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WillowParkSchoolCouncilOperatingProcedures

1) DEFINITIONS
IntheseOperatingProcedures:
a) SchoolmeansWillowParkSchool
b) CouncilmeanstheSchoolCouncilfortheSchool
c) Parentsmeansparent,guardianorprimarycaregiverofanychildcurrentlyenrolledat
WillowParkSchool
d) RegulationmeanstheSchoolCouncilsRegulationundertheSchoolAct
e) CommunityMembersmeanspersonsotherthanparents(asdefinedin1Cabove)who
have,intheopinionofthemajorityofthemembersoftheSchoolCouncil,aninterestinthe
wellbeingoftheSchool
f) SchoolCommunitymeansParents(asdefinedin1Cabove),Teachers,thePrincipal,
Staff,StudentsandCommunityMembers(asdefinedin1Eabove).

2) AUTHORITY
TheSchoolCouncilderivesitsauthoritytoparticipateintheeducationofourstudentsthrough
AlbertaProvincialLegislation,specifically
Section22
ofthe
SchoolAct,
andtheSchoolCouncils
Regulationwhichsupportsit.

3) MISSIONSTATEMENT/PHILOSOPHY
OurMission:
ThemissionofourSchoolCouncilistofosterthewellbeingandeffectivenessofourSchool
CommunityandtherebyenhancetheeducationofstudentsatWillowParkSchool.

OurVision:
OurSchoolCouncilwillfacilitatecommunicationamongstalloftheconcernedparticipantsofour
SchoolCommunity,sothatwemayworktogether,aspartners,tocreateaneffectivelearning
environmentandenableourStudentstoachievetheirfullpotential.Allofthemembersofour
SchoolCouncilwillstrivetoupholdourSchoolCommunity'sguidingprincipleswhenmaking
decisions,orprovidingadvice,withrespecttoourSchooloractinginanySchoolCouncilcapacity.

OurGuidingPrinciples:
Thesharedprinciplesandvalues,whichwillguideallactivitiesofourSchoolCouncil,areas
follows:
a) Wevalueourindividualdifferencesandculturaldiversityandareunitedbycelebrating
them.
b) Wevalueouruniquelearningenvironmentwithinthepublicschoolsystem.
c) Webelievethatstudentsuccessisbestfosteredwithinaprogramthatincludesvisualand
performingarts,physicaleducation,secondlanguage,andextracurricularopportunities,in
additiontocoresubjectinstruction.
d) WebelievethatStudentsaremostlikelytobesuccessfullearnerswhenalltheconcerned
participantsofourSchoolCommunity(Parents,Teachers,thePrincipal,Staff,and
interestedpersonsinthecommunityatlarge)worktogether,orcollaborate,aspartnersto
support,enable,enhanceandpromotetheeffectivenessofourSchool.

