Online

Monitoring of
Academic Intervention
Services


Guide for
Commonly Used Functions

John Marallo/May 2016

Online Monitoring of Academic

Intervention Services

Guide for
Commonly Used Functions

Table of Contents

Page #
1
2
4
5
7
9
10
12

Topic

Accessing the RTIm Direct Program

Creating an Intervention Template
Adding Your Interventions
Creating a Filter to Easily Access Your Students
Changing a Students Intervention
Discontinuing a Students Intervention
Creating a Progress Report for an
Individual Student
Creating Mass Progress Reports for Students


John Marallo/May 2016

Accessing the RTIm Direct Program

Hover over the STAFF Tab of the

MCSD homepage, and click on

TOOLS.

Click on click here next to

Access RTI Direct

Click on
Customer Login

On the Customer Login page, enter
your login credentials.

Our District ID is 254.

You can recover your User ID and
Password by contacting
Kathy Fabrizio in the
Curriculum & Instruction Office
at x1103.

John Marallo/May 2016

Creating an Intervention Template

In general, all or most of the students that you provide Academic Intervention Services to, will
receive those services at the same frequency (i.e. 3 days out of a 6-day cycle, etc.). You can create
a template that includes all required intervention information prior to adding interventions to
your students. In this way, you will avoid having to input the same information to each of your
students individually. You can create multiple templates if you provide multiple interventions.



To start a new Intervention Template,
hover over Mass Data Entry, and click
on Manage Intervention Templates.









Click on Add to create a new
intervention template.















Enter the following information in your template:

Enter a Template Name

Choose your Intervention Type
Choose the RTI Level of the intervention that ALL
students you will use this template for receive
Choose the Mode of your intervention
The Frequency (Freq) refers to the number of days in
a six-day cycle that your students receive the
intervention
Choose the Period, Duration, and how the
intervention is Scheduled
For Decision, choose Need for Services
Change Status to Active
Enter the Grade, Site (School), and Provider (Your
Name) of the intervention
Leave Case Liaison and Referral Type blank
Choose the Classroom Teacher that your students
have for their regular class. Choose your own name, if
applicable
Choose your building principal as the Administrator
Leave Confidential unchecked unless told to do
otherwise
John Marallo/May 2016

Click on Add Funding to indicate the funding for the Academic Intervention
Services that you provide.








Choose Local for the Funding
Type, and enter 100 for the
Percentage.

Enter the Reasons/Criteria for

Service and Consequences of
Not Achieving.

You can choose from pre-made
comments by clicking the bottom
icon next to each field.

Once all fields are entered, click Save & Return on this and subsequent screens to
create your template. You may receive a warning message referring to creating a
mass entry; click OK or Continue to finish creating your template.

John Marallo/May 2016

Adding Your Interventions

Once you have created an Intervention Template, you can easily add all students that receive
Academic Intervention Services at the same frequency (number of days in a 6-day cycle).

Search for your students by typing their last
names in the search box on the right-hand side of
the screen. Search for each student separately.

Check the box in front of each of your students to select
them. As you select your students, you will see the number
selected increase in the top-middle of the screen.




Once all of your students are selected, hover
over Mass Data Entry, and click on Create
Intervention.

Your Template Name

Click on the radio button in front of

Use Intervention Template to add your
students to the template you created
previously.


Next, click on the radio button in front of the
template with the name that you created.
Then, click on Next.

The next screen you see will look like the screen you saw when you initially entered the data into
your template. Be sure to double-check each of the fields to ensure accuracy. In particular, if you
are adding a student after the start of the school year, be sure the Intervention Start Date is
accurate. Also, be sure to check the RTI Level, Frequency (Freq) of Service, and Classroom
Teacher. Once all data is accurate, click Next at the bottom of the screen, and on all subsequent
screens to finalize the intervention for the students you selected. You may receive a warning
message referring to creating a mass entry; click OK or Continue to finalize the intervention for
your students.



John Marallo/May 2016

Creating a Filter to Easily Access Your Students

When you first sign into the RTIm Direct System, you will find that many students other than your
own will appear on the home screen. You can create a filter to display only your students on the
home screen. This will be helpful for managing your students throughout the school year.












Hover over Filters,
and click Basic Filters.







While there are many fields located on
this page, in order to quickly access
your students, all you need to change is
the Intervention Provider to
Your Name.





Then, enter a name for your filter.
First, check the box in front of
Save Filter As.

You could name your filter My
Students, or include your name as part
of the filter.

Then, click Process at the bottom righthand side of the screen.





Now, when you click My Students at the top left-hand side of the screen, all of your students with
active interventions will appear. You will find that you have to click My Students upon logging
into the RTIm Direct system each time in order to view only your students.

You can make your student filter the default filter so that only your students are displayed upon
logging into the system.

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John Marallo/May 2016

Hover over Filters, and then hover
over Saved Filters.
Next, click Manage Saved Filters

To make your filter the default filter
so that only your students display
upon logging into the RTIm Direct
system, click the radio button in
front of the filter that you created.

Then, click Save.

Your Filter Name

Now, only your students will appear upon logging into the RTIm Direct system.




















John Marallo/May 2016

Changing a Students Intervention

Throughout the school year, it may be necessary to change a students intervention. Reasons for
changing an intervention could include changing the RTI level or the frequency of the intervention
(more or less days in a 6-day cycle).

When changing a students intervention, you will need to discontinue the current intervention, and
create a new intervention that reflects the changes that need to be made. In this way, a consistent
historical record of interventions will be maintained for all students. By merely changing the current
intervention, the data prior to the changes being made will not be visible in the RTIm Direct system.


Step 1: Discontinue Current Intervention

On the home screen where your students are displayed, click on the name of a student whose
intervention you need to discontinue. You will then see the students demographic information, followed
by data related to any interventions the student is currently receiving.

