Due 3232 Unit 1

CAREER PLANNING
UNIT 1: CAREER PLANNING

INTRODUCTION
Career planning is a lifelong process, which includes choosing
an occupation, getting a job, possibly changing careers, and
eventually retiring.
The Career Planning topic covers all these areas. It will focus on
career choice and the process one goes through in selecting an
occupation. This may happen once in our lifetimes, but it is more
likely to happen several times as we first define and then
redefine ourselves and our goals.
LEARNING OUTCOMES
After completing the topic, students should be able to:
1. evaluate personal traits and their job market.
2. write resumes, job application/cover letters and email.
3. adopt proper interview etiquette.
EDARAN DALAMAN KKTM SRI GADING SAHAJA
CAREER PLANNING
1.1
CHOOSING SUITABLE PERSONAL CAREER DEVELOPMENT
Have you ever wondered what is going to happen to you after you have graduated?
Setting up
Further
studies
Looking for jobs

business
If you decided to look for jobs or start your own business, do not ever leave your career to
chance or destiny. To succeed, you need to take control. A good career plan helps you
accomplish your goals. It is a useful tool especially when you are a retrenchment or downsizing
casualty, got fired and contemplating career change. A career plan maps your direction with
your interest at heart.
TASK 1: READING COMPREHENSION
Making a Career Plan
A sound career plan takes three-step process.
1. Know Yourself
Poor self-awareness is a major reason for graduates who have jobs far from their major,
job-hop or change careers midstream. To discover what makes you, ask yourself:
Who am I?, What do I like to do?, What am I good at?, What matters to me most?
Your answer gives valuable insights about your skills and abilities, interests, values,
personal traits and work style. While on a self-discovery journey, remember to ask from
family and friends. They can help you identify your hidden strengths and weaknesses. You
can also take personality or skill tests and seeking career guidance from a counselor.
CAREER PLANNING
2. Study Careers
Conduct research on types of careers that might fit onto you. You may compare the
requirements for the positions. Then, narrow your options and make a selection once
youve got the necessary information.
3. Make a Decision
This is the trickiest part. You may take a piece of paper and write on how you see yourself
in a year, five years and ten years from now. You may also weigh the pros and cons of your
top two or three career choices and see the best option.
If you decide to change careers, consider taking part-time or volunteer work to see if the
new profession make you happy rather than resign outright. If your new career choice fails
to meet your expectations, you can try other options until you find your dream job.
A career plan is a continuous activity that changes as you mature over the years. Your plan
has to be flexible and adaptable as you find new opportunities along the way
Answer questions based on the above exert.
1. Name three important steps in making a winning career plan.
____________________________________________________________________
____________________________________________________________________
2. Why do some students end up in jobs which are vastly different from their training?
____________________________________________________________________
____________________________________________________________________
3. Who can help you to identify your strengths and weaknesses?
____________________________________________________________________
4. Why do you think it is essential for you to study the job requirement?
____________________________________________________________________
____________________________________________________________________
5. If you decide to change careers, what should you do? Why?
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
6. What is the importance of previewing yourself in five or ten years ahead?
____________________________________________________________________
____________________________________________________________________
CAREER PLANNING
TASK 2: KNOW YOURSELF

Look at the Theme Description on Career below. Which one are you? To know more,
consult your counselor for a career test. Ask your counselor to explain the theme description.
CAREER PLANNING
Realistic
Practical, reliable,
rugged, persistent
Building and repairing
things, hiking and
camping.
Investigative
Analytical,
achievement
oriented, independent,
playing crossword
puzzles/ strategy
games, surfing the
Internet
Conventional
Practical, organized,
systematic, accurate,
collecting things,
managing
family finances, civic
organizations,
volunteering
THEME
DESCRIPTIO
N
ON CAREER
Enterprising
Assertive,
adventurous,
energetic, talkative,
self-confident
raising money for
organization or sports
Social
Helpful, concerned for
others, humanistic,
verbal, generous,
entertaining, volunteer,
reading selfimprovement
books
Some people think that once they took up an engineering course, they will end up
being a technician or an engineer. If you think that way too, you are wrong. Study the
options you have like a group of engineering students below:
CAREER PLANNING
Description:
Conventional
Suggestion:
Mechanical Engineering
Materials supplier/
Marketing Department
Description:
Enterprising
Suggestion:
Materials supplier/
Marketing Department
Description:
Investigative
Suggestion:
Research and Development
Department
Description:
Realistic
Suggestion:
Mechanical
Technician/Technical
Department
Description:
Social
Suggestion:
Teacher/ Instructor
TASK 3: IDENTIFY YOURSELF

How about you? Have you identified who you are? What kind of job do you think
might fit you? Why?
CAREER PLAN: STAGE 1

KNOW YOURSELF
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CAREER PLANNING
Answer the following questions.

1. What is your strength?
_____________________________________________________________________
2. Provide evidence to proof that it is your strength.
_____________________________________________________________________
_____________________________________________________________________
3. What is your weakness? How are you going to improve your weakness?
_____________________________________________________________________
_____________________________________________________________________
4. Describe yourself. (e.g: I am an analytical person. In most cases, I could always figure
out the cause and effect of an action.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
5. Which skills do you think that you are good at?
_____________________________________________________________________
_____________________________________________________________________
6. Which skills do you wish to improve?
_____________________________________________________________________
_____________________________________________________________________
7. Beside the technical skills, what are your other abilities?
_____________________________________________________________________
_____________________________________________________________________
8. What you dont like about work? (What you cant stand doing?)
_____________________________________________________________________
_____________________________________________________________________