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e) Webelievethateachofthesepartnershasadistinctanddifferentroletoplayineducating
achild,andthatthebestpossibleeducationfortheStudentcannotbeattainedunlesseach
ofthepartnersworktogethertohonour,supportandfacilitateeachother'srole.
f) Webelievethateffectivepartnershipsarebuiltonunderstanding,trust,andmutualrespect
andthatthesearebestfosteredbyhonestandopencommunicationbetweenallofthe
concernedparticipantsofourSchoolCommunity.
g) WebelievethatsuccessofourSchoolisdependentuponallofthepartnerssharinga
commonvisionforourSchoolandworkingtogethertodefineandachievethatcommon
vision.
h) WebelievethatourSchool'scommonvisionmust:
a)bebasedoncurrent,relevant,andmeaningfulinformationthatisgatheredwithintegrity
andunderstoodbyall
b)focusonthecollectiveneedsofalltheStudentsinourSchool
c)addresstheeducationalneedsuniquetotheStudentsinthisSchool,whilestayingwithin
theparametersoftheregionalandprovincialstandardsandcurriculum.
i) Webelievethateffectivecommunicationstrategieswillbethecornerstoneuponwhichour
SchoolCouncilisbuilt.Therefore,webelievethat:
a)allconcernedparticipantsofourSchoolCommunitymusthavetheopportunitytoprovide
informationtoourSchoolCouncilinavarietyofwayse.g.surveys,committeework,
attendingSchoolCouncilmeetings,oranyothermannerwhichourSchoolCouncildeems
appropriate
b)allconcernedparticipantsofourSchoolCommunityshouldbegivenareasonable
opportunitytorespondinatimelyfashiondependingonthecircumstancesoftheissueat
hand
c)nosingleparticipantofourSchoolCommunityshallbecompelledtorespond,butevery
participantofourSchoolCommunityshallbeboundbythedecisionthatismadeand
d)ourSchoolCouncilmustcommunicatetoallconcernedparticipantsofourSchool
CommunitythereasonsandjustificationforanydecisionsmadebyourSchoolCounciland
theprinciplesuponwhichthosedecisionswerebased.
j) WebelievethatwiththereasonableexceptionofconfidentialStudentandpersonnel
matters,thatallconcernedparticipantsofourSchoolCommunityshouldhavefullandopen
accesstoallSchool,DistrictandAlbertaEducationinformationonallaspectsofpublic
education.
k) WhileweunderstandthattheSchoolPrincipalhastheauthoritytodeterminewhich,ifany,
ofthedecisionsmadebyourSchoolCouncilwillbeimplementedatourSchool,webelieve
thatthePrincipal,asfarasitisreasonablypracticable,shouldcommunicatetoourSchool
Councilandifappropriate,tootherconcernedparticipantsofourSchoolCommunity,the
reasonsandjustificationsforanydecisionsmadeandtheprinciplesuponwhichthose
decisionswerebased.
l) WebelievethatitistheresponsibilityofeachmemberofourSchoolCounciltobaseallof
hisorherdeliberationsintheinterestof"thecommongood"ofalloftheStudentsinour
SchoolandactinthebestinterestsofalloftheStudentsandourSchool.

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4) GOALS/PURPOSE
ThegoalsoftheSchoolCouncil,inkeepingwiththe
SchoolAct
andthe
SchoolCouncils
Regulation
,areto:
a) RepresenttheparentperspectivebyprovidingadvicetoandconsultingwiththePrincipal
andtheboardonmattersrelatingtotheSchoolsuchas:theSchoolphilosophy,mission
andvision,policies,improvementplans,programsanddirections,andbudgetallocationsto
meetstudentneeds
b) DevelopspecialeventswhichwillfosterparticipationandwellbeingoftheSchool
Community
c) DevelopacommunicationplantoshareinformationwithParentsandtheSchool
Communityandfacilitatecommunicationswithalleducationalstakeholders
d) Consultwithotherschoolcouncilsandprovincialorganizations
e) Adviseschoolboards,AlbertaEducationorotherprovincialorganizationsonbroader
educationalissues
f) Encourageapositiveatmospherewhereindividualcontributionsareencouragedand
valued
g) StimulatecontinuousimprovementinmeaningfulinvolvementbyallmembersoftheSchool
Community
h) FacilitatecollaborationamongconcernedparticipantsoftheSchoolCommunity
i) Supportanapproachtoeducationinwhichdecisionsaremadecollaborativelyand,
whereverpossible,attheSchoolandclassroomlevel
j) FacilitatethedevelopmentofacommonvisionfortheSchool
k) SupporttheSchoolinitseffortstofocusteacherstimeandtheSchoolresourcesonthe
essentialtasksofteachingandlearning
l) Facilitatecommunicationwitheducationalstakeholdersandthegeneralcommunity.
m) ComplywiththeSchoolCouncilsRegulationbyprovidingtheschoolboard

withanannual
reportthatsummarizestheSchoolCouncilsactivitiesforthepreviousschoolyear,
includingafinancialstatementrelatingtomoney,ifany,handledbytheSchoolCouncil,no
laterthanSeptember30th.
n) AdheretoSchoolCouncilsCodeEthics

