PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT
GR FOR MATERIALS DIRECTLY CHARGED ON PROJECTS

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

Name Signature Date

    
 

Document Number

Document Number Document Date

MM-INV-001.11 GR for Projects.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November,
01 / 001 NA NA
2007

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TABLE OF CONTENTS

1.  LEGEND ..................................................................................................................... 5 

2.  TRANSACTION MENU PATH ................................................................................... 6 

2.1.  REQUIRED USER INPUT ......................................................................................................... 6 

2.2.  SAP SCREEN SNAP .............................................................................................................. 6 
2.3.  DESCRIPTION ........................................................................................................................ 6 

3.  BUSINESS TRANSACTION, REFERENCE DOCUMENT & DOCUMENT NUMBER

7 

3.1.  REQUIRED USER INPUT ......................................................................................................... 7 

3.2.  SAP SCREEN SNAP .............................................................................................................. 7 
3.3.  DESCRIPTION ........................................................................................................................ 7 

4.  MOVEMENT TYPE ..................................................................................................... 8 

4.1.  REQUIRED USER INPUT ......................................................................................................... 8 

4.2.  SAP SCREEN SNAP .............................................................................................................. 8 
4.3.  DESCRIPTION ........................................................................................................................ 8 

5.  'ITEM OK' INDICATOR .............................................................................................. 9 

5.1.  REQUIRED USER INPUT ......................................................................................................... 9 

5.2.  SAP SCREEN SNAP .............................................................................................................. 9 
5.3.  DESCRIPTION ........................................................................................................................ 9 

6.  ITEM DETAIL TAB - WHERE .................................................................................. 10 

6.1.  REQUIRED USER INPUT ....................................................................................................... 10 

6.2.  SAP SCREEN SNAP ............................................................................................................ 10 
6.3.  DESCRIPTION ...................................................................................................................... 10 

7.  ITEM DETAIL TAB - ACCOUNT ASSIGNMENT .................................................... 11 

7.1.  REQUIRED USER INPUT ....................................................................................................... 11 

7.2.  SAP SCREEN SNAP ............................................................................................................ 11 
7.3.  DESCRIPTION ...................................................................................................................... 11 

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8.  CHECK & POST ....................................................................................................... 12 

8.1.  REQUIRED USER INPUT ....................................................................................................... 12 

8.2.  SAP SCREEN SNAP ............................................................................................................ 12 
8.3.  DESCRIPTION ...................................................................................................................... 12 

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1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

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2. Transaction Menu Path

2.1. Required User Input

Access Transaction MIGO

2.2. SAP Screen Snap

2.3. Description
  
To Post Goods Receipt for Purchase Order you should use Transaction MIGO from following path:

Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods
Movement (MIGO)

Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO

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3. Business Transaction, Reference document & Document Number

3.1. Required User Input

Select business transaction: Goods Receipt
Select reference document: Purchase Order
In document number field Enter: Purchase Order Number
Press 'Enter' key or
Click on 'Execute' button

3.2. SAP Screen Snap

3.3. Description
  
For Posting Goods Receipt against Purchase Order, you should select the Business Transaction and
Reference Document.

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4. Movement Type

4.1. Required User Input

Select appropriate movement type

4.2. SAP Screen Snap

4.3. Description
  
The appropriate movement type must be selected. You can choose movement type from the drop down
list.

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5. 'Item OK' indicator

5.1. Required User Input

Set 'Item OK' indicator

5.2. SAP Screen Snap

5.3. Description
  
'Item OK' indicator can be set both at item detail level and at the item overview level. The item for which
item detail window is opened, becomes uneducable at the Item Overview level.

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6. Item Detail tab - Where

6.1. Required User Input

Click on item detail tab - 'Where'
Observe that 'storage location' field is not shown

6.2. SAP Screen Snap

6.3. Description
  
Since the material from the PO is a non-stock item which is directly chargeable to project, it would not be
received in any storage location. You can see that the 'storage location' field will not be shown under item
detail tab - 'Where'

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7. Item Detail tab - Account Assignment

7.1. Required User Input

Click on item detail tab - 'Account Assignment'.
View the accounting details.

7.2. SAP Screen Snap

7.3. Description
  
Under the item detail tab - 'Account Assignment' you can see the project WBSE number (Work
Breakdown Structure), General Ledger account and other details on which the amount of this receipt will
be charged.

Note that you never find any such tab / details when you are posting GR for any stock material.

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8. Check & Post

8.1. Required User Input

Click on 'Check' button
Click on 'Post' button

8.2. SAP Screen Snap

8.3. Description
  
Check and then Post the document. Checking before posting helps in identifying any
warning/error/inconsistency in the document.

Posting the document generates Material & Accounting documents. Material Document number is
displayed on the message line. It is a ten digit unique number for identification and further reference.
Accounting document can be accessed through the Material Document header tab in display mode.  

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