Meeting Human

Resource Requirement
 Job analysis
It is the process of examining a job to
identify its component parts and the
circumstances in which it is performed.

Job analysis refers to the process of

studying the operations, duties and
organizational aspects of the jobs in order
to derive specifications or as they are
called by some job description
 Job Analysis

Job Analysis

Job Description Job Specification

 Job Description
It is a statement which consist of:
Job Title
Location
Job Duty and Summary
Mechanics, tools, equipment, materials
and forms used
Supervision given and received
Working conditions and Hazards
 Job Specification
A statement of human qualifications
necessary to do the job usually, it contains
the following:
Education, experience and training
Physical efforts and skill
Responsibility
Communication skill
Emotional characteristics
Importance of Job Analysis in HRM
Basis of job evaluation
Helpful in vocational selection
Helpful in manpower planning
Helpful in recruitment, selection and placement
Helpful in training and development programmes
Helpful in wages and salary administration
Helpful in job appraisal and performance
Helpful in job designing and
Helpful in discipline
 Procedure of Job analysis
1. Collection of statistical information
Questionnaire method
Interview method
Observation method
2. Record method
3. To fill up job description forms
4. Preparation of job specification statement
5. Preparation of report
6. Approval of top management and labour unions
 Job Description
It is a statement in which the qualifications
and quality required for an individual to be
placed on a job are summarized.
The objective of job description is to
determine the standard of qualification and
qualities required for an employee to be
placed on a job.
It is helpful in development of employee.
 Contents
Job Title
Location
Job Duty and Summary
Mechanics, tools, equipment, materials
and forms used
Supervision given and received
Working conditions and Hazards
 Characteristics of a good Job
Description
Up-to-date
Job Title
Duties
Specification
Elasticity
Completeness
Comprehensive job summary
Understandable
Limitation
 Job Specification
A statement of human qualifications
necessary to do the job usually, it contains
the following:
Education, experience and training
Physical efforts and skill
Responsibility
Communication skill
Emotional characteristics