5) GOVERNANCE,MEMBERSHIPandDECISIONMAKING
TheSchoolCouncilusesa
TownHall
OperatingStyleand/orModelofGovernance.
a) ThemembershipoftheSchoolCouncilshallconsistof:
i)
AllParents,asdefinedin1cabove
ii)
ThePrincipaloftheSchool
iii)
TeachersandstaffoftheSchool(optional):
iv)
OthersasdecidedbytheSchoolCouncil(optional)
b) ThevotingmembersoftheSchoolCouncilshallconsistofparentsandguardiansof
studentscurrentlyenrolledinWillowParkSchool
c) ThenonvotingmembersoftheSchoolCouncilshallconsistofthePrincipal,Teachersand
StaffandCommunityMemberswithavestedinterestinWillowParkSchool
d) Theparent/otherratiomayvaryattimes,butthenumberofparentmembersmustalways
exceedthenumberofadministration,staff,studentsand/orcommunityrepresentatives.

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6) DECISIONMAKING
DecisionsatSchoolCouncilmeetingswillbemadebyconsensusasmuchaspossible.
a) Adecisionmadebyconsensusmustbestatedclearlyandrecordedassuchintheminutes
ofthemeeting.
b) Ifadecisionismadebyavote,themotionmustbemovedandpassedbythemajorityofat
least51%ofSchoolCouncilvotingmembers.

7) QUORUM
a) QuorumwillbeattainedwhenthemajorityofvotingmemberspresentatanySchool
Councilmeetingareparentsasdefinedin1Cabove,andthePrincipalordesignateis
present.
b) Theremustbeseven(7)votingmembers,ofthosemembersthree(3)ofwhichmustbe
SchoolCouncilExecutive.
c) Intheabsenceofaquorum:
i)
Nomotionsmaybeconsideredorapproved.
ii)
IfamajorityofparentsandSchoolCouncilMembersatthemeetingagreeto
proceedintheabsenceofaquorum,theSchoolCouncilwillcontinuethemeeting
forpurposesofdiscussionofissues,butpoint(i)abovewillcontinuetoapply.

8) EXECUTIVECOMMITTEEandTERMSOFOFFICE
ThepositionsoftheExecutiveCommitteeshallconsistof:AChairperson,ViceChairperson(or
CoChairperson),SecretaryandTreasurer(ifrequired).
a) AllExecutiveCommitteepositionsmustbefilledbyparentsasdefinedin1Cabove
b) EveryparentiseligibletobeelectedtoanExecutiveCommitteepositionontheSchool
Council
c) Anyofthesepositionsmaybeelectedasasharedposition
d) ThetermsofofficearefromtheAnnualGeneralMeetingtothefollowingAnnualGeneral
Meeting.Anyelectedmembermayservetwo(2)consecutivetermsinthesameposition.
e) TheExecutiveCommitteeoftheSchoolCouncilwillbeelectedbyparentsattendingthe
AnnualGeneralMeetingor,intheeventofvacanciesaftertheAnnualGeneralMeeting,
appointedatthefirstSchoolCouncilmeetingaftertheAnnualGeneralMeeting
f) TheExecutiveCommittee,throughtheChairpersonandinconsultationwiththePrincipal,
willprovidetheagendaforallmeetingsandcirculateminutesofthesame
g) TheExecutiveCommitteewillcarryoutthedaytodayoperationoftheSchoolCouncil.

9) DUTIESOFTHEEXECUTIVECOMMITTEEMEMBERS
a) Chairperson
ItisexpectedthattheSchoolCouncilChairpersonwillbeaParentofaStudentattending
theSchool.Unlessotherwisedelegated,theChairpersonoftheSchoolCouncilwill:
i)
ChairallmeetingsoftheSchoolCouncil
ii)
CoordinatewiththePrincipaltoestablishmeetingagendas
iii)
CommunicatewiththePrincipalonaregularbasis
iv)
CallregularSchoolCouncilmeetings
v)
Decideallmattersrelatingtorulesoforderatthemeetings
vi)
FollowexistingSchoolCounciloperatingprocedures
vii)
Ensurethatminutesarerecordedandmaintained
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viii)
ix)
x)
xi)
xii)

