Académique Documents
Professionnel Documents
Culture Documents
Tools
Pen/paper
In box
Calendar
List manager
Task list
Waiting for list
Someday-Maybe list
Reference
Tickler
MS Outlook
Email, calendar, task list
Category tag for task
contexts
Notes for checklists and
references
Email subfolders to archive
support materials
TIP: Open 3 separate windows each
morning Outlook calendar + email +
tasks. Use <ALT><TAB> to move quickly
through open windows.
Calendar
TASK: Review
your calendar for
this week/ next
month and clean
up any extraneous
items; add any
missing items.
TIP:
CTRL+SHIFT+A
creates a new
appointment
Best Practice:
Only set a due date for hard
deadlines (externally imposed);
Use reminder feature for soft
deadlines
Microsoft OneNote
Email
TASK 1:
Review your
Outlook folder
structure and
decide on new
folder structure.
Set up your new
folders.
Create an
ARCHIVE folder
and move existing
folders (and any
aged emails) to
that new folder.
Notes
TASK: Practice
adding notes.
Even if you dont
have the content
handy, add a note
with a keyword
title so you can fill
in or develop the
details later.
TIP: CTRL+SHIFT+N to
create notes on the fly
Collect
Process
Organize
Review
Do,
Delegate or
Defer
TASK: Run through the above steps with 3, 5, 10 items as you can
from your email inbox, your mind sweep list, etc.
Hows your typing speed? There are free online tests available, and
tutorials to help you improve. Aim for at least 50 wpm and yes, accuracy
counts!
Need to track time spent on a project, or in various roles? Try the free
automatic time tracker from Paymo.biz
Learn speed keys! Studies show you can accomplish a task 4x faster using
keyboard shortcuts than by reaching for the mouse.
Try Active Words to create keyboard shortcuts (hotkeys) to automate
routine keystrokes
Set yourself up as a contact with the alias QQ for quick email collection
Sync Outlook to your iOS devices calendar, mail, tasks and notes
IMExchange2
Sync Outlook tasks to iPhone and
iPad, including categories and
notes!
Next Actions
Where to go from here?
Clean up your Outlook system by purging, processing and/or
reorganizing all old emails, calendar items, tasks and notes
Set up Outlook/OneNote with your GTD folders & lists
Read the book Getting Things Done
Browse the David Allen Company web site
Order the GTD Outlook 2010 set up guide
Regular mindsweeps
Process in-boxes frequently (inbox zero)
Keep action reminders out of any piles and files
Daily
Weekly
Respect due dates; use them sparingly
Contact information:
mrussell@smcvt.edu