STUDY CAREERS
1. What type of job do you wish to work in?
CAREER PLANNING
_____________________________________________________________________
_____________________________________________________________________
2. What type of job do people think you fit in?
_____________________________________________________________________
_____________________________________________________________________
3. Which company do you wish to work for?
_____________________________________________________________________
4. How well can you speak English?
_____________________________________________________________________
5. How much do you wish to earn each month?
_____________________________________________________________________
6. What kind of position you are looking for?
_____________________________________________________________________
7. Are you willing to work on shifts?
_____________________________________________________________________
8. What do you know about the good team player?
_____________________________________________________________________
9. How do you feel about having to work for long hours?
_____________________________________________________________________
10. Are you willing to be relocated to rural areas? Why?
_____________________________________________________________________

MAKE A DECISION
1. How do you see yourself five years from now?
CAREER PLANNING
Personal:_________________________________________________________
_________________________________________________________________
Career:___________________________________________________________
_________________________________________________________________
2. How do you see yourself ten years from now?
Personal:_________________________________________________________
_________________________________________________________________
Career:___________________________________________________________
_________________________________________________________________
3. Pick two different companies which offer the same position. Compare the offer.
Weigh the pros and cons.
Company 1
Company 2
Location
Salary
Career Development
Potentials:
1. promotional
opportunities
2. growth in
responsibilities.
3. Training
Companys culture
Non-monetary benefits:
1. insurance
2. medical
treatment
3. educational
assistance
Companys stability
Management style
Here is an outline of a personal career plan.

YOUR PERSONAL CAREER PLAN
PHASE 1: Personal & employment Market Assessments
You? an individual with - distinct personality traits, qualities and abilities
Know your abilities, interests and values
CAREER PLANNING
PHASE 2: Setting Goals

Direction of your entire career
develop new interest

Change lifestyles
PHASE 3: Obtaining Background and Experience

Formal learning
Analytical thinking, research techniques, computer application and interpersonal

relations
Practical Experience
In demand in any field.

Relationship between school activities and needed work skills.
PHASE 4: Identifying Available Employment Opportunities

Many of the best jobs are ever advertised to the general public. Personal contact through friends and
others can be vital for identifying available positions.
PHASE 5: Developing a Resume and Cover Letter

Effective resume and Cover Letter
tickets for getting an interview
Concise, clear and straightforward
PHASE 6: Assessing a Job Offer/ Coping with Rejection

Interviews successful
more job offers
Consider the financial package, location, size, and the type of people
with the potential for future advancement
you will be working and
PHASE 7: Career Growth/ Possible Career change

Career Planning :dynamic process that requires reassessment and evaluation.
Decide to move into different area at that field, to further personal satisfaction or take on a
further challenge, maintaining your motivation to archive your goals.
Steps for success, could inspire & change the

world
10
CAREER PLANNING
TASK 4: MY JOB PLANNING

Study the flow chart on job planning below and build one for your own self.
Position: HVAC Supervisor
Study the Job Requirement:

Study the Responsibilities
At least Diploma In Mechanical

Engineering.
Able to speak English fluently.
Weakness: Spoken
English
Solution:
Attend communication
class at British Council
Apply for the

Job
O.K
Now its your turn to draw your own career plan. Draw it in the box below.
1.2
TO ASSESS ONESELF AND THE JOB MARKET
If you ask several people on why did they work, they will say that they work to earn
living, because of their interest in a particular field, or maybe on their desire to
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CAREER PLANNING
contribute to the society. There would be many possible reasons on their selection of particular
job.
Your job frequently reflects your interests, talents and abilities. Who are you? The better you
know yourself, the easier it will be for you to set your career goals. In doing a personal
assessment, you should be concerned with three aspects of life: your abilities, your interests
and your values.
TASK 1 : PERSONAL QUALITIES
Read these extracts from the letters. The writers are applying for jobs. They are
explaining why they are suitable for the job. What kind of job do you think each person is
applying for?
I think I am right for this job because I am very patient and do not get angry with silly things.
2. Now
at the
below.
adjective
in children
the letters
below
People
telllook
me that
I am situations
warm and kind.
I knowFind
that I an
could
be nice with
because
I haveto
younger brothers and sisters.
Possible answer:__________________________________
A job like this needs a hard-working, well-organized person and also honest. I think I have these
qualities. I also get on well with people at work; I am friendly and would try to be helpful.
Possible answer:__________________________________
TASK 2: DESCRIPTION
Describe each person using appropriate answer.
e.g
A man called his friend using telephone twenty times before his friend answered. The
man is not angry. He is a patient person.
a. A child found a bag with a lot of money in it. She took it to the nearest police station. She
is a ___________________.
b. A stranger at a party is standing alone. You welcome him and start a conversation. You
are ___________________.
c. Your colleague stays at work until 9.00 p.m. to finish a report. She is _________.
d. Someone at your office was having a problem with his computer. You solved the
problem. You are ____________________.
e. The manager cannot find an important letter. Her secretary knows exactly where it is.
The secretary is _________________.
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CAREER PLANNING
TASK 3: ANTONYM
Find the antonym of these words:
a. Unfriendly
___________
e. lazy
____________
b. Unhelpful
___________
f. impatient
____________
c. unkind
___________
g. dishonest
____________
d. cool
___________
h. badly-organized
____________
TASK 4: PERSONAL QUALITIES

Work in pairs. Tell your partner about some of your personal qualities. You may use the
adjectives below. Use a dictionary to help you with the meanings.
Calm
Independent
optimistic
firm
Good with figures
careful
sociable
understanding
Reliable
alert
ambitious
tactful
Analytical
meticulous
extroverted
open-minded
Result-Oriented
creative
energetic
persuasive
Punctual
imaginative
optimistic
generous
adventurous
kind
Committed
conforming
Neat
adaptable
confident
cooperative
Hard working
persistent
responsible
introverted
Self
Gather information about yourself
Values
Interests
Roles
Skills/Abilities
Preferred environments
Developmental needs
Your realities
What Is a Self Assessment?