HavegeneralsupervisionofallactivitiesoftheSchoolCouncil
BetheofficialspokespersonoftheSchoolCouncil
WorktoensurethereisregularcommunicationwiththeSchoolCommunity,beyond
thosewhoattendmeetings
StayinformedaboutschoolboardpolicythatimpactsSchoolCouncil
Havesigningauthority,ifrequired,onanyfinancialaccountstogetherwiththe
vicechairand/orthetreasurer
SubmitanannualreportinconformancewiththeRegulations.

xiii)

b) ViceChairperson
Unlessotherwisedelegated,theViceChairpersonoftheSchoolCouncilwill:
i)
Intheeventofresignation,incapacityorleaveofabsenceoftheChairperson,fulfill
theChairpersonsresponsibilities
ii)
IntheabsenceoftheChairperson,supervisetheaffairsandpresideatany
meetingsoftheSchoolCouncil
iii)
WorkwithandsupporttheChairpersoninagendapreparation
iv)
Ensuretheappropriatemanagement,incompliancewithPIPA,ofanypersonal
informationcollectedonbehalfoftheSchoolCouncil
v)
Assumeresponsibility,inconsultationwiththeSchoolCouncil,forcommunicating
withthefundraisingsocietyorotherparentgroupswithintheSchool
vi)
PromoteteamworkandassisttheChairpersoninthesmoothrunningofthe
meetings
vii)
Worktokeepinformedofrelevantschoolandschoolboardpolicies
viii)
PreparetoassumethepositionofChairpersoninthefuture
ix)
Havesigningauthority,ifrequired,onanyfinancialaccountstogetherwiththe
Chairpersonand/orthetreasurer
x)
AidtheChairpersonandundertaketasksassignedbytheChairperson.

c) Secretary
Unlessotherwisedelegated,theSecretaryoftheSchoolCouncilwill:
i)
Actasarecorderateachmeetingandensuretheminutesaccuratelyreflectthe
directionsagreedtoattheSchoolCouncilmeeting
ii)
Keepminutes,correspondence,recordsandotherSchoolCouncildocuments
iii)
MaintainadatedrecordofallthemembersoftheSchoolCouncilwhohave
knowinglyprovidedtheircontactinformation,incompliancewithPIPA
iv)
DistributenoticesofmeetingsandotherSchoolCouncileventsasrequired
v)
EnsureallmaterialsrelatingtotheSchoolCouncilincludingresources(Alberta
SchoolCouncilResourceManual),allmeetingminutesandanyrelevantdocuments
areavailabletothepublicinanaccessiblelocationintheSchool
vi)
Intheabsenceofthesecretary,theSchoolCouncilshallchoosearecording
secretaryforthemeeting.

d) Treasurer(ifrequiredseeFundraisingclause)
Unlessotherwisedelegated,theTreasureroftheSchoolCouncilwill:
i)
Keepaccuraterecordsofallfinancialtransactions
ii)
Ensurethatrecordsareavailableuponrequestoftheschoolboardorpublic

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iii)
iv)
v)

vi)

BeresponsibleforthedepositsofallmoniespaidtotheSchoolCouncilinwhatever
bank,trustcompany,creditunionortreasurybranchtheSchoolCouncilmayorder
HavesigningauthorityonanyfinancialaccountstogetherwiththeChairperson
and/orViceChairperson
Presentafull,detailedaccountofreceiptsanddisbursementstotheSchoolCouncil
wheneverrequestedbytheSchoolCouncilandpreparethefinancialstatementsfor
theannualreport
Supervisetheaffairsandpresideatanymeetingsofthefinancialcommittee.

e) PastChairperson(Optional)
ThePastChairpersonoftheSchoolCouncilwill:
i)
ServeinanadvisorycapacitytothenewSchoolCouncil
ii)
ActintheabsenceofboththeChairpersonandViceChairperson.

