Huddleston PTO

2009-10 School-Year Budget

June 30, 2010
Year-end

INCOME 2009-10 2009-10 Budget/Actual

Budget Actual Diff
Catalog Fundraiser, Net 8,000.00 7,500.00 (500.00)
SCRIP, Net 4,000.00 1,939.93 (2,060.07)
PTO Donations/Membership Dues 5,000.00 4,977.74 (22.26)
Basket Raffle, Net 3,250.00 3,301.32 51.32
Fall Festival, Net 3,000.00 1,514.68 (1,485.32)
Box Tops, Net 750.00 2,034.13 1,284.13
School Supply Kits 250.00 (84.87) d (334.87)
Publix Partners Card Program 600.00 1,396.18 796.18
Target Credit Card Program 300.00 101.61 (198.39)
School Spirit Items 550.00 273.00 (277.00)
Recycling 250.00 361.44 111.44
Lands End 25.00 - (25.00)
Original Art, a - - -
Spring Fling (100.00) 552.41 g 652.41
Family Nights: ------------ ------------ ------------
Jump2it 750.00 370.00 (380.00)
Moe's 600.00 196.21 (403.79)
Johnny's Pizza - 305.00 305.00
Rita's - 100.00 100.00
Mellow Mushroom 500.00 178.00 (322.00)
Bruster's 100.00 132.23 32.23
Five Guys 100.00 55.00 (45.00)
Total Income: $ 27,925.00 $ 25,204.01 $ (2,720.99)

EXPENSES 2009-10 2009-10 Budget/Actual

Budget Actual Diff
Newsletter / Constant Contact 700.00 493.99 (206.01)
Directory 450.00 310.45 (139.55)
CPA, Tax Prep for Prior Year 380.65 380.65 -
PTO Supplies/Publicity 300.00 300.56 0.56
Bank Charges 40.00 35.50 (4.50)
Annual Corporation Registration 30.00 30.00 -
Historian 100.00 (100.00)
Programs: ------------
Learning Center 7,700.00 6,636.62 (1,063.38)
Cultural Arts 2,000.00 2,440.25 440.25
Accelerated Reader 1,500.00 1,490.05 (9.95)
Hospitality 1,500.00 1,259.23 (240.77)
Grounds Committee: Landscaping 400.00 388.49 (11.51)
Clinic 350.00 313.05 e (36.95)
Technology 287.50 287.50 -
TOTY Silver Sponsorship 100.00 100.00 -
New Copier (50% Cost) - 1,720.00 f 1,720.00
Educational Enhancements: ------------
Teacher Supply Money 4,500.00 4,500.00 b -
Grade/School Requests 7,000.00 4,526.31 c (2,473.69)
Total Expenses: $ 27,338.15 $ 25,212.65 $ (2,125.50)

09-10 Net Change in Cash $ 586.85 $ (8.64) ß $ (595.49)

PTO Bal. @ 6/30/2009 12,000.00

09-10 Net Effect of Accounting Corrections 8.64
09-10 Net Change in Cash (8.64) Þ
PTO Bal. @ 6/30/2010 12,000.00

a > Net proceeds are paid to the school, which has zero net effect on the budget.
b >Per 8/17/2009 minutes, PTO approved $100 for each returning teachers and $150 for each new teachers. There were
39 returning teachers and 4 new teachers.
c > Per 5/10/2010 minutes, PTO budgeted any excess funds over the target $12K year-end carryover for Grade/school
requests.
d > Received $537 for 2009-10 school supply kits during the 2008-09 school-year. Net for 2009-10 school-year school
supply kit orders was $410.13 ($160.13 above expectations). There were no cash inflows cash receipts from 2010-11
school-year orders.
e> Received a bill for 08-09 school-year in the amount of $145.88
f> School copier fail. Per 5/10/2010 minutes, PTO aggreed to pay 50% of replacement costs.
g> Spring Fling was initially budgeted as a $100 expense, but the event resulted in a net income of $552.41.
 Huddleston Elementary PTO
Cash Flow
5/11/2010 - 6/30/2010

Balance @ 5/10/2010 $ 17,826.56

ADJUSTMENTS to GL

None -

Total Effect of Adjustments -

Corrected Balance @ 5/10/2010 $ 17,826.56

CASH INFLOWS

Basket Raffle, Net 3,301.32

Box Tops, Net 811.10
SCRIP, Net 587.25
Spring Fling 552.41
Family Nights - Johnny's Pizza 140.00
Family Nights - Ria's 50.00
Family Nights - Bruster's 32.23
Family Nights - Mellow Mushroom 22.80
Recycling 10.19
Bank Charges (reimbursed) 5.00

Total Cash Inflows 5,512.30

CASH OUTFLOWS

Original Art (2,139.25)

Learning Center (1,259.50)
Hospitality (756.89)
Accelerated Reader (740.05)
PTO Supplies/Publicity (196.86)

Cash Contributions to Huddleston ES

Educational Enhancements: Grade/School Requests (4,526.31)

New Copier (50% Cost) (1,720.00)

Total Cash Outflows (11,338.86)

Change in Cash flow (5,826.56)

Balance @ 6/30/2010 12,000.00

Verify -