Check List for Guests Reception

1) Invitation/Intimation.
2) Travel arrangements (Flight/Train)
3) Preparation and distribution of agenda/invitation card, whichever is
applicable.
4) Accommodation arrangement.
5) Pick-up from the airport
6) If the accommodation is arranged somewhere in the hotel, pick-up
from the hotel to the Centre and back.
7) Arranging refreshment during and after the function.
8) Synopsis of the lecture for distribution to the audience, where
applicable.
9) Photography
10)
Payment of honorarium.
11)
Memento for the guest.
12)
Payment of taxi fare for onward journey to airport from the
place of residence.
13)
Collecting boarding pass/ bills of any incidental expenses.
14)
Airport drop during return.

Check List for Functions

1. Auditorium/ Hall to be made ready by previous day evening
by cleaning and arranging the seats. Also clean it again on
the day of the function.

2. Check the serviceability of AC, mikes, speaker, lights, fans,

projector etc in the auditorium/hall in the previous day and
the day of the function.
3. Check the serviceability of the Generator on previous day and
on the day of the function.
4. Arrange vehicles for pick up and drop of guests as per the
schedule. Any doubt, check with the program coordinator.
5. Ensure that the bathrooms near to the halls are cleaned on
the day of the function. Also, get the bathrooms cleaned at
regular intervals during the function