f) SchoolCouncilCoordinators
TheCoordinatorpositionsmayconsistofVolunteerCoordinator,KeyCommunicatorand
MusicProgramLeadershipLiaison
i)
AllCoordinatorpositionsmustbefilledbyparentsasdefinedin1Cabove
ii)
EveryParentiseligibletobeelectedtoaCoordinatorpositionontheSchool
Council
iii)
AnyoftheseCoordinatorpositionscouldbeelectedasasharedposition.
iv)
ACoordinatorpositionmaybeheldbyanofficeroramemberwhoisalsofilling
anotherCoordinatorposition.
v)
ThetermsofofficearefromtheAnnualGeneralMeetingtothefollowingAnnual
GeneralMeeting.Anyelectedmembermayservetwo(2)consecutivetermsinthe
sameposition.
vi)
TheCoordinatorpositionsoftheSchoolCouncilwillbeelectedbyParentsattending
theAnnualGeneralMeeting
vii)
ShouldanyCoordinatorpositionnotbefilled,theOfficersmayleavetheposition
vacant,oratanytimeifrequired,mayappointaMembertofillthepositionuntilthe
nextAnnualGeneralMeeting.

g) MembersatLargeandCommunityMembers
TheseindividualswillbekeymembersofSchoolCouncilwho:
i)
Sharetheirprofessionalknowledge,expertiseandlifeexperiencewithotherSchool
Councilmembers
ii)
Encouragefeedbackandparticipationfromcommunitygroupsandindividuals
iii)
CommunicateinformationofinteresttotheSchoolCouncilandtheSchool
Community
iv)
ShareinformationfromSchoolCouncilmeetingswiththecommunity
v)
HaveaclearunderstandingoftheSchoolCouncilsgoalsandpurpose
vi)
Respectconfidentiality
vii)
AttendSchoolCouncilmeetings
viii)
Identifypossibletopicsforagendas
ix)
ServeasaliaisonbetweentheSchoolCouncilandtheirorganizationorareaof
responsibility/expertise.

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10) VACANCIES
WiththeexceptionoftheSchoolCouncilpositionsfilledbythePrincipalandTeacherrep,the
SchoolCouncilmayappointSchoolCouncilmembersand/orSchoolCommunitymemberstofill
vacanciesuntiltheelectionatthenextAnnualGeneralMeeting.

11) MEETINGS
a) RegularMeetings
Aminimumofseven(7)regularSchoolCouncilmeetingswillbeheldperschoolyearoras
calledbytheExecutiveCommittee.Itwillbedecidedwhenthesemeetingswilltakeplace
attheAnnualGeneralMeeting.ThemeetingswilltakeplaceattheSchool,unless
otherwiseadvertised.

b) SpecialMeetings
TheSchoolCouncilExecutiveCommitteemayatanytimegivenoticeofaSpecialMeeting
oftheSchoolCouncil.Noticewillbegivenatleastten(10)daysbeforethemeeting.The
noticewillstatethetime,dateandplaceofthemeeting,anddescribethematterstobe
dealtwith.AtanySpecialMeetingallParentsinattendanceshallhavetherighttovote.

c) AnnualGeneralMeetings
WheretheSchoolCouncilhasntbeenoperationaltheyearprior,anEstablishmentMeeting
willbeheldinaccordancewithSection3oftheSchoolCouncilsRegulation,otherwisean
AnnualGeneralMeetingoftheSchoolCouncilwilltakeplaceonceeachschoolyear.

i)
TheAnnualGeneralMeetingoftheSchoolCouncilwillbeheldinthemonthofMay
oratanappropriatetimeduringtheschoolyearasdeterminedbytheSchool
Council.Themeetingwillbeadvertisedthroughouttheschoolandthecommunity
nolessthanfourteen(14)daysbeforehandandwillstatethebusinesstotakeplace
attheAnnualGeneralMeeting.
ii)
AllParentsasdefinedin1Caboveareeligibleforelection.
iii)
AllParentsasdefinedin1CaboveareeligibletovoteattheAnnualGeneral
Meeting.
ThebusinessoftheAnnualGeneralMeetingshallinclude:
iv)
theelectionofSchoolCouncilExecutiveandCoordinatorroles
v)
anyproposedOperatingProcedureamendments
vi)
financialstatementofthepreviousyear
Andmayalsoinclude:
vii)
plansandbudgetfortheupcomingyear
viii)
discussionofanymajorissueinwhichallparentsshouldhaveinputsuchas:
changestotheVisionorMissionschoolpolicyorothermajorchangesinthe
schoolprogramorfocus
ix)
anyformalevaluationoftheSchoolCouncil.