Self assessment is the process of gathering information about yourself in order to make an
informed career decision. It is the first step of the Career Planning Process and is often
conducted with the help of a career development professional.
Anatomy of a Self Assessment
What should a self assessment look at? A self assessment should include a look at your
values, interests, personality and skills. Here is an overview of the tools you can use to
accomplish this.
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CAREER PLANNING
Value Inventories
Value inventories measure how important different values are to you. Examples of these
values, which play an important role in one's job satisfaction, include autonomy, prestige,
security, interpersonal relations, helping others, flexible work schedule, outdoor work,
leisure time, and high salary.
o
o Interest Inventories
The questions in an interest inventory ask about your likes and dislikes regarding various
activities. The premise of this self assessment tool is that people who share similar
interests will also enjoy the same type of work. Examples of interests are reading, running,
playing golf, and knitting.
o
Personality Inventories
A personality inventory looks at one's individual traits, motivational drives, needs, and
attitudes. The most frequently used personality inventory is the Myers-Briggs Type
Indicator (MBTI).
Skills Assessment
In addition to determining what you're good at, a skills assessment also helps you figure
out what you enjoy doing. The skills you use in your career should combine both
characteristics. You can use the results of the skills assessment to make some changes by
acquiring the skills you need for a particular career.
o
1.3
INDUSTRIAL ATTACHMENT
TYPES OF LETTERS
Enquiry
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CAREER PLANNING
You may have several occasions to write in to enquire about brief or detailed information on:
courses, seminars and so on in many other areas. You can enquire by telephone, telegram,
fax, telex or postcard. But if you need to write a letter, the presentation, content and layout
depends on what you are enquiring about. Remember to write proper business letters.
Short Enquiries
For short enquiries, you may write a brief letter where you state briefly and clearly
what you want or write a business postcard as shown below.
Ahmad Azhan B. Kadir

412, Jalan Emas Putih
Taman Impian Emas
81300, Skudai, Johor
Dear Sir,
Could you please send me details of Harman Kardon speaker for Toshiba Laptop Model Satellite A 100.
Thank you.
Yours faithfully,
Azhan
AHMAD AZHAN KADIR
Golden Gate Engineering
Industrial Park, Klang Valley

More Detailed Enquiries
20 March 2007
If you need to give more information about yourself or ask the recipient of your letter for more
detailed
information,
the content of the letter should include:
ProSkills
Training Centre
Jubilee Building
1. Information
about yourself/ Firm/Company
Silver
Road
2. Sir
How
heard about the centre / firm/ company.
Dear
oryou
Madam,
3. Request for information/ catalogue/ price lists/ brochure/ prospectuses / samples/
demonstrations/
Enquiry
about Qualitydetails
Control Course
4. Ask for discounts/ terms/ methods of payment
5. writing
Closingtoparagraph.
I am
enquire whether your company could offer a course on Quality Control
for our managers.
If you think the reader might have further questions, you can suggest that he or she contact
you; e.g. 'If you have any questions, please do not hesitate to contact me'.
I saw your advert in the The STAR on Friday, 16 October 2011, and the Quality
Control Training Course (Ref.: QC 101 ) mentioned in the advert might be suitable for
us. I would like to know if it is possible for you to offer a 3-month training course
Example
starting :before or, at the latest, on Friday, 6 April 2007, for a group of 20. Could you
send us some information about the teaching staff and the possible schedule for this
course?
I am looking forward to receiving your reply.

Yours faithfully,
15
Chapmen Au
Managing Director
CAREER PLANNING
USEFUL EXPRESSIONS IN WRITING ENQUIRY LETTER

Paragraph 1, Sentence 1:
a) I would be grateful if you could give me details of the local tours your company provides.
b) I am writing to enquire whether you could send me details of the local tours your company
provides.
c) Please send me details of the local tours your company provides.
a) I would also be very grateful if you would be able to send me information about your one-day
tours.
b) I am especially interested in one-day tours.
c) Send me information about your one-day tours.
a) My friend recommended you.
b) Mr. K.K. Chan of Fortune Trading says you tours are good.
c) Your tours were recommended by Mr. K.K. Chan of Fortune Trading.
a) This is for a staff outing.
b) Like him, I am planning a social outing for my staff members.
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CAREER PLANNING
c) Mr. Chan used your company to organise a staff outing for his staff, and I would like to do
the same.
Final Paragraph
a) Thanks.
b) I look forward to hearing from you.
c) Thank you very much for your kind assistance.
TASK 1: WRITING
Instruction: Write a letter of enquiry based on the outlines given.
You have just completed your diploma and intend to further your studies at Universiti Teknologi
Malaysia. Write to Universiti Teknologi Malaysia to inquire about the course and relevant
information.
In your letter include the following details:
a) your qualifications status
b) request information about the course duration, fees
c) request information on job prospects
d) request for prospectus
You may add any other relevant information.
TASK 2: SPEAKING:ROLE PLAY

Activity 1- Enquiring About a Job
A
:Best Electric Products. Good morning.
:Hi! Good morning. Im calling to find out whether you have any vacant posts. To whom
shall I speak?
:Ill pass you over to Encik Musa, the personnel officer who is in charge of recruitment.
:Hello, Personnel Department.
:Hello, good morning. My name is Azhar Mansor. Im calling regarding any vacant
posts for an electronics technician in your company.
:Well, actually we do have some at the moment. Can you tell me something about your
background?
:I have a Diploma in Electronic Engineering from Institut Kemahiran MARA Johor

