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Wolf Creek Public Schools

Chromebook Policy Handbook

The policies, procedures, and information within this document apply to all
Chromebooks used at the school by students, staff, or guests.
Teachers may set additional requirements for Chromebook use and care within their
specific grades or courses.
Last Revision: September 2013

Current Chromebook Specifications:

11.6" (1366x768) display


1.3 inches thick - 3.9 lbs
Up to 7.5 hours of battery
Intel Celeron processor
16 GB Solid State Drive
Dual band Wi-Fi 802.11 a/b/g/n and Ethernet
HD Camera
2x USB 3.0, 1x USB 2.0
1x HDMI Port, 1x VGA Port

Receiving Your Chromebook:


Chromebooks will be distributed to students after the school administration and teachers have:
1. successfully discussed the care and maintenance needs for the device with students.
2. reviewed the operational needs of the device and the expectations around appropriate use.
3. reviewed digital citizenship expectations when using devices and cloud-based applications.
4. ensured that the student has completed the required COM1255 module successfully.
Parents & Students must sign and return the Chromebook Agreement Form and Student
Pledge document before the Chromebook can be issued to any student.

Training:
Students will be provided training and support on how to use the Chromebook by the schools
technology coach and/or teachers they work with during the year. Training documents, online
resources and videos will be available online for students to refer to when needed.

Return:
Chromebooks (including the charging pack and cords) will need be returned to the school at the end
of the school year. Any damages will be inspected and the student will be held responsible for any
repairs for the Chromebook once it has been issued to them. Students will retain their original
Chromebook from year to year while enrolled at the school.
Any student who transfers out of the school will be required to return the Chromebook and
accessories to the school. At that point, the student and parent/guardian will be held responsible for
any damage or repair costs associated with the device upon its return.

Taking Care of Your Chromebook:


Students are responsible for the general care of the Chromebook which they have been issued by the
school. Chromebooks that are broken or fail to work properly must be taken to the School
Technology Coach in their school. If a loaner Chromebook is needed, one will be issued to the
student if there is one available, at the discretion of the school principal, until the student Chromebook
can be repaired or replaced.

General Precautions:
No food or drink is allowed next to your Chromebook.
Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
Students should never carry their Chromebook while the screen is open unless directed to do so by a
teacher.
Chromebooks should be shut down when not in use to conserve battery life.
Chromebooks should never be shoved into a book bag as this may break the screen.
Proper Chromebook storage cases need to be used and the school will provide some suggestions in
this regard as new products tend to regularly emerge on the market.
Do not expose your Chromebook to extreme temperature or direct sunlight for extended periods of
time. Extreme heat or cold may cause damage to the Chromebook.
Do not leave your Chromebook visible in a car for long periods of time where temperature changes or
theft may result in loss or damage.
Always bring your Chromebook to room temperature prior to turning it on.
Carrying the Chromebook:
The protective shell of the Chromebook will only provide basic protection from everyday use. It is not
designed to prevent damage from drops or abusive handling. Carrying the Chromebook in a padded
backpack or padded bookbag is acceptable provided the backpack or bookbag is handled with care.
For example, you shouldnt toss the bag or drop the bag if your Chromebook is inside. Protective
padded cases suggestions will be provided by the school for situations when Chromebooks are
transported out of the building.
Screen Care:
The Chromebook screen can be damaged if subjected to rough treatment. The screens are
particularly sensitive to damage from excessive pressure on the screen.

Do not lean on top of the Chromebook.


Do not place anything near the Chromebook that could put pressure on the screen.
Do not place anything in the carrying case that will press against the cover.
Do not poke the screen.
Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, notebooks).
Clean the screen with a soft, dry anti-static, or micro-fiber cloth. Do not use window cleaner or any
type of liquid or water on the Chromebook. You can also purchase individually packaged premoistened eyeglass lens cleaning tissues to clean the screen. These are very convenient and
relatively inexpensive.
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Using Your Chromebook


Chromebooks will only be used at the school until the student shows they are proficient in
understanding care and use of the chromebook.
At School:
The Chromebook is intended for use at school each and every day as a basic learning tool. In
addition to teacher expectations for Chromebook use, school messages, announcements, calendars,
academic handbooks, student handbooks and schedules will be accessed using the Chromebook.
Students must be responsible for bringing their Chromebook to all classes, unless specifically advised
not to do so by their teacher.
At Home:
All students may be required to take their Chromebook home each night throughout the school year
for charging. Chromebooks must be brought to school (or left at the school, when directed) each day
in a fully charged condition. Students need to be responsible for ensuring their Chromebooks is fully
charged for the start of each school day. If students leave their Chromebook at home, they must be
prepared to make arrangements for the Chromebook to be brought to the school. Repeat violations
of this policy will result in referral to administration for discussion around other supports that may be
necessary to ensure this learning tool is readily available for learning.
Sound:
Students are required to have headphone or earbuds to access resources that use sound so that they
do not disturb other learners around them. Generally speaking, sound should be muted at all times
unless permission is obtained from the teacher for instructional purposes.
Printing:
At School:

At Home:

Printing functionality will be available on a limited basis at school and subject to


classroom requirements. Teaching strategies will facilitate digital copies of
homework and will leverage the cloud-based sharing of assignments to avoid the
need to print from the Chromebook.
The Chromebook will not support a physical printer connection. Instead, users
may print to their home printers using various apps or Google Cloud Print
service. A wireless home network is required for this feature. In cases where a
document must be printed, students may find that they will need to access their
WolfApps account on another device that supports a physical printer connection
or wait until they can speak with their school Technology Coach about options at
the school.

Managing Your Files and Saving Your Work:


Students may save documents to their Google Drive inside Wolfapps, or they may save to an external
memory device such as a miniSD card or USB flash drive. Saving to Google Drive/Wolfapps will
make the file accessible from any tablet, Smartphone or computer with internet access. Students
using Google Drive/Wolfapps to work on their documents will not need to save their work, as Drive
will save each keystroke as the work is being completed. It will be the responsibility of the student to
maintain the integrity of their files and organize folders within their Drive (much like they would use a
binder). Students will be trained on proper file management procedures.

Personalizing the Chromebook:


Chromebooks will be assigned to individual students and will have an identifying label for Wolf Creek
as well as the student name on the device. Students are allowed to use school appropriate
decorative writing, drawing, stickers, paint, tape, or labels on the device. NO ENGRAVING!
This would ruin your Chromebook! This device is still the property of Wolf Creek Public Schools and
is loaned for student use for the duration of their learning at the school.
Students may add appropriate music, photos, and videos that they either create or have the legal
rights to keep on their Chromebook via their Google/WolfApps drive. It is important to keep in mind
that Google Drive space is not infinite. If personal music, photos or video files render the Drive as full,
the student will have to remove those items to make room for data that is related to school
assignments. As per our Wolf Creek Code of Conduct, all personalized media, email, and file storage
areas are subject to inspection by division staff. Use of the device is governed by the Wolf Creek
Code of Conduct.

Software on Chromebooks:
Originally Installed Software:
Chromebook software is delivered via the Chrome Web Store. These are web-based applications that
do not require installation space on a hard drive. The software originally installed on the Chromebook
must remain on the Chromebook in usable condition and easily accessible at all times.
All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS), and
many other applications useful in an educational environment. The Chrome OS will automatically
install updates when the computer is shutdown and restarted.
From time to time the school may add software applications or extensions for use in a particular
course. This process will typically be taken care of with the support of the classroom or subject level
teacher. Applications change over time and those that are no longer needed will be removed.
Virus Protection:
Virus protection is unnecessary on the Chromebook due to the unique nature of its operating system.
Additional Software:
Students are unable to install additional traditional software on their Chromebook as they might do on
a Windows or Mac device. Should a student require some specific software applications they can
discuss this with the School Technology Coach and/or their classroom teacher and potential solutions
will be examined.
Care and Inspection:
Students may be selected at random to provide their Chromebook and/or their WolfApps account for
inspection. The purpose for inspection will be to check for proper care and maintenance as well as
inappropriate material being accessed within the school.
Procedure for Repair and Fixing the Chromebook:Restoring the Chrome OS:
If technical difficulties occur, the teacher and School Technology Coach will try to assist the student
where possible. Some technical issues or repairs will require support from the district Technology
Services Team. In those cases, the Chromebook will need to be left at the school and sent to
Technology Services for follow-up support. This support may take some additional time or may
include restoring the Chromebook back to factory defaults. Restoring the Chrome OS will restore the
device to the state in which the user originally received it. All student created files stored on
WolfApps, an external miniSD card, or USB flash drive will likely be intact after the operating system
is restored.

Protecting & Storing Your Chromebook:


Chromebook Identification:
Chromebooks and Power Supply bricks will be labeled in the manner specified by the school.
Chromebooks and/or Power Supply bricks can be identified in the following ways:
Record of serial number and WCPS asset tag
Student Name
Under no circumstances are students to modify, remove, or destroy identification labels.
Storing Your Chromebook:
When students are not monitoring their Chromebook, they should be stored in a secure place.
Nothing should be placed on top of the Chromebook, when stored at home or in your backpack. The
Chromebook should be charged fully at the end of each day so it is ready for the following school day.
Chromebooks should never be stored in a vehicle.
Storing Chromebooks at Extra-Curricular Events:
Students are responsible for securely storing their Chromebook during extra-curricular events.
Students are responsible to ensure that they securely store their Chromebook when attending events
after school hours such as various sport practices, games or tournaments. Students should check
with the supervisor or sport coach to ensure they have a location for secure storage of the device
during the event as these events tend to be publicly accessible.
Chromebooks Left in Unsupervised / Unsecured Areas:
Under no circumstance should a Chromebook be stored in unsupervised areas. Unsupervised areas
include any area that is not securely locked or in which there is not supervision.
Unsupervised Chromebooks that are found will be confiscated by staff and taken to a secure storage
area and referred to the school administration. Follow-up with the student will take place for leaving a
Chromebook in an unsupervised location.