12) MEETINGAGENDAS
TheChairpersonwillworkinpartnershipwiththeprincipaltoestablishtheagendasforall
meetings.AgendaitemrequestsmustbemadethroughtheChairperson,whowill,ifnecessary,
consultwiththeExecutiveCommitteeandprincipalastotheappropriatenessoftheitem
requested.

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13) COMMITTEES
TheSchoolCouncilmayappointcommitteesthatconsistofSchoolCouncilmembersand/or
SchoolCommunitymembers.CommitteesmeetoutsideofSchoolCouncilmeetingstocomplete
theirassignedtasksandpresentareportoftheiractivitiesatSchoolCouncilmeetings.

NoCommitteewillhavethepowertoactfor,oronbehalfof,theSchoolCouncil,orotherwise
commitorbindtheSchoolCounciltoanycourseofaction.Committeeswillonlyhavethepowerto
makerecommendationstotheOfficers,ortotheMembers,astheOfficersmaydirect.

14) POLICIES
Subjecttoanyprovinciallyorboardmandatedpoliciesand/orregulations,
theSchool
CouncilmaymakeandimplementpoliciesintheSchoolthattheSchoolCouncilconsiders
necessarytocarryoutitsfunctions.
a) TheSchoolCouncilmaydeveloppolicyforthedurationoftheirterm.
b) ThepoliciesoftheSchoolCouncilwillbereviewedatthebeginningofeverynewSchool
CounciltermtodecideifeachpolicywillbeimplementedforthenewSchoolCouncilandits
term.
c) TopicsonwhichSchoolCouncilmaywishtodevelopguidingpoliciesinclude,butarenot
limitedto:Communication(InternalandExternal),RecordKeeping,Fundraising,Privacy,
LocationofMeetings,OfficialCorrespondenceAddress,NewMemberOrientation,School
CouncilEvaluation,andSocialMedia.

15) SCHOOLCOUNCILFUNDRAISING
Subjecttoanyprovinciallyorboardmandatedpoliciesand/orregulations
,theSchool
Councilmayraisefundsthatdonotrequireincorporationtoobtain(i.e.:notcasinos,bingos,
raffles,etc).
a) TheSchoolCouncilwill,wherepossible,encouragetheWillowParkSchoolFundraising
SocietytodothefundraisingfortheSchool,theSchoolCouncilandtheSchool
Community.
b) ShouldtheSchoolCouncilchoosetofundraise,fundsmaybegiventotheSchooltotrack
andrecord,ormaybedepositedinabankaccountoperatedbytheSchoolCouncil.
c) SchoolCouncilfundsgiventotheSchoolwillbesubjecttotheschoolboardspolicyon
SchoolCouncilfundraisingand/orSchoolGeneratedFunds.

16) FUNDRAISINGSOCIETYandOTHERGROUPSOFPARENTS
TheSchoolCouncilrecognizesandappreciatestheeffortsofothergroupsofparentsstrivingto
supportandenhancetheeducationalopportunitiesintheSchool.
a) TheSchoolCouncilwillcommunicateregularlywiththeWillowParkSchoolFundraising
Societyand/orothergroupsofparentstosupporttheiractivitiesandtosolicitsupportfor
SchoolCouncilactivities.
b) TheSchoolCouncilmaydeveloppoliciestopromoteaproductive,openandtransparent
relationshipwiththeWillowParkSchoolFundraisingSocietyand/orothergroupsof
parents.

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17) CODEOFETHICS
AllSchoolCouncilmembersshall:
a) Abidebythelegislationthatgovernsthem
b) BeguidedbythemissionstatementsoftheSchoolandSchoolCouncil
c) EndeavourtobefamiliarwiththeSchoolspoliciesandoperatingpracticesandactin
accordancewiththem
d) Practicethehigheststandardsofhonesty,accuracy,integrityandtruth
e) RecognizeandrespectthepersonalintegrityofeachmemberoftheSchoolCommunity
f) Declareanyconflictofinterest
g) Encourageapositiveatmosphereinwhichindividualcontributionsareencouragedand
valued
h) Applydemocraticprinciples
i) Considerthebestinterestsofallstudents
j) Respecttheconfidentialnatureofsomeschoolbusinessandrespectlimitationsthismay
placeontheoperationoftheSchoolCouncil
k) Notdiscloseconfidentialinformation
l) LimitdiscussionsatSchoolCouncilmeetingstomattersofconcerntotheSchool
Communityasawhole
m) Usetheappropriatecommunicationchannelswhenquestionsorconcernsarise
n) PromotehighstandardsofethicalpracticewithintheSchoolCommunity
o) Acceptaccountabilityfordecisions
p) NotacceptpaymentforSchoolCouncilactivities.