Bahru.
:When did you complete your studies there?
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CAREER PLANNING
:Two and a half years ago.
:What about employment since then?
:I have had two jobs. The first one was with Spalding Electronic, I left there two years
ago. Since then I have been with Smithfield.
:Encik Azhar, why do you want to leave Smithfield? Its a well-established company and
Im sure they pay you well.
:Yes, thats true, but I get a lot repetitive work. Since I started there, I have had only
very routine work. In the last and a half I have learned almost nothing new.
:Okay, then. Would you be able to come and see me tomorrow at ten perhaps?
:Yes, Ill be there at ten.
:Would you please bring a copy of your diploma, C.V and a recent photograph?
:Yes, Ill do that, Bye.
:Goodbye and thanks for calling.
Activity 2: Dialogue practice

Now, complete the dialogue below on a different situation. This time, you will enquire on
courses offered in a college you intend to pursue your studies. Next, practice the dialogue with
your friends.
ENQUIRING ABOUT A COURSE
A
:________________________. Good morning.
:Hi! Good morning. Im calling to find out _________________.To whom shall I speak ?
:Ill pass you over to _______________________, the officer who is in charge of

________________.
:Hello, _______________l Department.
:Hello, good morning. My name is ______________. Im calling regarding

__________________________________________________________
:Well, Which course do you wish to apply?
:I _________________________________________________________
:We have an opening right now. The closing date for the application is going to be next
Monday.
:_________________________________________________________?
:For exemption, you might need to write to the Dean of Engineering School.
:I have one more question.____________________________________?
:You can apply for the loan from MARA, PTPTN and JPA. We are recognized and
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CAREER PLANNING
getting an education loan shouldnt be a problem. Anything else _______________?

B
:_________________________________________________________
:Okay, then. Hope to see you here next semester.
:________________________________________
:Youre welcome.
:Bye.
:Goodbye and thanks for calling.

Application for Industrial Attachment
In writing any application, the format of the letter is merely the same. However, the
content of the letter depends on the purpose of the application.
Look at the sample of the Industrial Attachment Letter below:
Fatin Batrisyia Bt Farul
No. 5 Persiaran 1
Task
1:Johor
Writing
81500
Bahru
Johora letter to a company
Write
Senders
address
to apply for industrial attachment.
23 MARCH 2009
Recipient
address
Gas Malaysia Berhad

Jalan Raja Laut
50609 Kuala Lumpur
Salutation
Dear Sir,
APPLICATION FOR INDUSTRIAL ATTACHMENT
Subject heading
I am a final year student of Mechanical Engineering from Kolej Kemahiran Tinggi MARA. I
would like to apply for a placement in your company for my internship.
I need to carry out a five-month Industrial Training as required by Kolej Kemahiran Tinggi
MARA starting July 1, 2011 to November 30, 2011. For your information, I will be fully
insured during the training.
I would appreciate it if your company would grant me this opportunity. I am looking forward
to hearing from you soon.
Thank you.
Yours faithfully,
FatinBisya
Introduction:
1. Who are
you?
2.
Your
purpose.
Content:
1. State the
duration
2. the
importance
of the
training
Closing
FATIN BATRISYIA BT FARUL
THANK YOU LETTER
Date
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CAREER PLANNING
Writing a thank you letter is not only extremely important but is also a common courtesy. There
are various times when writing a thank you letter is appropriate - anything from a formal, afterinterview thank you letter to a casual, from-the-heart thanks to the person you love or
appreciate. Writing a thank you letter will always serve as a kind gesture.
A thank you letter demonstrates thoughtfulness, which is a characteristic many employers and
people value. Since so few take the time to write a thank you letter, someone who does will
indeed be remembered.
Your thank you letter does not need to be lengthy. Just a few kind words even, will show that
you put some time and thought into your message.
Guide to Thank You Letters

After a job interview, there are several ways you can keep the potential employer's attention on
YOU as the likely person to hire:
1. Immediately write a Thank You Letter to the interviewer. Write it right after the interview, and
get it in the mail the same evening so it arrives in the next day or two. Below is a Guideline and
a Sample Thank You Letter.
2. Send a Follow Up Letter soon after that, if you do not hear from the interviewer within, say,
a week.
In the first paragraph, thank the interviewer (or express your appreciation) for the chance to
meet with them to discuss the job and see the premises (use the term "meeting" rather than
"interview" if it seems appropriate). Make some reference to your positive impressions of the
company.
In the second paragraph, offer some new information or additional reason for the employer to
be interested in you for that job-perhaps a "goodie" that you didn't mention in the interview.
(You might even link this new information to a problem or opportunity the company is
experiencing.) Repeat the job title you are applying for, and show continued interest in it.
In the last paragraph, let the employer know (graciously) that you expect to hear from them
again and "plant" the idea in her mind of a phone call to you. Make it clear you're willing to
come in and discuss the job further, if necessary.
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CAREER PLANNING
Example :
Pn Marina Hashim
Manager, Product Development Dept.
Widget Corporation,
Johor Bharu, Johor
Dear Pn Marina,
I enjoyed the opportunity to meet with you and have a brief tour of Widget Corporation. The
high level of creative energy among your staff, as well as their personal pride in the company's
products, was obvious and very gratifying to see.
In addition to the information I shared with you in our meeting, I thought of another project I
worked on that reflects the kind of contribution I could make as a member of Widget's product
development team. The details of that project (the proposal and the final report, both of which I
authored) are enclosed for your review.
As soon as you're through interviewing the other candidates, I'd appreciate hearing from you,
and of course I'd be pleased to meet with you again, if necessary, on fairly short notice. I can
be reached at home in the evening as well as at my office during the day.
Sincerely yours,
Hashim bin Mahmud
(07) 654-3210 (h)
(017) 543-2106 (w)
Sample : Postcard
reason for saying thank you
Dear Sir,
Thank you for your consideration to accept me as
your trainee.Hope, we would have a great cooperation.
To,
Thank you.
Gas Malaysia Berhad