Repairing or Replacing Your Chromebook:

Chromebooks Undergoing Repair:


At the discretion of the school principal, Loaner Chromebooks may be issued to students when they
leave their Chromebook for repair. There is no guarantee that these will be available.
If repair is needed due to malicious damage or ongoing abuse of the device, the school may refuse to
provide a loaner Chromebook.
Repaired Chromebooks will end up with the original factory image as first received. It is important
that students keep their school data synced to the cloud drives, so documents and class projects will
not be lost. Personal information that cannot be replaced should be kept at home on an external
storage device.
Students and parents will be charged for Chromebook damage that is a result of misuse or abusive
handling. Students (Parents/Guardians) will be billed for parts and labor.
Warranty:
The Chromebook has warranty from defects in materials and workmanship for a period of one year.
This warranty is only valid for the first 12 months from the date WCPS takes delivery of the
Chromebook. This limited warranty covers normal use, mechanical breakdown, or faulty construction
and will provide replacement parts necessary to repair or if necessary, replace the Chromebook. The
warranty DOES NOT warrant against damage caused by misuse, abuse, or accidents. Please report
all Chromebook problems to the School Technology Coach or school administration.
If a Chromebook becomes defective for any reason (at no fault of the student) after the warranty
expires, the student will be responsible for replacement costs to replace the Chromebook.
Lost or Intentionally Damaged Device and Accessories:
A Chromebook or any of its accessories that are lost (whereabouts unknown) or intentionally
damaged is the responsibility of the student and parent involved in the loss of property. The user will
not be given another device or accessory to use until the replacement cost of the lost/damaged
device or accessory is paid to the school.

Replacement of the Chromebook


AC Adapter & power cord
Battery

Chromebook Technical Support:


The School Technology Coach in your school will be the first point of contact for repair of the
Chromebooks. Services provided by the School Technology Coach include:

Password Identification
User account support
Coordination of warranty repair
Distribution of loaner Chromebooks
Basic assessment of visible hardware maintenance for referral
Basic user support on navigating the Chromebook
All other Technical Support will be referred to the Technology Services Team at Division Office.

Owning your Chromebook


It is possible for students to earn the privilege of owning the chromebook they are working on at LOS
provided they meet and have completed the following criteria:
1. Have completed - successfully - the COM1255 module on digital citizenship.
2. Have completed the class offered by the school Technology Coaches on Chromebooks and their use
at the LOS school for education.
3. Show competence in care and use of their assigned chromebook.
4. Completed their English/Social or Humanities courses successfully and in the time allotted to
complete the courses.
5. Students must carry a full school load of courses (35+ credits)
6. Must be a full time student at the Lacombe Outreach School who is in good standing.
7. School fees are paid in full (unless other arrangements have been made with the administration).

Wolf Creek Public Schools


Chromebook Policy Handbook
Sign-Off and Student Pledge

I
will follow the Wolf Creek Code of Conduct.
I will take good care of my Chromebook and know that I will be responsible for the Chromebook I am issued.
I will never leave my Chromebook unattended in an unsecured or unsupervised location.
I will never loan out my Chromebook to other individuals, including friends and/or family members.
I will know where my Chromebook is at all times.
I will ensure that I am responsible for charging my Chromebook battery to full capacity each night.
I will keep food and beverages away from my Chromebook since they may cause damage to the device.
I will not disassemble any part of my Chromebook or attempt any repairs.
I will protect my Chromebook by always carrying it in a secure manner to avoid damage.
I will use my Chromebook in ways that are appropriate for education.
I understand that the Chromebook and the WolfApps account that I am issued is subject to inspection at any time without
notice.
I will follow the policies outlined in the Chromebook Policy Handbook at all times, inside and outside of school.
I will file a police report in case of theft or damage caused by fire and report this issue to my principal.
I will be financially responsible for all damage or loss caused by neglect or abuse.
I will return the device prior to leaving the school (under any circumstance) should this happen during the school term.
I agree to pay the full replacement cost of my Chromebook, power cord/charger, in the event that any of these items are
lost or intentionally damaged.

School Name: ________________________________________________


Student Name:_____________________________________________________(Please Print)
Student Signature:__________________________________________________
Parent Signature:___________________________________________________
Date:____________________________________________________________
Received by (Initials of school staff member) ______________

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