dear Mr Edwards
Re: Te rmination of the Australian Polit ica l Partie s for Development Program
Further to our conversation on 20 January 2014, I am writing to confirm that Australian
Government aid program funding for the Australian Political Parties for Development Program
will not proceed and DFAT is terminating the agreement under clause 11.2 of Grant Agreement
Deed number 63754.
As you Bre aware, the Australian Government has decided to reduce the growth in Australia's
overseas development assistance by $4.5 billion this curre nt financial year and over the following
three years. The first step in implementing these changes Involves a reduction to this year's aid
budget. which has just been announced.
This is part of the Australian Government's commitment to address Australia's budget deficit and
to improve the efficiency and the impact of the aid program.
This letter constitutes notice under clause 11.2 of the Grant Agreement Deed 63754 between the
Commonwealth of Australia and the Liberal Party of Australia ('the Party'). Th e reason for
termination is that th e Australian Political Parties for Development Program has not been
allocated aid program fund ing foHowing budgetary reprioritisation.
Clauses 11.2 11.5 of the deed outline the Party's responsibilities in the event of a termination
expenditure of grant funds within thirty days of the date of the notice [4 February 2014] and the
(ehlm of any uncommitted grant funds to DFAT.
We note that wrillen agreement-from DFAT had not been provided for the implementation of any
activities this financial year (2013-14) (clause 15.5), because required documentation had not
been subm itted to DFAT (clause 15.6). As such, DFAT will not reimburse any monies expended
by the Party this financial year.
To discuss the next steps or should you require any further in:ormalion or assistance in relation
Policy Officer, Governance PQUcy
to closing this agreement. please contact S22f+}-
Section at 'a22(11
@dfat.gov.auoron026178 522(1)
Thank you for your cooperation.

Sincerely
547,
Andrew Egan
Ng Assistant Secretary, Governance and Sodal Development Branch
Department of Fo(eign Affairs and Trade
Liberal Party 1~

Greens, Labor and Liberal FOI Political Parties Travel

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1

GUIDELINES ON RETURNING UNSPENT FUNDS TO

Aust ralian Govern ment

is to adjust the original invoice (supply).

DFAT (Australian Aid Program) Official Administered Payment s Account

Reserve Bank of Austr alia (RBA)

london Circuit, Canberra

a recognisable format and should contain DFAT's project I

I agreement or activity number. (e.g. RED

CROSS, CONTRACTff*u .. .. ETc.).

Queries about hath refunds and this form should be directed t o:

Australian Labour Party 1

DFAT DECLASSIFIED FILE 14/:i8759

GST Adjustment Note

' .: .-... -.._.

~.R-Q B:o~:' M~?: s~~~R~h:a: ~~t(zf);~f~-' .' .,

.. _..". ,",".~.?'~ . 9.6~:~~. ~?~- ? _~9_?'~. .

EG: Department of Health (COMPULSORY)

Must equal amount

GST Adjustment Note

Australian l abor Party National Secreta riat

Australia n Aid Program

. DFAT Project office r I

Australia n Aid Program

. Gove rnance Section

Reason for Ref und:

2012 - 2013 Unspen t APPDP Funds

ii. t ess Amount of

iii. Interest earned:

Bala nce due:

Must eql,lal .amount

GST Adjustm ent Note

Tuesday, L September LUl4 1:39 PM

FW: GST adjustment note for return of unspent funds [SEC:::UNCLASSIFIED)

Australian labor National Secretariat I 5/9 5vdnev_Avenue, Barton ACT 2600

!BI IS4 7-F (1 ~pr.~lp.prg,~u

sen ~~ Monda)l l September 201411:57 AM

Sent: Monda ~ . 1 September 2014 9:28 AM

To: [S47 F(1)J

Sent: Monday, 1 September 2014 9:26 AM

Thank YOLI for returning unspent APPDP funds ($40,726) to DFAT.

Australian Labour Party 5

ThursdaY, 31 July 2014 4:08 PM

FW:APPDP - fina ising termination [SEC=UNCLASSIFIEDj

DFAT (Australian Aid Program) Official Administered Payments Account

Rese[Ve Bank of Australia (RBAl

london drcuit, Canberra

I agreement or activity number. (e.g. RE[

A maximum of IS characters is permitted for references.

Please let me know if you have any further queries.

Program and Policy Officer I Governance Section

From :S47 FF((4-'1)fr"

Sent: Wednesday, 23 July 2014 2:37 PM

Subject : FW: APPDP - fi nalising termination [SEC=UNCiASSIFIED]

~/~ S~dn~y ~Y~~~_f7:~ ~~.~!~~. ~~. ~.?E<2 ..

CC: S47FI1:)l---Subject: RE: APPDP - finalising termination [SEC=UNCLASSIFIED)

5/9 ~ydney Aven.u.17'. ~a(ton ACT1600

Sent: Th ursdav. 10 July 2014 9:04 AM

Subject: APPDP - finalising termin<,ltion (SEC=UNClASSIFIEDJ

Via DIRECT CREDIT PAYMENT

DFAT (Australian Aid Program) Official Administered Payments Account

Reserve Sank of Australia (RBA)

london Circui t, Canberra

~/~ S~dn~y ~Y~~~_f7:~ ~~.~!. . ~.?E<2 ..