Jalan Raja Laut,
50609 Kuala Lumpur.
Yours faithfully,
FatinBisya
FATIN BATRISYIA BT FARUL
Practice sending an e-mail or postcard saying thank you to your teacher, parents or friends.
1.4
TO FIND AND APPLY FOR JOBS
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CAREER PLANNING
Information about specific job openings is available from various sources. These
sources include the news media, trade and professional journals, the company of
placement office, state employment agency, and private employment companies.
Typically, a large portion of available jobs are not advertised. Thus your personal
and business contacts may be your best source of employment information. Your
"network" of contact can lead you to individuals who know of job openings in your
area of interests. As your job search progresses, problems will arise, but awareness
of potential difficulties can help to minimize them. Here are some tips for you:
Prepare a plan
not
spend
too
much time
answering classified ads.
Inform others of your search

Do not limit yourself to one field.
Do
Do not expect / look for the perfect
Do not giving up too soon.
Do not be discouraged by rejection.
job
TASK 1: UNDERSTANDING YOUR INTEREST
Where can you get information on job opportunities in the field of your interest?
Success in job hunting is more often the result of the effort and contacts
than luck.
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CAREER PLANNING
UNDERSTANDING JOB EXPECTATIONS REQUIREMENTS

How to read Job Advertisements and Apply for a position.
Writing a cover letter to apply for a job is very important, as your future depends on how well
you write the letter, and how carefully and closely you read the job advertisements to respond
to the various job requirements as shown in the following:
Step 1 : Read the advertisement columns carefully. Then select and determine the
type of job you want.
Step 2 : Study the various job requirements stated in the advertisements:
Professional or academic qualifications
Experience of years or personal track record.
Responsibilities you are hired to do.
Qualities wanted e.g. must be analytical, resourceful, dynamic *and
possess good
communication abilities in Bahasa Melayu and English.

Ability to operate Personal Computer.
Age / Gender/ Nationality/ Race / restrictions.
Willingness to go for further training.
To be based in certain state or states.
Closing date for application.
Date and time for interview.
'The address of personnel manager or officer to send the letter
Step 3: Other requirements you may need to provide along with the application cover
letter:
Hand-written application (if requested)
Detailed curriculum vitae or resume.
Copies of documents or certificates of academic qualification.
Present or expected salary.
Names of referees with their addresses; telephone or fax numbers (with area code).
Recent passport-size photograph.
Your availability to start work immediately with the firm or company.
Step 4: Study remunerations or compensation package offered by the firm:
Salary scheme
Medical benefits
Bonus
Insurance and Personal Accident coverage
Housing
Holidays
Transport
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CAREER PLANNING
TASK 2: UNDERSTANDING JOB ADVERTISEMENTS

Find two job advertisements and complete the worksheet below. Compare it with
your friends
1
Which company is advertising?

_________________________________________________________
Where are the jobs based?

_________________________________________________________
At what professional level are the jobs available?

_________________________________________________________
Applicants from which branch of engineering are eligible?

_________________________________________________________
What qualifications are required?

_________________________________________________________
In addition to qualifications, what must the applicants have completed?

_________________________________________________________
List some of the areas in which experience is sought.

_________________________________________________________
Might you be considered for the job without this experience?

_________________________________________________________
In addition to qualifications and experience, what characteristics should

applicants have?
_________________________________________________________
10
Which non-professional qualification is essential?

_________________________________________________________
TASK 3: JOB ADVERTISEMENT

Find a job advertisement and compare it with your friends. List out the requirements and the
responsibilities of each advertisement.
24
CAREER PLANNING
1.5
JOB APPLICATION
JOB APPLICATION LETTER (COVER LETTER)

The preliminary application for a professional position generally consists of two
documents: a cover letter and a resume. The cover letter allows you to tailor your application to
each specific job. Cover letters must always accompany resumes. Employers must be
impressed by this initial introduction to pursue the resume or application with serious interest. A
resume or application sent alone is not effective in acquiring an interview.
PURPOSE
Basically, there are two main purposes.
1.
To present individual qualifications related to the specific job requirements and

employer expectations.
2.
To elicit further consideration by the employer in deciding whether or not you will reach
the next phase in the application process; the interview.
WRITING AN APPLICATION LETTER

Tips for writing effective cover letters.
Write a simple covering letter

Include important information
Make the opening sentence catchy
Each letter should be unique
Describe the skills as they relate to the

job
Proofread
sending it
the
cover
letter
before
Always request a response or an
25
Do not write a long letter full of details

Name
Address
Phone number
Identify the specific job applied
Describe why youre the best person
for the job (attention-grabbing first
sentences). It may persuade the reader to
continue reading.
Express interest and knowledge about
the company, its products and services.
Different expression for different
company.
Experience
Training &
Accomplishments to show that you
have the skills to successfully perform the
job.
Check grammar & spelling
Ask someone else proofread it,
mistakes are simply unacceptable.
A neat and professional letter reflect
the image of yourself
Always explain that you are reachable
CAREER PLANNING
interview
Keep a copy
at any time convenient to the company.