Click Edit at the top right-hand part of the intervention that you are providing to start the process of
discontinuing the intervention.

Be careful to edit only the intervention that you are providing, and
not interventions provided by other staff members!

The next screen you see will look like the screen you saw when you initially entered the data into
your template. Change the End Date of the Intervention to match the last date of the intervention
before the changes went into effect.

Then, change the Status of the intervention to Inactive.

Finally, you will need to state a reason for discontinuing the intervention toward the bottom of the
screen, in the box titled, Reasons/Criteria for Discontinuance. You can type directly into the
box and/or use pre-made comments by clicking on the bottom icon.

When finished, click on Save & Return.




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John Marallo/May 2016

8
Step 2: Add New Intervention

To avoid having to re-enter every piece of information that you initially added when you created
your template, you can add a new intervention by using the process described in the Adding Your
Students section on Page 4 of this guide. Just be sure to alter the fields that reflect the changes
you need to make to the students intervention.



Now, when you click on a students name who you discontinued an intervention for and added a
new one, you will see a record of both interventions, creating a consistent historical record of all
interventions each student has received.


Repeat Steps 1 and 2 for each individual student whose intervention you need to change.





































John Marallo/May 2016

Discontinuing a Students Intervention

Throughout the school year, it may be necessary to discontinue a students intervention. This
could be the result of a student moving out of the district, due to academic progress, or based on
an administrators recommendation. Notice that this section differs from the previous section, as
you will not be adding a new intervention in this instance.


On the home screen where your students are displayed, click on the name of a student whose
intervention you need to discontinue. You will then see the students demographic information, followed
by data related to any interventions the student is currently receiving.

Click Edit at the top right-hand part of the intervention that you are providing to start the process of
discontinuing the intervention.

Be careful to edit only the intervention that you are providing, and
not ones provided by other staff members!

The next screen you see will look like the screen you saw when you initially entered the data into
your template. Change the End Date of the Intervention to match the last date of the intervention
before the changes went into effect.

Then, change the Status of the intervention to Inactive.

Finally, you will need to state a reason for discontinuing the intervention toward the bottom of the
screen, in the box titled, Reasons/Criteria for Discontinuance. You can type directly into the
box and/or use pre-made comments by clicking on the bottom icon.




When finished, click on Save & Return.











John Marallo/May 2016

10

Creating a Progress Report for an Individual Student

Periodically, you can create detailed Progress Reports for each student that you provide Academic
Intervention Services to. The frequency and timeframe with which you provide Progress Reports
would be determined by your building administration. Creating a Progress Report in the RTIm
Direct Online System allows you to convey more detailed information regarding student progress
than is possible using standard Report Cards and Progress Reports.


On the home screen, where your students are displayed, click on the name of a student who you
would like to create a Progress Report for. Scroll down to the students Intervention Services
and find your Active Intervention for that student. Click Edit at the top right-hand corner of this
section.

Be careful to edit only the intervention that you are providing, and
not ones provided by other staff members!

The information you see on the next screen will match the information you initially entered when
you created the intervention. At the bottom of the page, click Edit in the Progress Report section.





On the next screen, click Add to create a new Progress Report entry.




On the next screen, choose the quarter for which you are creating a Progress Report, the date of
the Progress Report, and enter the body of the Progress Report in the Progress Notes box.

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John Marallo/May 2016

11
You can type the body of the Progress Report directly
in the Progress Notes box, or you can choose from
pre-entered prompts. You can access the bank of
pre-entered prompts by clicking on the icon located
below the spell-check icon to the right of the
Progress Notes box.



Once you have completed your Progress Report, click Return to Progress Reports, and then
Return to Edit Intervention to return to the screen that contains all intervention information for
the student you just created a Progress Report for.

You will now see the Progress Report that you just created listed under Progress Reports
labeled with the quarter that you created the Progress Report for.

































John Marallo/May 2016

12

Creating Mass Progress Reports for Students

Periodically, you can create detailed Progress Reports for each student that you provide Academic
Intervention Services to. The frequency and timeframe with which you provide Progress Reports
would be determined by your building administration. Creating a Progress Report in the RTIm
Direct Online System allows you to convey more detailed information regarding student progress
than is possible using standard Report Cards and Progress Reports.

If you are creating Progress Reports for multiple students, you may find it cumbersome to edit
each students intervention record individually. You can easily access the intervention records for
multiple students by using the Mass Data Entry menu.


First, on your home screen, check the box in front of all students that you want to give the same
Progress Report comment(s) to. Then, again on the home screen, hover over Mass Data Entry
and click Create Progress Report Entry.

On the next screen, select the type of intervention under Intervention, the quarter for which you
are creating the Progress Report under Progress Report Name, and the Progress Report Date.
Once this information has been entered, click Add.














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John Marallo/May 2016

13

On the next screen, you can type the body of the Progress Report directly in the Progress Notes
box, or you can choose from pre-entered prompts. You can access the bank of pre-entered
prompts by clicking on the icon located below the spell-check icon to the right of the Progress
Notes box.

Click Next and enter your Progress Report for the next student. Repeat this process for as many
students as you checked off at the beginning. Once completed, you will receive a message that,
You will be creating the following progress report entries. You can view the details of each
students Progress Report by clicking the plus sign in front of their name.

To edit a Progress Report, click the Back button until you reach the student whose Progress
Report you wish to edit. Once all data is accurate, click Next at the bottom of the screen, and on all
subsequent screens to finalize the Progress Report for the students you selected. You may receive
a warning message referring to creating a mass entry; click OK or Continue to finalize the
intervention for your students.

You will then receive a confirmation for the Progress Report entries that you have created. Click
Finish to return to your home screen.

John Marallo/May 2016