18) CONFLICTRESOLUTION
TheSchoolCouncilshallabidebytheConflictResolutionProceduresoutlinedintheschool
boardspoliciesandregulations.Ifnoneexist,theSchoolCouncilshallapplyeveryeffortto
resolveinternalconflictsusingthestepsoutlinedintheseOperatingProcedures.

Ifatanytime,ten(10)parents,orfiftypercent(50%)oftheExecutiveCommitteemembersofthe
SchoolCouncil,areoftheopinionthattheSchoolCouncilisinastateofconflictsuchthatits
operationissignificantlyimpaired,theymaydeliverawrittenrequestsignedbythemtoallSchool
Councilmembers,andthefollowingwillapply:
a) TheChairpersonwillcallaSpecialMeetingoftheSchoolCouncil.
b) TheSecretarywillprovideaminimumoften(10)dayswrittennoticetoallparentsand
SchoolCouncilmembersofthedate,time,placeandpurposeoftheSpecialMeeting.
c) AttheSpecialMeeting,allparentsandSchoolCouncilmemberspresentwillhavean
opportunitytohearanddiscusstheissuescausingconflict.
d) Onmotion,secondedbyanyparentorSchoolCouncilmemberpresentattheSpecial
Meeting,avoteshallbeheldrespectingaproposedresolutiontotheconflict.
e) IfthecombinedmajorityofparentsandSchoolCouncilmemberspresentvoteinfavourof
theresolutionproposed,theSchoolCouncilwillimmediatelyactupontheresolution.

19) PRIVACY
TheSchoolCouncilshalladheretothePersonalInformationProtectionAct(PIPA),andshallnot
useorsharepersonalinformationforpurposesotherthanthoseofSchoolCouncilbusiness.

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20) DISSOLUTION
AsperAlbertaProvincialLegislation,onlytheMinisterofEducationhastheauthoritytodissolvea
SchoolCouncil.IftheSchoolCouncilisdissolved,thePrincipalmaychoosetoestablishan
advisorycommitteetoperformsomeorallofthedutiesoftheSchoolCounciluntilthenextschool
year.ThePrincipalwillperformthedutiesasoutlinedinAlbertaProvincialLegislationwithrespect
tothereestablishmentoftheSchoolCouncilwithinforty(40)schooldaysafterthestartofthenext
schoolyear.

21) REVIEWSandAMENDMENTS
Subjecttoanyprovinciallyorboardmandatedpoliciesand/orregulations
,theSchool
CouncilmaymakeanychangestotheseOperatingProceduresdeemednecessarytocarryoutits
functions.

a) TheOperatingProcedureswillbereviewedfortheirrelevanceandeffectivenessannually,
bytheSchoolCouncilExecutiveCommitteeoracommitteeestablishedexpresslyforthat
purpose.
b) NoticeofproposedchangestotheOperatingProcedureswillbeprovidedtotheSchool
Communitynolessthanten(10)daysbeforethemeeting.
c) TheOperatingProceduresoftheSchoolCouncilmaybeamendedbyamajorityvoteofthe
votingmemberspresentatanyscheduledmeetingoftheSchoolCouncil.

TheseOperatingProcedureshavebeenacceptedbyamajorityofthemembersentitledtovoteat
ameetingoftheSchoolCouncil.

Date________________________________

________________________________
ChairpersonsName

________________________________
ViceChairpersonsName

_____________________________________
ChairpersonsSignature

_____________________________________
ViceChairpersonsSignature

____________________________________________________________________
SecretarysName
SecretarysSignature

______________________________________________________________________
PrincipalsName
PrincipalsSignature

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