Keep copies of your letters for follow up
purpose.
FORMAT OF A COVER LETTER

The Format of a Cover Letter below is the outline format, which is most commonly used
today.
APPLICANTS/
SENDERS
ADDRESS
DATE
RECIPIENTS
NAME @
POSITION AND
ADDRESS
SALUTATION
It should be written on the top left. This is the format that is most commonly
used today. Every part of the letter starts from the left margin. Leave a line
between each part of the letter as well as in between the paragraph.
The Date can be written in two ways:
10 JANUARY 2009 @ JANUARY 10, 2009
Remember the name of the month should be in capital letter.
The recipients address is written below the date on the left. The first line is
always the name of the person or a designation of the person. Next line should
be the name and the address of the company.
Dear Mr./ Mrs./ Miss/ Ms. - If you know their names but do not know
them well.
Dear Sir/ Madam - If you don't know their names.
SUBJECT
HEADING the
The subject heading summaries the theme of the letter. It appears below
salutation. It is normally written in upper case letter or bolder print.
OPENING
Tell why you are writing: name the position, field or general vocation
about which you are asking. Tell how you heard of the opening or organization.
CONTENT
Tell why you are particularly interested in the company, location or type of work.
If you have had related experience or specialized training, be sure to point it out.
Be specific about your qualifications. Tell where, when and how they were
developed. Communicate to the employer that you understand the position and
the organization. Refer the employer to an enclosed resume and/or application
form.
CLOSING
COMPLIMENTARY
CLOSURE &
SIGNATURE
NAME
DESIGNATION
ENCLOSURE
Close by suggesting specific additional contact and providing details

on how and when you can be reached. Make sure your closing is specific and
evokes an action from the employer.
Yours faithfully - if the salutation is Dear Sir.
Yours sincerely - if the salutation is Dear Mr. Rahim.
Name of the applicant
If the applicant still working in any organization
Any documents are included in the envelope with the letter. Enclosure notation
is written below the designation. The number enclosures may be stated.
26
CAREER PLANNING
Example of Application Letter

No. 15 Jalan 7
Taman Selayang
68100 Batu Caves
Selangor Darul Ehsan
15 AUGUST 2011
Rashid Sibir
Personnel Department
Administrative Block A
Sepang International Airport
87630 Sepang, Selangor
Dear Sir,
APPLICATION FOR THE POST OF ENGINEERING TECHNICIAN
I would like to apply for the post of engineering technician as advertised in todays issue of the
Tribune. I enclose my CV with the names of two referees.
You will note from my CV that I have a Diploma in Mechanical Engineering and considerable
experience. My work at Saujana Jaya Engineering means that I am familiar with HVAC plant and
systems including electronic system control. As an inspection technician, I have experience of a
wide range of systems for product testing and component evaluation.
I enjoy my work at Saujana Jaya Engineering but I would like to broaden my experience, especially
in the area of maintenance. I think that I can bring considerable skill to the post together with the
ability to work well in a team. I am also interested in further improving my qualifications improving
my qualifications by studying for an HNC, part time.
I look forward to hearing from you.
Yours sincerely,
Ahmad
AHMAD BIN ABU
TASK 1: UNDERSTANDING JOB ADVERTISEMENTS

Choose the best words from the options in brackets to complete the job
advertisement below.
TECHNICAL SUPERVISOR
We are looking for someone with (1) (current, fluent, spoken) English and
Malay, an preferably Japanese. The (2) (secretary, interviewee, applicant)
should have at least five years technical
(3). (work, experience,
employment), preferably in maintenance and servicing air conditioners. The work (4)
EDARAN
DALAMAN
KKTM SRI GADING
SAHAJA
..
(consists,
contains.
includes) repairing,
servicing and installing air-conditioners
27
at homes, offices and business premises. For an (5) . (application form, CV,
interview), please call Mr. Hariri ,the Personnel Manager, 07- 2333444, ext. 325.
CAREER PLANNING
TASK 2: COVER LETTER

Unscramble the text and come up with a sample of cover letter.
The Manager
The Look- East Cars Bhd
80, Jln Ria
31400 Ipoh
25 JUNE 2011
23, Jln Tengku Abdul Rahman
50470 Kuala Lumpur
APPLICATION FOR THE POST OF SALES SUPERVISOR
Dear Sir,
I hope to hear from you soon.
I have learnt a lot about the good reputation of The Look- East Cars Bhd and it would be
a great privilege for me to work with your organization. I sincerely hope you will grant me
the opportunity of an interview to convince you of my stability for the post.
I would like to refer to your advertisement for the above-mentioned post, which
appeared in The Star dated 22 June 2011.
Thank you.
Yours sincerely,
Alimin
ALIMI BIN ALIMAN
I am very interested and keen to apply for this position and I strongly believe that I have
the qualifications and experience you require. I like work that deals with sales and
people. All the details of my personal particulars, qualifications and experience are
contained in my resume which is attached.
28
CAREER PLANNING
TASK 3: APPLICATION LETTER

Read the advertisement below and write an application letter.
29
CAREER PLANNING
E-MAILS
Most company nowadays prefers a job application through e-mail.
The content of the letter is the same except for the format.
Scarmel Sdn. Bhd.
We are a medium size company with S$100 million turnover per year. We specialize in providing
complete innovative and effective manufacturing solution to our customers (both global and local
enterprises).We have manufacturing plants in Penang, Batam, Senai and Singapore and are on
track for expansion. We serve customers on all platforms from High mix Low volume to mass
production
of
high
volume
requirement.
If you believe in yourself and have a strong desire to break new grounds and willing to take on
challenges, then you are what we are looking for Electronic Technician
(Penang - Bukit Mertajam)
Responsibilities:
Familiar with electronic circuitry and wiring system

Familiar in performing predictive/preventive maintenance on the tester box and test
equipment
Familiar with setting up of new equipment, troubleshooting and commissioning
To optimize equipment performance to hit production loading
To coordinate with other department for equipment improvement
Requirements:
Candidate must possess a certificate in electronic engineering

Relevant working experience in wire harness tester box built test equipment field and
computer literate will be an advantage
Positive, self motivated, resourceful, demonstrated abilities in working independently and a
team player
Possess valid driving license with own transport
Fresh graduates entry level applicant are encouraged to apply
Interested applicants are invited to apply online or write / fax-in your detailed resume stating
personal particulars, qualification, employment history, remuneration expected, contact number and
a passport-sized photograph (n.r.) to:
The Human Resources Department
Scarmel Sdn. Bhd.
(Advert @ JobStreet.com)
2226, Lorong IKS Bukit Minyak 1
Taman IKS Bukit Minyak
14000 Bukit Mertajam
Penang
*Closing date: 31st October 2011
30
CAREER PLANNING
Study the differences between e-mail and letter.

No. 15 Jalan 7
To:
career@SIA.com.my
68100 Batu Caves
From:
Aa@Yahoo.com.co.uk
Selangor Darul Ehsan
Subject:
Taman Selayang
Application for The Post of Technician
15 AUGUST 2010
c.c
Rashid Salleh
b.c.c
Personnel Department
Administrative Block A
Sepang International Airport
I would like to apply for the post of engineering technician as
87630 Sepang, Selangor
advertised in the Tribune dated 15 August 2010.
Dear Sir,
I have a Diploma in Mechanical Engineering and considerable

experience. My work at Saujana Jaya Engineering means that I am
APLICATION FOR THE POST OF TECHNICIAN
familiar with HVAC plant and systems including electronic system

control. As an inspection technician, I have experience of a wide
I would like to apply for the post of engineering technician
range of systems for product testing and component evaluation.
as advertised in the Tribune dated 15 August 2010.

I enjoy my work at Saujana Jaya Engineering but I would like to
I have a Diploma in Mechanical Engineering and
broaden my experience, especially in the area of maintenance. I
considerable experience. My work at Saujana Jaya
think that I can bring considerable skill to the post together with the
Engineering means that I am familiar with HVAC plant and
ability to work well in a team. I am also interested in further improving
systems including electronic system control. As an
my qualifications improving my qualifications by studying for an HNC,
inspection technician, I have experience of a wide range of
part time.
systems for product testing and component evaluation.

I enjoy my work at Saujana Jaya Engineering but I would
like to broaden my experience, especially in the area of
Yours sincerely
maintenance. I think that I can bring considerable skill to
Ahmad Bin Abu
the post together with the ability to work well in a team. I

am also interested in further improving my qualifications
improving my qualifications by studying for an HNC, part
time.
Yours sincerely,
Ahmad
AHMAD BIN ABU
TASK 4: EMAIL RESPONSE

Underline the best answer to complete the E-mail response to this online Job Posting
(Manufacturing)
Dear Sir/ Madam,
31
CAREER PLANNING
Please 1. ( accept, except ) the attached resume in application 2. ( for, at ) a position with
your company 3. ( that, who ) will utilise my extensive background in material handling,
shipping, receiving and warehousing. Throughout 4. ( my, mine ) career, I have demonstrated
my 5. ( loyalty, caring ) , commitment to excellence and solid work ethic. I am 6. ( confident,
honest ) that I will 7.( make, making ) an immediate and long-term contribution to your
company.
For the past 26 8. ( year, years ), I have been successfully working in manufacturing and
warehouse settings. I am a hardworking employee who 9. ( always, seldom ) looks for ways to
10. ( improve, improved ) productivity, efficiency and accuracy. In past positions, I have
identified ways to reduce down time and waste, 11. ( as well as, however ) methods to
increase production.
I am dedicated to the principles of quality, continuous improvement and 12. ( customer,
passenger ) satisfaction. My supervisor has noted my record of excellence attendance and
dependability and praised me as reliable and highly motivated.
I would 13. ( like, likes ) to meet you to discuss my qualifications. Please call 14. ( me, I ) at
the following phone number, or leave a message, to arrange an interview. Thank you for your
consideration.
Sincerely,
Haikal Azri
HAIKAL AZRI
TASK 5: SPEAKING PRACTICE

Practice 1
Imagine you are Ahmad Bin Abu, in order to prepare for the interview session Ahmad needs to
gather information about Sepang International Airport. In pairs create a telephone conversation
between Ahmad and the receptionist and also the officer from Human Resource Department in
Sepang International Airport.
Practice 2
Act out the above situation.
RESUME/ CURRICULUM VITAE

The resume (pronounced ray-zoo-may) is a record of your personal details, such as your
qualifications and work experience. Another term for the word resume is curriculum vitae;
whish is commonly used in Britain, abbreviated as C.V.
32
CAREER PLANNING
The resume should be written before you write the letter of application because it forces you to
think about yourself in terms of your skills and qualities. You then know what you can offer an
employer. The layout is very important since the resume is likely to be read with more thought if
it is attractive to the eye and easy to read.
CONTENTS:
Personal details
The amount of personal information required varies from country to country. Common personal
data that are given such as full name, age, address, telephone number etc.
Education
The name of your school may not impress the employer, but if you attended a prestigious
school this may impress him. The name of your college or university is important since certain
ones are well known for particular courses.
Qualifications
If you have a Diploma level then the Certificate level is less important. Similarly the class of
your university degree will be of greater significance to the employer than your Diploma level. If
you have obtained any professional qualifications through correspondence or evening classes,
be sure to mention these.
When you have not received the results of an examination, you cannot claim to have obtained
the qualification. Hence, the section 'Results Awaited' is needed.
Experience
When you are applying for the first permanent job you should include all the part time jobs you
have had. Some of the experience may be indirectly relevant, and in any case it indicates your
willingness to work.
The presentation of the experience in the resume is chronological, starting with the earliest and
moving on to the most recent. However if you do adopt this reverse chronological order for
experience, then you should do the same for your education and qualifications.
Extra - curricular Activities
Think of your extra - curricular activities in relation to your job. If you have been a committee
member this proves you have taken on a position of responsibility. Although it is important to
include any information that reflects your qualities and personality in a favorable light, do not
make false claims. You may be found out at the interview.
References
An alternative heading to 'References' is 'Referees'. The referee is the person who provides
the reference. In selecting a referee, you should decide who is most familiar with your
professional ability. It can be your lecturer who knows your ability or an engineer who knows
you during your industrial training.
33
CAREER PLANNING
Whoever you choose to act as your referee, be sure to ask his permission first. You may wish
to ask this person to write a testimonial for you. There is no hard and fast rule when it comes to
preparing the resume as there are many formats to adopt.
TASK 6: CURRICULUM VITAE
Ahmad Bin Abu decides to apply for one of the Posts. Study his CV below. Answer these
questions.
1
2
3
4
5
What is his highest educational qualification?

Why do you think the education and experience sections of his CV start
with the most recent events?
Why does he give two references?
Why has he chosen these people to be his referees?
Why does he include interests and activities?
CURRICULUM VITAE
Personal Details
Name
: Ahmad Bin Abu
Date of birth
: 7 April 1988
Address
: No.15 Jalan 7, Taman Selayang, 68100 Batu Caves Selangor
Marital Status : Single
Education and Qualification
2000 - 2003
: Kolej Kemahiran Tinggi MARA Beranang- Diploma in Mechanical Engineering
1995 2000
: Sekolah Menengah Selayang Baharu, Selangor.

I hold a clean driving license. I have been driving for 2 years.
Work Experience
2006 to present Inspection Technician
Saujana Jaya Enginering Sdn. Bhd.
- Responsible for checking incoming components and completed
products using a wide range of test equipment including computerbased record systems.
2005 2006
Apprentice Electrical Technician
Saujana Jaya Engineering Sdn. Bhd.
2003 2004
Office Junior
Brent & Wicker, Solicitors
- basic secretarial duties filing, word processing, telephone receptionist,
in a busy lawyers ofiice
Interest and Activities
Travel, motor sports and read
References
College:
Work:
Mr. Amrullah Mustafa
Mrs Joy Leo
Head Of department
Personnel Officer
Diploma in Mechanical Engr.
Saujana Jaya Eng. Sdn. Bhd.
Institut Kemahiran MARA
11/3B Kelana Business Centre
55100 Kuala Lumpur
76500 Selangor
Before you started writing your resume, lets look at the tips given below.
34
CAREER PLANNING
1. Avoid spelling errors.

2. Streamline.
Remove personal pronouns like I and articles like a, an and the to create
punchy phrases and maximize.
3. Use Powerful Verbs.
Enable you to describe clearly what you did and how well you did it.
4. Use Personal Details Sparingly
Leave extraneous information.
5. Be Concise
Resumes are often read in 30 seconds or less. Be brief and to the point. Your
resume should be no more than two pages or if you have extensive professional
experience, three pages. Employ paragraph breaks, lines and numbers.
6. Make It Easy and Simple but Informative
Now, prepare your own resume. Next, organize your application/cover letter, resume and any
relevant document to be prepared for your interview session. Consult your teacher for the best
resume and for the interview preparation.
35

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CAREER PLANNING

UNIT 1: CAREER PLANNING

EDARAN DALAMAN KKTM SRI GADING SAHAJA

CHOOSING SUITABLE PERSONAL CAREER DEVELOPMENT

Looking for jobs

EDARAN DALAMAN KKTM SRI GADING SAHAJA

EDARAN DALAMAN KKTM SRI GADING SAHAJA

TASK 2: KNOW YOURSELF

EDARAN DALAMAN KKTM SRI GADING SAHAJA

EDARAN DALAMAN KKTM SRI GADING SAHAJA

TASK 3: IDENTIFY YOURSELF

CAREER PLAN: STAGE 1

Answer the following questions.

CAREER PLAN: STAGE 2

CAREER PLAN: STAGE 3

Here is an outline of a personal career plan.

EDARAN DALAMAN KKTM SRI GADING SAHAJA

PHASE 2: Setting Goals

develop new interest

PHASE 3: Obtaining Background and Experience

Analytical thinking, research techniques, computer application and interpersonal

In demand in any field.

PHASE 4: Identifying Available Employment Opportunities

PHASE 5: Developing a Resume and Cover Letter

tickets for getting an interview

Concise, clear and straightforward

PHASE 6: Assessing a Job Offer/ Coping with Rejection

more job offers

you will be working and

PHASE 7: Career Growth/ Possible Career change

Steps for success, could inspire & change the

EDARAN DALAMAN KKTM SRI GADING SAHAJA

TASK 4: MY JOB PLANNING

Position: HVAC Supervisor

Study the Job Requirement:

At least Diploma In Mechanical

Apply for the

TO ASSESS ONESELF AND THE JOB MARKET

EDARAN DALAMAN KKTM SRI GADING SAHAJA

TASK 4: PERSONAL QUALITIES

Good with figures

What Is a Self Assessment?

Ahmad Azhan B. Kadir

Golden Gate Engineering

Industrial Park, Klang Valley

I am looking forward to receiving your reply.

USEFUL EXPRESSIONS IN WRITING ENQUIRY LETTER

TASK 2: SPEAKING:ROLE PLAY

:Best Electric Products. Good morning.

:Hello, Personnel Department.

:I have a Diploma in Electronic Engineering from Institut Kemahiran MARA Johor

:When did you complete your studies there?

EDARAN DALAMAN KKTM SRI GADING SAHAJA

:Two and a half years ago.

:What about employment since then?

:Yes, Ill be there at ten.

:Yes, Ill do that, Bye.

:Goodbye and thanks for calling.

Activity 2: Dialogue practice

:________________________. Good morning.

:Ill pass you over to _______________________, the officer who is in charge of

:Hello, _______________l Department.